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02/07/2017 VB Agenda Packet
Next Ordinance No. 6298 Next Resolution No. 02-17 Next VBA 05-17 'Pillnq. of Omit 11rowd r � ORDER OF BUSINESS REGULAR MEETING Meeting Location: Meeting Date and Time: 50 S. Emerston Street Tuesday, February 7, 2017 Mount Prospect, I L 60056 7:00 PM I. CALL TO ORDER II. ROLL CALL MayorArlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE Trustee Rogers IV. INVOCATION Trustee Zadel FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. APPROVAL OF MINUTES APPROVE MINUTES OF REGULAR MEETING OF January 17, 2017 VI. MAYOR'S REPORT A. ACCOLADES Village Board Meeting-February 7,2017 Pagel of 107 Proclamation: Black History Month - February 2017 Recognition: Celebrating Mount Prospect's Centennial Year Honoring the past, celebrating the present and embracing the future VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD VIII. CONSENT AGENDA All items listed under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. List of Bills -January 11 -January 31, 2017 B. Motion to authorize the Village Manger to sign the Intergovernmental Agreement between the Elk Grove Township Road District and the Village of Mount Prospect This intergovernmental agreement between the Elk Grove Township Road District (EGT) and the Village of Mount Prospect authorizes EGT to continue the road maintenance of certain recently annexed portions of Malmo Drive and Imperial Court. C. MOTION TO WAIVE THE 2nd (SECOND) READING AND ADOPT AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE OF MOUNT PROSPECT This ordinance decreases the number of"F-3" Liquor Licenses by One (1) Bar 145 MP LLC d/b/a Bar 145 at 34 S. Main IX. OLD BUSINESS A None X. NEW BUSINESS A. PZ-25-16 908 Golfview Place-VARIATION- Exterior Side Yard 1st reading of AN ORDINANCE GRANTING VARIATIONS (EXTERIOR SIDE YARD) FOR PROPERTY LOCATED AT 908 GOLFVIEW PLACE, MOUNT PROSPECT, ILLINOIS This ordinance allows a Variation to allow a deck to encroach ten feet (10') into the required twenty foot (20') exterior side yard setback for property located at 908 Golfview Place. The Planning and Zoning Commission recommended approval of the request for Variation by a 5-0 vote. B. 1 st reading of AN ORDINANCE AMENDING CHAPTER 11 OF THE VILLAGE CODE OF MOUNT PROSPECT WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES This ordinance amends Chapter 11 of the Village Code of Mount Prospect allowing the Village, as a home rule municipality, to opt out of the new Cook County minimum wage and sick leave requirements. C. 1st reading of AN ORDINANCE AMENDING CHAPTER 18 ENTITLED Village Board Meeting-February 7,2017 Page 2 of 107 "TRAFFIC" OF THE VILLAGE CODE OF MOUNT PROSPECT This ordinance amends Chapter 18,Article XX, Schedule VI (18.2006) of the Village Code of Mount Prospect, to prohibit parking at all times along the south side of Highland Street between Emerson Street and Elm Street. The Transportation Safety Commission recommended approval of by a vote of 7-0. D. 1 st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 XI. VILLAGE MANAGER'S REPORT A. Presentation of the Joint Emergency Management System strategy for 2017 and an overview of the Everbridge Software communication tool. The Joint Emergency Management System (JEMS)was created in 2016 through Northwest Central Dispatch. Made up of ten local communities, JEMS was established to enhance standardization and coordination of emergency management. Everbridge Software is a tool used by the Village to effectively communicate with the community during emergency situations. B. A RESOLUTION AMENDING THE EMPLOYEE PERSONNEL MANUAL OF THE VILLAGE OF MOUNT PROSPECT This resolution amends Section VI, "Compensation and Benefits," letters B and Q of the Employee Personnel Manual by including an additional holiday and increasing longevity pay. C. Motion to accept bid results for water meter services in an amount not to exceed $94,000 D. Motion to accept proposal for water main design and construction engineering in an amount not to exceed $75,000 XII. ANY OTHER BUSINESS XIII. ADJOURNMENT NOTE.ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50 SOUTH EMERSON,MOUNT PROSPECT,ILLINOIS 60056,847/392-6000,EXTENSION 5327 Village Board Meeting-February 7,2017 Page 3 of 107 Plinge of Mount 13rosp"I Item V. APPROVE MINUTES OF REGULAR MEETING OF January 17, 2017 Department: ............................................................................................................................................................................................................................................................. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name D Minutes 01 17 Backup Material 2/3/2017 jan 17 2017.pdf 2017 Village Board Meeting-February 7,2017 Page 4 of 107 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 17, 2017 CALL TO ORDER Mayor Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Hoefert INVOCATION Trustee Polit gave the Invocation MINUTES Trustee Zadel, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board meeting held December 20, 2016. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Rogers, moved to approve the minutes of the Special Meeting of the Village Board held January 10, 2017 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. MAYOR'S REPORT A. 1ST reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors" of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1S) reading An Ordinance Amending Chapter 13, "Alcoholic Liquors" of the Village Code of Mount Prospect. This ordinance increases the number of Class "F-5" Liquor Licenses by one (1) Best Banquets, Inc. d/b/a Victoria in the Park located at 1700 S. Elmhurst Road. page 1 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 5 of 107 Village Manager provided background information stating the applicant, Ted Mavrakis, has a deep- rooted background in the restaurant/hospitality industry. Mr. Mavrakis has met Village requirements and submitted all required documentation. Mr. Mavrakis was in attendance to provide additional information and respond to questions from the Board. Mr. Mavrakis stated he is a former resident and is happy to bring this business back to Mount Prospect. Banquet facility manager Joanna stated they already have appointments booked with prospective clients. The Mayor and Village Board expressed their support and appreciation for bringing Victoria in the Park back to town. Trustee Hoefert, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Rogers, seconded by Trustee Polit moved for approval of Ordinance No. 6292: AN ORDINANCE AMENDING CHAPTER 13, "ALCOHOLIC LIQUORS" OF THE VILLAGE CODE OF MOUNT PROSPECT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. Motion to amend the Employment Agreement between the Village of Mount Prospect and the Village Manager Mayor Juracek presented a motion to amend the Employment Agreement between the Village of Mount Prospect and the Village Manager initially approved in September, 2015. The amended agreement includes adjustments to Mr. Cassady's compensation based on exceptional leadership and completion of goals established in early 2016. The Board awarded a performance increase in the amount of five (5) percent. In addition, Mr. Cassady was awarded a one-time performance based bonus of$15,000 and will receive reimbursement for a term life insurance policy totaling $3,500. Public Comments Louis Goodman Mr. Goodman congratulated Mr. Cassady on a job well done. Mr. Cassady thanked the Board for their confidence and support and added he is thankful for being a part of a great team. He further stated his commitment to hitting the targeted goals set before him in 2017. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to amend the Employment Agreement between the Village of Mount Prospect and the Village Manager. page 2 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 6 of 107 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 01-17) COMMUNICATIONS AND PETITIONS—CITIZENS TO BE HEARD Howard Richardson, WWII veteran, proudly presented a donation of three (3) Badaxx life-saving tools to the Mount Prospect Fire Department on behalf of VFW Post 1337. Joining Mr. Richardson from VFW Post 1337 were Joe Scanlon and Charles Ohm. Deputy Fire Chief John Dolan accepted this donation and expressed gratitude and appreciation for such a generous donation. CONSENT AGENDA Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items: 1. Monthly Financial Report— December 2016 2. Bills dated December 14, 2016— December 27, 2016 3. Bills dated December 28, 2016—January 10, 2017 4. Request Village Board approval to accept public improvements for Mount Prospect Rowhomes, 701 E. Prospect Avenue. (VBA 02-17) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Juracek presented for a second (2nd) reading the following three (3) ordinances pertaining to the creation of the Prospect and Main Tax Increment Financing (TIF) District. At the regular meeting of the Village Board on December 20, 2016, a public hearing was held to discuss the creation of the Prospect and Main Tax Increment Financing District. The first (1st) readings of these ordinances were presented at a Special Meeting of the Village Board on January 10, 2017. A. 2nd reading of an Ordinance Designating the Village of Mount Prospect and Main Tax Increment Financing District Redevelopment Project Area. B 2nd reading of an Ordinance Approving the Village of Mount Prospect Prospect and Main Tax Increment Financing District Redevelopment Project Area Redevelopment Plan and Project C. 2nd reading of an Ordinance Adopting Tax Increment Financing for the Village of Mount Prospect Prospect and Main Tax Increment Financing District. Mayor Juracek stated tonight concludes many months of meetings and discussions pertaining to the creation of this TIF District. She stated she appreciates the community's involvement and the thoughtful discussions it generated and the important questions it raised. Board comments • Critical analysis of the TIF helped open up productive dialog • TIF provides a legitimate tool to encourage redevelopment • Downtown revitalization is key to a vibrant community • Encouraged residents/business owners to stay involved and stay informed page 3 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 7 of 107 • Thanked community for being involved and taking a vested interest in important topics • The Village has proven that TIFs are successful • Committed to be responsible stewards of the TIF Trustee Zadel, seconded by Trustee Roger moved for approval of Ordinance No. 6293: ORDINANCE DESIGNATING THE VILLAGE OF MOUNT PROSPECT AND MAIN TAX INCREMENT FINANCING DISTRICT REDEVELOPMENT PROJECT AREA Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit moved for approval of Ordinance No. 6294: ORDINANCE APPROVING THE VILLAGE OF MOUNT PROSPECT PROSPECT AND MAIN TAX INCREMENT FINANCING DISTRICT REDEVELOPMENT PROJECT AREA REDEVELOPMENT PLAN AND PROJECT Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Rogers moved for approval of Ordinance No. 6295: ORDINANCE ADOPTING TAX INCREMENT FINANCING FOR THE VILLAGE OF MOUNT PROSPECT PROSPECT AND MAIN TAX INCREMENT FINANCING DISTRICT Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D. 2nd reading of an Ordinance Annexing Certain Property to the Village of Mount Prospect (1200 Dempster Street) Mayor Juracek presented for a 2nd (second) reading an Ordinance Annexing Certain Property to the Village of Mount Prospect(1200 Dempster Street) Village Manager Michael Cassady stated discussions regarding this annexation have been ongoing since March, 2016. Concern over the use of the property as a semi-truck trailer parking lot and given its close proximity to residential areas, the Village pursed annexation of this property in an effort to control it. This second reading has been deferred a number of times to continue discussion with United Airlines. The Village has maintained amicable relations with United Airlines throughout the annexation discussions and expects it to continue in the future. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6296: page 4 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 8 of 107 ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF MOUNT PROSPECT (1200 DEMPSTER STREET) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. E. 1St reading of an Ordinance Annexing to and Zoning of Certain Property by the Village of Mount Prospect(1200 E. Algonquin Road) Mayor Juracek presented for a first reading an Ordinance Annexing to and Zoning of Certain Property by the Village of Mount Prospect. A public hearing was held at the December 20, 2016 Village Board to discuss the annexation of approximately 44 acres of property owned by United Airlines (UAL) in unincorporated Cook County located within the southern portion of the Village. The first reading of this ordinance was deferred to the January 17, 2017 Village Board meeting to continue discussions with United Airlines. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Saccotelli, move for approval of Ordinance No. 6297: ORDINANCE ANNEXING TO AND ZONING OF CERTAIN PROPERTY BY THE VILLAGE OF MOUNT PROSPECT (1200 E. ALGONQUIN ROAD) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. NEW BUSINESS A. A Resolution in Support of LIT Industrial Limited Partnership at 601-609 Dempster Street, Mount Prospect, IL Making Application for Renewal of a Cook County Class 6B Designation Community Development Director Bill Cooney provided background information stating the 601 —609 Dempster building is a multi-tenant warehouse/distribution facility that is home to four tenants that employ over 220 individuals. LIT is requesting the Class 6b abatement to maintain their taxes at around $1.00 per square foot for their property. If the extension is not granted they estimate that their tax bill would rise to $2.50 per square foot. Similar properties in nearby Lake and DuPage County range from $1 to $1.50 per square foot. The renewal would be for an additional 12 years and would enable them to maintain existing tenants and competitively market their property against similar properties in neighboring counties. Mr. Cooney stated the petitioner, Andy Lowe, was in attendance to provide additional information and respond to questions from the Board. Mr. Lowe addressed the Board and thanked them for their consideration. Mr. Lowe provided the following information: page 5of7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 9 of 107 • Currently 100% leased to four tenants • Provide employment to over 220 people • Renewal of the 6b provides an attractive incentive for tenants wanting to expand • Brings more jobs to Mount Prospect Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 01-17 A RESOLUTION IN SUPPORT OF LIT INDUSTRIAL LIMITED PARTNERSHIP AT 601-609 DEMPSTER STREET, MOUNT PROSPECT, IL MAKING APPLICATION FOR RENEWAL OF A COOK COUNTY CLASS 6B DESIGNATION Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER'S REPORT A. Motion to accept purchase of Interspiro surface supplied air system in an amount not to exceed $31,975.54. Mayor Juracek presented a request to accept purchase of Interspiro surface supplied air system in an amount of$31,975.54 Deputy Fire Chief John Dolan presented the Fire Department's request and answered questions from the Board. Chief Dolan stated that while instances requiring this system are rare, they are very dangerous. This system provides three unique features: • Continuous air supply • Continuous communication • Continuous contact Deputy Chief Dolan added the most important benefit of the system is the increased safety it will provide to our divers. Keeping divers safe will increase the likelihood of successful rescues. The equipment will be purchased directly from Interspiro since they are a sole source provider of the Surface Supplied Air system and there are no government purchasing programs available. Board Response Thanked the Fire Department for protecting our residents and this purchase is important to keep our first responders safe. Trustee Hoefert, seconded by Trustee Zadel moved for approval of a request to purchase Interspiro surface supplied air system in an amount not to exceed $31,975.54 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 03-17) B. Motion to accept 4-year proposal for the lease and maintenance of nine (9) multi-function copiers in an amount not to exceed $227,930. page 6 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 10 of 107 Finance Director David Erb presented background information and answered questions from the Board. Mr. Erb stated the Village began the practice of leasing copiers fifteen (15) years ago. Leasing equipment is a cost effective way to avoid the high cost of long-term copier maintenance while allowing the customer to take advantage of new technology sooner. Nine copiers are scheduled to be replaced in 2017 and each department was asked to provide their function requirements for the new copiers; i.e. copy, print, fax and scan. The Village received quotes from two companies in the Chicagoland area that met the needs of the Village, Marco Technologies and Gordon Flesch Company. While both have outstanding reputations, Gordon Flesch Company returned the lowest overall cost for lease and maintenance of the nine copiers resulting in a savings of$26,530 based on the quote provided by Marco Technologies Trustee Zadel, seconded by Trustee Polit moved for approval to accept 4-year proposal for the lease and maintenance of nine (9) multi-function copiers in an amount not to exceed $227,930. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 04-17) ANY OTHER BUSINESS Mayor Juracek announced there is still time to order tickets for the Centennial Celebration on February 4, 2017. The Mount Prospect Historical Society will present a reenactment and re-dedication of Village Green as Centennial Green with fireworks concluding the celebration on the evening of February 3rd Trustee Hoefert discussed the Gregory Street sidewalk improvements and suggested we meet with the neighborhood to discuss the project to keep residents informed. Comments from the Board pertaining to the new parking garage/deck questioned if the signs were too large for people driving smaller vehicles to see around. It was suggested that the enter/exit directional signs were confusing. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit moved to adjourn the meeting. By unanimous vote the January 17, 2016 Village Board meeting adjourned at 8:28 p.m. Karen M. Agoranos Interim Deputy Village Clerk Use the link below to view the meeting in its entirety on MPTV: htty�e//wwwemount�ros�ectvorq/indexeas�x?g�age=84 page 7 of 7 Village Board Meeting Minutes January 17, 2016 Village Board Meeting-February 7,2017 Page 11 of 107 Plinge of Mount rrosp"t Item VI. A.: ACCOLADES Department: .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....____ .....______.. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name Black History D Month Proclamation 1/31/2017 Black_History_month.pdf Proclamation Village Board Meeting-February 7,2017 Page 12 of 107 PROCLAMATION "BLACK HISTORY MONTH" FEBRUARY, 2017 WHEREAS, during National African American History Month, we honor the achievements and celebrate the rich heritage of African Americans; and WHEREAS, in 1926 Carter G. Woodson initiated Negro History Week, which, in 1976, was expanded to the entire month of February to recognize and celebrate contributions of African-Americans to our nation's culture and history; and WHEREAS, throughout our Nation's History, African Americans from all walks of life have offered their talents to the betterment of American Society. Through their extraordinary accomplishments, these leaders helped bring our Nation closer to fulfilling its founding ideas; and WHEREAS, from the beginning of our Republic, free people of African descent have seen themselves as citizens, members of society, and therefore due equal rights. To honor the efforts of those who have fought for social justice in our nation, the 2017 Black History Month theme, "The Crisis in Black Education," focuses on the crucial role of education in the history of African Americans. Frederick Douglass, W.E.B. Du Bois, Martin Luther King, Jr., and Fanny Lou Hamer are all associated with the struggle for civil rights; and WHEREAS, throughout "Black History Month," we celebrate the many contributions African Americans have made to our Nation, and we are reminded of their courage in their struggle to change the hearts and minds of our citizens. NOW, THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do hereby proclaim February, 2017 as "BLACK HISTORY MONTH" and I encourage all individuals to take advantage of opportunities to educate themselves and raise awareness and appreciation of the history and contributions of African-Americans to our great nation, while striving to eliminate even the most minute evidence of discrimination towards all individuals. Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Dated this 7th day of February, 2017 Village Board Meeting-February 7,2017 Page 13 of 107 Plinge of Mount rrosp"t Item VIII. A.: List of Bills - January 11 - January 31, 2017 Department: Finance ............................................. .____ ............................................. Information: Approve List of Bills - January 11 - January 31, 2017 - $3,253,095.81 SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name List of Bills - a January 11 - Backup Material 2/1/2017 01312017_List_of_Bills.pdf January 31, 2017 Village Board Meeting-February 7,2017 Page 14 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund Abarca,Filiberta Refund Overpayment Police Ticket#P3948877 $ 35.00 ACS State&Local Government Solutions Illinois State Disbursement Unit 5,523.46 Illinois State Disbursement Unit 5,523.46 Addison Building Material Co. Maintenance and repair supplies 153.15 Maintenance and repair supplies 53.16 Maintenance and repair supplies 47.01 Maintenance and repair supplies 7.36 Maintenance and repair supplies 65.46 Maintenance and repair supplies (7.36) Maintenance and repair supplies 17.21 Maintenance and repair supplies 37.78 ADT Security Services,Inc. Equipment Maintenance and Repair 3,000.00 Equipment Maintenance and Repair 90.00 Equipment Maintenance and Repair 90.00 Air One Equipment,Inc. Repair items for SCBAs thru out the year 456.80 Airgas,Inc. Oxygen tanks and oxygen 460.81 Oxygen 254.00 Alexian Brothers Medical Center Pre-employment testing 114.00 Pre-employment testing 69.00 Pre-employment testing 114.00 Professional Services 614.00 Allivato,Namseon Uniform Expense 18.00 Alpha Prime Communications VHF Radio compatible with new PW system 785.00 American Future Systems,Inc. Renewal Subscription 118.56 Aramark Uniform Services,Inc. Uniform Cleaning and Rental 97.86 Uniform Expense 97.86 Uniform Cleaning and Rental 97.86 Ariens Specialty Brands LLC Uniform Expense 201.46 Arteaga,Julia Reimbursement for professional license 122.82 ASCE Employment Advertisement-Project Engineer 295.00 AT&T Corp. Serive 1/10/17-2/9/17 2,424.87 Service 1/16/17-2/15/17 570.66 B&H Photo/video Internet services for streaming 591.69 Teleprompter 1,099.00 Tripod Foot 29.90 Video Accessories 308.72 Video Accessories 675.51 Baldini,Carol Reimbursement for supplies for CCC 3.30 Reimbursement for cleaning supplies 6.25 Reimbursement for lending closet supplies 60.15 Bear Estates#1,LLC Prisoner meals-November,2016 194.77 Prisoner meals-December,2016 214.64 Bedco Mechanical HVAC Repairs 230.00 HVAC Repairs 230.00 Building Maintenance&Repair 2,754.15 Building Maintenance&Repair 42.40 Bio-tron Inc Repair to Philips Monitor 59.00 Blue Cross Blue Shield of Illinois Refund for Ambulance Services -6/25/16 509.40 Board of Trustees of the University of Illinois Class Managment III-11/28/16-12/02/16 300.00 FOII Mgmt 4 class-12/05/16-12/09/16 300.00 FOI I-Tactics&Strategy 2-12/12/16 300.00 Bradley,Kaitlyn lune Reimbursement-Travel Expense(Centennial Dinner) 172.40 Bran,Victoria A. Reimbursement for parking at Stroger Hospital 5.00 Buffalo,Phillip Safes for narcotics on engines and tower 549.95 BuildingPoint Midwest LLC Engineering Equipment 175.00 Busse's Flowers&Gifts Gifts&Flowers 85.00 Call One Inc. Long Distance January(1/15/17-2/14/17) 363.12 Canon Financial Services,Inc. Cannon contract 210.23 Carhartt Retail,LLC Uniform Expense 289.98 Carl M.wahlstrom,jr.,m.d. Forensic psychiatric services 3,757.25 Forensic psychiatric services 3,087.50 Case Lots,Inc. Custodial Supplies 1,995.88 CDW LLC Office equipment 88.55 Other supplies 43.09 Page 1 of 14 Village Board Meeting-February 7,2017 Page 15 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) CDW LLC(continued) Photo evidence supplies 71.55 Laptop dock for FD 130.22 Dell 1 TB hard drive for SmartDeploy PC 166.84 Central Continental Bakery Other Employee Expenses 86.41 Central States Fireworks,Inc. February 3,2017 Fireworks Display 5,000.00 Century Cleaners Uniform Cleaning 29.05 Uniform Cleaning 12.45 Uniform Cleaning 14.27 Uniform Cleaning 21.75 Uniform Cleaning 19.25 Uniform Cleaning 23.07 Uniform Cleaning 82.65 Uniform Cleaning 27.90 Cleaning Expense 20.25 Cleaning Expense 18.60 Uniform Cleaning 28.55 Uniform Cleaning 27.90 Chicago Tribune 2017 renewal 309.92 Chief Supply Corp. Squad emergency supplies 191.24 Chula Vista Resort Lodging for training class 05/21-24 276.15 Lodging for class 05/21-24/17 276.15 CL Graphics,Inc. Postage Services 390.00 Newsletter Printing fees Jan/Feb 5,830.00 Coleman,Kara Transfer Stamp Rebate 1,580.00 Columbia Properties Myrtle Beach,LTD Lodging for training class 931.68 Comcast Xfinity internet service 01/11-02/10/17 84.90 Digital adapter for CPU office 01/19-02/18/17 2.10 Office equipment 10.55 Cook County Recorder of Deeds 2016 recording 318.00 Cooney,William J. Department Holiday Party 107.14 2016 Reimbursable Mileage 176.04 Crystal Maintenance Services Corp. Building Cleaning Services 7,474.56 Extra cleaning-Bio-Hazard clean-up in back of squad P-34 110.10 Jan Cleaning 7,474.56 CVS Pharmacy,Inc. Prisoner medication#16-13647 30.98 De Lage Landen Financial Services,Inc. Copier Lease Payment-CD Copy 1 and 2 379.20 DeCaluwe,Joseph M Transfer Stamp Rebate 240.00 Decancq,Madalyn Refund Overpayment Police Ticket#P3951075 4.00 Dell Marketing L.P. Laptops 2,273.70 2016-PD PC for Voice Recorder 848.41 Dorsey,Sean Other Employee Expenses 340.48 Doug Mockett&Co.,Inc. Maintenance and repair supplies 185.56 Dynegy Energy Services,LLC Electrical Service Delivery 321.79 Electrical Service Delivery 13,917.12 Eldredge,Candace Garnishment 706.07 Garnishment 706.15 Enterprise Rent-a-car SIU rental vehicle 01/02-24/17 593.03 SUI vehicle rental 12/02-12/31/16 603.02 ERLA,Inc. Repairs to 3 cots 372.23 Fawley's Inc. Nametags/Passports 69.40 Federal Express Corp Shipping Expenses 20.42 Filipek,Scott Reimburse training expenses 20.00 Reimburse training expenses 50.00 Filpi,Michael Paramedic License Renewal 40.00 Fire Pension Fund Fire Pension 33,115.24 Fire Pension 24,463.32 Furr,Bryan Reimburse training expenses 50.00 G&J Associates,Inc. Civic Events Signs 122.50 Garvey's Office Products Office Supplies 181.08 Easel Pad 25.99 5-4"View Binders 37.45 Gonet,Sarah Swearing in Cake 41.95 Graybar Electric Co. Street Light Supplies 269.50 GreatAmerica Financial Services Corporation Office equipment 149.47 Page 2 of 14 Village Board Meeting-February 7,2017 Page 16 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Guardian Emp.Dental Plan-February 2017 10,407.99 Harmony Health Plan Refund for Ambulance Services-12/21/16 14.33 HD Supply Const Supply Ltd Engineering Equipment 199.98 Engineering Supplies 47.94 Engineering Supplies 430.02 Healy Asphalt Company,llc. Streets Patching Materials 90.24 Streets Patching Materials 1,076.82 Home Depot U.S.A.,Inc. Maintenance and repair supplies 1,674.72 Maintenance and repair supplies 331.90 Homer Tree Care,Inc. Release Retainage 2016 1,255.06 Release Retainage 2016 11,227.74 Humana Health Care Plans Refund for Ambulance Services-10/5/16 362.19 Hy-Viz,Inc. 33 Hydrant Markers 700.00 1/0 Solutions,Inc. Firefighter Testing Services-2016 Written FF exam 4,915.00 IACE IACE 2017 Membership 25.00 IACE Membership 25.00 ICMA Retirement Trust-457 ICMA 457 29,477.24 ICMA 457 24,689.85 Illinois American Water Company ICMA 458 33.84 Period 12/9/16-1/9/17 306.95 Illinois Department of Revenue IL State Withholding 33,841.92 IL State Withholding 29,511.36 IL State Withholding 73.71 Illinois Division of I.A.I. 2017 Membership 25.00 Illinois Fire&Police Comm.Assoc. 2017 membership renewal for BOFPC 375.00 Illinois Geographic Information Systems Assoc. Membership Dues 60.00 Illinois Landscape Contractors Assoc. Training Expenses 445.00 Illinois Public Employer Labor Relations Assn 2017 Public Sector Employment Law Seminar 195.00 2017 Public Sector Employment Law Seminar 195.00 Seminar registration 175.00 Register for seminar 03/03/17 175.00 Register for training seminar 03/03/17 175.00 Register for seminar 03/03/17 195.00 Register for seminar 03/03/17 195.00 Register for seminar 03/03/17 195.00 Register for seminar 03/03/17 195.00 Register for seminar 03/03/17 195.00 Public Sector Employment Law Seminar 195.00 Illinois Society of Fire Service Instructors ISO,Dec 12-16 760.00 ISFSI Conference-Peoria 10/10/16 200.00 ISO Class December 12-16,2016 380.00 Illinois State Police Pre-Employment Testing 54.00 Pre-Employment Testing 27.00 Pre-employment background checks-December,2016 54.00 IMRF IMRF 274,749.27 Internal Revenue Service Federal Withholding 223,402.48 Federal Withholding 453.86 Federal Withholding 194,827.64 Federal Withholding 375.99 International Association of Chiefs of Police 2017 Membership renewal 150.00 2017 Membership renewal 150.00 2017 Membership renewal 150.00 2017 Membership renewal 150.00 2017 Membership renewal 150.00 2017 Membership renewal 225.00 2017 Membership renewal 150.00 2017 Membership renewal 100.00 LEIM conference registration 05/22-24/17 2,800.00 International Code Council,Inc. Ref.materials 324.95 International Economic Development Membership Fees 185.00 International Union of Operating Engineers UOE PW Membership Due 1,168.46 UOE PW Membership Due 1,168.48 Interstate Battery of Western Chicago Maintenance and repair supplies 242.90 ISA Membership Dues 180.00 Membership Dues 265.00 Page 3 of 14 Village Board Meeting-February 7,2017 Page 17 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) ISA(continued) Membership Dues 180.00 ITOA Course registration 03/09-11/17 345.00 J.P.Morgan Chase Bank N.A. Credit Card Purchases-December 2016 3,722.39 Jackstis,Helen P Refund Overpayment Police Ticket#P3951274 20.00 Jay Ambe LLC Lodging for training class 411.12 Lodging for training class 411.12 JHC Capital Inc. Shipping Expenses 9.28 Kara Company Inc. Engineering Supplies 118.00 Kerstein,June Reimbursement Phone Exp-January 2017 44.95 Klein,Thorpe and Jenkins,Ltd. Legal 42,248.26 L&B Business Services Inc. Small Tools 154.37 Maintenance and repair supplies 199.80 Lambel,Brian Metropolitan Fire Chiefs Association Meeting&Luncheon 20.00 Lands'End Business Outfitters Finance Dept-Employee Clothing 45.00 Laner Muchin 2016 Legal 12,415.00 Language Line Services,Inc. 2016 Language Line-Spanish 40.95 Over the phone interpretation 19.50 Leib,Jason Other Employee Expenses 400.00 LexisNexis Risk Data Management Inc. Background checks-December,2016 39.25 Logln,Inc. Quarterly billing for annual IACPNet service(3 of 4) 306.25 Loomis,Bryan NFPA Renewal 2017-Loomis 125.00 Mail Finance Inc. Folder/Inserter Lease 930.99 Martinez,Miguel Reimburse training expenses 50.00 Maxx Contractors Corp Contractual Snow Removal 10,455.00 McHugh,Patrick D Refund Overpayment Police Ticket#P3951321 20.00 Mcmaster-carr Supply Co. Overhead Door Repair 152.09 McVeigh-Cushing,Cathleen A. Edit Library Life January 700.00 MECO Consulting LLC Professional Services 23.36 Menard Inc. Basin Supplies 2.96 Maintenance and repair supplies 14.72 Meridian It Inc. Network Services-Guest WiFi 185.00 Metro Federal Credit Union MP Fire Local 4119 Dues 2,471.04 MP Fire Local 4119 Dues 2,432.43 Metropolitan Alliance-Police MP Police Association Dues 1,355.00 MP Police Association Dues 1,355.00 Metropolitan Emergency Support Services Fee for annual support services 600.00 Metropolitan Fire Chiefs Assoc Affiliate Member Dues 2017 40.00 Active Member Dues 2017 40.00 Metropolitan Mayors Caucus Metropolitan Mayors Gala 400.00 Michael Wagner&Sons,Inc. Maintenance and repair supplies 1,067.34 Middleton,Joan Mileage reimbursement 65.38 Midland Paper Office Paper 524.70 Mid-States Organized Crime Information Center Department membership renewal 250.00 Moder,Jenna Training session 39.00 Moline Hotel,LLC Lodging for Assn Conferenc 447.48 Monahan Law Group,LLC Professional services 1-1-17 to 12/31/17 600.00 Morton Suggestion Co. T-shirts for CPU events 775.20 Mount Prospect Historical Soc. 2017 Budget Allocation-February 2017 3,333.33 Centennial Comm.to provide funds-work on website 3,000.00 Mount Prospect Paint,Inc. Maintenance and repair supplies 252.54 Maintenance and repair supplies 97.98 Maintenance and repair supplies 24.04 Maintenance and repair supplies 26.92 Maintenance and repair supplies 76.00 Maintenance and repair supplies 42.48 Municipal Emergency Services,Inc. Kelm academy boots 142.89 Municipal GIS Partners,Inc. CSR Staffing September 2016 275.00 CSR Staffing October 2016 275.00 National Assn.of Social Workers NASW renewal 225.00 National Public Employer Labor Relations Assc Joint Membership-NPELRA&IPELRA 205.00 Nationwide Mutual Insurance Company Nationwide 457 13,181.59 Nationwide 457 13,221.85 NATOA National NATOA Membership 600.00 Nautical Outfitters Corp. Salt/De-Icing Agents 10,011.98 Page 4 of 14 Village Board Meeting-February 7,2017 Page 18 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Neopost USA Inc. Postage Machine Replenishment -1/11/17 3,000.00 NFPA NFPA Membership Dues 175.00 National Fire Codes Subcription(NFCSS) 1,345.50 North East Multi Regional Trng Course registration 300.00 Course registration 01/04-05/17 50.00 North Suburban Association of Chiefs of Police 2017 Membership renewal 225.00 Northeastern III.Pub.Safety Trng. Annual NIPSTA Membership-2017 16,488.00 FO I-Leadership 11/9/17-1/13/17 700.00 Northern Illinois Police Alarm System Emergency Services Team Assessment increase 1,500.00 2017-2018 Membership assessment 400.00 2017-2018 Emergency Services Team Assessment 4,800.00 2017-2018 Mobile Field Force Assessment 1,135.00 Northern Lights Display,LLC Light Pole Banners 5,792.00 Northshore University Healthsystem Blood lead test 55.00 Blood lead test 55.00 Lead test 55.00 Northwest Central Dispatch System February 2017-Member Assessment&20171EMC Membership 73,135.67 Northwest Community Hospital Heartsaver Instructor renewal class 04/21/17 200.00 2016 Ambulance Runs and License Keys 1,751.84 Northwest Municipal Conference Travel and Meeting Expenses 180.00 Northwest Suburban United Way United Way 73.00 United Way 74.00 Northwestern University Course registration 2,200.00 Notary Public Association of Illinois Notary commision renewal 54.00 Novak&Parker Inc. Maintenance and repair supplies 86.36 Office Depot,Inc. Office Supplies 519.33 Office Supplies 217.20 Office Supplies for HS&CCC 139.58 Other supplies 38.05 toner for printer 180.99 HR office supplies 83.44 Office of The Illinois State Fire Marshall Equipment Maintenance and Repair 280.00 Otis Elevator Company Equipment Maintenance and Repair 10,125.36 Ozinga Materials,Inc. Patching Materials 374.50 Street Patching Materials 550.00 Street Patching Materials 478.25 Paddock Publications,Inc. Subscription(12/16/16-12/14/17)-Finance Dept 483.60 2016 legal notice 170.10 PZ-25-16 legal notice 83.70 Panagakos,Panagiotis Transfer Stamp Rebate 1,382.00 Pesche's Flower Shop Tree/Bush/Flower Replacement 179.90 PESI Registration forlulie Kane Trauma Competency 409.98 Registration for Trauma Competency Training 379.99 Registration for Trauma Competency Training 379.99 Registration for Trauma Competency Training 379.99 Registration for Trauma Competency Training 379.99 Petty Cash Petty Cash-Police Department-FY2016 12/31/16 5.53 Petty Cash 12/2016 63.31 Petty Cash-FD-December 2016 109.52 Pierce,Victor Office Supplies 18.89 Pikora,Cory NFPA Renewal 2017 125.00 Police Pension Fund Police Pension 36,408.83 Police Pension 30,583.93 Porter Lee Corporation Annual software support for BEAST system 1,633.00 Precise Digital Printing,Inc. Public Art Project Banners 180.00 Prosafety,lnc. Uniform Expense 218.10 Prospect Bike Shop,Inc. Tune-up for bikes:parts&labor 501.98 Quill Corporation Scotch packaging tape dispenser 16.96 R.E.Walsh&Associates,Inc. Fingerprint examination services#16-15375 437.50 Racine County Line Rifle Club Inc. Range use for training 100.00 Rebel's Trophies,Inc. Retiree Service Plaque 80.00 Retiree Service Plaque 45.00 Reliance Standard Life Insurance Co. Short Term Disability 3,602.44 rescueDIRECT,Inc. Rescue Helmets 336.59 Page 5 of 14 Village Board Meeting-February 7,2017 Page 19 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) Rittle,John Building Maintenance and Repair 5,200.00 Robertson,Carole Refund Overpayment Police Ticket#P3950362 25.00 RST Inc. Safety Shoe Allowance 310.49 Rusk,Eric CDL Reimbursement 30.00 S.B.Friedman&Company Professional Services 11/7/16&12/20/16 2,612.52 Schaps,Lisa Reimburse training expenses 50.00 Secretary of State Change of Existing Plate to M-Plate(Unit#307)Plate#H511755 8.00 Change of Existing Plate to M-Plate(Unit#310)Plate#MP4642 8.00 Sesac,Inc. Sesac Music License for 2017 75.00 Shallcross,Jason Wire bin for oversized plans 49.24 SHI International Corp. Adobe Cloud Renewals 3,140.00 VMware Support Renewals 11,000.00 SIG Sauer,Inc. Training class for 03/14-15/17 415.00 Training course registration 415.00 Society For Human Resource Mgmt 2017 Membership 199.00 Standard Fuse Corporation Squad emergency equipment 1,153.13 Staples Contract&Commercial,Inc. Office Supplies 103.38 Training Supplies 14.58 State of Illinois Monthly Internet 724.00 Steiner Electric Company Maintenance and repair supplies (55.87) Historical Building Maintenance 1,220.58 Sticker Shoppe Inc. Item 827-2237-Medical Reserve Corp Stickers 86.79 Strategic Insights,Inc. Renewal 1 Year Capital Planning Software 2,700.00 Suburban Accents Inc Equipment Maintenance 350.00 Equipment Maintenance 75.00 Systems Forms,Inc. Laminate 25 sets of Budget Covers&Backs 60.00 T.P.I.Building Code Consultants,Inc. TPI December 2016 Services 25,774.50 Taylor,Jeffrey Reimburse training expenses 50.00 The Thomas and Means Law Firm,LLP Course registration 1,335.00 Course registration 445.00 Course registration 1,335.00 Thompson Elevator Inspections Elevator Inspection 75.00 Tufo,Rusmir Transfer Stamp Rebate 558.00 U.S.Bank Equipment Finance,Inc. Copier Lease#500-0413635-000&500-0431295-000 2,410.85 Uline Inc. Decoration Boxes 373.77 United States Postal Service Dec EFTS AP Account 929.53 VCG Uniform Uniform clothing allowance 135.80 Uniform clothing allowance 447.35 Clothing allowance -embroidery charge 10.00 Uniform supplies 229.50 Uniform supplies 284.25 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Uniform supplies 364.75 Ballistic vest cover 70.00 Ballistic vest cover 70.00 Uniform supplies 884.00 Uniform supplies 180.40 Uniform supplies 26.95 Page 6 of 14 Village Board Meeting-February 7,2017 Page 20 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 001 General Fund(continued) VCG Uniform(continued) Uniform supplies 7.95 Embroidery on 10 Employee Go Kit Bags 95.00 Verizon Wireless Services LLC Cellular Service&Equipment Charges-12/20/16-1/19/17 7,437.70 Village of Mount Prospect Flex-Medical 10,143.51 Flex-Medical 10,091.43 Period 12/9/16-1/9/17 5.00 Period 12/9/16-1/9/17 59.85 Vulcan Materials Company Street Supplies 401.46 W.W.Grainger,Inc. Custodial Supplies 958.50 Barricade Rental 170.78 Wal-Mart Community Office Supplies 28.72 Warehouse Direct Shredder supplies 54.00 West Publishing Corporation Subscription renewal 360.00 Wide Open West Backup Internet 284.50 Internet services for streaming 55.00 Fire ST#14-Data&Internet Service(T1)1/20/17-2/19/17 233.00 Fire Main&Fire#12&Fire#13-1/21/17-2/20/17 831.00 Wilson,Kevin B. Metropolitan Fire Chiefs Association Meeting&Luncheon 20.00 Wulbecker,Jeffrey Training Expenses 104.05 Wyatt,Justin Transfer Stamp Rebate 1,020.00 001 General Fund Total $ 1,444,621.13 020 Capital Improvement Fund Alpha Prime Communications Radio Equipment $ 32,915.00 Ciorba Group Inc Bike Route Sign Project 3,731.40 Bike Route Sign Project 4,479.30 Gewalt Hamilton Assoc. Jogging Path Improvement 6,543.62 H&H Electric Co Emergency Vehicle Preemption System 1,775.00 Michael Wagner&Sons,Inc. Salt Dome Supplies 239.65 Mount Prospect Paint,Inc. Maintenance and repair supplies 32.56 Northwest Central 9-1-1 System Motorola Subscriber Financing-January 2017 10,603.91 Northwest Electrical Supply Other Public Buildings 356.14 Steiner Electric Company Salt Dome Supplies 20.15 Western Remac,Inc. Bike Route Sign Project 71,133.10 020 Capital Improvement Fund Total $ 131,829.83 023 Street Improvement Construc Fund Parkeon Parking Lot Improvement $ 19,976.00 023 Street Improvement Construc Fund Total $ 19,976.00 024 Flood Control Construction Fund Dynegy Energy Services,LLC Electrical Service Delivery $ 213.07 024 Flood Control Construction Fund Total $ 213.07 040 Refuse Disposal Fund 1901 Tano,LLC 1901 Tano Ln-Utility Refund $ 15.00 AT&T Corp. Serive 1/10/17-2/9/17 13.09 Service 1/16/17-2/15/17 3.17 Call One Inc. Long Distance January(1/15/17-2/14/17) 2.02 Eldredge,Candace Garnishment 78.54 Garnishment 78.46 Groot Industries,Inc. Refuse Disposal Program 91.18 ICMA Retirement Trust-457 ICMA 457 33.49 ICMA 457 33.49 Illinois Department of Revenue IL State Withholding 328.62 IL State Withholding 300.83 IMRF IMRF 6,143.86 Internal Revenue Service Federal Withholding 2,896.96 Federal Withholding 2,570.15 International Union of Operating Engineers UOE PW Membership Dues 125.28 UOE PW Membership Dues 125.26 Lorraine A.Novack 1309 Nutmeg Ct#B-Utility Refund 33.42 Nationwide Mutual Insurance Company Nationwide 457 245.50 Nationwide 458 201.37 Page 7 of 14 Village Board Meeting-February 7,2017 Page 21 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 040 Refuse Disposal Fund(continued) Republic Services,Inc. Refuse Disposal Program 222,081.22 Refuse Disposal 10.00 Solid Waste Agency of Northern Cook County SWANCC-February 2017 64,171.56 Village of Mount Prospect Flex-Medical 155.22 Flex-Medical 155.22 040 Refuse Disposal Fund Total $ 299,892.91 041 Motor Fuel Tax Fund Cook County Government Traffic Signal Maintenance $ 3,302.25 Dynegy Energy Services,LLC Electrical Service Delivery 6,752.60 Gasaway Distributors Inc. Salt/De-Icing Agents 1,949.62 H&H Electric Co Traffic Signal Maintenance 1,311.55 Illinois State Treasurer Traffic Signal Maintenance 7,413.90 V3 Companies Pedestrian Improvement 300.00 041 Motor Fuel Tax Fund Total $ 21,029.92 042 CDBG Amsterdam Enterprises CDBG SFR-629 W Larkdale Ln $ 9,400.00 De Lage Landen Financial Services,Inc. Copier Lease Payment-CD Copy 1 and 2 94.80 ICMA Retirement Trust-457 ICMA 457 450.00 ICMA 458 450.00 Illinois Department of Revenue IL State Withholding 47.90 IL State Withholding 48.73 IMRF IMRF 988.92 Internal Revenue Service Federal Withholding 457.42 Federal Withholding 466.41 Northwest Compass,Inc. CDBG Subrecipient 1 Qtr PY2016 3,410.00 CDBG Subrecipient-entry door rehab work done in 2016 10,000.00 Pads to Hope,Inc. CDBG Subrecipient-1 Qtr PY2016 5,654.00 Resources For Community Living CDBG Subrecipient-1Qtr PY2016 1,611.77 Village of Mount Prospect Flex-Medical 31.25 Flex-Medical 31.25 Wings Program,Inc. CDBG Subrecipient-1Qtr PY2016 890.10 042 CDBG Total $ 34,032.55 046 Foreign Fire Tax Board Fund Maestranzi Bros.knife Sharpening Service Annual Billing for Knives-3 Fire Stations Jan.2017-Dec.2017 $ 390.00 Novak,Todd Reimb.FDIC International 2017 Travel Advance 4/23/17-4/28/17 712.06 046 Foreign Fire Tax Board Fund Total $ 1,102.06 050 Water and Sewer Fund 1817 Wood Lane,LLC 1817 Wood Ln-Utility Refund $ 15.00 Addison Building Material Co. Repair Maintenance Supplies 246.67 Maintenance and repair supplies 104.71 Maintenance and repair supplies 29.96 Maintenance and repair supplies 277.63 Alexander Chemical Water Treatment Chemicals 16.00 Water System Treatment Chemicals 16.00 American Waterworks Assoc. Training Expenses 250.00 Training Expenses 988.00 Training Expenses 24.00 Training Expenses 24.00 Aramark Uniform Services,Inc. Uniform Cleaning and Rental 97.86 Uniform Expense 97.86 Uniform Cleaning and Rental 97.86 Armor Systems Corporation Shell Pipeline-Commission Due 49.68 Associated Technical Service Equipment Maintenance 580.00 Equipment Maintenance 212.59 AT&T Corp. Serive 1/10/17-2/9/17 837.76 Serive 1/10/17-2/9/17 873.82 Serive 1/10/17-2/9/17 585.15 Service 1/16/17-2/15/17 211.92 B P&T Co. Hydrant Parts and Repairs 4,678.40 B&W Control Systems Integration SCADA Wireless 2,500.62 Page 8 of 14 Village Board Meeting-February 7,2017 Page 22 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) B&W Control Systems Integration(continued) Professional Services 7,124.00 Professional Services 15,900.00 Professional Services 12,500.00 Professional Services 18,500.00 Badger Meter Inc AMR/AMI System 756.00 Baxter&Woodman,Inc. Sewer Main Repair Replacement 9,736.72 Sewer Main Repair Replacement 8,390.44 Sewer Main Repair Replacement 2,202.50 Sewer Improvements 4,305.00 Botterman,Casey R Refund Overpayment of IMRF Contributions 74.27 Burns&Mcdonnell Engineering Co. Equipment Maintenance and Repair 1,630.00 Sewer Main Repair Replacement 3,240.00 Call One Inc. Long Distance January(1/15/17-2/14/17) 134.85 CDW LLC Office equipment 326.19 Century Cleaners Uniform Cleaning 29.05 Uniform Cleaning 12.45 Uniform Cleaning 14.28 Uniform Cleaning 21.75 Uniform Cleaning 19.25 Uniform Cleaning 23.08 Uniform Cleaning 27.90 Cleaning Expense 20.25 Cleaning Expense 18.60 Uniform Cleaning 27.90 CHRISTOPHER J CHUDY 111 N Lancaster St#2s-Utility Refund 35.49 Dorner Products,Inc Equipment Maintenance and Repair 750.00 Dynegy Energy Services,LLC Electrical Service Delivery 7,701.76 Eapen Chandy 1715 Willow Ln-Utility Refund 24.58 Federal National Mortgage 1302 Robert Dr-Utility Refund 35.13 HBK Water Meter Service Water Meter Installation 1,234.00 Water Meter Installation 417.95 Hennig Gasket&Seals Inc Repair Maintenance Supplies 436.28 ICMA Retirement Trust-457 ICMA 457 1,678.09 ICMA 458 1,714.95 Illinois Department of Revenue IL State Withholding 4.08 IL State Withholding 2,672.04 IL State Withholding 2,656.07 IMRF IMRF 50,597.72 Infor Public Sector,Inc. Professional Services 1,620.00 Internal Revenue Service Federal Withholding 30.47 Federal Withholding 23,041.50 Federal Withholding 22,928.41 International Union of Operating Engineers UOE PW Membership Dues 1,237.23 UOE PW Membership Dues 1,237.24 JHC Capital Inc. Shipping Expenses 35.09 Julie,Inc. Julie Service Charges 9,806.68 Kieft Brothers Inc. Maintenance and repair supplies 97.60 Manhard Consulting Ltd. Professional Services 4,592.50 Martam Construction Contractual Hauling 3,916.92 Contractual Hauling 3,393.50 Contractual Hauling 1,580.00 Contractual Hauling 4,597.56 Contractual Hauling 1,202.00 Maxx Contractors Corp Combined Sewer Improvements 1,850.00 Mazursky,Shelby Printing Expenses 130.00 MECO Consulting LLC Professional Services 1,016.64 Metron-Farnier,LLC. Fire Hydrant Meter 3,085.44 Midland Paper Office Paper 524.70 Mt Prospect Concession 1400 W Central Rd-Utility Refund 2,095.32 Nationwide Mutual Insurance Company Nationwide 457 554.06 Nationwide 458 541.59 NICOR Natural Gas Consumption 157.68 Northwest Suburban United Way United Way 31.00 United Way 31.00 Page 9 of 14 Village Board Meeting-February 7,2017 Page 23 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 050 Water and Sewer Fund(continued) NW Suburban Municipal Joint Action Water Agency JAWA-December 2016 523,272.00 Overeem,Matt Training Expenses 639.16 Petro,Douglas Safety Shoe Allowance 159.76 Petty Cash Petty cash 23.00 Prosafety,lnc. Uniform Expense 218.10 Reliance Standard Life Insurance Co. Short Term Disability 197.86 Richard J.Wolnik 1816 Wood Ln-Utility Refund 15.00 RJN Group,Inc. Professional Services 1,625.00 RST Inc. Safety Shoe Allowance 127.49 Secretary of State Change of Existing Plate to M-Plate(Unit#2758)Plate#A997346 8.00 Change of Existing Plate to M-Plate(Unit#319)Plate#A997344 8.00 Tank Industry Consultants,Inc. Tank Design Engineering 1,410.00 Tank Design Engineering 3,434.47 Third Millennium Assoc.inc. December Utility Bills 3,108.18 U.S.Bank Equipment Finance,Inc. Copier Lease#500-0413635-000&500-0431295-000 297.00 Uline Inc. Grounds Maintenance Supplies 87.92 United States Postal Service Dec EFTS AP Account 4,308.19 Underground Pipe&Valve Co. Repair Maintenance Supplies 576.00 Verizon Wireless Services LLC Cellular Service&Equipment Charges-12/20/16-1/19/17 581.59 Village of Mount Prospect Flex-Medical 502.09 Flex-Medical 502.09 Warehouse Direct Office Supplies 10.74 Office Supplies 28.81 Office Supplies 103.48 Water Well Solutions Illinois Division,LLC Panel Replacement 41,612.20 Ziebell Water Service Products Water Valves 4,024.31 050 Water and Sewer Fund Total $ 844,560.23 051 Village Parking System Fund Crystal Maintenance Services Corp. Building Cleaning Services $ 407.33 Extra cleaning--Bio-Hazard clean-up in back of squad P-34 6.00 Jan Cleaning 407.33 ICMA Retirement Trust-457 ICMA 457 9.00 ICMA 458 8.99 Illinois Department of Revenue IL State Withholding 52.17 IL State Withholding 44.99 IMRF IMRF 818.69 Internal Revenue Service Federal Withholding 438.27 Federal Withholding 375.95 International Union of Operating Engineers UOE PW Membership Dues 19.63 UOE PW Membership Dues 19.61 Nationwide Mutual Insurance Company Nationwide 457 28.73 Nationwide 458 26.81 Peterson Roofing Building Maintenance and Repair 3,605.00 Village of Mount Prospect Flex-Medical 41.97 Flex-Medical 41.96 051 Village Parking System Fund Total $ 6,352.43 052 Parking System Revenue Fund Crystal Maintenance Services Corp. Building Cleaning Services $ 264.77 Extra cleaning--Bio-Hazard clean-up in back of squad P-34 3.90 Jan Cleaning 264.77 Dynegy Energy Services,LLC Electrical Service Delivery 113.83 ICMA Retirement Trust-457 ICMA 457 6.01 ICMA 457 6.02 Illinois Department of Revenue IL State Withholding 38.18 IL State Withholding 32.47 IMRF IMRF 597.41 Internal Revenue Service Federal Withholding 319.13 Federal Withholding 269.98 International Union of Operating Engineers UOE PW Membership Dues 13.10 UOE PW Membership Dues 13.11 Nationwide Mutual Insurance Company Nationwide 457 19.18 Nationwide 458 17.91 Page 10 of 14 Village Board Meeting-February 7,2017 Page 24 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 052 Parking System Revenue Fund(continued) Village of Mount Prospect Flex-Medical 32.41 Flex-Medical 32.41 Period 12/9/16-1/9/17 15.97 052 Parking System Revenue Fund Total $ 2,060.56 060 Vehicle Maintenance Fund Arlington Heights Ford Vehicle Maintenance Supplies $ 78.89 Vehicle Maintenance Supplies 33.40 Vehicle Maintenance Supplies 318.54 Vehicle Maintenance Supplies 239.26 Vehicle Maintenance Supplies 71.98 Vehicle Maintenance Supplies 382.45 Vehicle Maintenance Supplies 66.70 Vehicle Maintenance Supplies 82.77 Vehicle Maintenance Supplies 1,341.31 Vehicle Maintenance Supplies 129.95 Vehicle Maintenance Supplies 76.98 Vehicle Maintenance Supplies 12.59 Vehicle Maintenance Supplies 84.57 Arlington Power Equipment Vehicle Maintenance Supplies 13.22 Vehicle Maintenance Supplies 19.19 Vehicle Maintenance Supplies 222.30 AT&T Corp. Serive 1/10/17-2/9/17 32.73 Service 1/16/17-2/15/17 7.94 Bamjak Inc, Vehicle Maintenance Supplies 203.38 Vehicle Maintenance Supplies 15.28 Vehicle Maintenance Supplies 38.20 Vehicle Maintenance Supplies 70.32 Vehicle Maintenance Supplies 18.99 Vehicle Maintenance Supplies 203.38 Vehicle Maintenance Supplies 194.12 Bonnell Industries Inc. Vehicle Maintenance Supplies 3,943.94 Vehicle Maintenance Supplies 710.50 Busse Car Wash,Inc. Equipment Maintenance 636.80 Call One Inc. Long Distance January(1/15/17-2/14/17) 5.05 Catching Fluidpower Hydraulic fittings 616.35 Chem&Consult,Inc. Vehicle Maintenance Supplies 374.05 Chicago Parts&Sound LLC Vehicle Maintenance Supplies 62.61 Vehicle Maintenance Supplies 203.63 Vehicle Maintenance Supplies 375.65 Vehicle Maintenance Supplies 30.82 Vehicle Maintenance Supplies 110.78 P-33 belts and tensioner 140.82 Dave&Jim's Auto Body,Inc. Equipment Maintenance and Repair 120.00 Equipment Maintenance and Repair 123.92 Foster Coach Sales Inc. Vehicle Maintenance Supplies 60.28 Gas Depot,Inc. Vehicle Fuel 14,347.03 General Parts Inc. Vehicle Maintenance Supplies 129.62 Vehicle Maintenance Supplies 66.54 Vehicle Maintenance Supplies 32.72 Global Emergency Products Vehicle Maintenance Supplies 58.95 Grossinger Chevrolet Vehicle Maintenance Supplies 80.64 Vehicle Maintenance Supplies 59.86 2715 front A-arm bumpers 59.86 Vehicle Maintenance Supplies 89.48 ICMA Retirement Trust-457 ICMA 457 1,387.62 ICMA 458 1,398.72 Illinois Department of Revenue IL State Withholding 1,135.15 IL State Withholding 1,265.31 IMRF IMRF 23,475.17 Internal Revenue Service Federal Withholding 9,416.79 Federal Withholding 10,607.64 International Union of Operating Engineers UOE PW Membership Dues 601.34 UOE PW Membership Dues 597.34 Page 11 of 14 Village Board Meeting-February 7,2017 Page 25 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 060 Vehicle Maintenance Fund(continued) Interstate Battery of Western Chicago Vehicle Maintenance Supplies 227.90 Vehicle Maintenance Supplies 190.90 Interstate Power Systems,Inc. Vehicle Maintenance Supplies 416.10 Vehicle Maintenance Supplies (255.64) James Drive Safety Lane LLC Equipment Maintenance and Repair 594.00 Lindco Equipment Sales,Inc. Vehicle Maintenance Supplies 123.56 Lund Industries,Inc. Vehicle Maintenance Supplies 71.72 Menard Inc. Vehicle Maintenance Supplies 479.76 Vehicle Maintenance Supplies 15.00 Vehicle Maintenance Supplies 11.25 Mobotrex Inc. Vehicle Maintenance Supplies 1,041.00 Morton Grove Automotive Vehicle Maintenance Supplies 185.00 MPC Communications&Lighting Vehicle Maintenance Supplies 50.73 Northwest Suburban United Way United Way 5.00 United Way 5.00 Patlin Incorporated Vehicle Maintenance Supplies 42.69 Petty Cash Petty cash 48.53 Pomp's Tire Service,Inc. Vehicle Maintenance Supplies 248.55 Vehicle Maintenance Supplies 248.55 Vehicle Maintenance Supplies 1,053.96 Vehicle Maintenance Supplies 506.98 Vehicle Maintenance Supplies 389.57 Vehicle Maintenance Supplies 442.86 Vehicle Maintenance Supplies 458.66 Precision Service&Parts Vehicle Maintenance Supplies 407.28 Vehicle Maintenance Supplies 68.31 Vehicle Maintenance Supplies 77.30 Vehicle Maintenance Supplies 28.41 Vehicle Maintenance Supplies 27.70 Vehicle Maintenance Supplies 27.51 2758 evap solenoid 49.20 504 spark plugs 26.92 24 gallons coolant 246.48 2736 spark plugs 48.40 Reliance Standard Life Insurance Co. Short Term Disability 106.16 Ronco Industrial Supply Vehicle Maintenance Supplies 172.00 Vehicle Maintenance Supplies 158.84 Vehicle Maintenance Supplies 73.38 Vehicle Maintenance Supplies 203.80 Rush Truck Centers of Illinois,Inc. Vehicle Maintenance Supplies 946.80 Vehicle Maintenance Supplies 275.49 Vehicle Maintenance Supplies 214.12 Vehicle Maintenance Supplies 261.96 4557 radio 429.65 Schnittker,John Vehicle Maintenance Supplies 24.95 Sid Tool Co.,Inc. Vehicle Maintenance Supplies 392.50 Vehicle Maintenance Supplies 353.50 Spring Align of Palatine,Inc. Vehicle Maintenance Supplies 83.43 Vehicle Maintenance Supplies 81.94 Suburban Accents Inc Vehicle Maintenance Supplies 74.75 Terrace Supply Company Repair Maintenance Supplies 26.35 Triangle Radiator Service Inc Vehicle Maintenance Supplies 139.00 Verizon Wireless Services LLC Cellular Service&Equipment Charges-12/20/16-1/19/17 339.10 Village of Mount Prospect Flex-Medical 380.01 Flex-Medical 380.01 060 Vehicle Maintenance Fund Total $ 89,010.30 061 Vehicle Replacement Fund Eterno,Michael Reimburse expenses: squad antenna $ 908.00 GovDeals,Inc. Motor Equipment Police Dept Vehicles 1,640.62 Liebovich Bros,Inc. Motor Equipment Public Works Vehicles 375.49 061 Vehicle Replacement Fund Total $ 2,924.11 Page 12 of 14 Village Board Meeting-February 7,2017 Page 26 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 063 Risk Management Fund Arthur J.Gallagher Rms,Inc. Renewal Premium&Agency Contract Fee 1/1/17-1/1/18 $ 120,310.00 Currie Motors Auto Misc 28,183.00 Gallagher Bassett Services,Inc. Dec EFTS AP Account 177.14 International Union of Operating Engineers PW Insurance Premiums-March 2017 59,300.00 Utility Dynamics Corp. Other Claims 2,460.00 063 Risk Management Fund Total $ 210,430.14 070 Police Pension Fund Internal Revenue Service Federal Withholding $ 52,643.98 070 Police Pension Fund Total $ 52,643.98 071 Fire Pension Fund AndCo Consulting,LLC Consulting Services&Performance EvaluationlstQuarter(1/17-3/17) $ 9,000.00 Collins&Radja Quarterly Retainer Fee-Jan,Feb,&March 2017 825.00 Internal Revenue Service Federal Withholding 54,029.88 071 Fire Pension Fund Total $ 63,854.88 073 Escrow Deposit Fund AA Service Company Refund Escrow Permit#16-2560(406 Russel St) $ 125.00 ABC Plumbing&Heating Cooling Electric Refund Escrow Permit#16-0139(1221 W Lonqquist Blvd) 125.00 Absolute Construction Refund Escrow Permit#16-1695(513 N Emerson St) 300.00 Advance Design Studio Refund Escrow Permit#16-1156(201 Russel St) 300.00 Advanced Construction Solutions Refund Escrow Permit#16-1783(123 N Main St) 100.00 Anstadt,John E Refund Escrow Permit#15-2511(403 N Oak St) 450.00 Ardelean,Darius Refund Escrow Permit#15-2136(1300 W Busse Ave) 200.00 Bannon,Patricia Refund Escrow Permit#16-2460(501 S William St) 75.00 Beyak,Tom Refund Escrow Permit#16-1882(919 S Louis St) 125.00 Brouwer Brothers Refund Escrow Permit#16-1256(1458 N Elmhurst Rd#104) 125.00 Calito,Sokonthveary Refund Escrow Permit#17-0034(604 N Windsor Dr) 125.00 Cessna,David A Refund Escrow Permit#15-2245(7 E Berkshire Ln) 300.00 Chicagoland Signs Corp Refund Escrow Permit#16-1884(1450 S Busse Rd) 125.00 Compass Real Estate Services LLC Refund Escrow Permit#13-1840(701 E Prospect) 10,000.00 Direct healthcare Access II Inc Refund Overpaymnet 2017 Operating License#1791 5.00 DRF Installations Inc Refund Escrow Permit#17-0008(1452 N Elmhurst Rd#204) 125.00 Excel Plumbing Refund Escrow Permit#16-2511(101 Fairview Ave) 125.00 Flush Sewer&Drainage Refund Escrow Permit#16-2463(1912 Yuma Ln) 125.00 Gordian Fund LP Refund Escrow Permit#16-1728(1409 Willow Ln) 25.00 IH2 Prperty Illinois LP Refund Escrow Permit#14-1363(921 S School St) 400.00 In Town Electric Inc Refund Escrow Permit#17-0032(209 N Elm St) 75.00 J&S Plumbing Inc Refund Escrow Permit#16-2247(744 Whitegate Ct) 125.00 JGC Services Inc Refund Escrow Permit#17-0023(523 We Go Trl) 75.00 Karp,Michal T Refund Escrow Permit#16-2217(324 S Maple St) 125.00 Keeley Construction Refund Escrow Permit#16-0411(1660 Wall St) 250.00 Keippel,Michael Refund Escrow Permit#16-0864(2010 E Wintergreen Ave) 125.00 Kerr Mechanical Corp Refund Escrow Permit#16-2451(307 Fairview Ave) 125.00 Refund Escrow Permit#16-2481(511 S Wille St) 125.00 Lynch,Dennis Refund Escrow Permit#14-0988(919 S Maple St) 200.00 Mount Prospect Public Library 2017 PPRT-1st Allocation 8,181.71 Mr Rooter Refund Escrow Permit#16-2537(913 Wa Pella Ave) 125.00 Norb&Sons Electric Refund Escrow Permit#17-0030(300 N Wille St) 125.00 Pesch,Lois Refund Escrow Permit#16-1359(102 N Yates Ln) 200.00 Quality Plumbing Service Inc Refund Escrow Permit#16-2551(1708 Myrtle Dr) 125.00 Reliance Plumbing Refund Escrow Permit#16-1353(2714 briarwood Dr W) 125.00 Ricks Sewer&Drainage Refund Escrow Permit#16-2546(21 Marcella Rd) 125.00 Refund Escrow Permit#16-2554(417 N Maple St) 500.00 Refund Escrow Permit#17-0002(519 S Pine St) 125.00 Ridge Plumbing Sewer and Drain Services Refund Escrow Permit#16-1978(326 Crestwood Ln) 75.00 Rosewood Construction Refund Escrow Permit#16-2499(1220 E Central Rd) 125.00 Roto Rooter Refund Escrow Permit#16-0076(1907 Pawnee Ln) 125.00 Roxas,Norma P Refund Escrow Permit#16-2385(1313 Ironwood Dr) 125.00 S&S Electrical Services Inc Refund Escrow Permit#16-2277(1005 Hemlock Ln) 125.00 Suburban Sewer&Septic Refund Escrow Permit#16-2555(1812 Andoa Ln) 125.00 Szypulski,Agnieszka Refund Escrow Permit#16-2456(615 N Pine St) 125.00 Third District Circuit Court Bond Check 1/17/17 800.00 Page 13 of 14 Village Board Meeting-February 7,2017 Page 27 of 107 VILLAGE OF MOUNT PROSPECT List of Bills January 11-January 31, 2017 Fund Vendor Name Invoice Description Amount 073 Escrow Deposit Fund(continued) Bond Check 1/19/17 750.00 Bond Check 1/24/17 300.00 Bond Check 1/26/17 800.00 Bond Check 1/31/17 300.00 TS Landscaping Refund Escrow Permit#16-1780(14 Wa Pella Ave) 125.00 Village Sewer&Plumbing Refund Escrow Permit#16-1954(805 Deborah Ln) 125.00 Refund Escrow Permit#16-2398(1519 Park Dr) 75.00 Refund Escrow Permit#16-2556(801 Newberry Ln) 125.00 Wdowiak,Mariusz Refund Escrow Permit#16-2030(320 S Maple St) 75.00 Wolf-McKenzie,Theresia Refund Escrow Permit#16-2381(2931 Briarwood Dr#W) 125.00 073 Escrow Deposit Fund Total $ 28,561.71 Grand Total $ 3,253,095.81 Page 14 of 14 Village Board Meeting-February 7,2017 Page 28 of 107 �e Elk Grove Township Resolution # 2017-01RD INTERGOVERNMENTAL AGREEMENT Between the Elk Grove Township Road District And the Village of Mount Prospect This Intergovernmental Agreement(the"Agreement")is made and entered into this 23`d day of January,2017 by and between the Village of Mount Prospect(the"Village"), a body politic and corporate of the State of Illinois and Elk Grove Township Road District, a unit of local government (hereinafter referred to as"EGT"). The Village and EGT are sometimes collectively referred to as the "Parties." RECITALS WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Village and EGT are units of government within the meaning of the Constitution of the State of Illinois, 1970, Article VII, Section 10,having the power and authority to enter into an intergovernmental agreement; and WHEREAS, EGT has maintained certain portions of Malmo Drive and Imperial Court (the "Roads," see attached Exhibit A) that have been annexed into the Village's corporate boundaries so that the Village now has jurisdiction over the Roads and an obligation to maintain them; and WHEREAS, the Village and EGT believe it is mutually beneficial if EGT continues to maintain the Roads and include the mileage of the Roads in the mileage report it files with the county; and WHEREAS, the Village and EGT find it is in their interests to enter into an agreement whereby EGT shall maintain the Roads; and WHEREAS, the Village and EGT desire by this Agreement to set forth their respective obligations and responsibilities concerning the maintenance of the Roads; and NOW, THEREFORE, in consideration of the promises, covenants, terms and conditions set forth in this Agreement, the Parties hereto agree as follows: Section 1. Incorporation of Recitals. The above recitals are incorporated into this Agreement as if fully set forth herein. Section 2. Term of the A reement, This Agreement, which is a legal,valid and binding contract enforceable against both the Village and EGT, shall be for a five-year(5) term,beginning at the date when both Parties have approved and executed the Agreement. The Agreement shall be automatically renewable for additional 5 year terms unless either Party terminates the Agreement by giving written notice at least six (6)months in advance of the termination date. 1 Village Board Meeting-February 7,2017 Page 29 of 107 Section 3. Scope of Agreement. It is the intention of this Agreement to authorize EGT to provide certain road and roadside maintenance for those portions of the Roads that have been annexed into the Village's corporate boundaries, if and when specifically requested by the Village, and if and when such services are within the capabilities of EGT. All work shall be provided on an as-needed as determined by the Village and on an as-available basis as determined by EGT. The Village shall provide to EGT a list of work items as needed to be completed subject to scheduling by EGT. These services may include the following: street sweeping, snow and ice removal, pothole patching, full-depth bituminous pavement repairs, curb repairs, crack sealing, pavement marking, catch basin and inlet repair and cleaning, storm sewer cleaning, storm sewer outfall maintenance and repair. The scope of this Agreement shall not extend to nor include furnishing by EGT of towing,police or other code or related enforcement powers allocated to, and governed by, the Village, even if such services are required for the Roads. By mutual agreement of the Village and EGT, the Village may request, and EGT may agree to provide and, in such event, the Village shall pay for additional specialized services of EGT, in addition to the above cooperative services. Section 4. EGT Annual Miler a lie oat. EGT shall be able to include the distance of the Roads in its annual mileage report submitted to the County of Cook, Illinois. Section 3. future Capital ital Ingprove ments of the Roads. The Village and the Township shall share capital costs related to future capital improvements of the Roads, including, but not limited to, resurfacing, reconstruction, widening and drainage improvements. Section 6. Indemnification. The Village shall defend,indemnify and hold harmless EGT, and its officers, agents and employees, from all and any liability, losses, costs, damage or expense, or injury to person or property, including reasonable attorneys' fees, arising out of the execution of this Agreement, EGT's failure to perform any provisions of this Agreement, or the termination of this Agreement with its terms, with the exception of any liability, losses, costs, damage or expense, or injury to person or property arising out of or resulting from (1) the sole action, negligence, malfeasance, or misfeasance of the Village, or its officers, agents and employees in the performance or non-performance of any act pursuant to this Agreement; or (2) any claim by an employee, agent, or subcontractor of the Village. EGT shall defend, indemnify and hold harmless the Village, and its officers, agents and employees, from all and any liability, losses, costs, damage or expense, or injury to person or property, including reasonable attorneys' fees, arising out of or resulting from (1) the sole action, negligence, malfeasance, misfeasance, of EGT or its officers, agents or employees in the performance or non-performance of any act pursuant to this Agreement; or (2) any claim by an employee, agent or subcontractor of EGT. The Village and EGT acknowledge that each party shall, if requested by the other party, furnish the other with a current certificate of insurance or self-insurance evidencing their respective existing public liability, property damage and workmen's compensation insurance coverages at the time of the signing of this Agreement, and that during the term of this Agreement, each party will maintain not less than the same level of insurance coverage. 2 Village Board Meeting-February 7,2017 Page 30 of 107 Seection 7. Notices. All notices, requests, demands, and other communications (collectively, "Notices")hereunder shall be in writing and given by(i)established express delivery service which maintains delivery records, (ii) hand delivery, or (iii) certified or registered mail, postage prepaid,return receipt requested,to the parties at the following addresses, or at such other address as the Parties may designate by Notice in the above manner: To Village of Mount Prospect: To Elk Grove Township Road District: Village of Mount Prospect Elk Grove Township Road District 50 South Emerson Street 2400 South Arlington Heights Road Mount Prospect, Illinois 60056 Arlington Heights, Illinois 60005 Attn: Village Manager Attn: Township Highway Commissioner Notices also may be given by fax, provided the Notice is concurrently given by one of the above methods. Notices are effective upon receipt or upon attempted delivery if delivery is refused or impossible because of failure to provide a reasonable means for accomplishing delivery. Section 6. General Provisions. A. Governing Law and Venae. This Agreement shall be interpreted under, and governed by, the laws of the State of Illinois. Any claim, suit, action or proceeding brought in connection with this Agreement shall be in the Circuit Court of Cook County and both the Village and EGT hereby irrevocably consent to the personal and subject matter jurisdiction of such court and waive any claim that such court does not constitute a convenient and appropriate venue for such claims, suits, actions or proceedings. B. Modification. This Agreement may not be altered,modified or amended except by a written instrument signed by both Parties. Provided, however, the Village and EGT agree that provisions required to be inserted in this Agreement by laws, ordinances, rules, regulations or executive orders are deemed inserted whether they appear in this Agreement and that in no event will the failure to insert such provisions prevent the enforcement of this Agreement. C. Force Mgiter'. Neither the Village nor EGT shall be liable for failing to fulfill any obligation under this Agreement to the extent any such failure is caused by any event beyond EGT's or the Village's control and which event is not caused by EGT's or the Village's fault or negligence. Such events shall include,but are not limited to, acts of God, acts or war or terrorism, fires, lightning, floods, epidemics or riots. D. Entire Al reement. This Agreement constitutes the entire agreement between the Village and EGT, merges all discussion between them and supersedes and replaces any and every other prior or contemporaneous agreement,negotiation,understanding,commitments and writings with respect to such subject matter hereof. E. Severabili_y. If any provision of this Agreement shall be declared invalid for any reason, such invalidation shall not affect any other provisions of this Agreement which can be 3 Village Board Meeting-February 7,2017 Page 31 of 107 given effect without the invalid provision and to that extent, the provisions of this Agreement are severable. IN WITNESS WHEREOF,the Village and the Township have caused this Agreement to be executed by their respective officials on the dates as shown. EXECUTED BY THE VILLAGE OF EXECUTED BY THE ELK GROVE MOUNT PROSPECT TOWNSHIP Michael Cassady A rthur 1' ie ^iardo rsl Village Manager Elk Grove Township Highway Commissioner This day of , 2017 This 23`d day of January, 2017 ATTEST: ATTEST: c .. ` � Deputy Village Clerk ( rg l „ 4 owns lerl 4 Village Board Meeting-February 7,2017 Page 32 of 107 Plinge of Mount rrosp"t Item VIII. C.: MOTION TO WAIVE THE 2nd (SECOND) READING AND ADOPT AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE VILLAGE OF MOUNT PROSPECT Department:Village Manager's Office ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: On January 3, 2017 the Village of Mount Prospect was notified of the closing of Bar 145 located at 34 S. Main Street. The Class 7-3" liquor license is therefore being deleted. Alternatives: Discretion of Village Board Budget Impact: None Recommendation: Staff recommends approval so as to maintain an accurate number of liquor licenses. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: ATTACHMENTS: Description Type Upload Date File Name D Bar 145 delete Ordinance 2/1/2017 Bar 145 delete.pdf Ordinance — — Village Board Meeting-February 7,2017 Page 33 of 107 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That in accordance with Subsection A of Section 13.108 of Chapter 13 of the Village Code of Mount Prospect, as amended, the Corporate Authorities shall determine the number of Liquor Licenses available in each Classification and shall establish a list specifying the number of Liquor Licenses authorized. Said list is hereby amended by decreasing the number of"Class F-3"Liquor License by One(1)BAR 145 LLC d/b/a BAR 145 at 34 S. MAIN Said list is as follows: Five (5) Class P-1 License Nine (9) Class P-2 Licenses One (1) Class P-3 Licenses Zero (0) Class P-4 Licenses Zero (0) Class P-5 License Nine (9) Class F-1 License Eight(8) Class F-2 License Twenty seven (27) Class F-3 License One (1) Class F-4 License Three (3) Class F-5 License Two (2) Class F-6 License One (1) Class F-7 License One (1) Class S-1 License One (1) Class S-2 Licenses One (1) Class S-31-icenses Zero (0) Class S-41-icense One (1) Class S-5 License Zero (0) Class S-6 License Zero (0) Class S-7 License Zero (0) Class S-8 (with conditions as attached to License) SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage,approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this day of 12017. Mayor ATTEST: Village Clerk Village Board Meeting-February 7,2017 Page 34 of 107 Class Establishment Number P1 Balzano Liquor, D&H Liquors; Jay Liquors; Mt. Prospect Liquor ; Red Cardinal 5 P2 Costco; Fiesta Market; Fresh Thyme Farmers Market; Osco Drug Store; 9 CVS Pharmacy; Walgreens#00209 (Kensington); Walgreens#05107(Elmhurst) Wall-Mart#1681; World Market P3 Aldi 1 P-4 0 P5 0 F-1 Bricks Wood Fired Cafe; Chipotle Mexican Grill; Chungkiwa Restaurant; Izakaya 9 Sankyu; LePeep Cafe; Los Arcos ; MI Restaurant; New Pusan; Salerno's Pizzeria & Eatery F-2 Avanti Cafe and Sandwich Bar; Frankie's Fast Food; Misoya; Mr. Beef& Pizza; 8 Photo's Hot Dogs; Qulinania; Tortas Locas; Yupin Thai F-3 Balkan Taste; Bar Louie; BlackFinn American Grille; Buffalo Wild Wings; Canta 27 Napoli Ristorante; Draft Picks; E&O Food & Drink; EI Sombrero; Emerson's Ale House; Fellini Restaurant and Pizzaria; K-Nal Restaurant;Jameson's Charhouse;Kampai Japanese Steak House; Langostino's; Mia's Cantina; Mina Restaurant; Mrs. P&Me; Nina Restaurant; Outback Steakhouse; Pap's Grill & Bar; Rokudenashi; Retro Bistro; Sam's Place; Smokey Bones Car& Fire Grill; Summertime; Trezero's; Truco F-4 Prospect Moose Lodge 1 F-5 Bristol Palace; Emerald Banquets; Victoria in the Park 3 F-6 Mt. Prospect Park District-Golf Course; Prospect Heights Park District 2 F-7 Dave's Specialty Foods 1 S-1 Hampton Inn&Suites 1 S-2 Brunswick Zone 1 S-3 Moretti's; 1 S-4 0 S-5 AMC Randhurst 12 1 S-6 0 S-7 0 S-8 0 70 Village Board Meeting-February 7,2017 Page 35 of 107 Plinge of Mount rrosp"t Item X. A.: PZ-25-16 908 Golfview Place- VARIATION- Exterior Side Yard Department: Community Development —Planning Division .....____ .....____ .....____ .....____ .....___.. .....____ .....____ .....____ .....____ .....____ .....____ Information: The Subject Property is located at the northwest corner of Golfview Drive and Golfview Place, and consists of a single-family residential home with related improvements. The Subject Property functions as a family community residence for six elderly women with intellectual and physical disabilities. The Subject Property is a corner lot whose front yard is along Golfview Drive and exterior side yard is along Golfview Place. The Subject Property is zoned R1 Single Family Residence and borders the R1 Single Family Residence District on all sides. The Petitioner proposes to remove existing greenspace and sidewalk between the front of the home and the driveway in order to construct a twenty-four foot (24') wide by seventeen and a half foot (17.5') long deck with a handicap ramp. The proposed structure encroaches ten feet (10') into the required twenty foot (20') exterior side yard setback. Alternatives: 1. Approve the requested variation. 2. Discretion of the Village Board. Budget Impact: NA Recommendation: The Planning & Zoning Commission conducted a public hearing to review the request on Thursday, January 26, 2017, and by a vote of 5-0 recommended approval of the following motion: 1 ) Variation to allow a deck to encroach into the required exterior side yard setback as shown on the petitioner's site plan for the property located at 908 Golfview Place, subject to the following conditions: a. The deck is brought into compliance with Village Code upon change in land use. Village Board Meeting-February 7,2017 Page 36 of 107 b . The deck is built in two sections with a connection/seam point at the standard setback line to allow for rebuilding of the deck should the land use change in the future. c. The deck shall not be enclosed. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: DEVELOPMENT. Balancing preservation, revitalization, growth ATTACHMENTS: Description Type Upload Date File Name PZ-25-16 908 PZ-25- a Golfview Place Cover Memo 1/31/2017 16 908 Golfview PI._(VAR - Staff Report —Ext.—Side—YardSetback).pdf PZ-25-16 908 D Golfview Place Backup Material 1/31/2017 PZ-25-16_908_Golfview.pdf P&Z Minutes PZ-25-16 908 D Golfview Place Exhibit 1/31/2017 SEARCH_Exhibits.pdf Exhibits D Ordinance Ordinance 2/1/2017 OrdinanceVAR-PZ-25- 16_908_golfview place2017.pdf D Exhibit Al Exhibit 2/1/2017 EXHIBIT_1A.pdf D Exhibit A2 Ordinance 2/1/2017 EXHIBIT_A2.pdf Village Board Meeting-February 7,2017 Page 37 of 107 `''"'' ' Village of Mount Prospect Community Development Department CASE SUMMARY — PZ-25-16 LOCATION: 908 Golfview Place PETITIONER: Search, Inc. OWNERS: Search, Inc. PARCEL#: 08-13-201-076-0000 SIZE: 10,837 ft.2/0.249 acres ZONING: R-1 Single-Family Residence LAND USE: Family Community Residence REQUEST: Variation from the exterior side yard setback LOCATION MAP U,lK �IIIIIIIIII �% `q i'i all PO!✓1,l �� (j�„ �„ r /i o ��/i i �. Village Board Meeting-February 7,2017 Page 38 of 107 Village of Mount Prospect `''"'' ' Community Development Department MEMORANDUM TO: MOUNT PROSPECT PLANNING&ZONING COMMISSION JOSEPH P. DONNELLY, CHAIRPERSON FROM: JASON C. SHALLCROSS, DEVELOPMENT REVIEW PLANNER DATE: JANUARY 19, 2017 HEARING DATE: JANUARY 26, 2017 SUBJECT: PZ-25-16/908 GOLFVIEW PLACE/VARIATION-DECK IN EXTERIOR SIDE YARD BACKGROUND A public hearing has been scheduled for the January 26, 2017 Planning & Zoning Commission meeting to review the application by Search, Inc. (the "Petitioner") regarding the property known as 908 Golfview Place (the "Subject Property"). The Petitioner is seeking a variation to allow a deck in the required exterior side yard located along Golfview Place. The P&Z hearing was properly noticed in the January 11, 2017 edition of the Daily Herald Newspaper. In addition,written notice to property owners within 250-feet was provided and a public hearing sign was posted on the Subject Property. PROPERTY DESCRIPTION The Subject Property is located at the northwest corner of Golfview Drive and Golfview Place, and consists of a single-family residential home with related improvements. The Subject Property functions as a family community residence for six elderly women with intellectual and physical disabilities. The Subject Property is a corner lot whose front yard is along Golfview Drive and exterior side yard is along Golfview Place. The Subject Property is zoned RI Single-Family Residence and borders the R1 Single-Family Residence District on all sides. SUMMARY OF PROPOSAL The Plat of Survey indicates that greenspace and a sidewalk currently exist between the driveway and the front of the home. The Petitioner proposes to remove the sidewalk and construct a twenty-four foot (24') wide by seventeen and a half foot (17.5') long deck with a handicap ramp. The proposed structure encroaches ten feet (10')into the required twenty foot(20') exterior side yard setback. GENERAL ZONING COMPLIANCE The Subject Property currently complies with the Village's zoning regulations. Existing structures do not encroach into required yards. The proposed improvement does not comply with Village Code regulations. Decks are not allowed to encroach into required exterior side yards. The following table compares the Petitioner's proposal to the RI Single Family Residence District's bulk requirements. Village Board Meeting-February 7,2017 Page 39 of 107 PZ-25-16 Planning &Zoning Commission Meeting January 26, 2017 Page 3 Requirements Proposed Setbacks: Front(S) Min. 30' 55' Interior(W) Min. 7.5' N/A Exterior E Min.20' 10' Rear (N) Min. 15' 62' Lot Coverage Max. 50% 30% VARIATION STANDARDS The standards for a variation are listed in Section 14.203.C.9 of the Village Zoning Ordinance and include seven specific findings that must be made in order to approve a variation. The following list is a summary of these findings: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character. Per the Petitioner, a hardship exists due to the unique features of the Subject Property and needs of the women who reside there. The Department of Human Services requires that the six intellectually and physically disabled women receive day training services, which are currently provided in the home. The Petitioner states that the construction of this deck would afford the women access to the outdoors at their home, which they cannot currently access due to the presence of shallow doorways and staircases. The Petitioner weighed several options, including the construction of a concrete ramp from the public sidewalk,building a ramp from the back door to the existing patio on the west side of the home, or constructing a patio on the north side of the property. The Petitioner states that these options are not feasible for the following reasons: because the deck would be too far from the restroom and house telephone, it would be insufficient in size, it would require that the house to be remodeled for entry and exit purposes, and it would be cost prohibitive. The Petitioner further states that the granting of the variations will not alter the essential character of the neighborhood, harm public welfare, or be injurious to other property improvements within the neighborhood. Staff has reviewed the Petitioner's request and finds that unique conditions exist that are not generally applicable to other property. Per the Petitioner's application, the property is a supported living home that houses six elderly women with intellectual and physical disabilities and provides services by employees in the home. The proposed deck would allow for access to the outdoors at their current home. The Petitioner considered alternative options but found them to be impractical given the unique use of the property. RECOMMENDATION Staff finds that the variation request meets the variation standards as listed in the Zoning Code and that granting such request would be in the best interest of the Village. Based on these findings, Staff recommends that the Planning & Zoning Commission adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and approve the following motion: "To approve a variation to allow a deck to encroach into the required exterior side yard setback as shown on the petitioner's site plan for the property located at 908 Golfview Place, subject to the following conditions: Village Board Meeting-February 7,2017 Page 40 of 107 PZ-25-16 Planning &Zoning Commission Meeting January 26, 2017 Page 4 1. The deck is brought into compliance with Village Code upon change in land use. 2. The deck is built in two sections with a connection/seam point at the standard setback line to allow for rebuilding of the deck should the land use change in the future." The Village Board's decision is final for this case. I concur: William J. Cooney, AICP Director of Community Development H:TLANTI—ing&Zoning COMM\P&Z 2016GScaffRepa2s\PZ-25-16905 GoINiew PI.(VAR-Ext,Side Yazd Se[back).docx Village Board Meeting-February 7,2017 Page 41 of 107 1 MINUTES OF THE REGULAR MEETING OF THE PLANNING& ZONING COMMISSION CASE NO.PZ-25-16 Hearing Date: January 26, 2017 PROPERTY ADDRESS: 908 Golfview Place PETITIONER: Search, Inc. PUBLICATION DATE: January 11, 2017 REQUEST: Variation-Deck in Exterior Side Yard MEMBERS PRESENT Sharon Otteman Thomas Fitzgerald William Beattie Keith Youngquist Joseph Donnelly, Chair MEMBERS ABSENT: Nobert Mizwicki Agostino Filippone STAFF MEMBERS PRESENT: Consuelo Arguilles-Deputy Director Community Development Jason Shallcross-Development Review Planner INTERESTED PARTIES: Search, Inc. Chairman Donnelly called the meeting to order at 7:30 pm. Commissioner Beattie made a motion to approve the minutes of the October 27, 2016 meeting Commissioner Fitzgerald seconded the motion. The minutes were approved 4-0 with Commissioner Otteman abstaining. Chairman Donnelly introduced case PZ-25-16 908 Golfview Place and stated that the case was Village Board final. Mr. Shallcross stated that the Subject Property is located at the northwest corner of Golfview Drive and Golfview Place, and consists of a single-family home with related improvements. The Subject Property functions as a family community residence for six elderly women with intellectual and physical disabilities. The Subject Property is a corner lot whose front yard is along Golfview Drive and exterior side yard is along Golfview Place. The Subject Property is zoned RI Single-Family Residence and borders the RI Single-Family Residence District on all sides. Mr. Shallcross stated that the Plat of Survey indicates that greenspace and a sidewalk currently exist between the driveway and the front of the home. The Petitioner proposes to remove the sidewalk and construct a twenty-four foot (24') wide by seventeen and a half foot (17.5') long deck with a handicap ramp. The proposed structure encroaches ten feet (10') into the required twenty foot (20') exterior side yard setback. Planning and Zoning Commission-January 26, 2017 PZ-25-16 Joseph Donnelly-Chair Village Board Meeting-February 7,2017 Page 42 of 107 2 He further explained that the Subject Property currently complies with the Village's zoning regulations. Existing structures do not encroach into required yards. The proposed improvement does not comply with Village Code regulations. Decks are not allowed to encroach into required exterior side yards. Mr. Shallcross showed the following table comparing the Petitioner's proposal to the R1 Single Family Residence District's bulk requirements: Requirements Proposed Setbacks: Front(S) Min. 30' 55' Interior(W) Min. 7.5' N/A Exterior(E) Min. 20' i' " Rear (N) Min. 15' 62' Lot Coverage Max. 50% 30% Mr. Shallcross summarized the standards for a variation as the following: • A hardship due to the physical surroundings, shape, or topographical conditions of a specific property not generally applicable to other properties in the same zoning district and not created by any person presently having an interest in the property; • Lack of desire to increase financial gain; and • Protection of the public welfare, other property, and neighborhood character. Mr. Shallcross stated, per the Petitioner, a hardship exists due to the unique features of the Subject Property and needs of the women who reside there. The Department of Human Services requires that the six intellectually and physically disabled women receive day training services, which are currently provided in the home. He further stated, The Petitioner states that the construction of the deck would afford the women access to the outdoors at their home, which they cannot currently access due to the presence of shallow doorways and staircases. The Petitioner weighed several options, including the construction of a concrete ramp from the public sidewalk, building a ramp from the back door to the existing patio on the west side of the home, or constructing a patio on the north side of the property. Mr. Shallcross stated that The Petitioner states that these options are not feasible for the following reasons: be cause the deck would be too far from the restroom and house telephone, it would be insufficient in size; it would require that the house to be remodeled for entry and exit purposes, and it would be cost prohibitive. The Petitioner further states that the granting of the variations will not alter the essential character of the neighborhood, harm public welfare, or are injurious to other property improvements within the neighborhood. Mr. Shallcross stated, Staff has reviewed the Petitioner's request and finds that unique conditions exist that are not generally applicable to other property. P er the Petitioner's application, the property is a supported living home that houses six elderly women with intellectual and physical disabilities and provides services by employees in the home. The proposed deck would allow for access to the outdoors Planning and Zoning Commission-January 26, 2017 PZ-25-16 Joseph Donnelly-Chair Village Board Meeting-February 7,2017 Page 43 of 107 3 at their current home. The Petitioner considered alternative options but found them to be impractical given the unique use of the property. Mr. Shallcross stated that Staff finds the variation request meets the variation standards as listed in the Zoning Code and that granting such request would be in the best interest of the Village. Based on these findings, Staff recommends that the Planning & Zoning Commission adopt staff findings in the staff report as the findings of the Planning and Zoning Commission and approve the following motion: "To approve a variation to allow a deck to encroach into the required exterior side yard setback as shown on the petitioner's site plan for the property located at 908 Golfview Place, subject to the following conditions: 1. The deck is brought into compliance with Village Code upon change in land use. 2. The deck is built in two sections with a connection/seam point at the standard setback line to allow for rebuilding of the deck should the land use change in the future." He further stated that the Village Board's decision is final for this case. Chairman Donnelly asked if the Commission needs to place a third condition stating that the deck has to remain unenclosed. Mrs. Arguilles stated that the Commission could add a condition onto the motion that the deck remains unenclosed. Hearing no further questions for Staff, Chairman Donnelly swore in the Petitioner- Shawn Kirby 746 E. 156 Place South Holland, Illinois 60477. Mr. Kirby stated that he is with Search and gave a brief overview outlining Search's mission. He stated that the seven Search group homes are located in Mount Prospect and that their largest day training program is located in the Kensington Business Park. He further explained that they have been fortunate enough to receive several CDBG grants from the Village and praised the Community Development Department for their support. He thanked the Commission for their time and consideration. Chairman Donnelly asked if the residents come in and out daily from the home. Mr. Kirby explained that this site is unique in that the program is in house training for the individuals that live there. The elderly residents don't need to leave the home in order to dot he state mandated day training. Mr. Beattie asked if Search owned the home and if new residents will enter the home. Mr. Kirby stated that Search owns the home and as long as they are able to provide the services they will continue to accept new residents as spot become available. Commissioner Beattie asked the Petitioner if the condition to keep the deck unenclosed was an issue. Mr. Kirby stated that it was not an issue and that they would keep in unenclosed. Planning and Zoning Commission-January 26, 2017 PZ-25-16 Joseph Donnelly-Chair Village Board Meeting-February 7,2017 Page 44 of 107 4 Hearing no questions from the public and no further questions from the board, Chairman Donnelly closed the case and asked for the following motion: "To approve a variation to allow a deck to encroach into the required exterior side yard setback as shown on the petitioner's site plan for the property located at 908 Golfview Place, subject to the following conditions: 1. The deck is brought into compliance with Village Code upon change in land use. 2. The deck is built in two sections with a connection/seam point at the standard setback line to allow for rebuilding of the deck should the land use change in the future 3. The deck remains unenclosed." Commissioner Beattie made the motion and was seconded by Commissioner Fitzgerald. UPON ROLL CALL: AYES: Ottoman, Fitzgerald, Beattie,Youngquist, Donnelly NAYS: None The vote was approved 5-0 with a positive recommendation to Village Board. Hearing no further business to discuss, Commissioner Beattie made a motion seconded by Commissioner Otteman to adjourn the meeting. The meeting was adjourned at 7:45 pm. Jenna Moder Jenna Moder-Administrative Assistant Community Development Planning and Zoning Commission-January 26, 2017 PZ-25-16 Joseph Donnelly-Chair Village Board Meeting-February 7,2017 Page 45 of 107 VILLAGE OF MOUNT PROSPECT Community Development Department— Planning Division 50 S. Emerson Street Mount Prospect, Illinois 60056 Phone: (847) 818-5328 Fax: (847) 818-5329 Zoning Request Application DFFEC1Al« t7Slr ONLY(To be;compI ted!sy Village Staff). Case Nlumber: P&Z Date oUSubmissiom Hearrng ®ate. Development Name/Aaldress: I. SUBJECT.PROPERTY Address(es): 4 Zoning District(s): Property Area: Sa.Ft. Parcel Index Number(s) (PIN): Adjacent Zoning Districts: Adjacent Land Uses: To the North: To the North: To the South: To the South: To the East: To the East: To the West: To the West: fl- 201141141 RE UE ST(S)(Check aI10*t apply} , El Conditional Use: For ❑Variation(s): From Chapter 14, Section(s) ❑Zoning Map Amendment: Rezone From to ❑ zoning Text Amendment: Section(s) ❑ Other: Official Use Oral" To be completedby Village..Sta Adminlstrative, 0P&Z Final, El Vida`e Board`FfhM SUMMARY OF REQi1ESTED ACTIONS) Hours of Operation: 7 Village Board Meeting-February 7,2017 Page 46 of 107 IV. APPLICANT(ail correspondence will be sent to.the appliEcant) Name: Corporation! Interest In Property: (e . owner uyer, developer, lessee, architect, attorney, etc...) Address: vi Work Phone: 73- '3C7-5--5®P Cell Phone: $tl 7- Fax: 73695 - 07 Email:s '�,j ^G - 116.o. V. PROPERTY OWNER Check if Same as Applicant Name: Corporation: Address: Work Phone: Cell Phone: Fax. Email: VI: EXISTING SITE INFORMATION Vll. PROPOSED SITE INFORMATION Building Size: S .Ft. Building Size: S .Ft. Tenant Space Size: Sq.Ft. Tenant Space Size: Sq.Ft. Land Use: Land Use: Building Setbacks: (N) Feet, Inches Building Setbacks: (N) Feet, Inches (S) Feet, Inches (S) Feet, Inches (E) Feet, Inches (E) Feet, Inches (W) Feet, Inches (W) Feet, Inches Lot Coverage: Lot Coverage., (Overall Impervious) S .Ft. (Overall Impervious) S .Ft. Parking Provided: Standard Parking Provided: Standard Accessible Accessible VIII. .`DEVEIQPMENTIPFiOJECT'PROFESSIONALS 1. Developer Name: Address: Email: Phone: Fax: 2. Architect Name: Address: Email: Phone: Fax: 3. Engineer Name: Address: Email: Phone: Fax: 8 Village Board Meeting-February 7,2017 Page 47 of 107 4. Landscape Architect Name: Address: Email: Phone: Fax: 5. Surveyor Name: Address: Email: Phone: Fax: 6.Attorney Name: Address: Email: Phone: Fax: In consideration of the information contained in this petition as well as all supporting documentation, it is requested that approval be given to this request. The applicant is the owner or authorized representative of the owner of the property. The petitioner and the owner of the property grant employees of the Village of Mount Prospect and their agent's permission to enter on the property during reasonable hours for visual inspection of the subject property. I hereby affirm that all information provided herein and in all materials submitted in association with this application are true and accurate to the be of my knowledge. Applicant: " 9Date: (Signature) ShIf 61A'7 - rl' (Print Name) If applicant is not property owner: I hereby designate the applicant to act as my agent for the purpose of seeking the zoning request(s) described in this application and the associated supporting material. I Property Owner: Date: (Signature) (Print Name) a- 9 Village Board Meeting-February 7,2017 Page 48 of 107 E:: Affidavit of Ownership COUNTY OF COOK ) STATE OF ILLINOIS ) I, (-tPscom's , under oath, state that I am (print name) ❑ the sole owner of the property ❑ an owner of the property © an authorized officer for the owner of the property commonly described as Cto8 S � C,-,c&fQ k6LZ PLA Cr ov�u~s PR9s r�i {� (property address and PIN) P 1N; S- t 3 — z and that such property is owned by S c A n-cN . 1tJC • _ as of this date. (print name) ignatur Subscribed and sworn to before me this d day of -OFFICIAL SEAL" N%J e_rlk�� 201 SALLY GREGORY NOM R=, WE OF LUNW 1W COMM MW�MZIUZ otary b c Village Board Meeting-February 7,2017 Page 49 of 107 Planning and Zoning Submission Requirement#7: Response to Zoning Ordinance,Variance Application Search Inc, 908 Golfview Place, Mt Prospect, IL 60056 Search is requesting a variance to construct an accessible deck and ramp for six women who reside at a supported living home at 908 Golfview Place. Standards/Variation, A variation from the zoning regulations shall not be granted by Planning and Zoning unless findings of fact based on evidence is made in each specific case that affirms the following: 1. The conditions upon which an application for a variation are based are unique to the property for which the variation is sought and are not generally applicable to other property in the same zoning area; We are requesting a variance based on the unique needs of the ladies who reside there. This is a supported living group residence that is home to six elderly women with intellectual and physical disabilities. These ladies do not attend our Adult Learning Program located in the Kensington Business Park. Instead, we consider them "retired". The Department of Human Services still requires that they receive day training services, so we provide these services in their own home. The curriculum has a recreation and leisure focus more along the lines of community based senior support services. Unfortunately the shortcomings of the property, such as steps and a narrow back doorway, limit the residents'ability to enjoy the front or backyards. Through our variation request, we are trying to change this. We are seeking the Board's support to construct a large accessible deck on the front of 908 Golfview Place, which would afford the ladies access to the outdoors at their own home. 2. Because of the physical surroundings, shape or topographical conditions of the specific property or a specific hardship to the owner would result; We have considered three options to help the six ladies gain access to their yard.All three hove proven much too impractical and expensive. a. The first option we looked at is the construction of a patio on the north side of the garage. This is not an option as: It would be much too expensive and too far from the bathrooms and landline phone inside the house. Also, the addition of a patio on the property would be considered a permanent structure and would negatively affect the drainage of the property. It also could quite possibly negatively affect drainage for the neighbor to the north of 9078. Village Board Meeting-February 7,2017 Page 50 of 107 b. The second option was romping from the back door to the existing patio on the east side of the house. This is not an option because: • The back door is much too small to accommodate persons using wheelchairs, walkers and other assistive devices, • The existing patio is much too small to accommodate table and chair seating f or eight, and; • There are two steps down to the patio which would require a ramp down to the deck of at least 12 feet total and consume the entire size of the patio. c. The third option was a concrete ramp from the public sidewalk. The ramp would stretch approximately 54 feet and be much too costly. In addition, the ladies would have to walk a total distance of approximately 200 feet from the front door down around the corner. The public sidewalk that they would need to use is irregular and fraught with many tripping hazards. Again, the existing patio is way too far from the bathrooms inside the house and landline phone. Finally, the current patio would require the construction of railings for safety all around. Other reconfigurations of the patio/west side yard would require the relocation of three window wells, a whole house generator and the central air conditioning unit. 3. The purpose of the variation is not based upon desire to increase financial gain; Search is a not-for-profit,social service agency providing services to adults with intellectual disabilities in supported living and adult learning settings. There will be no financial gain by constructing the accessible deck and ramp. 4. The alleged difficulty or hardship is caused by this chapter and has not been created by any person having interest in the property; The deck and ramp will be used by the ladies who reside there. 5. The granting of the variation will not be detrimental to the public welfare or injurious to the other property or improvements in the neighborhood; Quite the opposite, the neighbors of 908 Golfview Place are fully supportive the ladies and our efforts to support them in our shared community. Please know that several neighbors have been able to review the project plans, variance application and signed letters of support of this project. (Attached as Exhibit#7-5) 6. The granting of the variation will not alter the essential character of the neighborhood; No, the essential character of the neighborhood will not be altered as result of the construction of this deck and ramp. Village Board Meeting-February 7,2017 Page 51 of 107 7. The proposed variation will not impair an adequate supply of light and air to adjacent property or increase congestion of public streets, or increase the danger of fire or impair natural drainage or crate drainage problems on adjacent properties or endanger the public safety or substantially diminish or impair property values with in the neighborhood. The construction of the accessible deck and ramp will not result in any of the above concerns. Village Board Meeting-February 7,2017 Page 52 of 107 November 4, 20 .6 Variance Application per the Zoning Board Village of Mt Prospect, 50 S Emerson Street Mt Prospect, IL 60056 RE: 908 Golfview Place To Whom This May Concern: Please accept this letter of support of the request for a building variance for the proposed deck and ramp project at the above property. I am a neighbor and am in support of the owner(Search, Inc.) building a large deck and ramp which will extend towards the street in excess of the allowable amount by six(6) feet. I am aware that this deck will increase the accessibility of the six women with physical and intellectual disabilities who reside there. Sincerely, Signature: Printed name: / /V Address: ti Additional Comments Village Boa Meeting-February 7,2017 Page 53 of 107 November 4, 2016 Variance Application per the Zoning Board Village of Mt Prospect, 50 S Emerson Street Mt Prospect, IL 60056 RE: 908 Golfview Place To Whom This May Concern: Please accept this letter of support of the request for a building variance for the proposed deck and ramp project at the above property, I am a neighbor and am in support of the owner(Search, Inc.) building a large deck and ramp which will extend towards the street in excess of the allowable amount by six(6)feet. I am aware that this deck will increase the accessibility of the six women with physical and intellectual disabilities who reside there. Sincerely, Signature: ^" r Printed name: J lav �f Address: Z/"�-?- Additional Comments Village Board Meeting-February 7,2017 Page 54 of 107 V+COMMONLY KNOWN AS 908 S . . GOLFVIEW PLACE . ) MT . PROSPECT, ILLINOIS . ZOT all r , x ♦ + F VA :rL . � Fr � �� ik yy��.`� T 4 � ���� � •iS Vill��s-B Fig-February 7,2017 a y h 7♦~♦ tr i K; � . .. . • _.srqpy�.� 9:r r•`.•ay •• w;Vi d �• f N • f � .� V� I e;�� � Imo` •� !t � r+ t s v VI Village Bo eetifig�- chbruary 217V7 Q �q g 'q .. `�' v�COMMONLY KNOWN AS 90$ S . . GOLFVIEW PLACE . <:�Y4 MT. PROSPECT, ILLINOIS . ZO 64, ' ti $ p /'3 '0 V, viTs 1 r 9 Y Y Vi ng-February 7,2017 3- t -s:� .a_ --- nsr_, -F,- r .,.-�"s .•?ir' Y:_ ., _ �.n -•�, � .... - .. . .tet..�i ' I u I { N 1{ � Fw- 7 Z f 5z:m I J y 1i Imo— Z O Q - � 4 --] -W, (0 � J If W f...... In c'J F-^ 7L�. a �- w O CO ¢ Z O z 0 LU LU ILL 7U —] jam} \,JF _ C) cn I m$o nw�.d w W I; $za r x ww M w m ❑Sy a o ,�,"O w= l W�° a. �z Ito w F4 w N1z °�w 00 _.,.,..0. � Na Z � w U I ' oar�n in`�aa z Qrq U ro J I- 1 a W 1 a IL fA 0 IL J :) w MU- � o u LU o � � Village Board Meeting-February 7,2017 Page 58 of 107 2 m MOM m CIO y x X O O � C 1 m C .0 D t� �Tm = D N Y 3 %0 z Down c o r Cn co —n x mVOC BEm .� o k m ,� m Z -4- om � 0 0o D CD o n C M OC m Xp OZ a --t O K O � o o Z O z a` SAII u f OD D O � O G7 m m m z S 3 Village Board Meeting-February 7,2017 Page 59 of 107 L�f €N 1, LEGAL DESCRIPTION LOT 84 IN GOLFHURST, BEING A RESUBDIVISION OF LOT 3 IN OWNER' S SUBDIVISION OF SECTION 13 , TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO PLAT OF SAID GOLFHURST, REGISTERED IN THE OFFICE OF THE REGISTRAR OF TITLES OF COOK COUNTY, ILLINOIS, ON DECEMBER 3 , 1958, AS DOCUMENT NUMBER 1832676 IN COOK COUNTY, ILLINOIS . &-e- Cv3(-4 6-7 6 PIN NO. 08-13--201-076 Commonly known as : 908 S . Golfv'iew Pl . , Mt . Prospect, IL 60056 a Village Board Meeting-February 7,2017 Page 60 of 107 ORDINANCE NO. AN ORDINANCE GRANTING AVARIATION (EXTERIOR SIDE YARD) FOR PROPERTY LOCATED AT 908 GOLFVIEW PLACE, MOUNT PROSPECT, ILLINOIS WHEREAS, Search,lnc. (Petitioners), have filed a petition for a Variation to allow a ten foot(10') exterior side yard setback for property located at 908 Golfview Place (Property)and legally described as: LOT 84 IN GOLFHURST, BEING A RESUBDIVISION OF LOT 3 IN OWNER'S SUBDIVISION OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 11, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT OF SAID GOLFHURST, REGISTERED IN THE OFFICE OF THE REGISTRAR OF TITLES OF COOK COUNTY, ILLINOIS, ON DECEMBER 2, 1958,AS DOCUMENT NUMBER 1832676 IN COOK COUNTY, ILLINOIS. Property Index Number 08-13-201-076;and WHEREAS, the "Petitioners" seek a Variation to allow a ten foot (10') exterior side yard setback to construct a twenty four foot(24')wide by seventeen and a half foot (175) long deck with a handicap ramp as shown on the Petitioner's Site Plan attached as Exhibit "A" for the property located at 908 Golfview Street; and WHEREAS, a Public Hearing was held on the request for Variation being the subject of PZ-25-16 before the Planning and Zoning Commission of the Village of Mount Prospect on the 26th day of January, 2017 pursuant to proper legal notice having been published in the Daily Herald Newspaper on the 11t day of January 2017; and WHEREAS,the Planning and Zoning Commission has submitted its findings and recommendations to the Mayor and Board of Trustees in support of the request being the subject of PZ-25-16; and WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect have given consideration to the request herein and have determined that the request meets the standards of the Village and that the granting of the Variation to allow with certain conditions as set forth below, a ten foot(10') exterior side yard setback to construct a twenty four foot (24')wide by seventeen and a half foot (175) long deck with a handicap ramp for would be in the best interest of the Village. NOW,THEREFORE, BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: The recitals set forth hereinabove are incorporated as findings of fact by the Mayor and Board of Trustees of the Village of Mount Prospect. SECTION TWO: The Mayor and Board of Trustees of the Village of Mount Prospect grant a Variation to allow a deck to encroach into the required exterior yard setback as shown on the petitioner's site plan subject to the following conditions: 1. The deck is brought into compliance with Village Code upon change in land use. 2. The deck is built in two sections with a connection/seam point at the standard setback line to allow for rebuilding of the deck should the land use change in the future. 3. The deck shall not be enclosed. SECTION THREE: The Village Clerk is hereby authorized and directed to record a certified copy of this Ordinance and Exhibit"A"with the Recorder of Deeds of Cook County. SECTION FOUR: This Ordinance shall be in full force and effect from and after its passage, approval in the manner provided by law. Village Board Meeting-February 7,2017 Page 61 of 107 AYES: NAYS: ABSENT: PASSED AND APPROVED this day 7th day of February, 2017 Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 7,2017 Page 62 of 107 ^X6• I ® M I r ti� I Village Board Meeting(,kebrua? ,7,947 � � ry N W N Er �ro z M ( t LU toLU l J U V 0 N p �e o r`K°F wu� pyo p v o ? w4 Uj �z m o0 m6< �0, W Q N LL U ai a t-a J gw �i IL 90 F- a � � w 0 55; LL = o uu o (a Village Board Meeting-February 7,2017 Page 64 of 107 lte0lX. B.: 1st reading OfANORDINANCE AMENDING CHAPTER 11C)FTHE VILLAGE CODE C)F MOUNT PROSPECT WITH REGARD T{) CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES Department: Staff recommends Board approval ofthe Ordinances toopt out ofthe new Cook County minimum wage and sick leave requirements. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: UploadO����Z�e File Name Date D KTJmomo CoverMemo1/25/2O17Memo_to_W1._Caenady_m_Cook_CounbLniok_leave vw and Ord-amend� chapter 11 Ordinance 1/25/2O17Ordinance-_Cook_County—Sick_Leave Land_Min_VYago.pdf Village Board Meeting February 7.0017 Page ono,1o7 20 N.Wacker Drive,Ste 1660 15010 S.Ravinia Avenue,Ste 10 Chicago,Illinois 60606-2903 Orland Park,Illinois 60462-5353 T 312 984 6400 F 312 984 6444 T 708 349 3888 F 708 349 1506 FKPNI, tiCMF�PC" F3a .IENKIIN'S, C_T'L).Atourrcys at. Lawv www.ktjlaw.com MEMORANDUM TO: Mike Cassady, Village Manager FROM: Lance C. Malina and Kathleen M. Terese DATE: January 25, 2017 RE: Cook County Ordinances on Sick Leave and Minimum Wage We were asked to provide a summary of the new requirements under the Cook County sick leave and minimum wage ordinances and an analysis of the Village of Mount Prospect's options for opting out of the new requirements. I. Cook County Sick Leave Ordinance On October 5, 2016 the Cook County Board of Commissioners approved an ordinance that establishes earned sick leave for employees in Cook County. The ordinance will take effect on July 1, 2017. The ordinance requires that employers with at least one employee with a place of business in Cook County must comply with the new requirements. A covered employee is one that in a particular two-week period performs at least two hours of work for an employer while physically present in Cook County. Covered employees are eligible for earned sick leave if they work at least 80 hours for an employer within a 120-day period. Covered employees will begin to accrue paid sick leave on the first calendar day after starting covered employment or on the date the ordinance goes into effect. For every 40 hours that the covered employee works after they begin accruing sick leave, he/she shall accrue one hour of earned sick leave. The accrued sick leave will cap at 40 hours of earned sick leave accrued per 12-month period. At the end of the 12-month period, a covered employee can carry over half of their unused sick leave (up to 20 hours max). The earned sick time may be used when the employee or an employee's family member is ill or injured or in order for the employee to receive medical care, treatment, diagnosis or preventative care or if the employee or family member is a victim of domestic violence. Family member includes child, spouse, parent, sibling, grandparent or 375066_1 Village Board Meeting-February 7,2017 Page 66 of 107 grandchild. The new requirements do not interfere with the rights of covered employees to enter into collective bargaining agreements with their employers. The ordinance can be waived in a collective bargaining agreement if done so clearly. If an employer violates the sick leave ordinance, the employee may recover damages in a civil action equal to three times the full amount of unpaid sick leave denied or lost by reason of the violation. The employee can also recover the interest on that amount owed. II. Cook County Minimum Wage Ordinance On October 26, 2016, the Cook County Board of Commissioners also approved an ordinance that establishes a minimum wage in Cook County. This ordinance also takes effect on July 1, 2017. Covered employees under this ordinance are defined that same as under the sick leave ordinance. However, employers are defined differently under this ordinance. For an employer to be covered, they must still employ at least one covered employee. However to qualify, an employer must maintain a business facility within Cook County and/or be subject to one or more of the license requirements in Chapter 54 of the Cook County Code. Under the ordinance, every qualifying employer shall pay no less than the wages set forth to each covered employee for each hour of work performed while physically present in Cook County. The ordinance sets forth the minimum hourly wage beginning July 1, 2017 as the greater of: minimum wage set by minimum wage law, minimum hourly wage set by the Fair Labor Standards Act or$10.00 per hour. The amount per hour then increases by one dollar per hour each year according to the ordinance for the next three years, up to $13.00 per hour. The ordinance also specifies the minimum hourly wage for occupations that receive gratuities. Employers who fail to follow the Cook County requirements as to minimum wage are subject to fines of$500-$1,000 for each offense and for each date that the violation continues. III. The Village of Mount Prospect's Options The Village of Mount Prospect, as a home rule municipality, can draft an ordinance opting out of the new Cook County minimum wage and sick leave requirements within the boundaries of the municipality. The ordinance would be to amend the Village Code in order to clearly define the sick leave and minimum wage regulations that apply to employers in the Village of Mount Prospect. The Code would be amended to state that 375066_1 Village Board Meeting-February 7,2017 Page 67 of 107 employers within the Village must comply with all federal and/or state laws and regulations regarding minimum hourly wage and paid sick leave and that no additional obligations with regard to paid sick leave or minimum hourly wages shall apply, including any additional obligations adopted by the Cook County Board of Commissioners. There are some limitations in terms of the reach of an ordinance passed by the Village to opt out of the Cook County requirements. The first limitation is on businesses taking advantage of the 6B tax classification incentives. Under section 74-74 of the County Code, as amended by the minimum wage ordinance, any business seeking a property tax incentive from the County is required to submit an affidavit or certification that the applicant pays a wage that meets the Cook County minimum wage ordinance requirements. At this time, the same does not apply to the sick leave requirements imposed by Cook County. Therefore, even if Mount Prospect enacts an opt-out ordinance, if a business is seeking a 6B tax classification in the Village of Mount Prospect, the business will still need to comply with the Cook County ordinance as to minimum wage requirements. Another potential limitation is that if there is a business that has a place of business within the Village that also has business in another village in Cook County; that business could still be subject to the minimum wage/sick leave ordinances if the other village does not opt out of the ordinances. Please let us know if you have questions. 375066_1 Village Board Meeting-February 7,2017 Page 68 of 107 ORDINANCE NO. ORDINANCE AMENDING CHAPTER II OF THE VILLAGE CODE OF MOUNT PROSPECT WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES WHEREAS, the Village of Mount Prospect ("Village"), as a home rule unit of local government as provided by Article VII, Section 6 of the Illinois Constitution of 1970, has the authority to exercise any power and perform any function pertaining to its government and affairs except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and WHEREAS, on October 5, 2016, the County of Cook Board of Commissioners adopted an ordinance that requires employers in "Cook County" to provide a minimum number of paid sick days to employees ("Cook County Paid Sick Leave Ordinance"); and WHEREAS, on October 26, 2016, the County of Cook Board of Commissioner adopted an ordinance creating a minimum wage for employers in "Cook County" ("Cook County Minimum Wage Ordinance"); and WHEREAS, the Village of Mount Prospect finds that these Cook County Ordinances place an undue burden on employers within the Village of Mount Prospect given the current rights of employees available under Federal and State law; and WHEREAS Article VII, Section 6(c) of the Illinois Constitution provides that if a home rule county ordinance conflicts with an ordinance of a municipality, the municipal ordinance shall prevail within its jurisdiction; and WHEREAS, pursuant to its home rule powers, the Village of Mount Prospect finds it in the best interest of the Village to amend the Village Code to clearly define the sick leave and minimum wage regulations that apply to employers located in the Village of Mount Prospect. NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION ONE: The recitals above shall be and are hereby incorporated in this Section 1 as if restated herein. SECTION TWO: Chapter 11 of the Village Code of Mount Prospect is hereby amended by adding a new Section XXXX to read in its entirety as follows: "Article XXXX — CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES A. Employers located within the Village shall comply with all applicable federal and/or State laws and regulations as such laws and regulations may exist from time to time with regard to both the payment of minimum hourly wages and paid sick leave. Employee eligibility for paid sick leave and minimum hourly wages shall also be in 373119_1 Village Board Meeting-February 7,2017 Page 69 of 107 ORDINANCE AMENDING CHAPTER II OF THE VILLAGE CODE OF MOUNT PROSPECT WITH REGARD TO CONFLICTS WITH CERTAIN HOME RULE COUNTY ORDINANCES compliance with all applicable federal and/or State laws and regulations as such laws and regulations may exist from time to time. B. No additional obligations with regard to paid sick leave, or minimum hourly wages imposed by any ordinance adopted by the County of Cook Board of Commissioners shall apply to employers located within the Village. C. For the purposes of this Section, the term "employee" means an individual permitted to work by an employer regardless of the number of persons the employer employs, and the term "employer" means any person employing one or more employees, or seeking to employ one or more employees, if the person has its principal place of business within the Village or does business within the Village. D. For the purposes of this Section, the term "employer" does not mean: (a) The government of the United States or a corporation wholly owned by the government of the United States; (b) An Indian tribe or a corporation wholly owned by an Indian tribe; (c) The government of the State or any agency or department thereof, or (d) The government of any municipality." SECTION THREE: This Ordinance shall be in full force and effect, after passage, approval and publication as required by law. AYES: NAYS: ABSENT: ADOPTED this day of 2017. Village President ATTEST: Village Clerk 375184_1 Village Board Meeting-February 7,2017 Page 70 of 107 Plinge of Mount rrosp"t Item X. C.: 1st reading of AN ORDINANCE AMENDING CHAPTER 18 ENTITLED "TRAFFIC" OF THE VILLAGE CODE OF MOUNT PROSPECT Department: Public Works Department ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: The Transportation Safety Commission transmits their recommendation to approve a traffic calming project along Highland Street between Main Street (Route 83) and Rand Road that includes parking regulations, signage, pavement markings and curb extensions. If approved by the Village Board of Trustees, the Engineering Division will develop construction drawings and incorporate the project into this year's street resurfacing program. The Transportation Safety Commission also transmits an ordinance recommendation to prohibit parking at all times along the south side of Highland Street between Emerson Street and Elm Street. A traffic accident on Highland Street between Maple Street and Elm Street involving a vehicle and pedestrian prompted a traffic study performed by the Engineering Division. On September 2, 2016, a child ran across the street midblock in front of a vehicle and was struck. The low speed/impact collision did not result in any significant injuries to the child. Nearby residents, however, voiced their concerns that vehicles often speed on Highland Street between Main Street (IL Route 83) and Rand Road, and use it as a cut through to avoid the Rand-Elmhurst-Kensington intersection. The Engineering Division was tasked to gather vehicular volume and speed data on Highland Street to determine if the street qualifies for traffic calming measures per the Village's Neighborhood Traffic Calming Program. The recorded average speeds of 24 & 26 mph along Highland Street (two study spots) fall below the minimum 30 mph to qualify for traffic calming measures. The recorded 85th percentile speeds of 29 & 31 mph also fall below the minimum 34 mph. Highland Street, therefore, does not qualify for traffic calming measures based on recorded speeds. Village Board Meeting-February 7,2017 Page 71 of 107 The average daily traffic volumes of 1568 & 1752 vehicles along Highland Street (two study spots) exceed the minimum 1000 vehicles to qualify for traffic calming measures. The peak hour traffic volumes of 182 & 217 vehicles also exceed the minimum 120 vehicles. However, since Highland Street is considered a collector street, traffic calming measures are only considered if a high pedestrian generator is adjacent to the street. Typically, this is a school, church or park where enhancing pedestrian safety is the primary goal of a traffic calming project. In this case, Maplecrest Townhomes does generate pedestrian activity, particularly with owners parking on Highland Street. While Maplecrest Townhomes is not a high pedestrian generator, given the high density of residents on a short stretch of roadway, it would be appropriate to consider measures that would enhance pedestrian safety and alert motorists of the residential surroundings. On-street parking is evident but minimal throughout the day. Evenings and weekends tend to see more on-street parking compared to weekday mornings and afternoons. A majority of the on-street parking appears to be associated with the Maplecrest Townhomes. The two inner blocks (between Emerson Street & Elm Street) experience more on-street parking on the north side of the street adjacent to the multi-family properties. Based on Staff's observations, on-street parking could be limited to one side of the street without impacting the neighborhood. There have been only four recorded crashes since 2011 along Highland Street. Two crashes involved parked vehicles, one was construction-related, and one was the vehicle-pedestrian accident that prompted this study. There have been no crashes involving two moving vehicles or crashes that would raise concerns at a particular intersection. Overall, the crash frequency along Highland Street is low. As part of the study, surveys were sent to 36 residential and business properties along Highland Street between Main Street and Rand Road to solicit their input on this issue. A total of 9 surveys (25%) were returned to the Village primarily expressing concerns of speeding and cut through traffic. The issue was presented at the January 9, 2017 Transportation Safety Commission Meeting. Two residents were in attendance. To enhance pedestrian safety, the Commission recommends prohibiting parking along the south side of Highland Street between Emerson Street and Elm Street. To reduce cut through traffic, the Commission recommends installing NO THRU TRAFFIC signs at both ends of the street. To reduce speeds above the speed limit, the Commission recommends installing appropriate signs and pavement markings. To increase STOP sign compliance and enhance pedestrian safety, the Commission recommends installing curb extensions (bump-outs) on Highland Street at Maple Street. The total construction cost is estimated at $10,000.00. And finally, the Commission requested that a post-study be performed after implementation and a time of Village Board Meeting-February 7,2017 Page 72 of 107 enforcement by the Police Department. The results would be presented to the Commission for information and discussion. Alternatives: 1. Accept the recommendation of the Transportation Safety Commission. 2. Discretion of the Village Board. Budget Impact: This proposed expenditure will require the expenditure of approximately $10,000 to construct recommended improvements including signage, pavement markings, and curb modifications. Recommendation: By a vote of 7-0, the Transportation Safety Commission recommends to approve the traffic calming project as described above and shown on the attached conceptual plan, and approve the following for ordinance: prohibit parking on the south side of Highland Street between Emerson Street and Elm Street at all times (Section 18.2006). SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload File Name Date Attachment A_ Transportation D Safety Cover Memo 1/31/2017 TSC january17min.docx Commission Minutes_January 2017 Attachment B_ D TSC Recommendations Cover Memo 1/31/2017 vb_recommendation_map.pdf Map D Ordinance Ordinance 1/31/2017 CH18_No_park anytime_feb_7_highland.pdf Village Board Meeting-February 7,2017 Page 73 of 107 Mount Prospect Director Deputy Director Sean P. Dorsey Jason H. Leib Mount Prospect Public Works Department 1700 W. Central Road, Mount Prospect, Illinois 60056-2229 MINUTES OF THE MOUNT PROSPECT TRANSPORTATION SAFETY COMMISSION DRAFT CALL TO ORDER The regular meeting of the Mount Prospect Transportation Safety Commission was called to order at 7:03 p.m. on Monday,January 9, 2017. ROLL CALL Present upon roll call: Jill Morgan Vice Chairperson John Keane Commissioner Christopher Prosperi Commissioner Carol Tortorello Commissioner Bob Smith Police Department Representative Aaron Grandgeorge Fire Department Representative Scott Moe Public Works Department Representative Matt Lawrie Traffic Engineer—Staff Liaison Absent: Justin Kuehlthau Chairperson Robert Fisher Commissioner Others in Attendance: Mark Wesby 122 E. Highland Street Jill Maher 514 S. Wapella Avenue APPROVAL OF MINUTES Commissioner Keane, seconded by Commissioner Prosperi, moved to approve the minutes of the regular meeting of the Transportation Safety Commission held on September 12, 2016. The minutes were approved by a vote of 7-0. CITIZENS TO BE HEARD There was no one in attendance that spoke on an issue not on the agenda. TSC Meeting Page 1 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 74 of 107 OLD BUSINESS None NEW BUSINESS A. HIGHLAND STREET TRAFFIC STUDY 1) Background A traffic accident on Highland Street between Maple Street and Elm Street involving a vehicle and pedestrian prompted a traffic study performed by the Engineering Division. On September 2, 2016, a child ran across the street midblock in front of a vehicle and was struck. The low speed/impact collision did not result in any significant injuries to the child. Nearby residents, however, voiced their concerns that vehicles often speed on Highland Street and use it as a cut through to avoid the Rand-Elmhurst-Kensington intersection. The Engineering Division was tasked to gather vehicular volume and speed data on Highland Street to determine if the street qualifies for traffic calming measures per the Village's Neighborhood Traffic Calming Program. Current Traffic Regulations 1. Parking is prohibited between 2:00am and 6:00am on all Village streets. 2. Besides the overnight parking ban,there are no other parking regulations on Highland Street. 3. The speed limit on Highland Street is 25 mph. 4. The intersecting neighborhood streets along Highland Street are controlled with STOP signs. Highland Street is controlled with STOP signs at Maple Street and is uncontrolled at Emerson Street and at Elm Street. 5. Highland Street has full access at both Main Street and Rand Road. Current Layout 1. Highland Street between Main Street and Rand Road is approximately 29' wide (back-of-curb to back-of-curb). 2. The segment is four blocks totaling%mile. 3. The segment is classified as an east-west neighborhood collector street. 4. On-street parking is permitted on both sides of Highland Street. 2) Traffic Data Collection Volume &Speed Data Two traffic counters were placed on Highland Street during the week of October 10, 2016. One was placed east of Emerson Street and one west of Elm Street. In summary, Highland Street east of Emerson Street Average Daily Traffic—1568 vehicles Peak morning hour(7:00am—8:00am)—155 vehicles Peak evening hour(5:00pm —6:00pm)—182 vehicles Average speed—26 mph 85th percentile speed—31 mph Highland Street west of Elm Street Average Daily Traffic—1752 vehicles Peak morning hour(7:00am—8:00am)—156 vehicles TSC Meeting Page 2 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 75 of 107 Peak evening hour(5:00pm —6:00pm)—217 vehicles Average speed—24 mph 85th percentile speed—29 mph Parking Data Staff inspected the street on eight separate occasions and inventoried the number and location of parked vehicles on Highland Street. Days included weekdays and weekends, and times included morning, afternoon and evening. Overnight parking on Highland Street is only permitted based on an individual request basis. The Police Department reports overnight parking on Highland Street is occasionally requested and permitted, but is not a regular occurrence. In summary, Block Side Total Average Route 83 to Emerson Street North 0 0 South 9 1.1 Emerson Street to Maple Street North 15 1.9 South 5 0.6 Maple Street to Elm Street North 21 2.6 South 8 1.0 Elm Street to Rand Road North 0 0 South 2 0.3 Crash History The Police Department provided crash reports for accidents since 2011 along Highland Street at its intersection with Emerson Street, Maple Street and Elm Street. In summary, Year Intersection Crash Type 2011 Highland Street& Emerson Street Construction related; no injury 2015 Highland Street& Maple Street Parking related; no injury 2015 Highland Street& Elm Street Parking related; no injury 2016 Highland Street&west of Elm Street Vehicle/pedestrian crash; injury 3) Resident Survey As part of the study, surveys were sent to 36 residential and business properties along Highland Street between Main Street and Rand Road to solicit their input on this issue. A total of 9 surveys (25%)were returned to the Village. 4) Analysis Per the Neighborhood Traffic Calming Program, the recorded average speeds of 24 & 26 mph along Highland Street fall below the minimum 30 mph to qualify for traffic calming measures. The recorded 85th percentile speeds of 29 & 31 mph also fall below the minimum 34 mph. Highland Street, therefore, does not qualify for traffic calming measures based on recorded speeds. Per the Neighborhood Traffic Calming Program, the average daily traffic volumes of 1568& 1752 vehicles along Highland Street exceed the minimum 1000 vehicles to qualify for traffic calming measures. The peak hour traffic volumes of 182 & 217 vehicles also exceed the minimum 120 vehicles. However, since Highland Street is considered a collector street, traffic calming measures are only considered if a high pedestrian generator is adjacent to the street. Typically, this is a school, church or park where enhancing pedestrian safety is the primary goal of a traffic TSC Meeting Page 3 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 76 of 107 calming project. In this case, Maplecrest Townhomes does generate pedestrian activity, particularly with owners parking on Highland Street. While Maplecrest Townhomes is not a high pedestrian generator, given the high density of residents on a short stretch of roadway, it would be appropriate to consider measures that would enhance pedestrian safety and alert motorists of the residential surroundings. On-street parking is evident but minimal throughout the day. Evenings and weekends tend to see more on-street parking compared to weekday mornings and afternoons. A majority of the on-street parking appears to be associated with the Maplecrest Townhomes. The two outer blocks (between Route 83 & Emerson Street and between Elm Street & Rand Road) saw more on-street parking on the south side of the street adjacent to the single family residential properties. The two inner blocks (between Emerson Street & Elm Street) saw more on-street parking on the north side of the street adjacent to the multi-family properties. Based on Staff's observations, on-street parking could be limited to one side of the street, if appropriate,without impacting Emerson Street, Maple Street or Elm Street. There have been only four recorded crashes since 2011 along Highland Street. Two crashes involved parked vehicles, one was construction-related, and one was the vehicle-pedestrian accident that prompted this study. There have been no crashes involving two moving vehicles or crashes that would raise concerns at a particular intersection. Overall, the crash frequency along Highland Street is low. 5) Recommendations Highland Street is a collector street and, as such, traffic should not be diverted to other neighborhood streets. However, engineering measures could be implemented to make motorists more aware of the residential surroundings and enhance pedestrian safety. And while the traffic data showed typical speeds for a residential street, engineering measures could have a secondary benefit of slowing the higher individual vehicle speeds. 1. Limit on-street parking to one side of the street — Highland Street experiences above average traffic volume for a neighborhood street (although typical for a collector street) as it has direct connection to Route 83 and Rand Road. It also experiences consistent on-street parking, primarily because of Maplecrest Townhomes. To limit pedestrians in the roadway walking to and from parked vehicles, it is recommended to only allow on-street parking on the side of the street that experiences more parking. For the two outer blocks, it would be the south side of the street. For the two inner blocks, it would be the north side of the street. This alternating pattern may also slow vehicle speeds through intersections as travel lanes shift. 2. Install bump-outs at the Highland Street & Maple Street intersection — Curb extensions or "bump-outs" are an effective traffic calming measure to enhance pedestrian and vehicle safety at an intersection. They are used to slow traffic, reduce the crossing distance for pedestrians, increase Stop sign compliance, and prevent on-street parking near the intersection to improve visibility. The Village has installed several bump-outs with success including on Burning Bush Lane, Wheeling Road, and Lincoln Street. 3. Narrow the travel lanes with pavement markings — With limited on-street parking and no pavement markings, motorists may perceive wide travel lanes that can lead to higher vehicle speeds. Narrowing the travel lanes to 10' with a combination of a yellow centerline and a white parking line can confine vehicles to a limited space resulting in slower speeds. Lincoln Street and Meier Road are examples of streets that have seen lower vehicles speeds after adding a yellow centerline and white parking lines. TSC Meeting Page 4 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 77 of 107 4. Install signs & pavement markings to slow traffic and remind motorists of the residential surroundings—The word SLOW painted on each travel lane and a corresponding SLOW sign in advance of the multi-family properties would remind motorists of the residential surroundings. Similar SLOW signs have been installed on See Gwun Avenue with a positive effect of reducing vehicle speeds. Additional Stop signs or lowering the speed limit are not recommended based on the results of the traffic data and crash reports. 5. Install signs to deter cut through traffic in the neighborhood — NO THRU TRAFFIC signs at Rand Road and at Main Street can reduce the traffic volume on Highland Street. Such signs are not enforceable by the Police Department but have shown to be effective at other locations in the Village. 6. Continue Police Department enforcement of the speed limit and Stop signs, and utilize the speed feedback trailer to slow traffic — Periodic education and enforcement efforts are effective in maintaining safe driver behavior. They can be done before and after a traffic calming project. 6) Discussion Vice Chairperson Morgan asked Traffic Engineer Lawrie to present the Engineering Division's report. Traffic Engineer Lawrie provided the Commission with background information on this issue and stated the Engineering Division's recommendations. Commissioner Prosperi raised a concern with alternating the parking restrictions from block to block. He asked if motorists would have sufficient distance to adjust to the shifting centerline through an intersection. Traffic Engineer Lawrie said that it did meet standard design guidelines. Commander Smith also expressed concern with the shifting centerline. Commissioner Prosperi suggested restricting parking along the south side of the street for all four blocks to provide a consistent centerline alignment. Traffic Engineer responded the proposed design tried to minimize residents crossing the street to get to their vehicles based on the current parking pattern. He concurred restricting parking to the same side of the street would eliminate the shifting centerline concern. Commission members noted that on-street parking was primarily along the two interior blocks adjacent to Maplecrest Townhomes and questioned whether parking regulations were necessary along the two outer blocks. In particular, Commission members did not want to eliminate parking in front of the Moose Lodge if their parking lot could not accommodate all of their patrons. Mark Wesby, 122 E. Highland Street, thanked the Commission for discussing the issue. He commented the Moose Lodge parking lot is not typically full. Traffic Engineer Lawrie said throughout the study, which included observations during the evening, staff did not see the parking lot full. Commission members agreed that on-street parking associated with the Moose Lodge may only be seen during special events. There was general consensus to not add parking regulations on the two outer blocks. The Commission discussed the proposed bump outs at the Highland Street & Maple Street intersection. Traffic Engineer Lawrie said their purpose is to prevent vehicles from parking close to the intersection making pedestrians crossing the street more visible. They also shorten the crossing distance for pedestrians. Traffic Engineer Lawrie pointed out that one of the concerns from the resident survey was motorists not stopping at the STOP signs. He said the bump outs allow the STOP signs to be moved closer to a driver's line-of-sight often increasing STOP sign compliance. Commissioner Keane expressed his support for them. TSC Meeting Page 5 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 78 of 107 The Commission discussed the timeframe for implementing any changes and their desire to monitor the effect afterwards. Traffic Engineer Lawrie responded any recommendations from the Commission would next be presented to the Village Board for their consideration. With their approval, the Engineering Division would then develop construction drawings and incorporate the project into the street resurfacing program this summer. A post-study would be performed in the future and the findings presented to the Commission. Commissioner Keane made a recommendation to approve the following: 1. Prohibit parking on the south side of Highland Street between Emerson Street and Elm Street at all times. 2. Install pavement markings as proposed on Highland Street between Emerson Street and Elm Street. 3. Construct bump outs at the intersection of Highland Street and Maple Street. 4. Install NO THRU TRAFFIC and SLOW signs as proposed. 5. Continue enforcement of the speed limit and STOP signs by the Police Department. 6. Perform a post-study after implementation and present the findings to the Commission. The motion was seconded by Commissioner Prosperi. The motion was approved by a vote of 7-0. COMMISSION ISSUES At the last meeting, Chairperson Kuehlthau reported a sight obstruction at the intersection of Route 83 & Henry Street. Traffic Engineer Lawrie reported that the tree in question has been trimmed to improve the visibility for motorists. ADJOURNMENT With no further business to discuss, the Transportation Safety Commission voted 7-0 to adjourn at 7:55 p.m. upon the motion of Commissioner Tortorello. Commissioner Keane seconded the motion. Respectfully submitted, Matthew P. Lawrie, P.E. Traffic Engineer h:\engineering\traffic\safety_commission\recs&mins\TSC-january17m in.docx TSC Meeting Page 6 of 6 January 9,2017 Village Board Meeting-February 7,2017 Page 79 of 107 HIGHLAND STREET TRAFFIC STUDY VILLAGE OF MOUNT PROSPECT it fl WNI- rl uUtsh EASE DRIVE IVV LOW S11DENTML AREA U LT TRAFFIC 'ARKIN NG Zuuuuuuuul EC.Q!V!1V!!E- PLEASEI RICING ANY 'rimlE (SECTION S L ilk pi 11 Village Board Meeting-February 7,2017 Page 80 of 107 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 18 ENTITLED "TRAFFIC" OF THE VILLAGE CODE OF MOUNT PROSPECT BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR HOME RULE POWERS: SECTION ONE: That Section 18.2006, "SCHEDULE VI — NO PARKING ANYTIME" of Chapter 18 of the Village Code of Mount Prospect, as amended, is hereby further amended by adding the following: "Name of Street Side of Street Description Highland Street South Between Emerson Street and Elm Street." SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 7th day of February, 2017. Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 7,2017 Page 81 of 107 Plinge of Mount rrosp"t Item X. D.: 1st reading of AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 Department: Finance ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: Staff is recommending that the annual budget be amended for fiscal year beginning January 1, 2016 and ending December 31, 2016. Ordinance 6229, adopted December 15, 2015, established the annual budget for the year ending December 31, 2016. Ordinance 6243 adopted on April 19, 2016 had provided for amendment#1 of the 2016 budget. Each year the Village prepares budget amendments impacting revenues and/or expenses to the current year's budget. The first of these amendments is typically prepared in Spring and amends the budget for carry-over items from the prior year's budget. Accounts adjusted in the first amendment are typically for capital projects started in the previous year but not completed. Amendments brought forward later in the year adjust the budget for material variations in revenues and expenditures resulting from extraordinary or unanticipated events. These amendments are necessary to comply with the Budget Officer Act. A proposed ordinance amending the 2016 annual budget is attached for the Board's consideration. In total, this amendment increases the budget for revenues by $10,888,662 and increases the budget for expenditures by $10,936,783. Adjustments to revenues in this amendment are being made to various taxes, permit fee and bond proceeds accounts and impact a number of different operating and capital funds. Of the $10.9 million total increase in revenue accounts, $9.1 million is attributed to the refunding of Series 2006 Library bond issue. General Fund revenues expected to come in higher than budget include Sales Tax ($1,250,000), Use tax ($150,000) and the Real Estate Transfer Tax ($125,000). Receipts from the Telecommunication Tax are Village Board Meeting-February 7,2017 Page 82 of 107 expected to come in below budget by $125,000. Adjustments increasing total expenditures by $10.9 million are being made to various personnel, contractual service and debt service accounts. There is one significant budget increase to note which impacts the Debt Service Fund. In addition to recording the receipts from the refunding, there also is a need to record the payment on the refunded bonds and financing costs. The total amendment related to the refinancing is $9.1 million. Other notable changes to the budget for expenditures include adjustments to the CDBG Fund totaling $151,000, general and special legal counsel accounts in the General Fund totaling $300,000, personnel adjustments of $375,000. The attached Ordinance details the recommended changes to the budget listing the impacted Funds and individual accounts therein. Alternatives: 1. Adopt the budget amendment Ordinance. 2. Discretion of the Village Board. Budget Impact: Budgetary impact only for Funds named in the budget amendment ordinance. Revenue projections have been revised or there are sufficient reserves on hand to cover budget changes reflected in Budget Amendment#2. Recommendation: It is recommended the Village Board adopt the proposed budget amendment#2 for the 2016 annual budget. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Type Upload Date File Name Budget 2016 BA #2 - a Amendment Ordinance 2/3/2017 Ordinance _Combined_Novus Agenda.pdf Village Board Meeting-February 7,2017 Page 83 of 107 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 PASSED AND APPROVED BY THE PRESIDENT AND BOARD OF TRUSTEES the day of , 2016 Published in pamphlet form by authority of the corporate authorities of the Village of Mount Prospect, Illinois the_day of , 2016. Village Board Meeting-February 7,2017 Page 84 of 107 ORDINANCE NO. AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the fiscal year commencing January 1, 2016 and ending December 31, 2016 was adopted through the passage of Ordinance No. 6229 approved by the Corporate Authorities of the Village of Mount Prospect on December 15, 2015; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved Ordinance No. 6243 on April 19, 2016, amending the annual budget for the fiscal year commencing January 1, 2016 and ending December 31, 2016; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain additions and changes to the aforesaid budget for the fiscal year beginning January 1, 2016 and ending December 31, 2016; and WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as specified on the attached January 1, 2016 through December 31, 2016 Budget Amendment No. 2 to be in the best interest of the Village of Mount Prospect; and WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment Number One, attached hereto. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the fiscal year budget for January 1, 2016 through December 31, 2016 for the Village of Mount Prospect is hereby amended, as detailed on Budget Amendment No. 2 attached hereto. Village Board Meeting-February 7,2017 Page 85 of 107 SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. AYES: NAYES: ABSENT: PASSED and APPROVED this day of , 2017. Arlene A. Juracek Mayor ATTEST Karen Agoranos Deputy Village Clerk Village Board Meeting-February 7,2017 Page 86 of 107 VILLAGE OF MOUNT PROSPECT Budget Amendment No.2 Fiscal Year January 1, 2016 through December 31, 2016 Revenues Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 001 General Fund 001.401.004 Telecomm. Tax 2,200,000 (125,000) 2,075,000 001.402.007 Real Estate Trsfr Tax 925,000 125,000 1,050,000 001.410.001 Building Permit 500,000 120,000 620,000 001.415.004 State Sales Tax 14,375,000 1,250,000 15,625,000 001.415.005 State Use Tax 1,010,000 150,000 1,160,000 19,010,000 1,520,000 20,530,000 All other General Fund accounts 30,648,220 - 30,648,220 Total General Fund 49,658,220 1,520,000 51,178,220 002 Debt Service Fund 002.00.00.00.2.577.488.001 Bond Proceeds - 8,735,000 8,735,000 002.00.00.00.2.577.488.002 Bond Premium - 405,000 405,000 - 9,140,000 9,140,000 All other Debt Service Fund accounts 4,987,011 - 4,987,011 Total Debt Service Fund 4,987,011 9,140,000 14,127,011 023 Street Improvement Construc Fund 023.479.005 Miscellaneous Income 10,000 35,000 45,000 10,000 35,000 45,000 All other Street Improvement Construc Fund accounts 3,751,500 - 3,751,500 Total Street Improvement Construc Fund 3,761,500 35,000 3,796,500 024 Flood Control Construction Fund 024.473.006 Other Reimbursements - 35,000 35,000 - 35,000 35,000 All other Flood Control Construction Fund accounts 447,000 - 447,000 Total Flood Control Construction Fund 447,000 35,000 482,000 042 CDBG 042.418.002 Comm Dev Block Grant 527,104 (151,338) 375,766 527,104 (151,338) 375,766 All other CDBG accounts 60,000 - 60,000 Total CDBG 587,104 (151,338) 435,766 043 Asset Seizure Fund 043.60.61.00.0.000.453.013 Seized Assets 15,000 65,000 80,000 15,000 65,000 80,000 All other Asset Seizure Fund accounts 100 - 100 Total Asset Seizure Fund 15,100 65,000 80,100 045 DUI Fine Fund 045.60.61.00.0.000.453.005 DUI Fines 20,000 10,000 30,000 20,000 10,000 30,000 All other DUI Fine Fund accounts 100 - 100 Total DUI Fine Fund 20,100 10,000 30,100 1 Village Board Meeting-February 7,2017 Page 87 of 107 VILLAGE OF MOUNT PROSPECT Budget Amendment No.2 Fiscal Year January 1, 2016 through December 31, 2016 Revenues Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 046 Foreign Fire Tax Board Fund 046.402.004 Foreign Fire Ins Tax 70,000 10,000 80,000 70,000 10,000 80,000 All other Foreign Fire Tax Board Fund accounts 100 - 100 Total Foreign Fire Tax Board Fund 70,100 10,000 80,100 048 Business District Fund 048.00.00.00.0.775.415.004 State Sales Tax - 480,000 480,000 048.487.001 Transfer In - 665,000 665,000 - 1,145,000 1,145,000 All other Business District Fund accounts 1,097,100 - 1,097,100 Total Business District Fund 1,097,100 1,145,000 2,242,100 050 Water and Sewer Fund 050.80.84.87.0.000.446.001 Water Sales 11,050,000 (900,000) 10,150,000 050.80.84.88.0.000.446.002 Sewer Fees 2,137,000 (20,000) 2,117,000 13,187,000 (920,000) 12,267,000 All other Water and Sewer Fund accounts 2,482,600 - 2,482,600 Total Water and Sewer Fund 15,669,600 (920,000) 14,749,600 Total Estimated Revenues Fund being changed 76,312,835 10,888,662 87,201,497 All other Village Budget accounts 38,739,673 - 38,739,673 Total Estimated Revenues After Changes 115,052,508 10,888,662 125,941,170 2 Village Board Meeting-February 7,2017 Page 88 of 107 VILLAGE OF MOUNT PROSPECT Budget Amendment No.2 Fiscal Year January 1, 2016 through December 31, 2016 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 001 General Fund 001.20.21.00.0.000.500.001 Full-Time Earnings 434,195 60,000 494,195 001.20.21.00.0.000.530.006 Other Prof. Serv. 40,500 40,000 80,500 001.20.21.00.0.050.531.001 Legal-General Counsel 503,000 265,000 768,000 001.20.21.00.0.050.531.002 Legal-Special Counsel 45,000 35,000 80,000 001.20.24.00.0.000.500.001 Full-Time Earnings 398,482 40,000 438,482 001.20.24.00.0.000.560.007 Computer Maint. 318,352 35,000 353,352 001.20.24.00.0.000.560.012 Computer Software 15,918 15,000 30,918 001.50.54.00.0.000.530.006 Other Prof. Serv. 75,000 10,000 85,000 001.70.71.00.0.000.503.001 Overtime 385,556 225,000 610,556 2,216,003 725,000 2,941,003 All other General Fund accounts 47,694,439 - 47,694,439 Total General Fund 49,910,442 725,000 50,635,442 002 Debt Service Fund 002.00.00.00.2.517.685.030 2014 GO Bond Principal 300,000 5,000 305,000 002.00.00.00.2.577.564.001 Financing Costs - 100,000 100,000 002.00.00.00.2.577.694.009 2016 GO Refunding Bond Pymt - 9,045,000 9,045,000 300,000 9,150,000 9,450,000 All other Debt Service Fund accounts 4,679,687 - 4,679,687 Total Debt Service Fund 4,979,687 9,150,000 14,129,687 022 Downtown Redevelopment Construction Fund 022.40.01.00.1.000.530.006 Other Prof. Serv. 10,000 290,000 300,000 022.40.01.00.1.000.636.006 Demolition Expense - 10,000 10,000 10,000 300,000 310,000 All other Downtown Redevelopment Construction Fund accounts 3,531,129 - 3,531,129 Total Downtown Redevelopment Construction Fund 3,541,129 300,000 3,841,129 023 Street Improvement Construction Fund 023.80.90.00.0.705.678.003 Resurfacing-SC Fund 3,469,000 165,000 3,634,000 3,469,000 165,000 3,634,000 All other Street Improvement Construction Fund accounts 270,000 - 270,000 Total Street Improvement Construction Fund 3,739,000 165,000 3,904,000 042 CDBG Fund 042.40.41.00.0.152.572.002 Pads to Hope, Inc. 13,000 1,904 14,904 042.40.41.00.0.152.572.009 Northwest CASA 4,000 (2,000) 2,000 042.40.41.00.0.152.572.010 Wings 9,000 (1,359) 10,359 042.40.41.00.0.152.572.013 Children's Advocacy Center 2,000 (500) 1,500 042.40.41.00.0.152.572.014 SPHCC Access to Care 4,000 (2,003) 6,003 042.40.41.00.0.152.572.015 Resources for Comm. Living 4,000 199 4,199 042.40.41.00.0.152.572.019 Comm. Connections Ctr 3,000 (2,082) 5,082 042.40.41.00.0.152.572.037 Life Span 3,000 (750) 2,250 042.40.41.00.0.152.572.044 Northwest Compass Inc. 13,000 (2,970) 10,030 042.40.41.00.0.154.572.008 Emrgncy Repair Prog. 10,000 3,407 13,407 3 Village Board Meeting-February 7,2017 Page 89 of 107 VILLAGE OF MOUNT PROSPECT Budget Amendment No.2 Fiscal Year January 1, 2016 through December 31, 2016 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 042 CDBG Fund(continued) 042.40.41.00.0.154.572.042 Single Family Rehab and WG 188,000 (158,947) 29,053 042.40.41.00.0.154.572.045 Search Inc. Rehab 20,000 16,850 36,850 042.40.41.00.1.154.572.041 Public Parkway Tree Repl. 20,000 (277) 19,723 042.40.41.00.1.154.572.043 Sidewalk Improvements 200,000 (2,810) 197,190 493,000 (151,338) 352,550 All other CDBG Fund accounts 94,104 - 94,104 Total CDBG Fund 587,104 (151,338) 446,654 045 DUI Fine Fund 045.60.61.65.0.000.525.004 Training 1,000 10,000 11,000 045.60.61.65.0.000.530.006 Other Prof. Serv. - 15,000 15,000 045.60.61.65.0.000.665.031 Other Equipment 1,000 15,000 16,000 2,000 40,000 42,000 All other DUI Fine Fund accounts - - - Total DUI Fine Fund 2,000 40,000 42,000 046 Foreign Fire Tax Board Fund 046.70.71.00.0.301.567.011 Training - 10,000 10,000 - 10,000 10,000 All other Foreign Fire Tax Board Fund accounts 50,500 - 50,500 Total Foreign Fire Tax Board Fund 50,500 10,000 60,500 048 Business District Fund 048.00.00.00.0.775.691.002 Randhurst RDA Interest 1,097,100 758,121 1,855,221 1,097,100 758,121 1,855,221 All other Business District Fund accounts - - - Total Business District Fund 1,097,100 758,121 1,855,221 050 Water and Sewer Fund 050.80.84.87.0.378.570.001 JAWA-Water Purchase 5,165,000 (380,000) 4,785,000 5,165,000 (380,000) 4,785,000 All other Water and Sewer Fund accounts 12,015,390 - 12,015,390 Total Water and Sewer Fund 17,180,390 (380,000) 16,800,390 070 Police Pension Fund 070.00.00.00.3.000.528.001 Retirement Pensions 3,753,870 (40,000) 3,713,870 070.00.00.00.3.000.528.003 Surv. Spouse Pensions 461,050 55,000 516,050 070.00.00.00.3.000.528.005 Refund of Contrib. - 40,000 40,000 4,214,920 55,000 4,269,920 All other Police Pension Fund accounts 618,256 - 618,256 Total Police Pension Fund 4,833,176 55,000 4,888,176 4 Village Board Meeting-February 7,2017 Page 90 of 107 VILLAGE OF MOUNT PROSPECT Budget Amendment No.2 Fiscal Year January 1, 2016 through December 31, 2016 Expenditures Current Amended Budget Increase Budget Fund/Account Number Account Description Amount (Decrease) Amount 071 Fire Pension Fund 071.00.00.00.3.000.528.001 Retirement Pensions 3,778,620 190,000 3,968,620 071.00.00.00.3.000.528.003 Surv. Spouse Pensions 202,432 75,000 277,432 3,981,052 265,000 4,246,052 All other Fire Pension Fund accounts 919,979 - 919,979 Total Fire Pension Fund 4,901,031 265,000 5,166,031 Total Village Budget Funds being changed 90,821,559 10,936,783 101,769,230 All other Village Budget Accounts 25,945,361 - 25,945,361 Total Village Budget after Changes 116,766,920 10,936,783 127,714,591 5 Village Board Meeting-February 7,2017 Page 91 of 107 Plinge of Mount rrosp"t Item XI. A.: Presentation of the Joint Emergency Management System strategy for 2017 and an overview of the Everbridge Software communication tool. Department: ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................... Information: The Joint Emergency Management System (JEMS) was created in early 2016 through Northwest Central Dispatch. Ten local communities opted into an agreement to work together in establishing a committee with the goal of enhancing standardization and coordination of emergency management between all parties. The subscribers include Mount Prospect, Arlington Heights, Buffalo Grove, Elk Grove Village, Hoffman Estates, Inverness, Palatine, Rolling Meadows, Schaumburg, and Streamwood. Also, the subscribers agreed to hire a Joint Emergency Management Coordinator. Mick Fleming was hired in the first quarter of 2016 and will be present on February 7th to give a brief overview of his accomplishments and strategy. In late 2009, the Village acquired Everbridge Software to establish a tool to communicate with the community during small and large scale emergencies. Everbridge allows us the ability to quickly and reliably reach residents, staff and emergency personnel, over any device, during both public safety threats and routine community events. Critical situations require information to be shared quickly and effectively with residents no matter how they choose to receive information. Alternatives: N/A Budget Impact: N/A Recommendation: No action is required from the Village Board. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: Village Board Meeting-February 7,2017 Page 92 of 107 DEVELOPMENT: Balancing preservation, revitalization, growth ATTACHMENTS: Description Type Upload Date File Name linWatta,Ihirrne nts A wilillablle Village Board Meeting-February 7,2017 Page 93 of 107 Allng of Omit Trosped Item XI. B.: A RESOLUTION AMENDING THE EMPLOYEE PERSONNEL MANUAL OF THE VILLAGE OF MOUNT PROSPECT Department: ............... Information: A request of the Board's consideration of a Resolution authorizing the approval of the following updates to the Village's Employee Personnel Manual. The Village's longevity pay schedule and amounts have remained the same since at least 1983. The last review of the paid holiday schedule was December 2012 and no changes were implemented. Attached are the changes to be effective and incorporated in the Employee Personnel Manual for non-union employee groups effective January 1, 2017. These changes were also implemented in the Fire Union contract which was ratified by the Village Board on Tuesday, August 16, 2016, but these changes were not yet shown in the Employee Personnel Manual. We continue to strive for consistency across benefits in employee groups. The Patrol Officers Union is currently in negotiations and Police Sergeants Union will begin negotiations after the Patrol Officers union contract is complete. Alternatives: 1 . Adopt the resolution approving Christmas Eve as a recognized and paid Village Holiday along with increasing the Longevity Pay by $200.00 per continuous years' of service which is in five (5) year increments. 2. Discretion of the Village Board. Budget Impact: This is supplemental information related to the full-time equivalent earnings line item in the 2017 budget as previously discussed at the November 15, 2016 Village Board meeting. The cost of providing the additional holiday is $35,852 based on current salary. This cost is already built into the 2017 budget. Of this amount, only $4,800 is considered new money. The cost of the increase to the longevity amount is $14,800. Again, this amount is already built into the 2017 budget. The entire amount here is new money. Recommendation: Village Board Meeting-February 7,2017 Page 94 of 107 Staff recommends Board approval of a Resolution authorizing the below updates to the Employee Personnel Manual. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: GOVERNANCE: Financially sound, providing exceptional service. ATTACHMENTS: Description Tvae Upload File Name Date D Resolution Resolution 2/3/2017 AMEND_EMPLOYEE_HANDBOOK2017.pdf D Exhibit Exhibit 2/3/2017 2017_Employee_Handbook Holidays_and_Longevity_ONLY (6).pdf Village Board Meeting-February 7,2017 Page 95 of 107 RESOLUTION NO. A RESOLUTION AMENDING THE EMPLOYEE PERSONNEL MANUAL OF THE VILLAGE OF MOUNT PROSPECT WHEREAS, the Village of Mount Prospect desires to amend Section VI, Compensation and Benefits, letters B and Q, of the Employee Personnel Manual for the Village of Mount Prospect effective January 1, 2017; and WHEREAS, the Employee Personnel Manual outlines the rules, regulations, benefits and conditions of employment that applies to Village employees; and WHEREAS, the Employee Personnel Manual has been amended to include an additional holiday for Regular Non-union Employees and an increase to longevity pay for Regular Full- time Non-union Employees; a copy of Section VI, letters B and Q, is attached hereto and hereby made a part of this Resolution as Exhibit"A". NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Employee Personnel Manual is hereby amended by adding Christmas Eve as a Village Holiday for Regular Non-union Employees and an increase to Longevity Pay for Regular Full-time Non-union Employees by$200.00 per continuous years'of service in five (5) year increments, and that this manual is hereby adopted as the Employee Personnel Manual of the Village of Mount Prospect. SECTION TWO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 7th day of February, 2017. Arlene A. Juracek Mayor ATTEST: Karen M. Agoranos Deputy Village Clerk Village Board Meeting-February 7,2017 Page 96 of 107 SECTION VI. COMPENSATION AND BENEFITS B. Holidays: 1. Regular Non-union Employees will observe the following Holiday schedule. During these days, all municipal buildings will be closed for regular business except for the Police Desk. New Year's Day Labor Day President's Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day (t istinas 1,,ve Christmas Day 2. Public Works Union Employees will observe the following Holiday schedule. During these days, all municipal buildings will be closed for regular business except for the Police Desk. New Year's Day Labor Day President's Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day 3. Police Union Employees will observe the following holidays. New Year's Day Labor Day President's Day Thanksgiving Day Memorial Day Columbus Day Independence Day Christmas Day 4. Fire Union Employ will observe the following holidays. New Year's Day President's Day Memorial Day Independence Day Labor Day Thanksgiving 1,,ve Christmas Day Q. Longevity Pay: 1. This benefit is provided to eligible full-time employees for recognition of extended years of service with the Village. Longevity Pay is paid annually on the first payroll in December based on the total continuous years of full-time service, as calculated from the employee's anniversary date of employment. Employees must complete the required years of service by December 31 of each year to be eligible for the December payment. Village Board Meeting-February 7,2017 Page 98 of 107 2. In all cases, the employee must be currently employed with the Village as of December 31 of each year to be eligible for Longevity Pay. There will be no pro- rating of Longevity Pay for partial years of service that is completed. 3. Longevity Pay Schedule for Regular Full-Time Police Union and Public Works Union Employees: Continuous Years Annual Of Service Longevity Pay Completed After 5 years $400.00 After 10 years $500.00 After 15 years $600.00 After 20 years $700.00 4. Lon Regular Pay Schedule for Regular Full-Time Non-Union and Fire Union Employees: Continuous Years Annual Of Service Longevity Pay Completed �� pi101 $400.00 After 5 years ���!'���!'®��������������������� pi�lpi� After 10 years X500.00��!'���!' ��������������������� After 15 years �! �'���!'® pi101 X0.00 ��������������������� X700.00 pi�lpi� After 20 years �'��!'���!' ��������������������� Village Board Meeting-February 7,2017 Page 99 of 107 Plinge of Mount 13rosp"I Item XI. C.: Motion to accept bid results for water meter services in an amount not to exceed $94,000 Department: Public Works Department ......................................................................................................................."I'l""I'll""I'll'll""I'll""'ll""II..............."I'l""I'll""I'll'll""I'll""I'll",'ll""I"ll""I.............. Information: In order to limit water loss or unaccounted water consumption in the Village-owned potable water distribution system; Public Works performs water meter testing, water meter replacements, and meter repairs on a scheduled basis. This work generally requires access to water meters installed behind locked doors on private property. As a consequence; it is often necessary to schedule appointments with property owners prior to performing this task. In addition to this work; inspections of sump pumps and storm water conveyances installed on private property are also performed. These inspections are required by Village Code and are pursuant to the Village's Long-Term Maintenance obligations under the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) Sewer Ordinance. The MWRDGC requires that the Village inspect at least 2% of all single family homes each year. Also planned in this effort is the identification of the type of pipe material used in the water service as this is a new State law being implemented by the Illinois Department of Public Health. All of this work will be scheduled in one appointment to reduce the inconvenience to the property owner. The Village has awarded multi-year water meter testing, replacement and repair contracts since 1985. The clear water inspection of sump pumps and downspouts was added in 1999. The Village aggressively converted water meter accounts to the new automated water meter reading (AMR) system over the past four years and at the same time replaced the bulk of the older water meters with new. Basically, any water meter older than seven (7) years was replaced. The newer meters had only an AMR endpoint installed on to the existing meter. Village Board Meeting-February 7,2017 Page 100 of 107 In the past, the water meter replacement program changed out approximately 800- 900 meters annually. Since the AMR work was completed, the number of water meters to be replaced each year has been reduced to 200-300 meters. Approximately 300 properties will be targeted annually for the MWRDGC clear water inspections under this contract. Additionally, approximately 120 commercial water meters are annually tested for accuracy in accordance with national standards. Staff prepared a detailed set of specifications for each of the efforts and requires the contractor maintain unit pricing for the three-year contract period. No price increases will be allowed during the contract. The successful contractor is required to be a licensed plumbing contractor in the State of Illinois and to employ properly licensed plumbers to perform the work. A Request for Proposals (RFP) was sent to five (5) area firms that perform this type of work. HBK Water Meter Services, Inc. of Rolling Meadows and Calumet City Plumbing of Calumet City responded. Proposals were received on January 23, 2017. The unit pricing was extended for the 2017 planned work is denoted in Attachment A. The estimated total cost for 2017 based on the proposed fees and the projected quantities: Firm Cost HBK Water Meter Service $85,462 Calumet City Plumbing $194,433 HBK Water Meter Service, Inc. has been the Village's water meter replacement contractor and meter testing service provider for previous contracts and has an outstanding record of service with the Village. HBK Water Meter Service, Inc. has previously performed all of the tasks outlined in a satisfactory manner. Sufficient funds exist in the current Budget. The available funding for year one (2017) of the three-year contract for the tasks under this bid is $164,166. The contract award for year 2018 and 2019 will be limited to annual funding levels approved by the Village Board. In the estimated total costs are fees of approximately $15,000 for commercial water meter testing and repairs that will be reimbursed to the Village from the commercial accounts as allowed by the Village Code. Staff is recommending an approximate 10% contingency be added to the award to adjust for the actual quantities tested, inspected and or repaired during the Village Board Meeting-February 7,2017 Pagel 01 of 107 year. This contingency will bring the contract award amount to $94,000. Alternatives: 1. Accept proposal for water meter services submitted by HBK Water Meter Service, of Rolling Meadows, Illinois. 2. Discretion of the Village Board. Budget Impact: This proposed expenditure will require the expenditure of $94,000 from the water/sewer enterprise fund. Expenditures in years 2 and 3 of the proposed contract will be limited to amounts appropriated and approved by the Village Board. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload Date File Name Attachment A_ D Water Meter Cover Memo 2/1/2017 mete r_services_2017rev2.pdf Services Village Board Meeting-February 7,2017 Page 102 of 107 Attachment A Water Meter Services Price List METER INSTALLATION/REPLACEMENT HBK HBK CCPI CCPI Meter Size Q ruaul ml.liiiy Uu�fliit.Cosi. xieun(Je(J Cosi. Uunlil Cost II xtein ea Cost 5/8" x 1/2"or x 3/4" M25 Badger AMR 0 $ 90.00 $ - $ 144.00 $ - 3/4" M35 Badger AMR 5 $ 90.00 $ 450.00 $ 144.00 $ 720.00 1" M55 Badger AMR 42 $ 102.00 $ 4,284.00 $ 144.00 $ 6,048.00 1-1/2" Metron with Innov8 register 92 $ 160.00 $ 14,720.00 $ 200.00 $ 18,400.00 2" Metron with Innov8 register 5 $ 225.00 $ 1,125.00 $ 295.00 $ 1,475.00 3" Metron with Innov8 register 2 $ 340.00 $ 680.00 $ 895.00 $ 1,790.00 4" Metron with Innov8 register 1 $ 430.00 $ 430.00 $ 1,100.00 $ 1,100.00 WATER METER BODY EXCHANGE and 150 $ 95.00 $ 14,250.00 $ 144.00 $ 21,600.00 ENDPOINT RE-INSTALL-5/8",%" or 1" Flat Rate Fee per meter size 5/8" PDM 5 $ 23.00 $ 115.00 $ 245.00 $ 1,225.00 %" PDM 5 $ 23.00 $ 115.00 $ 245.00 $ 1,225.00 1" PDM 5 $ 30.00 $ 150.00 $ 245.00 $ 1,225.00 1-1/2" Metron SJ 1 $ 39.00 $ 39.00 $ 365.00 $ 365.00 2" Metron SJ 1 $ 117.00 $ 117.00 $ 365.00 $ 365.00 3" Metron SJ 1 $ 117.00 $ 117.00 $ 365.00 $ 365.00 4" Metron SJ 1 $ 140.00 $ 140.00 $ 365.00 $ 365.00 8" Metron SJ 1 $ 160.00 $ 160.00 $ 365.00 $ 365.00 COMMERCIAL METER TESTING 1st test Re-test 1st test Re-Test Meter Size Quanflty U6t Cost tended Cost uuan It Uoi�m t Cost tended Cost Uig° y it Cent Extended Cost Ui,iit Cent Extended Cost 2"SJ 40 $ 150.00 $ 6,000.00 5 $ 196.00 $ 980.00 $ 365.00 $ 14,600.00 $ 145.00 $ 725.00 2"Compound $ 150.00 $ - $ 196.00 $ - $ 365.00 $ - $ 145.00 $ - 3"SJ 30 $ 150.00 $ 4,500.00 1 $ 196.00 $ 196.00 $ 365.00 $ 10,950.00 $ 145.00 $ 145.00 3"Compound $ 150.00 $ - $ 196.00 $ - $ 365.00 $ - $ 145.00 $ - 4"SJ 30 $ 190.00 $ 5,700.00 1 $ 253.00 $ 253.00 $ 365.00 $ 10,950.00 $ 200.00 $ 200.00 4"Compound $ 190.00 $ - $ 253.00 $ - $ 365.00 $ - $ 200.00 $ - 8"SJ 1 $ 230.00 $ 230.00 $ 282.00 $ - $ 425.00 $ 425.00 $ 285.00 $ - PRIVATE BUILDING SURVEYS PER SURVEY SITE W/METER or METER BODY EXCHANGE 200 $ 55.00 $ 11,000.00 $ 110.00 $ 22,000.00 PER SURVEY SITE W/O METER or METER BODY EXCHANGE 100 $ 62.00 $ 6,200.00 $ 165.00 $ 16,500.00 RE-INSPECTION FEE 150 $ 50.00 $ 7,500.00 $ 155.00 $ 23,250.00 PER MAILING FEE 1000 $ 3.50 $ 3,500.00 $ 35.00 $ 35,000.00 TOTAL $ 85,462.00 $ 194,433.00 Village Board Meeting-February 7,2017 Page 103 of 107 PlInge of Mount 13rosp"I Item XI. D.: Motion to accept proposal for water main design and construction engineering in an amount not to exceed $75,000 Department: Public Works Department ....................................................................................................................................................."I'l""I'll""I'll'll""I'll""I'll",'ll""I',,""I',,",,,',l""I............... Information: Last year, a Watermain Asset Replacement Program was prepared by Burns & McDonnell Engineering Company which ranked sections of the Village's watermain needing replacement based on analysis of a number of parameters, most importantly number of breaks and capacity issues. One of the highest ranked sections of watermain in terms of needing replacement is the existing 6" diameter main on Elm Street between Central Road and Thayer Street. This 1,300' long section of watermain has had numerous breaks and is in need of upsizing to our minimum size of 8" diameter to provide the desired capacity. Village staff is seeking at this time to enter into a contract with a consulting firm for design and construction engineering to facilitate construction this year. As permitted by the Qualification Based Selection process, the Village solicited Statement of Qualifications from six (6) engineering consulting firms to provide design and construction engineering services for the watermain project. Each firm was asked to submit as part of their proposal the following information: 1. Resumes of key personal and related experience on similar type projects 2. Summary of the firm's approach to the project 3. Staff hour estimate for major phases of work 4. Project schedule Tasks that were identified to be performed included: Design Engineering • Topographic survey • Preparation of construction plans, specifications and cost estimates • Obtain all necessary permits/approvals from affected agencies Village Board Meeting-February 7,2017 Page 104 of 107 • Bidding assistance • Attend meetings • Any additional tasks recommended by the consultant Construction Engineering • Provide construction staking • Provide construction inspection and supervision • Attend construction meetings • Prepare pay estimates, punch-list and as-built drawings The consulting firms' Statement of Qualifications were reviewed on the basis of their understanding of our goals and their methodology of the design process. They were rated (with a maximum score of 100 points) according to these specific categories: project team, relevant experience, project approach, project schedule, and projected work hours to complete the required tasks. The rankings are: Firm Ranking Hancock Engineering 96 points Baxter & Woodman 92 points Burns & McDonnell 90 points ESI Consultants 90 points HR Green 89 points K-Plus Engineering 84 points Following conversations with Hancock Engineering Company to discuss the project in greater detail and checking their references, Village staff determined that Hancock Engineering Company was the preferred consulting firm. Village staff requested a cost proposal from Hancock Engineering Company to perform the tasks as identified in the Request for Statement of Qualifications. They submitted a not to exceed cost of $29,000 based on 242 hours for design engineering and $46,500 based on 414 hours for construction engineering. The total cost of $75,500 based on 656 hours averages out to a rate of $115/hour. The cost for engineering services for the 2016 Whitegate Watermain Replacement Project was $113/hour. It is the opinion of Village staff that the hours allotted are reasonable and the rate is competitive and comparable to rates of recent projects. Hancock Engineering has satisfactorily provided consulting engineering services on projects for the Village of Mount Prospect, most recently the 2016 Whitegate Watermain Replacement Project and the 2015 Northwest Highway Streetscape Improvements. Village Board Meeting-February 7,2017 Page 105 of 107 Budget Impact: This proposed contract award will require the expenditure of $75,000 from the water/sewer enterprise fund. Sufficient funds exist in the current budget. Recommendation: Staff recommends accepting the proposal from Hancock Engineering, Inc. to provide specified design and construction engineering services for the Elm Street Watermain Replacement Project for a fee not to exceed $75,000. SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS: INFRASTRUCTURE: Well designed, well maintained public spaces and facilities ATTACHMENTS: Description Type Upload Date File Name D Attachment A— Exhibit 1/31/2017 Location Map.pdf Location Map — Village Board Meeting-February 7,2017 Page 106 of 107 Project i i i Project: Elm Street Watermain Replacement Project Locationli Street (Central Road to Thayer Street) goo LL _._ 7 Thayer Street ) _ C i' H; N HenryStreet 5 LL� LU ED DDI Central Road E CEN Phar-ie 847/B`/-`0-I--3640 3 F -ix E-34//253-9377 wvuw.rT-iOL.ir�t F-,)r os:,>pect,.c:7r,g Village Board Meeting-February 7,2017 Page 107 of 107