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HomeMy WebLinkAbout06/14/2016 COW MinutesCOMMITTEE OF THE WHOLE MINUTES June 14, 2016 I. CALL TO ORDER — ROLL CALL The meeting was called to order at 7:05 p.m. in the Village Board Room of the Village Hall, 50 South Emerson Street, by Mayor Arlene Juracek. Trustees present included Paul Hoefert, John Matuszak, Steven Polit, Richard Rogers, Colleen Saccotelli and Michael Zadel. Staff present included Village Manager Michael Cassady, Interim Assistant to the Village Manager Nellie Beckner, Police Chief Timothy Janowick, Public Works Director Sean Dorsey, Village Engineer Jeffrey Wulbecker and Administrative Analyst Alexander Bertolucci. II. APPROVAL OF MINUTES Approval of Committee of the Whole Minutes for April 12, 2016 Motion made by Trustee Zadel seconded by Trustee Rogers. Minutes were approved. Approval of Joint Financial Workshop Minutes for April 26, 2016 Motion made by Trustee Rogers seconded by Trustee Polit. Minutes were approved. Trustee Zadel abstained. III. CITIZENS TO BE HEARD Louis Goodman, 310 N. School asked for an update on the Community Survey and if the survey will be reviewed by the Village Board before it is finalized. Kenneth Brey, 18 S. Owen expressed concern regarding the safety of pedestrians and cyclists in Mount Prospect in light of the fatal collision last week. The accident occurred at the newest and highest technology crossing at an uncontrolled intersection; however, his observations over the years are that these types of crosswalks are dysfunctional. Traffic is supposed to stop and yield to a pedestrian, but that simply does not happen and this accident is a direct result. He requested the Village to show concern, remedy the situation and consider reconfiguring the crosswalk with temporary safety improvements. The Village Board responded by stating the police department and other agencies are still reviewing the accident and evidence from the fatal collision last week. There are also IDOT standards and federal rules involved with this pedestrian crossing design. Once the investigation is concluded the Transportation Safety Commission will take a detailed look at the incident and crossing. Additionally, this could be a topic of investigation at a regional level possibly through the Northwest Municipal Conference. Committee of the Whole Page 1 of 5 06/14/16 IV. MOSQUITO ABATEMENT AND ZIKA VIRUS UPDATE: Cook County Northwest Mosquito Abatement District (NWMAD) Entomologist, Patrick Irwin, began the presentation with the district's mission statement, a summary of district statistics and how NWMAD manages mosquito populations. He stated that there are over 30 different types of mosquitos. The two main mosquito types are floodwater (nuisance biter) and disease vector (carries West Nile virus). The life cycle of a mosquito ranges from ten days to two weeks. Mr. Irwin provided the history of West Nile Virus (WNv) which first appeared in the Chicago area in 2001. The mosquitos that carry the virus primarily feed on birds with occasional opportune blood meals from people or horses. He reviewed WNv symptoms and treatment. 80% of people who get WNv have no disease symptoms with 1 % having the virus impact the central nervous system. The NWMAD's response to WNv includes larval surveillance and 39 adult mosquito traps run seven days a week throughout the district. Vector mosquitoes are tested for WNv in NWMAD's lab. He presented information on the Zika virus and stated that the two mosquito species which spread Zika virus are not found in the Chicago area; however, annual temperatures in southern Illinois could provide a climate to support the Zika carrying mosquito species. The NWMAD does monitor for Zika carrying species in case there is an introduction. He also discussed how the Zika virus can affect pregnancies. Mr. Irwin shared the importance of removing standing water from yards to reduce mosquito populations and provided tips on how to protect against mosquito bites. General comments from Village Board members included the following items: • There were questions regarding how the Zika virus could be transmitted. • There was a discussion regarding mosquito repellants and commercial solutions. • There were questions regarding a possible cure for the Zika virus and in response Mr. Irwin noted that there is no cure at this time. The Zika virus is similar to the Dengue virus which currently also does not have a vaccine. • There was a general discussion regarding donating blood and blood transfusions. V. LEEVE 37 STATUS UPDATE: Public Works Director Dorsey provided an overview of the steps taken since the September 22, 2015, Committee of the Whole meeting when staff and representatives from Christopher B. Burke Engineering, LTD (CBBEL) presented the final report regarding Levee 37. He also introduced Dr. Christopher Burke to explain the status of each initiative that came out of the September 22, 2015 meeting. Dr. Christopher Burke from Christopher B. Burke Engineering, LTD presented progress from meetings with U.S. Army Corps of Engineers (USACE), Illinois Department of Natural Resources (IDNR), School District 21/River Trails Park District, School District 26, City of Prospect Heights, Vacant Lot Hydraulic Analysis, and Individual projects for below grade garages. Committee of the Whole Page 2 of 5 06/14/16 VI. • USACE supports increasing the capacity of the pump stations and would facilitate design of pump station improvements. Presently working with IDNR to identify funds for this project. • IDNR agreed to increase the discharge rate of the pump stations. • Community Consolidated School District 21, River Trails School District 26, and River Trails Park District did not object to stormwater storage improvements proposed for their properties provided their existing facilities were not negatively impacted. • The cost of constructing stormwater detention on the existing vacant lots near Camp McDonald Road and River Road could be prohibitive due to property acquisition and soil remediation costs. • The private property improvements would not alleviate street flooding and most the work would involve improvements on private property. • City of Prospect Heights remains communicative and interested in improving the performance of storm water collection system tributary to the levee pump stations. General comments from Village Board members included the following items: • It was noted that the discussions with USACE and IDNR are encouraging. • There was a discussion regarding the benefits of private property improvements versus public improvements to alleviate street flooding. • There were questions regarding increasing pumping flow at Leeve 37, increasing the existing pump sizes and adding another pump station. • There was a recommendation to add another variable to the analysis of storm water solutions which would be effectiveness to keep streets clear of flooding. • There was a question regarding the timing of proposed solutions and identifying the solutions that could be completed the fastest. • There was discussion regarding intergovernmental agreements between the Village and School District or Park District would be more feasible than pursuing vacant lots for storm water detention. SIDEWALK PROGRAMS REPORT: Public Works Director Dorsey provided an update on the Village's various sidewalk programs related to the maintenance and care of the sidewalks. He presented on the Shared Cost Sidewalk Program (50% Village/50% Property Owner and property owner selects which sidewalks to replace), Sidewalk Maintenance Program (addresses hazardous sidewalk complaints), New Sidewalk Program (adds sidewalk where none currently exist), Community Development Block Grant (CDBG) Program (Village identifies sidewalk for replacement or improvement and funding provided by United States Department of Housing and Urban Development), and Street Resurfacing Program (addresses sidewalk maintenance and compliance issues adjacent to street segments slated for resurfacing). Staff estimates that approximately 2.3 million square feet of sidewalk will need to be replaced due to defects or regulatory compliance issues. In addition, staff estimates that approximately 238,360 square feet of new sidewalk is needed to complete sidewalk systems or fill-in sidewalk gaps at various locations throughout the Village. In 2016 Committee of the Whole Page 3 of 5 06/14/16 dollars, the estimated cost to complete this work is $14.6 million. Staff seeks to use CDBG and grant funding to assist in offsetting project costs. Mr. Dorsey presented steps staff has implemented or is proposing to address the sidewalk capital improvements. Staff modified the Street Resurfacing Program to include all sidewalks adjacent to the street segments slated for resurfacing. The anticipated activity level is 115,000 square feet per year and is intended to remediate a 40% sidewalk failure rate over the course of 20 years. Staff proposes to modify the Shared Cost Sidewalk Program by directing unspent, annually budgeted, funds to facilitate high priority maintenance repairs. Also staff proposes the creation of a Motor Fuel Tax Sidewalk Improvement Program to fund sidewalk repairs with Motor Fuel Tax monies and by utilizing purchasing agreements such as the Municipal Partnering Initiative concrete flatwork joint bid. General comments from Village Board members included the following items: • There were questions regarding available CDBG and potential of state funding. • There was a question regarding the participation in the Shared Cost Sidewalk Program. • There were questions regarding quality assessments of concrete batches. • There was a question if sidewalk along Golf Road is a Village or State sidewalk. • The Board requested staff to investigate who is responsible for snow removal from sidewalks around the intersection of Golf and Elmhurst Roads. Pedestrians and commuters use these sidewalks year round, but sidewalks are generally covered with snow due to their close proximity to the street. VII. STATE OF THE STREETS/RESURFACING PROGRAM UPDATE: Public Works Director Dorsey stated the Village has approximately 136 miles of streets and alleys that are maintained by the Public Works Department. He provided a history of the street resurfacing program starting when the program was accelerated in 1997. However, due to decreased funding the Village fell short of the targeted mileage and in 2014 the Village Board provided additional funding to address resurfacing backlog. Mr. Dorsey presented the current statistics and conditions of Village streets. A couple highlights are that no streets needed reconstruction and most streets are aging according to an average 20 -year life basis. He stated a "snapshot" evaluation is conducted every 5 years. He stated the Village is on track with its goal to resurface streets on an assumed 20 -year life basis and based on the potential for price increases to future budgets staff needs to investigate with replacing only the surface (1.5" to 2.0") on local streets rather than the traditional 1.5" binder and 1.5" surface replacement. General comments from Village Board members included the following items: • There were questions regarding application of the binder and future surface irregularities. • There was general discussion regarding concrete base to asphalt streets. • There was a question regarding street construction materials and if there has been any advancements or improvements. Louis Goodman, 310 N. School asked a question regarding the amount of tar in the asphalt and sealants. Committee of the Whole Page 4 of 5 06/14/16 VIII. MANAGER'S REPORT Village Manager Michael Cassady introduced Nellie Beckner, who accepted the position of Interim Assistant to the Village Manager. Her previous position was Senior Planner in Community Development. Mr. Cassady also reminded everyone that Fridays on the Green concert series has started for the summer and the second concert is Friday, June 17. IX. ANY OTHER BUSINESS O :TiT- X. ADJOURNMENT The meeting adjourned at 9:38 p.m. ALEXANDER BERTOLUCCI Administrative Analyst Committee of the Whole Page 5 of 5 06/14/16