HomeMy WebLinkAboutVB Agenda Packet 04/05/2016Next Ordinance No. 6238
Next Resolution No. 14-16
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ORDER OF BUSINESS
REGULAR MEETING
Meeting Location: Meeting Date and Time:
50 S. Emerson St Tuesday, April 5, 2016
Mount Prospect, I L 60056 7:00 PM
I. CALL TO ORDER
II. ROLL CALL
MayorArlene A. Juracek
Trustee Paul Hoefert Trustee Richard Rogers
Trustee John Matuszak Trustee Colleen Saccotelli
Trustee Steven Polit Trustee Michael Zadel
III. PLEDGE OF ALLEGIANCE
Trustee Matuszak
IV. INVOCATION
Trustee Zadel
FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED
ON THIS AGENDA
V. APPROVAL OF MINUTES
APPROVE MINUTES OF REGULAR MEETING OF March 16, 2016
VI. MAYOR'S REPORT
A. ACCOLADES
Proclamation - "National Library Week, April 10-16, 2016"
Village Board Meeting - April 5, 2016 Pagel of 67
Proclamation - "National Week of the Young Child, April 10-16, 2016"
B. A RESOLUTION ENDORSING THE METROPOLITAN MAYORS CAUCUS'
GREENEST REGION COMPACT 2
C. A RESOLUTION IN SUPPORT OF THE SCHOOL SUPERINTENDENTS
ASSOCIATION (AASA) NATIONAL CAMPAIGN, REDEFINING READY.
D. APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS
Audit Commission
Reappointment:
Arlene Juracek
303 S. Lancaster
Police Pension Fund Board
Reappointment:
Dennis Saviano
406 S. Helena
Term to expire March 2020
Term to expire April 2018
VII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD
VIII. CONSENT AGENDA
All items listed under Consent Agenda are considered routine by the Village Board and will be
enacted by one motion. There will be no separate discussion of those items unless a Board
member, or resident from the audience, so requests, in which event the item will be removed from
the Consent Agenda and considered in its normal sequence on the agenda.
A. List of Bills - March 9 - March 29, 2016
B. 1 st reading of an ORDINANCE AUTHORIZING THE SALE OF PERSONAL
PROPERTY OWNED BY THE VILLAGE OF MOUNT PROSPECT
This ordinance allows the sale of personal property (scrap metal generated from
maintenance and capital improvement projects) to Cozzi O'Brien.
C. 1st reading of an ORDINANCE RESERVING VOLUME CAP IN CONNECTION
WITH PRIVATE ACTIVITY BOND ISSUES AND RELATED MATTERS
This ordinance will allow the Village to reserve its private activity bond volume cap for
2016. These tax-exempt bonds are issued by or on behalf of local or state government
for the purpose of providing special financing benefits for qualified projects.
D. Motion to accept proposal for materials testing services in an amount not to
exceed $37,000
E. Motion to accept bid for exterior painting project in an amount not to exceed
$30,338
IX. OLD BUSINESS
X. NEW BUSINESS
A. 1st reading of an ORDINANCE AMENDING CHAPTER 9,'PUBLIC UTILITIES,
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PAVEMENT, AND TREE REGULATIONS,' OF THE VILLAGE CODE OF MOUNT
PROSPECT, ILLINOIS
This ordinance amends Article IV, "Watering System", Chapter 9, and Appendix A,
Division I I of the Village Code by providing for an opt -out clause for the AMR program.
XI. VILLAGE MANAGER'S REPORT
A. Motion to accept proposal for parking deck elevator addition phase 1 engineering
services in an amount not exceed $20,000
B. Status
XII. ANY OTHER BUSINESS
XIII. ADJOURNMENT
NOTE. ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OFA DISABILITY NEEDS
SOMEACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGERS OFFICEAT 50
SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327
Village Board Meeting - April 5, 2016 Page 3 of 67
Item V. :
Department:
APPROVE MINUTES OF REGULAR MEETING OF March 16, 2016
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Type
Minutes of the VB
03/16/2016 Cover Memo
Upload Date
4/1/2016
File Name
March_16_2016.pdf
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MINUTES OF THE SPECIAL MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
March 16, 2016
CALL TO ORDER
Mayor Arlene Juracek called the meeting to order at 7:05 p.m.
:1011 Sa_1 41
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Posting of Colors by the Mount Prospect Fire Department Honor Guard with Pledge of Allegiance led by
Mayor Juracek.
INVOCATION
Trustee Polit gave the Invocation.
MINUTES
Trustee Zadel, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board
meeting held March 1, 2016.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
MAYOR'S REPORT
A. ACCOLADES
FIRE DEPARTMENT APPOINTMENTS
BRIAN LAMBEL FIRE CHIEF
JOHN DOLAN DEPUTY FIRE CHIEF
MATTHEW WOLEBEN
FIRE LIEUTENANT
TODD NOVAK
FIRE LIEUTENANT
THOMAS WANG
FIRE LIEUTENANT
RICHARD SCHWEGLER
FIRE LIEUTENANT
Village Manager Michael Cassady highlighted the career and accomplishments of Interim Fire Chief
Brian Lambel. Over the last several months Interim Fire Chief Lambel has excelled in leading the
Mount Prospect Fire Department. With the approval of the Village Board, Mr. Cassady stated he
was pleased to announce the appointment of Brian Lambel to Chief of the Mount Prospect Fire
Department.
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Interim Fire Chief Brian Lambel was administered the oath of office as the new Fire Chief by Village
Clerk Lisa Angell.
Fire Chief Lambel highlighted the many contributions of Interim Deputy Fire Chief John Dolan to the
Mount Prospect Fire Department. His leadership and dedication to both the Department and the
community will serve him well as the newly appointed Deputy Fire Chief. John Dolan was
administered the oath of office as the new Deputy Fire Chief by Village Clerk Lisa Angell.
Fire Chief Lambel highlighted the careers and accomplishments of the Fire Department personnel to
be sworn in as Lieutenants.
Matthew Woleben, Todd Novak, Thomas Wang and Richard Schwegler were sworn -in as new Fire
Lieutenants by Board of Fire and Police Commission Chair Michael Skowron.
Fire Chief Lambel thanked the Mayor and Village Board, Village Manager Michael Cassady, Fire
Department personnel and the community for their support.
On behalf of the Village Board, Mayor Juracek congratulated and thanked the newly promoted fire
personnel for their outstanding leadership and commitment to providing the Village with exceptional
health safety services and programs.
PRESENTATION: Recognition of Robert McKillop (Board of Fire and Police Commissioners - 2000-
2008 serving as Chairman from 2003-2008)
In recognition of his service to the Board of Fire and Police Commissioners, Fire Chief Brian Lambel
presented Mr. McKillop with a fire helmet.
On behalf of the Village Board, Mayor Juracek thanked Mr. McKillop for his many years of volunteer
service.
Mayor Juracek called for a brief recess at 7:45 p.m. — Mayor Juracek resumed the meeting 7:53 p.m.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
No Public Comment
CONSENT AGENDA
[All items listed under Consent Agenda are considered routine by the Village Board and will be enacted
by one motion. There will be no separate discussion of those items unless a Board member, or resident
from the audience, so requests, in which event the item will be removed from the Consent Agenda and
considered as a separate item.]
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the following business items:
- Monthly Financial Report — February 2016
- List of Bills — February 24 — March 8, 2016
- Resolution Authorizing the Village of Mount Prospect to Enter Into a Reciprocal Reporting Agreement
with Community Consolidated School District 21 (RES 09-16)
- A Resolution Approving a Plat of Easement and Vacation — 100 West Rand Road (RES 10-16)
- A Resolution Approving a Plat of Easement - 920 North Elmhurst Road (RES 11-16)
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- An Ordinance Amending Chapters 6 "Telecommunications Code," Chapter 9 "Public Utilities, Pavement
and Tree Regulations and Appendix A, Division III of the Village Code of Mount Prospect, Illinois (ORD
6234)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
OLD BUSINESS
A. Motion to authorize staff to construct Village Hall workout area improvements in an amount not to
exceed $170,594.
This item was first presented at the March 1, 2016 Village Board meeting. Assistant Village Manager
Dave Strahl presented additional details regarding the actual cost of the project including Public Works
labor, contractual costs and employee health care benefits.
Mayor Juracek and the Village Board expressed their general support for programs that promote
employee health and well-being but could not support the cost of an on-site work out area.
Public Comment
Ms. Carol Neufeld
Mr. Kenneth Orms
Both individuals stated tax -payer dollars should not be used for the construction of an employee work out
area. Money should be used to lower costs to tax -payers.
The motion failed due to lack of a second to the motion authorizing staff to construct Village Hall workout
area improvements in an amount not to exceed $170,594.
NEW BUSINESS
A. 1st reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect
Mayor Juracek presented for a first (1St) reading An Ordinance Annexing Certain Property to the Village of
Mount Prospect. The Village is pursuing the annexation of the unincorporated portion of the Lynn Court
townhomes (23 units) located adjacent to the 1-90 tollway on the south end of the community.
Community Development Director William Cooney presented background information stating the
ordinance authorizes annexation of the unincorporated portion of the Lynn Court townhomes (23 units)
located adjacent to the 1-90 tollway on the south end of the Village of Mount Prospect; addresses
commonly known as 3017 — 3031 Lynn Court. The 2 -acre property is located immediately south of the
Lake Briarwood subdivision and can only be accessed by navigating through this subdivision. The Village
is pursuing the annexation of this area so that it can provide local services to the residents in this
development and to eliminate inefficient service provision by the county.
Public Comment
Teri Markovitz
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Ms. Markovitz thanked the Mayor and Village Board for their support and commitment to having this area
annexed into the Village of Mount Prospect. The two year process, which required the diligence of both
the residents and Village, will have a positive impact in the area.
Villaae Board Comments
■ Credited and thanked the residents of Lake Briarwood for their grass roots effort that helped facilitate
the annexation.
■ The process for annexation of Illinois Tollway property is now serving as a model for the Tollway and
other communities.
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Zadel moved to approve Ordinance No. 6235:
AN ORDINANCE ANNEXING CERTAIN PROPERTY TO THE VILLAGE OF
MOUNT PROSPECT
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. 1 st reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect
Mayor Juracek presented for a first (1St) reading An Ordinance Annexing Certain Property to the Village of
Mount Prospect. The Village is pursuing the annexation of the southeast corner of Linneman Road and
Dempster Street that is currently located in unincorporated Cook County; 1200 Dempster Street. Mayor
Juracek stated this ordinance would be held for a second (2nd) reading.
Community Development Director William Cooney presented background information stating the subject
property is owned by a subsidiary of United Airlines and is improved with an asphalt parking lot that has
been used for employee parking for the past several decades. The 6.25 acre property is fully surrounded
by the Village and, therefore, can be forcibly annexed and redeveloped by the Village.
Mr. Lance Malina, Village attorney, stated the second (2nd) reading of the ordinance was set for the April
19, 2016 Village Board meeting. United Airlines had requested a meeting with the Village regarding the
annexation but were not able to meet until April 12tH
Mr. Andrew Scott, United Airlines attorney, was in attendance and addressed the Village Board. Mr.
Scott stated four (4) years ago the Village and United Airlines entered an annexation agreement; the
annexation agreement included a provision requiring the Village to provide a forty-five (45) day notice of
intent to annex other United Airline property. The notification would provide United Airlines the
opportunity to meet with the Village to discuss the annexation. He stated United Airlines did not receive
notification in accordance of the annexation agreement; he requested the 1St reading of the ordinance be
deferred.
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Mr. Malina stated the first (1S) reading of the ordinance does not constitute any action taken by the
Village; deferral of the second (2nd) reading to the April 19th Village Board meeting is consistent with the
forty-five (45) day notification provided in the 2012 annexation agreement.
Villaae Board Comments
Village understands United Airlines may have concerns, however, the Village's intent is not hostile but
an effort to protect and control land usage. The Village looks forward to discussion with United
Airlines on April 12tH
Village intent was not to go around forty-five day notification but to make a timely response to Cook
County regarding proposed truck parking lot.
Trustee Matuszak, seconded by Trustee Hoefert, moved for approval to defer the second (2nd) reading of
An Ordinance Annexing Certain Property to the Village of Mount Prospect until the April 19, 2016 Village
Board meeting.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
C. PZ -02-16 205 E. Rand Road, Andy's Frozen Custard
1st reading of An Ordinance Granting a Zoning Map Amendment, Conditional Use for a Drive -Through,
Variations to Parking Lot Setback and Lighting.
Mayor Juracek presented for a first (1st) reading An Ordinance Granting a Zoning Map Amendment,
Conditional Use for a Drive -Through, Variations to Parking Lot Setback and Lighting.
Community Development Director William Cooney presented background information stating the
Petitioner proposes to demolish the existing building, the former Wendy's restaurant, and construct a new
drive-through restaurant with related improvements. The project requires rezoning to B3 (Community
Shopping), conditional use approval for the drive-through and variations to the required parking lot
setback and lighting. By a 6-0 vote the Planning and Zoning Commission recommended approval of the
map amendment, conditional use and variation to parking lot setback. The variation to allow neon lights
located along the canopy's roof line on the front and side building elevation was recommended for
approval by a vote of 5-1.
Mr. Cooney provided the following in response to questions from the Village Board:
■ Variation allows for neon lights on fascia.
■ Photometric plan required; light brightness part of photometric plan.
■ Neon lights will not overflow on adjacent townhomes; no lights on rear fascia.
■ Village Code prohibits roof signs.
Petitioner Aaron King, a representative from Andy's Frozen Custard, presented a power point slideshow
highlighting the store's locations and prototypes that will have a very similar appearance as the proposed
Mount Prospect store. He stated that neon lights are at the center of Andy's Frozen Custard's brand
identity but noted they have made variations to comply with the Village codes. He addressed the Board's
concerns with the neon lights stating the lights will be shielded and will not be a nuisance to surrounding
businesses.
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Village Board Comments
■ Recommend variation for neon lighting run with the property owner not the property.
■ Appreciates Petitioner's revision to lighting proposal.
In response to the request to have the variation for the neon lighting run with the property owner the draft
ordinance was amended to read:
SECTION THREE: The Mayor and Board of Trustees of the Village of Mount Prospect grant 1)
Conditional Use Permit to operate a drive-through restaurant, 2) Variation to allow an eight foot (8')
parking lot setback along the south property line as shown on the Site Plan dated February 24, 2016, a
copy of which is attached and made a part of this ordinance as Exhibit "A," and 3) Variation to allow
neon lights located along the canopy's roof line on the front and side building elevations subject
to the following conditions (which lighting Variation shall apply only to Andy's Custard and expire
upon Andy's Custard vacating the subject property);
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Polit moved to approve Ordinance No. 6236 as revised:
AN ORDINANCE ANNEXING GRANTING A ZONING MAP AMENDMENT, CONDITIONAL USE
FOR A DRIVE THROUGH, VARIATIONS TO PARKING LOT SETBACK AND LIGHTING
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
C. PZ -03-16 1501 Feehanville Drive, Nicholas and Associates
1. 1st reading of an Ordinance Granting a Conditional Use for an Indoor Ice Arena Consisting of Two
Skating Rinks.
Mayor Juracek presented for a first (1st) reading an Ordinance Granting a Conditional Use for an Indoor
Ice Arena Consisting of Two Skating Rinks. Community Development Director William Cooney
presented plans for a conditional use approval to operate an indoor ice area at 1501 Feehanville Drive.
The Petitioner intends to offer a full-service ice arena including two ice rinks, seating/viewing areas,
equipment rentals, lockers/locker rooms, concessions/restaurant and a pro shop. The Petitioner indicates
the ice area will service local park districts, schools, club teams and the general public for hockey, figure
skating and open skating.
In response to questions from the Village Board, Mr. Cooney provided the following:
■ Project exceeds Village parking requirements.
■ Potential issues with temperature have been reviewed and were taken into consideration by the Fire
Marshal and Building Commissioner when project was approved.
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Village Board Comments
■ Thanked the Papanicholas family for re -investing in Mount Prospect and for bringing this opportunity
to our community.
■ Local businesses (restaurants, shops, hotels) will also benefit from ice arena business.
■ Will attract people from other communities.
■ Tremendous facility — will generate jobs.
■ Facility will also have speed and figure skating.
■ Kensington not functioning in full extent as industrial complex; great concept to utilize buildings for
alternate uses.
Petitioner Nick Papanicholas, Jr. was present to answer questions from the Board and provided additional
information:
■ $10 million dollar project — benefit to the community.
■ Partnering with the Mount Prospect Park District.
■ Indoor temperature is 55-60% - do not anticipate any structural issues related to temperature.
Mr. Papanicholas thanked the Mayor and Board for their support for this project and expressed his
excitement in bringing this opportunity to Mount Prospect.
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved to approve Ordinance No. 6237:
AN ORDINANCE GRANTING A CONDITIONAL USE FOR AN INDOOR ICE ARENA CONSISTING OF
TWO SKATING RINKS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
2. A Resolution in Support of Grayhawk 4 LLC's Application for a Cook County Class 7c Tax Incentive
for 1501 Feehanville Drive
Mayor Juracek presented a Resolution in Support of Grayhawk 4 LLC's Application for a Cook County 7c
Tax Incentive for 1501 Feehanville Drive.
Mr. Cooney provided background information regarding the 7c tax incentive and benefit to the business
granted the tax incentive. Unlike the Class 6b the 7c tax incentive is for a five (5) year term. Mr. Cooney
added the 7c tax revenue is greater than vacant property tax revenue.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of Resolution No. 12-16:
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A RESOLUTION IN SUPPORT OF GRAYHAWK 4 LLC'S APPLICATION FOR A COOK COUNTY
CLASS 7c TAX INCENTIVE FOR 1501 FEEHANVILLE DRIVE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
E. A Resolution Authorizing An Intergovernmental Agreement Between the Village of Mount Prospect
and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for the Distribution of
Rain Barrels.
Mayor Juracek presented A Resolution Authorizing An Intergovernmental Agreement Between the Village
of Mount Prospect and the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for
the Distribution of Rain Barrels. This resolution authorizes the Village to enter into an intergovernmental
agreement with the MWRDGC to facilitate participation in the Rain Barrel Program.
Public Works Director Sean Dorsey provided background information including administration of the
program, Village responsibilities, description of the rain barrel, resident participation and benefits. The
rain barrels are a form of green infrastructure designed to reduce direct loading of sewer systems during
rain events by capturing the initial flush of rain from roof downspouts. The captured water can be reused
for landscaping maintenance and other non -potable outdoor uses. The MWRDGC provides the barrels,
installation kits and delivery at no cost to the municipality or residents. Residents can receive up to four
(4) free barrels; the barrels are 55 -gallon drums. The agreement requires the Village to advertise the rain
barrel program, collect and place orders on behalf of the residents and participate in a post -installation
inspection if initiated by MWRDGC.
In response to questions from the Village Board, Mr. Dorsey provided the following:
■ Program advertising — Village Newsletter, website, Public Works Open House and Public Works
social media accounts.
■ Village will place orders on behalf of residents.
■ Barrels can be connected.
■ No routine inspections — MWRDGC will inspect as needed.
■ Mosquitoes - barrels have lid and mosquito net.
Village Board Comments
■ Support Village efforts to implement green initiatives.
■ Great benefit to residents
■ Community Development — confirm zoning code allows four (4) barrels per property.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 13-16:
A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE METROPOLITAN
WATER RECLAMATION DISTRICT OF GREATER CHICAGO (MWRDGC)
FOR THE DISTRIBUTION OF RAIN BARRELS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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VILLAGE MANAGER'S REPORT
Village Manager Cassady stated the Public Works Department had two (2) items to present for the Village
Board's consideration.
A. Motion to accept bid for CDBG Sidewalk Program in an amount not to exceed $200,000.
Public Works Director Sean Dorsey presented background information including; 1) bid process/results
2) work to be performed; and staff recommendation.
The Community Development Block Grant (CDBG) Sidewalk Program involves the replacement of
existing sidewalks that do not comply with the standards for the Americans with Disability Act (ADA) at
eligible locations in the Village. Staff identified the following locations for the 2016 program: Elmhurst
Road south of Golf Road, Dempster Street west of Elmhurst Road and various streets south of Golf Road
and west of Elmhurst Road. Seven (7) contractors submitted bids; low bidder was Mondi Construction,
Inc. at $124,145.00. The Village received a 2016 CDBG grant in the amount of $200,000. Staff
recommends the proposed contract quantities be increased to facilitate the expenditure of the entire grant
amount at the low bidder's unit price.
Staff recommends the 2016 CDBG Sidewalk Program contract be awarded to the low bidder, Mondi
Construction, Inc. in an amount not exceed $200,000.
In response to questions from the Village Board, Mr. Dorsey provided the following:
■ Staff confirmed price and work to be performed with low bidder.
■ To ensure quality of concrete, pre -pour inspections and concrete core samples are tested.
■ Sidewalks — one (1) year maintenance bond.
Trustee Zadel, seconded by Trustee Hoefert, moved to award contract for 2016 CDBG Sidewalk Program
in an amount not to exceed $200,000. (VBA 18-16)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. Motion to accept Bid for 2016 Street Resurfacing Program in an amount not to exceed $3,735,963.
Public Works Director Sean Dorsey presented background information including; bid process/results,
work to be performed and staff recommendation.
The goal of the Village's Street Resurfacing Program is to maintain an average 20 -year life for all Village
streets. This plan requires that a minimum 6.81 miles of Village streets are resurfaced on a yearly basis.
The 2016 program includes 6.96 miles of streets and is being funded through the Street Improvement
Construction Fund. Three (3) contractors submitted bids; low bid of $3,396,330 was submitted by Arrow
Road Construction Co. Staff recommends the contract for the 2016 Street Resurfacing Program be
awarded to Arrow Road Construction in an amount not to exceed $3,735,963; this amount includes a
10% contingency of $339,633 to allow for variances in contract quantities. Although the proposed
expenditure would exceed the allocated 2016 budget by $266,963, there are sufficient funds in the Street
Improvement Construction Fund balance to accommodate this contingency.
In response to questions from the Village Board, Mr. Dorsey provided the following:
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■ Isabella project — streets not permanently surfaced will be the first area serviced in resurfacing
program.
■ Isabella project — further work will be done for completion of parkway restoration.
■ 2016 funds concentrate in Isabella area.
■ Resurfacing material tested by 3rd party.
■ Public Works keeping an eye on Elmhurst Avenue — patch work done by Illinois Gas.
Trustee Zadel, seconded by Trustee Polit, moved to approve contract for 2016 Street Resurfacing
Program in an amount not to exceed $3,735,963. (VBA 19-16)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
ANY OTHER BUSINESS
Trustee Hoefert commented on the recent Speak Out that addressed the Village's decision to conduct a
citizens' survey. The negative comments indicated the Village was wasting money by conducting the
survey. Trustee Hoefert disagreed with the Speak Out — the survey is money well spent. It is important to
reach out to various sections of the community; the survey is a valuable decision making tool for
community services.
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Polit moved to adjourn the meeting.
By unanimous vote the March 16, 2016 Village Board meeting adjourned at 10:45 p.m.
M. Lisa Angell
Village Clerk
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PROCLAMATION
"NATIONAL LIBRARY WEEK"
APRIL 10 - 16, 2016
WHEREAS, libraries are not just about what we have for people, but what we do for and
with people; and
WHEREAS, libraries have long served as trusted and treasured institutions, and library
workers and librarians fuel efforts to better their communities, campuses and schools; and
WHEREAS, libraries are evolving in order to serve their communities and to continue to
fulfill their role in leveling the playing field for all who seek information and access to
technologies; and
WHEREAS, libraries and librarians open up a world of possibilities through innovative
STEAM programming, Makerspaces, job -seeking resources and power of reading; and
WHEREAS, libraries and librarians are providing even more opportunity for community
engagement and deliver new services that connect closely with patrons' needs; and
WHEREAS, libraries support democracy and effect social change through the commitment
to provide equitable access to information for all library users regardless of race, ethnicity,
creed, ability, sexual orientation, gender identity or socio-economic status; and
WHEREAS, libraries, librarians, library workers and supporters across America are
celebrating National Library Week.
NOW, THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect, do
hereby proclaim the week of April 10-16, 2016 as
"NATIONAL LIBRARY WEEK"
and I encourage all residents to visit the Mount Prospect Public Library this week and
explore what's new at your library, and engage with your librarian. Because of you
Libraries Transform.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Dated this 5T" day of April, 2016
Village Board Meeting - April 5, 2016 Page 15 of 67
"Week of the Young Child"
April 10 — 16, 2016
Theme: "Celebrating our Youngest Learners"
Sub Theme: "Embracing our Future Leaders
of the 21St Century"
WHEREAS, the Mount Prospect Child Care Center Inc. and other local
organizations, in conjunction with the National Association for the Education of
Young Children, are celebrating the Week of the Young Child, April 10-16; and
WHEREAS, these organizations are working to improve early learning
opportunities, including early literacy programs, that can provide a foundation of
learning for children in Mount Prospect; and
WHEREAS, teachers and others who make a difference in the lives of young
children in the Village of Mount Prospect deserve thanks and recognition; and
WHEREAS, public policies that support early learning for all young children are
crucial to young children's futures;
NOW, THEREFORE, I, Arlene A. Juracek, Mayor of the Village of Mount Prospect,
do hereby proclaim April 10-16, 2016 as the
"WEEK OF THE YOUNG CHILD"
in the Village of Mount Prospect and I urge all individuals to recognize and support
the needs of young children in ours and neighboring communities.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Dated this 5t" day of April, 2016
Village Board Meeting - April 5, 2016 Page 16 of 67
Item VI. B.: A RESOLUTION ENDORSING THE METROPOLITAN MAYORS
CAUCUS' GREENEST REGION COMPACT 2
Department:
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D Resolution
GRC2
D backup material
Type Upload Date File Name
Resolution 3/29/2016 GRC2_Municipal_Resolution_FINAL.pdf
Backup Material 3/30/2016 backup_grc2.pdf
Village Board Meeting - April 5, 2016 Page 17 of 67
RESOLUTION NO.
A RESOLUTION ENDORSING THE METROPOLITAN MAYORS CAUCUS' GREENEST
REGION COMPACT 2
WHEREAS, the Metropolitan Mayors Caucus provides a forum for the chief elected officials of the
Chicago region to develop consensus and act on common public policy issues and multi -
jurisdictional challenges; and
WHEREAS, the Metropolitan Mayors Caucus' participating Mayors and their communities have a
history of environmental stewardship, from energy efficiency, water conservation, urban forestry,
and participation in Clean Air Counts; and
WHEREAS, it is important for Mayors and local governments throughout the United States to
take leadership roles to advance sustainability both in their own communities and in concert with
regional, national and global initiatives; and
WHEREAS, the Metropolitan Mayors Caucus created the Greenest Region Compact 2 to
address environmental sustainability issues of global importance at the local level; and
WHEREAS, the Greenest Region Compact 2, also called the GRC2, is built on important
environmental initiatives already underway in communities, in partnership with many non-profit,
state, regional and national organizations; and
WHEREAS, the GRC2 synthesizes sustainability goals already adopted by leading communities
in the region; and these consensus goals align with common regional, state, national and global
objectives; and
WHEREAS, the GRC2 offers a companion Framework to guide communities of all sizes and
strengths to assess their current efforts; develop a sustainability plan suited to local priorities; and
will offer resources to help them succeed; and
WHEREAS, the consensus goals of the Greenest Region Compact 2 will guide coordinated
efforts toward enhanced quality of life for residents; protection and stewardship of the
environment and sustainable economic vitality.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Village of Mount Prospect endorses the Greenest Region Compact 2
proposed by the Metropolitan Mayors Caucus and agrees to work to achieve them, in its own
community and in collaboration throughout the region.
SECTION TWO: That this resolution shall be in full force and effect and after its passage and
approval in the manner provided by law.
/_\'/NK
NAYS:
ABSENT:
PASSED and APPROVED this 5th day of April, 2016
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Village Board Meeting - April 5, 2016 Page 18 of 67
Greenest Region Compact 2
The member municipalities of the Metropolitan Mayors Caucus seek a vibrant, sustainable future
ME for their communities and the greater Chicago region. The consensus goals of the Greenest
Region Compact 2 aim for enhanced quality of life for residents; protection and stewardship of
the environment and sustainable economic vitality.
To become the most sustainable and successful region in the United States, they, therefore,
support the following consensus goals of the Greenest Region Compact 2 and agree to work to
achieve them, both in their own communities and in collaboration throughout the region:
°Run,. Climate
• Reduce greenhouse gas emissions
• Maintain clean and healthful air
• Develop resiliency to climate change impacts
• Engage the community in climate change mitigation and adaptation
11g,
......,.... Economic Development
• Promote innovation and a competitive workforce
• Cultivate local and sustainable development, jobs, and businesses
' Energy
• Use energy for buildings and facilities efficiently
• Advance renewable energy
• Reduce energy consumption
• Enact policies that support clean energy
• Engage the community in clean energy practices
Land
• Encourage strategic development that upholds sustainability principles
• Conserve, restore and enhance natural features and ecosystems
• Support networks of accessible, well -used, and enjoyable parks
• Sustain a robust urban forest canopy
• Sustain beautiful landscapes that provide ecosystem services
• Achieve greater livability through sustainable land use and housing policies
• Cultivate a conservation ethic in the community
Leadership
• Enlist support for GRC2 goals through regional, state and national leadership
• Advocate for policies that align with and advance the GRC2
• Work collaboratively towards a sustainable region
Village Board Meeting - April 5, 2016 Page 19 of 67
Mobility
• Support safe and effective active transportation
• Maintain a diverse, safe, and efficient transportation network
• Support efficient transportation that uses resources wisely
• Integrate sustainability into transportation policies, programs, and regulations
• Promote public and sustainable transportation choices
Municipal Operations
• Lead by demonstrating sustainable values and practices
• Integrate sustainability into all municipal operations
• Operate a safe, clean and efficient fleet
• Collect and manage data to advance sustainability
411mb Sustainable Communities
• Promote cultural vibrancy in the community
• Foster a culture of health, safety, and wellness
• Increase access to sustainably grown local food
• Sustain community principles that are welcoming, inclusive and equitable
• Promote a sustainable identity for the community
• Ensure local policies and codes support sustainability
• Cultivate community values based on principles of sustainability
41010,,
n, 411 Waste & Recycling
• Support sustainable material management
• Recycle materials across all sectors
• Divert waste from landfills
• Enact policies that cause sustainable material management
• Engage the community in waste reduction and recycling
Water
• Use and distribute water efficiently
• Protect and improve and water quality
• Manage water system assets sustainably
• Optimize the use of natural and built systems
to manage stormwater
• Practice stewardship of water resources pl II
• Enact policies to protect water resources KIH�11:1111131111121111111111111 N
• Engage the community in water stewardship
Village Board Meeting - April 5, 2016 Page 20 of 67
Item VI. C.: A RESOLUTION IN SUPPORT OF THE SCHOOL
SUPERINTENDENTS ASSOCIATION (AASA) NATIONAL
CAMPAIGN, REDEFINING READY.
Department:
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description Type
D Resolution Resolution
Redefining Ready
Upload Date File Name
3/29/2016 Redefining_ready_(2).pdf
Village Board Meeting - April 5, 2016 Page 21 of 67
RESOLUTION NO.
A RESOLUTION IN SUPPORT OF THE SCHOOL SUPERINTENDENTS ASSOCIATION
(AASA) NATIONAL CAMPAIGN, REDEFINING READY
WHEREAS, the globalization of our economy requires a skilled workforce that is ready to
meet the demands of the 21 St century; and
WHEREAS, the U.S. Chamber of Commerce estimates that by 2018, two thirds of all jobs will
require some type of post -secondary training; and
WHEREAS, America's schools have a profound responsibility to ensure that our nation's 14
million high school students are college ready, career ready and life ready; and
WHEREAS, standardized test scores, which have traditionally been used as the sole indicator
of college and career readiness, fail to portray a comprehensive picture of student potential;
and
WHEREAS, the existing one -score -fits all approach is unfair to 21St century students; and
WHEREAS, AASA—the School Superintendents Association launched a national campaign
called Redefining Readywhich proposes new research -based metrics and indicators to more
authentically and appropriately assess and demonstrate high school graduates' readiness to
survive and thrive in their future; and
WHEREAS, these readiness indicators will help promote a skilled workforce — high school
graduates who will add to our local economy, not drain from it.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF
THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That the Village Board of Trustees support the framework of multiple
readiness indicators proposed in the Redefining Ready campaign to more accurately assess
students' readiness to succeed in college, career and life.
SECTION TWO: That this resolution shall be in full force and effect and after its passage
and approval in the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 5th day of April, 2016.
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Village Board Meeting - April 5, 2016 Page 22 of 67
Village Board Meeting - April 5, 2016 Page 23 of 67
Item VI. D.: APPOINTMENT/REAPPOINTMENT TO BOARDS AND
COMMISSIONS
Department: Village Manager's Office
Information:
Audit Commission
Reappointment:
Arlene Juracek Term to expire March 2020
303 S. Lancaster
Police Pension Fund Board
Reappointment:
Dennis Saviano Term to expire April 2018
406 S. Helena
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
D Reappointment
memo
Type Upload Date File Name
Cover Memo 3/29/2016 Reappointment 4-16.pdf
Village Board Meeting - April 5, 2016 Page 24 of 67
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: BOARD OF TRUSTEES
VILLAGE MANAGER MICHAEL CASSADY
VILLAGE CLERK LISA ANGELL
FINANCE DIRECTOR DAVID ERB
FROM: MAYOR ARLENE JURACEK
DATE: MARCH 28, 2016
SUBJECT: APPOINTMENT/REAPPOINTMENT TO BOARDS AND COMMISSIONS
I hereby nominate the following individual for appointment/reappointment to the
following Board and Commission:
Audit Commission
Reappointment:
Arlene Juracek
303 S. Lancaster
Police Pension Fund Board
Term to expire March 2020
Reappointment: Term to expire April 2018
Dennis Saviano
406 S. Helena
I recommend the above -listed individual be reappointed. I believe Mr. Saviano will
represent the Village fairly and objectively.
AJ/dj
ARLENE A. JURA EK
Mayor
Village Board Meeting - April 5, 2016 Page 25 of 67
Item VIII. A.: List of Bills - March 9 - March 29, 2016
Department: Finance
Information:
Approve List of Bills - March 9 - March 29, 2016 - $2,793,537.75
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
ATTACHMENTS:
Description Type
List of Bills March
9 - March 29, 2016 Reports
Upload Date File Name
3/29/2016 032916_List of Bills.pdf
Village Board Meeting - April 5, 2016 Page 26 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
001 General Fund
Abernethy, Janet
Reimbursement for train fare
$ 23.00
Reimbursement for Human Services Conference
79.00
ACS State & Local Government Solutions
Illinois State Disbursement Unit
7,780.37
Illinois State Disbursement Unit
7,780.37
Active Alarm Company, Inc.
2nd qtr alarm monitoring for the CCC
73.50
Addison Building Material Co.
Maintenance and repair supplies
22.24
Maintenance and repair supplies
5.20
Maintenance and repair supplies
8.78
Maintenance and repair supplies
7.99
ADT Security Services, Inc.
Equipment Maintenance and Repair
90.00
Equipment Maintenance and Repair
90.00
Equipment Maintenance and Repair
3,290.20
Equipment Maintenance and Repair
90.00
AFCI
Register J. Juhl for training seminar
125.00
Register D. 011ech for training seminar
125.00
Airgas, Inc.
Oxygen & Nitrogen Tanks
269.08
Alexian Brothers Medical Center
Pre -Employment Testing
69.00
Pre -Employment Testing
69.00
Pre -Employment Testing
114.00
Pre -Employment Testing
114.00
American Public Works Assoc.
Membership Dues
155.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
98.14
Uniform Cleaning and Rental
99.14
Ariens Specialty Brands LLC
Replacement raingear
216.37
Replacement raingear
33.72
AT & T Corp.
Service 3/10/16 - 4/9/16
2,120.84
Service 3/7/16 - 4/6/16
746.92
Service 3/16/16 - 4/15/16
610.52
Avanti Cafe & Sandwich Bar, Inc.
Refreshments for C. Oshgan's retirement luncheon
69.00
Food for the Chiefs & Lieutenants swearing in
523.87
B & H Photo/video
Video Accessories
320.67
Battalion 3 Technologies, LLC
Annual Maintenance Agreement for Incident Command Software
199.80
Baudville, Inc.
Printer Ribbon & Printer Cleaning Kit
444.68
Bedco Mechanical
HVAC Repairs
115.00
HVAC Repairs
115.00
HVAC Repairs
977.50
Board Room A/C unit lost its charge from a leak
2,064.70
Bragagnolo, Al
CDL Reimbursement
30.00
Bran, Victoria A.
Reimbursement for Human Services Conf.
79.00
Busse's Flowers & Gifts
Other Employee Expenses
88.50
Call One Inc.
Long Distance March (3/15/16 - 4/14/16)
509.27
Canon Financial Services, Inc.
Bldg. Scanner/Plotter
200.03
Case Lots, Inc.
Side Walk Salt
1,102.50
Custodial Supplies
551.25
CDW LLC
Training Supplies
44.39
Cover for Investigations' tablet
100.10
Cellitti, Anthony N.
ACLS for 45 paramedics
5,875.00
Central Continental Bakery
Cake for Officer of the Year reception 03/01/16
126.51
Century Cleaners
Uniform Cleaning
20.75
Uniform Cleaning
18.42
Uniform Cleaning
30.22
Uniform Cleaning
8.30
Uniform Cleaning
1.82
Uniform Cleaning
14.27
Uniform Cleaning
27.90
Uniform Cleaning
18.42
Certified Power Inc
Salt Spreader Parts
294.10
Chen, Michael
CDL Reimbursement
30.00
Chicago Regional Council of Carpenters WalfareFund
Refund Overpayment Ambulance Billing (Replacement Ck4793585
41.72
Christianson, Kevin
Replacement Check4795887
11.97
Comcast
Xfinity internet service 03/11-04/10/16
84.90
Other Equipment
10.56
Digial adapter for CPU office 03/19-04/18/16
2.10
Costar Realty Information, Inc.
Costar Services
542.09
Crystal Court Shopping Center
April rent for the CCC
5,914.97
Crystal Maintenance Services Corp.
Custodial Services
7,187.24
De Lage Landen Financial Services, Inc.
Copier Lease Payment
1,690.20
CCC Coper Lease Payment
260.55
Village Board Meeting - April 5, 2016
Page 1 of 10
Page 27 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
DeAno & Scarry, LLC
Special legal billing
6,073.25
Legal billing
4,490.00
Decatur Electronics, Inc.
New moving radar units
1,699.62
Dell Marketing L.P.
Equallogic Support Renewal
12,841.22
DJ's Scuba Locker
Dry Suit & Gloves for FF Schmitt
1,654.20
Fin straps, snorkles, and masks
303.96
Dolan, John
Chief Lunch Working on Auto Aid Agreement
66.64
Dynegy Energy Services, LLC
Electrical Service Delivery
239.92
Eckert, Lisa
Professional Services
475.00
Edwards, Steve
Replacement Check4793565 (Paramedic License Renewal)
40.00
Elite Video Productions Inc
Refund Duplicate Payment of Police Ticket 4C64990
100.00
Emergency Medical Products
Mega Movers
738.72
Excalibur Technology Corp.
Consulting Services - VMware
615.00
Federal Express Corp
Shipping Expenses
19.74
Fehr -Graham & Associates LLC
Travel and Meeting Expenses
1,230.00
Financial Accounting Foundation
The GASB Subscription Renewal (4/2016-4/2017)
240.00
Fire Pension Fund
Fire Pension
23,719.54
Fire Pension
23,834.90
Garvey's Office Products
Office Supplies
207.03
Gonet, Sarah
Table Runner for Chief Swearing
12.99
Government Finance Officers Assoc
Accounting Academy - R. Nihtianova
1,100.00
Graybar Electric Co.
Streetlight Supplies
608.10
GreatAmerica Financial Services Corporation
Office equipment
149.47
Guardian
Emp. Dental Plan April 2016
10,186.69
Healy Asphalt Company,llc.
Streets Patching Materials
1,464.58
Home Depot U.S.A., Inc.
Maintenance and repair supplies
35.61
Homer Tree Care, Inc.
Tree Removal
15,787.18
Hull, David
Replacement Check4796420
10.00
ICMA Retirement Trust - 457
ICMA 457
21,761.91
ICMA 457
23,456.42
Illinois American Water Company
Private Fire Period 3/9/16 - 4/49/16
33.84
Period 2/12/16 - 3/11/16
293.84
Illinois Association of Property&evidence Mgr
Register B. Floyd for annual conference 04/13-15/16
355.00
Illinois Department of Revenue
IL State Withholding
28,009.60
IL State Withholding
31,751.06
Illinois Fire Inspectors Association
Fireworks Training- Loomis and Miller
190.00
Illinois Law Enforcement Adminstrative Professiona
New membership: D. Rhode
40.00
Illinois NATOA
IL-NATOA Annual Dues
75.00
Illinois State Police
Background check
59.50
IMRF
IMRF
171,949.26
IMRF Adivse 4201611411 February 2016
0.24
Internal Revenue Service
Social Security
180,369.74
Federal Withholding
215,353.67
International Council of Shopping Centers
2016 membership dues
50.00
International Union of Operating Engineers
IUOE PW Membership Dues
1,157.53
IUOE PW Membership Dues
1,157.53
Intoximeters, Inc.
Supplies for breathalyzer
35.85
J.P. Morgan Chase Bank N.A.
Credit Card Purchases - February, 2016
1,537.28
Janowick, Timothy
Reimburse expenses: Retirement cake for C. Oshgan
51.11
Jones, Daniel G.
Other Employee Expenses
57.31
Kane, Julie K
Reimbursement for survey monkey - diversity engagement survey
26.00
Kenar, Rafal
Rebate Sidewalk Shared -Cost Program
562.50
Kerstein, June
Reimbursement Food Exp - February 2016
21.61
Reimbursement Phone Exp - March 2016
44.95
Kinnucan
Holiday Decorations
6,604.11
Kleinstein, Howard
Howard Kleinstein Reimbursements
499.60
Kowalczyk, Michele
Deposit Cake for Chiefs and Lieutenants Swearing In
51.00
Cake Balance for Chief & Lieutenants Swearing In
51.25
Lands' End Business Outfitters
Clothing items for the MRC
147.95
Laner Muchin
February billing
970.64
Language Testing International, Inc.
Serbian language test
119.00
Learnkey, Inc.
Online MS Office End -User Training
2,730.00
Leib, Jason
CDL Reimbursement
30.00
Lester & Rosalie Anixter Center
Sign language interpreter- Customer # ISVMP5319
116.00
LexisNexis Risk Data Management Inc.
Background checks - February, 2016
95.75
Lindco Equipment Sales, Inc.
Snow Plow Blades
466.40
Snow plow hitches
1,869.54
Marco Technologies, LLC
Base rate 01/28/16-01/27/17 & overage 01/28/15-01/27/16
19,242.16
McVeigh -Cushing, Cathleen A.
Edit Library Life March
650.00
MECO Consulting LLC
Professional Services
449.96
Village Board Meeting - April 5, 2016 Page 2 of 10 Page 28 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
Menard Inc.
Maintenance and repair supplies
84.99
Supplies for squad cars
53.95
Other Equipment
72.04
Meridian It Inc.
Replacement Network Switches
730.12
External Vulnerability Assessment - 25% due
225.00
Metro Federal Credit Union
MP Fire Local 4119 Dues
2,548.26
MP Fire Local 4119 Dues
2,548.26
Metropolitan Alliance - Police
MP Police Association Dues
1,379.00
MP Police Association Dues
1,321.00
Michael Wagner & Sons, Inc.
Maintenance and repair supplies
82.56
Mobile Print Inc.
Manager's stationary
438.44
Trustee business cards
39.52
Business cards
39.53
Calibration charts
91.18
FD Letterhead Chief Lambe[ (title change)
287.12
Business Cards/Note Pads- Lambe[, Dolan, Gonet, Pikora, Loomis
24.50
Morrison Associates, Ltd.
Strahl professional development
2,500.00
Mount Prospect Historical Soc.
2016 Budget Allocation - April 2016
3,333.33
Mount Prospect Paint, Inc.
Maintenance and repair supplies
159.56
National Association of Ems Educators
Annaul Memebership
90.00
Nationwide Mutual Insurance Company
Nationwide 457
12,111.79
Nationwide 457
12,181.37
Neopost USA Inc.
Postage Machine Replenishment - 3/21/16
3,000.00
NICOR
Natural Gas Consumption
109.59
Natural Gas Consumption
70.16
Natural Gas Consumption
81.47
Natural Gas Consumption
27.74
Niedziela, David
CDL Reimbursement
30.00
North East Multi Regional Trng
In -House training: Ethnic & Cultural Awareness 03/03/16
336.00
Northshore University Healthsystem
Medical exam
453.00
Pre-employment physical
904.00
Northwest Police Academy
Registration for seminar 03/10/16
150.00
Northwest Suburban United Way
United Way
127.55
United Way
101.55
Office Depot, Inc.
Office Supplies
190.89
Office Supplies - February 2016
436.61
Office Supplies
85.59
Office Supplies
130.86
Office Supplies
60.31
Olearczyk, Patrycja
Transfer Stamp Rebate
628.00
Pagel, Todd &Jennifer
Transfer Stamp Rebate
850.00
Park Place Technologies LLC
Replacement power supply for Equallogic SAN
545.00
Park University Enterprises, Inc.
Excel Seminar - Claire Wheatley
79.00
Excel Seminar - Diana Laudando
79.00
Dealing w/Difficult People - Cindy Kennebeck
99.00
Managing Emotions Under Pressure - Sue Domzalski
149.00
Peradotti, Anthony
Refund Overpayment Police Ticket P43943810
30.00
Petty Cash
Petty Cash - FD - February 2016
19.00
February Petty Cash Reimbursement
32.68
Picardi, James
CDL Reimbursement
30.00
Police Pension Fund
Police Pension
29,631.26
Police Pension
29,631.26
Prchal, Susan
Refund Overpayment Police Ticket - Replacement CK4793306
6.00
Red Hawk Security Systems, LLC
Service Call - Door Access
155.75
Reinders, Inc.
Light Supplies
12,295.55
RHW Customized Graphics & Promotions
Open House Supplies
291.20
Open House Supplies
175.84
Open House Supplies
225.39
Open House Supplies
236.59
Open House Supplies
280.00
Open House Supplies
196.00
Open House Supplies
411.60
Open House Supplies
282.80
Open House Supplies
352.80
Open House Supplies
268.80
Open House Supplies
355.60
Schloneger, Tim
Cassady publication
480.00
SDI USA Inc.
TN3270 maintenance & support for Cook County court computer
335.00
Village Board Meeting - April 5, 2016 Page 3 of 10 Page 29 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
Secretary of State
Affidavit of Complaince for Service -Filing fee
100.00
MP6044-Plate (P20A) Transfer to M Plate
25.00
MP6043-Plate (P19A) Transfer to M Plate
25.00
MP6045-Plate (P3A) Transfer to M Plate
25.00
MP6038-Plate (PEA) Transfer to M Plate
25.00
SHI International Corp.
Adobe Acrobat Pro for PW
298.28
Shore Power Inc
Batteries for AEDs
87.50
Sidwell Company
Sidwell book
487.00
Sound Incorporated
Monthly Telephone Maintenance
828.83
April maintenance contract for phones, switches and servers
72.00
Standard Equipment Company
Street Sweeper Supplies
21.34
2738 ball valve
135.28
State of Illinois
Monthly Internet Fees
724.00
Stephen A. Laser Assoc.,p.c.
Employment Testing
750.00
Employment Testing
550.00
Summit Hotel TRS, Inc.
Lodging for S. Burrell for SPI Intelligence Analysis course
667.40
Taser International, Inc.
Training Supplies
4,165.03
The Dearborn Inn
Lodging for C. Rondeau & D. Carlson for training class
509.58
The Ups Store
Postage 2/3/16
23.74
Postage for sending additional motorcycle tags to Fidelity
9.10
Thompson Elevator Inspections
Westgate condos plan review
75.00
Elevator inspections -various
148.00
TransUnion Risk and Alternative Data Solutions Inc
Background checks - February, 2016
114.75
U.S. Bank Equipment Finance, Inc.
Copier Lease 4500-0413635-000 & 500-0431295-000
2,410.85
Uline Inc.
ET Supplies
243.48
United Healthcare
Flex Benefit Plan Services - November 2015
188.50
Flex Benefit Plan Services - December 2015
932.50
Uram Ruppen Enterprises, Inc.
Radio Headsets
174.00
Van Meter Inc.
Maintenance and repair supplies
186.00
Village of Mount Prospect
Flex - Medical
9,734.34
Flex - Medical
9,808.53
Period 2/9/16 - 3/9/16
5.00
Period 2/9/16 - 3/9/16
15.55
W. W. Grainger, Inc.
Cleaning Supplies
824.80
W.S. Darley & Co.
2.5 Attack line (partial)
1,355.65
W2007MVP Dallas, LLC
Lodging for T. Griffin for LEIM conference 05/23-25/16
477.18
Lodging for M. McGuffin for LEIM conference 05/23-25/16
477.18
Lodging for M. Blesic for LEIM conference 05/23-25/16
477.18
Lodging for J. Middleton for LEIM conference 05/23-25/16
477.18
Wadas, Grace
Replacement Check4797671 (2015 Property Tax Relief Grant)
100.00
Wal -mart Stores, Inc.
Membership Dues
45.00
Warehouse Direct
Office Supplies
70.98
Office Supplies
647.99
Labor for for work on Records' printer
159.75
Repairs for Records printer HP 4300
58.86
Wide Open West
Backup Internet
284.50
Fire ST414 - Data & Internet Service (Ti) 2/20/16-3/19/16
233.00
Fire Main - Data & Internet Services (Ti) 2/20/16 - 3/19/16
233.00
Internet services for streaming
65.00
Fire Main - Data & Internet Services (Ti) 3/21/16 - 4/20/16
240.77
Fire ST414 - Data & Internet Service (Ti) 3/20/16-4/19/16
233.00
Wisconsin Department of Revenue
WI State Withholding
526.50
WISCTF
Garnishment
542.48
Garnishment
542.48
Wnek, Philip A.
Stamp
42.99
Worldpoint Ecc, Inc.
CPR Cards, BLS instructor package, Infant resuscitators
201.69
001 General Fund Total
$
1,041,162.82
020 Capital Improvement Fund
Gewalt Hamilton Assoc.
KBC Jogging Path
$
1,253.70
Graybar Electric Co.
Streetlight Maintenance
783.99
Streetlight Maintenance
901.08
Streetlight Maintenance
6,558.15
Meggitt Training Systems, Inc.
Range target carrier system: parts & labor (PO 2015-00000838)
66,712.51
020 Capital Improvement Fund Total
$
76,209.43
022 Downtown Redevelopment Construction Fund
Durabilt Fence Co. II, Inc.
Fence around Central Plaza
$
625.00
022 Downtown Redevelopment Construction Fund Total
$
625.00
Village Board Meeting - April 5, 2016 Page 4 of 10 Page 30 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
023 Street Improvement Construction Fund
Ciorba Group Inc
Traffic Improvements
$
1,383.20
Kezon, Rosemary
Refund Overpayment Vehicle Sticker (Sr. Rate)
30.00
Rivera, Angel
Refund Vehicle Sticker Fee
45.00
Simonovic, Juga
Refund Vehicle Sticker Fee (Moved to Skokie)
45.00
Tilyaev, Pulat
Refund Vehicle Sticker Fee
90.00
023 Street Improvement Construction Fund Total
$
1,593.20
024 Flood Control Construction Fund
Cardno, Inc.
Professional Services
$
153.75
Dynegy Energy Services, LLC
Electrical Service Delivery
213.68
Pipeview, LLC
Storm Sewer Televising
1,113.45
024 Flood Control Construction Fund Total
$
1,480.88
040 Refuse Disposal Fund
AT & T Corp.
Service 3/10/16 - 4/9/16
$
11.40
Service 3/16/16 - 4/15/16
3.40
Call One Inc.
Long Distance March (3/15/16 - 4/14/16)
2.83
Groot Industries, Inc.
Refuse Disposal Program
267.30
ICMA Retirement Trust - 457
ICMA 457
70.77
ICMA 457
87.78
Illinois Department of Revenue
IL State Withholding
366.84
IL State Withholding
318.82
IMRF
IMRF
3,742.17
Internal Revenue Service
Social Security
3,349.44
Federal Withholding
2,769.43
International Union of Operating Engineers
IUOE PW Membership Dues
121.10
IUOE PW Membership Dues
121.08
Nationwide Mutual Insurance Company
Nationwide 457
270.88
Nationwide 457
203.01
Republic Services, Inc.
Refuse Disposal Program
221,080.40
Refuse Disposal
422.01
RHW Customized Graphics & Promotions
Open House Supplies
46.80
Open House Supplies
28.26
Open House Supplies
36.23
Open House Supplies
38.03
Open House Supplies
45.00
Open House Supplies
31.50
Open House Supplies
66.15
Open House Supplies
45.45
Open House Supplies
56.70
Open House Supplies
43.20
Open House Supplies
57.15
Solid Waste Agency of Northern Cook County
SWANCC - April 2016
111,379.56
Village of Mount Prospect
Flex - Medical
117.72
Flex - Medical
117.72
040 Refuse Disposal Fund Total
$
345,318.13
041 Motor Fuel Tax Fund
H & H Electric Co
Traffic Signal Maintenance
$
1,311.55
Traffic Signal Maintenance
1,583.97
V3 Companies
Traffic Signal Replacement
1,178.94
041 Motor Fuel Tax Fund Total
$
4,074.46
042 CDBG
De Lage Landen Financial Services, Inc.
Copier Lease Payment
$
94.80
ICMA Retirement Trust - 457
ICMA 457
450.00
ICMA 457
450.00
Illinois Department of Revenue
IL State Withholding
47.43
IL State Withholding
47.43
IMRF
IMRF
626.52
Internal Revenue Service
Social Security
453.49
Federal Withholding
453.47
Marco Technologies, LLC
Base rate 01/28/16-01/27/17 & overage 01/28/15-01/27/16
356.84
Saewert, Janet
Metra ticket reimbursement -Janet
51.25
Village of Mount Prospect
Flex - Medical
31.25
Flex - Medical
31.25
042 CDBG Total
$
3,093.73
Village Board Meeting - April 5, 2016 Page 5 of 10 Page 31 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
045 DUI Fine Fund
CDS Office Systems, Inc.
Camera equipment for Investigations (P042015-00000898)
$
8,749.14
Decatur Electronics, Inc.
New moving radar units
6,160.38
045 DUI Fine Fund Total
$
14,909.52
050 Water and Sewer Fund
1250esuites, LLC
Utility Refund
$
96.22
Addison Building Material Co.
Repair Maintenance Supplies
51.50
Alexander Chemical
Water System Treatment Chemicals
20.00
American Water Works Assoc.
Travel and Meeting Expenses
795.00
Travel and Meeting Expenses
795.00
Travel and Meeting Expenses
795.00
Aramark Uniform Services, Inc.
Uniform Cleaning and Rental
98.15
Uniform Cleaning and Rental
99.14
Ariens Specialty Brands LLC
Replacement raingear
216.38
Replacement raingear
33.73
AT & T Corp.
Service 3/10/16 - 4/9/16
771.77
Service 3/10/16 - 4/9/16
760.92
Service 3/10/16 - 4/9/16
523.92
Service 3/16/16 - 4/15/16
226.72
Badger Meter Inc
AMR/AMI System
513.07
Call One Inc.
Long Distance March (3/15/16 - 4/14/16)
189.12
Century Cleaners
Uniform Cleaning
20.75
Uniform Cleaning
18.43
Uniform Cleaning
30.23
Uniform Cleaning
8.30
Uniform Cleaning
1.83
Uniform Cleaning
14.28
Uniform Cleaning
27.90
Uniform Cleaning
18.43
D. & R. Real Estate Holdings, LLC
Utility Refund
35.12
Delaware Place Bank
Utility Refund
24.58
Dynegy Energy Services, LLC
Electrical Service Delivery
7,315.81
Ed Kling
Utility Refund
137.76
Fehr -Graham & Associates LLC
Travel and Meeting Expenses
1,230.00
Gemstone Re Partners
Utility Refund
5.00
Gialamas, Peter W
Refund Duplicate Cross Connection Fee Payment
10.00
HBK Water Meter Service
Water Meter Installations
56.00
Water Meter Installations
440.25
Water Meter Installations
293.50
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
180.50
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
332.68
Water Meter Installations
185.00
Water Meter Installations
25.63
Water Meter Installations
137.00
Water Meter Installations
740.00
Water Meter Installations
370.75
Water Meter Installations
293.50
Water Meter Installations
146.75
Water Meter Installations
146.75
Water Meter Installations
91.90
Henry W. Friedrichs
Utility Refund
818.80
Henry W. Friedrichs
Utility Refund
600.00
ICMA Retirement Trust - 457
ICMA 457
1,385.88
ICMA 457
1,294.92
Illinois Department of Revenue
IL State Withholding
2,922.85
IL State Withholding
2,531.60
IMRF
IMRF
29,065.96
Internal Revenue Service
Social Security
25,201.44
Federal Withholding
21,617.23
International Union of Operating Engineers
IUOE PW Membership Dues
1,200.14
IUOE PW Membership Dues
1,200.18
L & B Business Services Inc.
Maintenance and repair supplies
215.95
Lands' End Business Outfitters
Replacement Garments for PW Staff
798.95
Marco Technologies, LLC
Base rate 01/28/16-01/27/17 & overage 01/28/15-01/27/16
2,042.83
MECO Consulting LLC
Professional Services
900.04
Metron-Farnier, LLC.
Water Meters
1,300.00
MF Mt Prospect LLC
Utility Refund
15.17
Village Board Meeting - April 5, 2016
Page 6 of 10
Page 32 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
Mount Prospect Paint, Inc.
Repair Maintenance Supplies
320.56
Repair Maintenance Supplies
(48.99)
Maintenance and repair supplies
54.99
Nationwide Mutual Insurance Company
Nationwide 457
340.89
Nationwide 457
340.89
Newlins Welding & Tank Maint.
Repair Maintenance Supplies
423.65
Northwest Suburban United Way
United Way
21.00
United Way
21.00
Nunez Lluen Property Investment Mgmt LLC
Utility Refund
13.93
NW Suburban Municipal Joint Action Water Agency
JAWA - February 2016
498,417.00
RHW Customized Graphics & Promotions
Open House Supplies
182.00
Open House Supplies
109.90
Open House Supplies
140.88
Open House Supplies
147.88
Open House Supplies
175.00
Open House Supplies
122.50
Open House Supplies
257.25
Open House Supplies
176.75
Open House Supplies
220.50
Open House Supplies
168.00
Open House Supplies
222.25
Riklin Investments
Utility Refund
15.71
Scott Bell
Utility Refund
21.37
Third Millennium Assoc.inc.
March 2016 Utility Billing
3,767.24
Tracy Peck
Utility Refund
28.45
U.S. Bank Equipment Finance, Inc.
Copier Lease 4500-0413635-000 & 500-0431295-000
297.00
Village of Mount Prospect
Flex - Medical
471.78
Flex - Medical
397.59
W. W. Grainger, Inc.
Maintenance and repair supplies
129.09
050 Water and Sewer Fund Total
$
619,126.02
051 Village Parking System Fund
Crystal Maintenance Services Corp.
Custodial Services
$
330.23
ICMA Retirement Trust - 457
ICMA 457
9.00
ICMA 457
9.00
Illinois Department of Revenue
IL State Withholding
45.32
IL State Withholding
40.00
IMRF
IMRF
502.85
Internal Revenue Service
Social Security
378.62
Federal Withholding
323.48
International Union of Operating Engineers
IUOE PW Membership Dues
18.67
IUOE PW Membership Dues
18.68
Nationwide Mutual Insurance Company
Nationwide 457
9.95
Nationwide 457
9.96
Village of Mount Prospect
Flex - Medical
35.22
Flex - Medical
35.21
051 Village Parking System Fund Total
$
1,766.19
052 Parking System Revenue Fund
Crystal Maintenance Services Corp.
Custodial Services
$
252.53
Dynegy Energy Services, LLC
Electrical Service Delivery
137.68
Home Depot U.S.A., Inc.
Maintenance and repair supplies
51.87
ICMA Retirement Trust - 457
ICMA 457
6.02
ICMA 457
6.01
Illinois Department of Revenue
IL State Withholding
32.63
IL State Withholding
29.23
IMRF
IMRF
367.61
Internal Revenue Service
Social Security
271.35
Federal Withholding
235.75
International Union of Operating Engineers
IUOE PW Membership Dues
12.48
IUOE PW Membership Dues
12.45
Nationwide Mutual Insurance Company
Nationwide 457
6.66
Nationwide 457
6.65
NICOR
Natural Gas Consumption
203.00
Village of Mount Prospect
Flex - Medical
27.90
Flex - Medical
27.91
Flex - Medical
26.10
052 Parking System Revenue Fund Total
$
1,713.83
Village Board Meeting - April 5, 2016 Page 7 of 10 Page 33 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
060 Vehicle Maintenance Fund
Alexander Equip.co., Inc.
Vehicle Maintenance Supplies
$ 343.50
American Messaging
Professional Services
79.74
Arlington Heights Ford
503 fuel gauge sender
289.12
Equipment Maintenance and Repair
82.89
Repair Maintenance Supplies
209.31
AT & T Corp.
Service 3/10/16 - 4/9/16
28.50
Service 3/16/16 - 4/15/16
8.49
Bamjak Inc,
307 sterring rack and pinion
326.67
2707 front swat bar links
26.38
544 fuel filter
8.93
4542 front brake rotors
166.98
4542 front hub seals
24.76
4542 front brake calipers
198.00
P-7 headlamp bulb
35.08
Headlight bulbs
140.32
2734 front sway bar links
30.54
Epoxy weld
22.34
Bosch Automotive Service Solutions, LLC
Vehicle Maintenance Supplies
75.91
Bridgestone Retail Operations, LLC.
Vehicle Maintenance Supplies
456.12
Vehicle Maintenance Supplies
456.12
Vehicle Maintenance Supplies
456.12
Vehicle Maintenance Supplies
379.24
Busse Car Wash, Inc.
28 full car washes X $9.00 & 55 Exterior car washes
527.00
Call One Inc.
Long Distance March (3/15/16 - 4/14/16)
7.08
Chicago Parts & Sound LLC
Air filters
22.74
Vehicle Maintenance Supplies
(100.00)
P-19 02 sensor
35.44
309 starter
162.26
Cummins Npower LLC
4541 & Trackless oil, fuel air filters
442.95
Dave & Jim's Auto Body, Inc.
Equipment Maintenance and Repair
60.00
EJ Equipment
Vehicle Maintenance Supplies
370.92
Garvey's Office Products
Office Supplies
64.72
General Parts Inc.
Coolant, fuel filters and brake rotors
211.72
Fuel Filters
40.92
Global Emergency Products
Vehicle Maintenance Supplies
372.13
530 front shocks
526.46
518 rear mud flaps
69.91
518 tailboard grabrail and brackets
105.70
518 drivers door latch
93.76
Vehicle Maintenance Supplies
(372.13)
Heritage -Crystal Clean, Inc.
Equipment Maintenance and Repair
95.00
ICMA Retirement Trust - 457
ICMA 457
1,380.22
ICMA 457
1,330.22
Identifix Inc.
Service Information Online
1,308.00
Illinois Department of Revenue
IL State Withholding
1,451.76
IL State Withholding
1,226.11
IMRF
IMRF
13,673.75
Internal Revenue Service
Social Security
12,747.81
Federal Withholding
10,500.18
International Union of Operating Engineers
IUOE PW Membership Dues
582.54
IUOE PW Membership Dues
582.54
Interstate Power Systems, Inc.
Allison transmission filters
438.32
James Drive Safety Lane LLC
527 safety lane test
27.00
Leach Enterprises, Inc.
Vehicle Maintenance Supplies
(66.67)
Vehicle Maintenance Supplies
12.96
Vehicle Maintenance Supplies
987.10
Maxx Contractors Corp
Break out and pour new concrete under dispenser
800.00
Mcmaster-carr Supply Co.
Plow bolt locknuts
203.56
Menard Inc.
Vehicle Maintenance Supplies
319.84
Morton Grove Automotive
2735 alternator
110.00
2736 alternator
125.00
S41 starter
125.00
N.W. Ideal Auto Body & Mechanical Repair Inc.
P -20A paint all black
1,429.75
Equipment Maintenance and Repair
281.50
Napleton's Arlington Heights Motors Inc.
P-38 air shield
199.84
Vehicle Maintenance Supplies
132.00
NCH Corporation
Vehicle Maintenance Supplies
364.50
Northwest Suburban United Way
United Way
5.00
United Way
5.00
Patin Incorporated
Nuts, bolts and washers
432.64
Village Board Meeting - April 5, 2016 Page 8 of 10 Page 34 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
Pomp's Tire Service, Inc.
4517 repair rear tire
45.00
Precision Service & Parts
1-30 front hub bearing
120.12
Police Impala front brake pads
98.31
Oil filters
114.36
1-30 battery
89.23
Professional Finish Inc.
Vehicle Maintenance Supplies
470.50
Ronco Industrial Supply
Vehicle Maintenance Supplies
185.50
Rush Truck Centers of Illinois, Inc.
4510 rear brake chambers
151.74
4510 pressure switch
27.39
Oil filters and mirror brackets
93.84
Oil filters and bracket
61.24
Sauber Mfg. Co.
Vehicle Maintenance Supplies
420.00
Solvent Systems Intl. Inc.
Parts washer rental
185.64
Terex Utilities, Inc.
Vehicle Maintenance Supplies
203.83
Terrace Supply Company
February Gas tank rental
24.65
Equipment Rental
216.22
The Standard Companies
Vehicle Maintenance Supplies
385.00
Village of Mount Prospect
Flex - Medical
379.18
Flex - Medical
379.18
West Side Tractor Sales
2739 cabin filters
89.88
Backhoe light and latch
116.17
060 Vehicle Maintenance Fund Total
$ 61,154.09
061 Vehicle Replacement Fund
GovDeals, Inc.
Line -x of Bartlett
Lund Industries, Inc.
061 Vehicle Replacement Fund Total
062 Computer Replacement Fund
Meridian It Inc.
062 Computer Replacement Fund Total
063 Risk Management Fund
Global Emergency Products
Intergovernmental Per.ben.coop
International Union of Operating Engineers
Municipal Claims and Safety Agreement
063 Risk Management Fund Total
070 Police Pension Fund
Lauterbach & Amen, LLP
070 Police Pension Fund Total
071 Fire Pension Fund
Lauterbach & Amen, LLP
071 Fire Pension Fund Total
073 Escrow Deposit Fund
4C Construction Inc
A+ Home Services
Advance Design Studio Ltd
Alan Tinker Plumbing and Rodding LLC
Alka, Ridvan
Associated Heating Group Inc
Bar 145
Barnes, Ann
Beckmann, Nancy Y
Cardenas Landscaping
Cisternino, Mary
Coleman, Kara K
Colony Court Shopping Center LLC
Construction Mangement Corporation of America
D P Landscaping
Dipietro, Ryan N
New Vehicles
Equipment for Fire Dept. Vehicles
Squad conversion: P-20
Squad conversion: P-40
Squad conversion: P-7
Squad conversion: P-7
Replacement Network Switches
Repair Vehicle4515 Accident Damage(Right Front Bumper Panel)
IPBC- March 2016
PW Insurance Premiums
Installment 2 2016
Pension Services Administration - December 2015
Pension Services Administration - February 2016
Pension Services Administration - December 2015
Pension Services Administration - February 2016
Refund Escrow Permit # 15-2320 (1422 S Circle Dr)
Refund Escrow Permit # 16-0023 (714 N Eastwood Ave)
Refund Escrow Permit # 15-1706 (103 N MacArthur Blvd)
Refund Escrow Permit 15-2335(1839 W Algonquin Rd)
Refund Escrow Permit # 15-1870 (207 N School St)
Refund Escrow Permit # 15-0407 (1719 W Magnolia Ln)
Refund Escrow Permit # 15-2430 (34 S Main St)
Refund Escrow Permit # 16-0128 (309 S Edward St)
Refund Escrow Permit # 15-1585 (603 E Ironwood Dr)
Refund Escrow Permit # 15-1753 (224 S Leonard Ln)
Refund Escrow Permit # 15-2404 (1721 E Seminole Ln)
Refund Escrow Permit # 16-0199 (306 S Edward St)
Refund Escrow Permit # 15-1016 (1500 N Elmhurst Rd)
Refund Escrow Permit # 16-0110 (1480 S Elmhurst Rd)
Refund Escrow Permit # 15-1770 (1120 S Tamarack Dr)
Refund Payment - Wrong Po Box Payment Posted
$ 1,937.94
650.00
5,830.93
8,170.13
350.00
8,712.61
$ 25,651.61
$ 9,470.00
$ 9,470.00
$ 371.20
487,892.78
54,325.00
18,863.00
$ 561,451.98
$ 1,315.00
1,350.00
$ 2,665.00
$ 1,500.00
1,500.00
$ 3,000.00
50.00
150.00
300.00
200.00
200.00
75.00
125.00
125.00
200.00
200.00
125.00
500.00
200.00
400.00
200.00
2,321.86
Village Board Meeting - April 5, 2016 Page 9 of 10 Page 35 of 67
VILLAGE OF MOUNT PROSPECT
List of Bills
March 09 - March 29, 2016
Fund Vendor Name
Invoice Description
Amount
Flood Specialists Inc
Refund Escrow Permit # 15-0930 (1471 Business Center Dr)
400.00
Four Seasons Heating and A/C
Refund Escrow Permit # 15-0494 (806 Butternut Ln #B)
125.00
Refund Escrow Permit # 15-2402 (1304 N Santee Ln)
125.00
Hansen's Landscaping Service Inc
Refund Escrow Permit # 15-1946 (307 N Catino Ct 41)
200.00
Highland Homeowners'
Refund Escrow Permit 404R285 (Replacement CK4778863)
2,900.00
Home Depot
Refund Escrow Permit 414-1086 (Replacement Check4794452)
300.00
Ibbotson Heating Company
Refund Escrow Permit # 16-0189 (103 Hi Lusi Ave)
125.00
JDP Management & Construction
Refund Escrow Permit # 15-0224 (1518 E Lowden Ln)
300.00
JRC Design Build
Refund Escrow Permit # 15-2334 (1509 E Mark Dr)
250.00
Kowal, Angela & Marion
Refund Escrow Permit # 15-0260 (207 N Elm St)
500.00
Matula, Catherine
Refund (Mt. Prosect Historical Society)
25.00
Netrix Building LLC
Refund Escrow Permit # 15-0018 (1331 Business Center Dr)
250.00
Nicor Home Services
Refund Escrow Permit 4142517 (REplacement CK4796802)
125.00
North Coast Sewer and Drainage Inc
Refund Escrow Permit # 16-0091 (313 Wa Pella Ave)
125.00
Refund Escrow Permit # 16-0151 (403 N Elmhurst Ave)
125.00
Patel, Shashikala G
Refund Escrow Permit # 16-0113 (500 W Huntington Commons Rd4153)
125.00
Ricks Sewer & Drainage
Refund Escrow Permit # 16-0158 (302 S Lancaster St)
125.00
Ridge Plumbing Sewer and Drain Services
Refund Escrow Permit # 15-2530 (617 N Prospect Manor Ave)
125.00
Ryan, Millar
Refund Escrow Permit # 16-0186 (1765 W Algonquin Rd 41A)
125.00
Schwellenbach, Ryan
Refund Escrow Permit # 15-2033 (11 E Sunset Rd)
125.00
Snyder, Alan & Claudia
Refund Escrow Permit # 15-1905 (1815 E Cree Ln)
150.00
Stavropoulos, Gus
Refund Escrow Permit # 15-2059 (525 Dempster St)
125.00
Refund Escrow Permit # 15-2060 (539 Dempster St)
125.00
Third District Circuit Court
Bond Check 3/10/16
300.00
Bond Check 3/15/16
1,025.00
Bond Check 3/17/16
1,575.00
Bond Check 3/22/16
1,100.00
Bond Check 3/24/16
200.00
Bond Check 3/29/16
1,100.00
Torres Concrete
Refund Escrow Permit # 15-2022 (1102 S Busse Rd)
200.00
Ultimate Development & Renovation
Refund Escrow Permit # 15-1921 (1005 S Busse Rd)
100.00
Unique Concrete Construction Inc
Refund Escrow Permit # 15-2337 (3030 Lynn Ct)
200.00
Vergara, Aida
Refund Escrow Permit # 15-0649 (Replacement Check4794797)
200.00
Virgilio, Emilio
Refund Escrow Permit # 15-2102 (506 Marina St)
200.00
Watral, Bohdan
Refund Escrow Permit # 16-0060 (2820 S Briarwood Dr #E)
200.00
Wave Electric
Refund Escrow Permit # 16-0171 (1960 W Algonquin Rd)
125.00
Woodridge Deck and Gazebo
Refund Escrow Permit # 15-2269 (1430 Semar Ct)
75.00
XClusive Concrete
Refund Escrow Permit # 15-2200 (2106 Jody Ct)
200.00
073 Escrow Deposit Fund Total
$ 19,071.86
Grand Total $ 2,793,537.75
Village Board Meeting - April 5, 2016 Page 10 of 10 Page 36 of 67
Item VIII. B.: 1st reading of an ORDINANCE AUTHORIZING THE SALE OF
PERSONAL PROPERTY OWNED BY THE VILLAGE OF MOUNT
PROSPECT
Department: Public Works Department
Information:
Scrap metal is generated from maintenance and capital improvement projects.
Scrap metal is taken to a recycler that pays the village per pound of material
delivered. The rates offered depend on the type of metal and may vary daily.
Based on current pricing, Cozzi O'Brien of Franklin Park, IL offers the best pricing
for all materials including steel, aluminum, brass, and cast iron.
Please refer to Exhibit A for a detailed list of the quantities to be recycled and
current pricing.
Alternatives:
1. Approve ordinance authorizing the sale of personal property owned by the
Village of Mount Prospect to Cozzi O'Brien.
2. Discretion of the Village Board.
Budget Impact:
Sale of personal property is estimated to generate $1,568 in revenue.
Recommendation:
recommend Village Board approval of an ordinance authorizing the sale of
personal property owned by the Village of Mount Prospect to Cozzi, O'Brien of
Franklin Park, Illinois.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
GOVERNANCE: Financially sound, providing exceptional service.
Village Board Meeting - April 5, 2016 Page 37 of 67
ATTACHMENTS:
Description Type Upload Date File Name
ordinance sale
D of personal Ordinance 3/30/2016 Ordinance_Sale_of_Personal_Propertyapril.pdf
property
D ExhibitA Exhibit 3/30/2016 Personal Property_ltems_List_Exhibit_A_4-5-
2016.pdf
Village Board Meeting - April 5, 2016 Page 38 of 67
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS PERSONAL PROPERTY
OWNED BY THE VILLAGE OF MOUNT PROSPECT
WHEREAS, pursuant to Section 11-76-4 of the Illinois Municipal Code (65 IL,CS 5111-
76-4), the Corporate Authorities of the Village of Mount Prospect may dispose of personal
property owned by the Village when, in the opinion of a simple majority of the Corporate
Authorities, such property is no longer necessary or useful to, or for the best interests of, the
Village; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect deem
it no longer necessary, useful or in the best interests of the Village to retain the personal property
described in Exhibit A, which is attached hereto and incorporated herein.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY,
ILLINOIS, ACTING IN THE EXERCISE OF ITS HOME RULE POWER:
SECTION ONE: The personal property, described in Exhibit "A," is declared to be
surplus personal property because it is no longer necessary, useful or in the best interests of the
Village to retain.
SECTION TWO: The Village Manager, or his designee, is authorized to dispose of the
Surplus Property in the manner described in Exhibit "A."
SECTION THREE: This Ordinance shall be in full force and effect from and after its
passage, approval and publication in pamphlet form in the manner provided by law.
AYES:
NAYS:
ABSENT:
Arlene A. Juracek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk
Village Board Meeting - April 5, 2016 Page 39 of 67
Personal Property Items List Exhibit A 4-5-2016.xlsx
Exhibit A
SCRAP METAL COST PROPOSAL
Vendor
Aluminum
Brass
Unit Price (per
Steel
Est: Value
$0.40 Ib
$1.20 Ib
Est." Qty
Unit,
i#ernDescription
Ilb)
$1.15 l
Each
Method of Sale
Althernafe Method of Sale
7,000
lbs
Steel
$ 0.030
$
210.00
Cozzi O'Brien
Vendor Offering Highest Price
600
lbs
Brass
$ 1.20
$
720.00
Cazzi O'Brien �
VehdorOffer ng Highest Price,
3,500
lbs
Cast Iron
$ 0.045
$
157.50
Cozzi O'Brien
Vendor Offering Highest Price
1,200
lbs .
Aluminum
$ 0.40
$
480.00'1
Cozzi &6rieh
Vendor Offering Highest Price
Total
$
1,567.50
SCRAP METAL COST PROPOSAL
Vendor
Aluminum
Brass
Cast Iron
Steel
Cozzi O'Brien
$0.40 Ib
$1.20 Ib
$0.045 Ib
$0.03 Ib
Lake, CountScrap
0 36 Ib
$1.15 l
$0.0426 Ib
$0.03 Ib
Maine Scrap
$0.40 Ib
$1.10 Ib
$0.03 Ib
$0.03 Ib
Village Board Meeting - April 5, 2016 Page 40 of 67
Item VIII. C.: 1st reading of an ORDINANCE RESERVING VOLUME CAP IN
CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES AND
RELATED MATTERS
Department: Finance
Information:
The Internal Revenue Code allows state and local governments to issue tax-exempt
debt for the benefit of certain qualified private development projects and first-time
homebuyer programs. Development projects include the acquisition or construction
of industrial facilities and apartments for low and moderate -income families. The
amount of such private activity debt issued in 2016 cannot exceed the equivalent of
$100 per resident. The Village's private activity bond volume cap is currently
$5,495,100 based on a population of 54,951 (population count used by the
Governor's Office for volume cap allocation).
These tax-exempt bonds are issued by or on behalf of local or state government for
the purpose of providing special financing benefits for qualified projects. The
financing is for use by the private developer and Mount Prospect does not pledge
its credit or repayment on the bonds.
According to state statute, any volume cap not reserved or committed by a
municipality by April 30 is automatically transferred to the State of Illinois. If a
community does not have any specific projects that would qualify for the tax exempt
financing, it can cede, or transfer, the volume cap to another community.
The Village can choose to hold onto the volume cap after it is reserved until a
project is identified. The cap can also be carried over for three years depending on
the type of project being considered. There are currently no local projects at this
time placing a request on the Village's volume cap.
Alternatives:
1. Reserve the bond volume cap for future use.
2. Reserve the bond volume cap and cede to another community (pending no
local projects).
Village Board Meeting - April 5, 2016 Page 41 of 67
Budget Impact:
No budgetary impact.
Recommendation:
It is recommended the Village Board adopt the attached ordinance reserving the
Village's private activity bond volume cap for 2016.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
DEVELOPMENT. Balancing preservation, revitalization, growth
ATTACHMENTS:
Description Type
D Reservation Cover Cover Memo
Memo
D Reservation Ordinance
Ordinance
Upload Date File Name
3/29/2016 Reservation Cover_Memo_-
—April _2016.pdf
3/29/2016 Reservation_Ordinance -
_Mount Prospect_-_2016.pdf
Village Board Meeting - April 5, 2016 Page 42 of 67
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM ni
TO: MICHAEL J. CASSADY, VILLAGE MANAGER
FROM: FINANCE DIRECTOR
DATE: MARCH 28, 2016
SUBJECT: RESERVATION OF PRIVATE ACTIVITY BOND VOLUME CAP
PURPOSE:
To present for Village Board consideration an ordinance that would reserve the Village's 2016 private
activity bond volume cap.
BACKGROUND:
The Internal Revenue Code allows state and local governments to issue tax-exempt debt for the benefit
of certain qualified private development projects and first-time homebuyer programs. Development
projects include the acquisition or construction of industrial facilities and apartments for low and
moderate -income families. The amount of such private activity debt issued in 2016 cannot exceed the
equivalent of $100.00 per resident. The Village's private activity bond volume cap is currently $5,495,100
based on a population of 54,951 (population count used by the Governor's Office for the volume cap
allocation).
DISCUSSION:
According to state statute, any volume cap not reserved or committed by a municipality by April 30 is
automatically transferred to the State of Illinois. If a community does not have any specific projects that
would qualify for the tax exempt financing, it can cede, or transfer, the volume cap to another community.
The Village has a total of $5,495,100 of private activity bond volume cap it must reserve or it will be
transferred to the State of Illinois. The Village can choose to hold onto the volume cap after it is reserved
until a project is identified. The cap may also be carried over for up to three years depending on the type
of project being considered. There are currently no local projects at this time placing a request on the
Village's volume cap.
Approval of the ordinance will permit the Village President or such designee to execute all documents and
certificates necessary to further the purpose of the ordinance, including a transfer of the volume cap.
RECOMMENDATION:
It is recommended the Village Board adopt the attached ordinance reserving the Village's private activity
bond volume cap for 2016.
DAVID O. ERB
FINANCE DIRECTOR
I:\Private Activity Bonds\2016\Reservation Cover Memo - April 2016.docx
Village Board Meeting - April 5, 2016 Page 43 of 67
ORDINANCE No.
AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH
PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS.
WHEREAS, the Village of Mount Prospect, Cook County, Illinois (the "Municipality"), is
a municipality and a home rule unit of government under Section 6 of Article VII of the 1970
Constitution of the State of Illinois; and
WHEREAS, Section 146 of the Internal Revenue Code of 1986, as amended (the "Code"),
provides that the Municipality has volume cap equal to $100.00 per resident of the Municipality
in each calendar year, which volume cap may be reserved and allocated to certain tax-exempt
private activity bonds; and
WHEREAS, the Illinois Private Activity Bond Allocation Act, 30 Illinois Compiled
Statutes 1998, 345/1 et seq., as supplemented and amended (the "Act"), provides that a home
rule unit of government may transfer its allocation of volume cap to any other home rule unit of
government, the State of Illinois or any agency thereof or any non -home rule unit of government;
and
WHEREAS, it is now deemed necessary and desirable by the Municipality to reserve all of
its volume cap allocation for calendar year 2016 to be applied toward the issuance of private
activity bonds (the `Bonds"), as provided in this Ordinance, or to be transferred, as permitted by
this Ordinance;
NOW, THEREFORE, Be It Ordained by the President and the Board of Trustees of the
Village of Mount Prospect, Cook County, Illinois, as follows:
SECTION 1. That, pursuant to Section 146 of the Code and the Act, the entire volume
cap of the Municipality for calendar year 2016 is hereby reserved by the Municipality, which
shall issue the Bonds using such volume cap, or shall use or transfer such volume cap, without
any further action required on the part of the Municipality, and the adoption of this Ordinance
shall be deemed to be an allocation of such volume cap to the issuance of the Bonds or such
other bonds; provided, that any such transfer shall be evidenced by a written instrument executed
by the Village President or any other proper officer or employee of the Municipality.
SECTION 2. That the Municipality shall maintain a written record of this Ordinance in
its records during the term that the Bonds or any other such bonds to which such volume cap is
allocated remain outstanding.
SECTION 3. That the President, the Village Clerk and all other proper officers, officials,
agents and employees of the Municipality are hereby authorized, empowered and directed to do
all such acts and things and to execute all such documents and certificates as may be necessary to
further the purposes and intent of this Ordinance.
Village Board Meeting - April 5, 2016 Page 44 of 67
SECTION 4. That the provisions of this Ordinance are hereby declared to be separable,
and if any section, phrase or provision of this Ordinance shall for any reason be declared to be
invalid, such declaration shall not affect the remainder of the sections, phrases and provisions of
this Ordinance.
SECTION S. That all ordinances, resolutions or orders, or parts thereof, in conflict
herewith are, to the extent of such conflict, hereby superseded; and that this Ordinance shall be in
full force and effect upon its adoption and approval.
AYES:
NAYES:
ABSENT:
PASSED and APPROVED this 5th day of April, 2016.
Arlene A. Juracek
Village President
ATTEST:
M. Lisa Angell
Village Clerk
[SEAL]
Village Board Meeting - April 5, 2016 Page 45 of 67
ORDINANCE NO.
AN ORDINANCE RESERVING VOLUME CAP IN CONNECTION WITH
PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS.
Passed and approved by
the President and Board of Trustees
this 5th day of April, 2016.
Published in pamphlet form by authority
of the corporate authorities of the
Village of Mount Prospect, Illinois,
this 6th day of April, 2016.
Village Board Meeting - April 5, 2016 Page 46 of 67
Item VIII. D.: Motion to accept proposal for materials testing services in an amount
not to exceed $37,000
Department: Public Works Department
Information:
For this year's construction season and similar to previous years, the Public Works Department
requires the services of a material testing consultant. This consultant will provide material testing
services, including laboratory analysis, for our street improvement program and sidewalk
improvement programs.
The Village's Purchasing Policies and Procedures Manual states in Chapter 4:
F. Requests for Professional Services
Some contracts, by their nature, are not adapted to award by competitive bidding. These
contracts generally result from a request for proposal (RFP). A request for proposal is utilized
when professional services are being sought such as engineering, legal, audit, or consulting
services.
Staff recently solicited requests for proposals from five (5) material testing consultants. The following
three (3) consultants submitted a proposal and statement of qualifications:
American Geo -Engineering, Inc.
Rubino Engineering, Inc.
Seeco Consultants, Inc.
These three (3) consultants submitted documentation that indicated their ability to perform the
necessary services. All of the consultants also included references to past work and qualifications of
the personnel who will be evaluating the material samples.
The submittals were ranked using a 7 -point evaluation criteria form.
Village Board Meeting - April 5, 2016 Page 47 of 67
We evaluated the consultants by considering:
• Proper response to proposal request.
• Project understanding, implementation plan, and methods.
• Education and experience of key personnel.
• Regional experience on similar projects.
• Local experience on similar projects.
• Prior experience in Mount Prospect.
• Proximity of the consultant's office location to the project site.
With a maximum best score of 21 points possible, the proposals were reviewed, evaluated and rated
with the following results:
• Rubino Engineering, Inc. 17 points
• American Geo -Engineering, Inc. 15 points
Seeco Consultants, Inc. 13 points
After reviewing, evaluating and rating each submittal, we established that Rubino Engineering, Inc. of
Elgin, Illinois was the most qualified. We then contacted Rubino Engineering and involved its
representatives in a negotiation process which produced a proposal for final scope and
compensation.
Rubino Engineering's proposal is commensurate with the cost for asphalt and concrete material
testing for our street resurfacing program and sidewalk improvement programs in previous years.
This year we see a 1 % increase in material testing pricing over the previous year. In 2015 we saw a
4% increase in material testing pricing over the previous year. Both of these increases are in line
with construction prices that we experienced in those years.
Based on our evaluation and our review of the final scope and compensation requirements, we have
determined that Rubino Engineering, Inc. is the most qualified and can perform the necessary
services at the reasonable quoted price of $31,959.
Rubino Engineering, Inc. has completed material testing services for the village in the past. All of
their work has been acceptable.
The services listed in the proposal are based on estimated jobsite work hours using averages from
previous years and prorated for the anticipated work for this year. Many factors can influence the
actual jobsite work hours for quality assurance testing. In order to allow for contingencies and the
possible need for additional testing, I recommend that the contract be awarded to the available
budget amount ($37,000).
The term of this proposed contract is limited to the 2016 construction season.
Alternatives:
Village Board Meeting - April 5, 2016 Page 48 of 67
1. Accept proposal for materials testing services.
2. Discretion of the Village Board.
Budget Impact:
The proposed contract will require the expenditure of $37,000.
Recommendation:
recommend that the Village Board accept the proposal for materials testing
services from Rubino Engineering of Elgin, Illinois in an amount not to exceed
$37,000.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting - April 5, 2016 Page 49 of 67
Item VIII. E.: Motion to accept bid for exterior painting project in an amount not to
exceed $30,338
Department: Public Works Department
Information:
In 2013, staff began a program to clean and paint all of the black light poles, fixtures,
pedestrian poles, sign posts and electrical cabinets in the downtown area which are
showing wear and paint degradation. Staff initially assessed the condition of 388
streetlights, 206 pedestrian lights, and 30 controller cabinets.
2016 will mark the fourth year of the program. The scope of work this year will
include painting the remaining streetlight poles along Elmhurst Road from Weller
Creek south to Golf Road. It also includes twenty (20) highway and pedestrian
poles along Northwest Highway from Central Road to the train station.
The work from 2013 through 2015 addressed 222 items or about 36% of the
assets. Staff estimates that this program will continue for six (6) more years.
Attachment A contains a map depicting program progress.
Bid documents were created and bids were solicited in a local newspaper. The bid
documents establish a one-year agreement with a one-year renewal option if both
the village desires and the contractor agrees to renew at the year 1 costs.
Staff prepared and sent out fourteen (14) bid packets to previous bidders and other
area contractors who perform this type of work.
Bids were opened and read aloud on March 14, 2016. The following two (2) bids
were received:
A review of the bid documents showed that both of the bidders provided all of the
proper signatures and the appropriate bid security. The lowest bidder is Bill's
Painting & Tuckpointing of Mount Prospect. The firm has worked for the Village in
the past under the name of Bill's Commercial Painting. The firm changed their name
in late 2015 to Bill's Painting & Tuckpointing to address an additional line of work
they are pursuing — tuckpointing. The firm is locally owned and operated. Their
previous work has been satisfactory and without incident.
Village Board Meeting - April 5, 2016 Page 50 of 67
The bid submitted by Bill's Painting & Tuckpointing is a 0.5% increase over the cost
of the same scope of work at 2015 prices.
Staff recommends including a 10% contingency to cover any unforeseen or
unanticipated work. The total award would be $30,338 ($27,580.00 bid price plus
10% contingency of $2,758.00).
In 2017, staff will review the contractor's 2016 work and the approved 2017 budget
to determine whether to recommend an extension of the contract for the additional
one-year term.
Alternatives:
1. Accept lowest cost bid for 2016 Exterior Painting Project.
2. Discretion of the Village Board.
Budget Impact:
This proposed project will require the expenditure of $30,338.
Recommendation:
recommend that the village board accept lowest, responsible bid from Bill's
Painting & Tuckpointing of Mount Prospect, Illinois for the 2016 Exterior Painting
Project in an amount not to exceed $30,338.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and
facilities, COMMERCIAL BUSINESS DISTRICTS: Vibrant downtown and commercial areas
ATTACHMENTS:
Description
ATTAC HME NT A _
D PAINTING
PROJECT
STATUS
Type Upload Date File Name
Backup Material 3/29/2016 PAI NTI NG_STATUS.pdf
Village Board Meeting - April 5, 2016 Page 51 of 67
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Item X. A.: 1st reading of an ORDINANCE AMENDING CHAPTER 9, 'PUBLIC
UTILITIES, PAVEMENT, AND TREE REGULATIONS,' OF THE
VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
Department:
Information:
In order to modernize billing services, public works recently installed automated
meter reading technology (AMR) throughout the village -owned water distribution
system. Specifically, a radio frequency (RF transmitter), referred to as an endpoint,
was installed on most water meters. This endpoint transmits consumption readings
to the village wirelessly. Utilizing this technology, water customers are no longer
asked to self-report water meter readings. Additional information about the AMR
program and the installation process is available on the Easy Read website.
The AMR project was initiated in the 4th quarter of 2013 and reached substantial
completion in 2015. To date, 11,401 of the 11,440 water meters in the village -owned
water system (99.7%) are read utilizing AMR technology.
Of the 39 properties remaining, 14 are shut-off because the structures are vacant
and 25 have declined participation in the program citing security or health concerns
associated with radio frequency transmissions.
Staff has attempted to address these concerns by commissioning customer -
oriented white paper reports from Baxter & Woodman Control Systems Integration
and the Great Lakes Center for Children's Environmental Health. For your
reference, copies of these reports are attached (Attachments A and B,
respectively). In addition, they have been posted to the Easy Read website since
the start of our AMR project.
Generally, these reports conclude that radio frequency technology utilized to read
water meters does not present significant health or security risks.
Despite these findings, and the already ubiquitous deployment of radio frequency
Village Board Meeting - April 5, 2016 Page 53 of 67
technology throughout the metropolitan area, staff recognizes that some customers
may want to limit exposure inside their homes. To this end, staff has devised two (2)
options for customers wishing to "opt -out" of the village's AMR program:
Option 1: Automated Meter Read Endpoint installed on the outside of
residence/building
($60.00 one-time charge)
The standard location for the endpoint is on a basement ceiling joist directly
above the water meter. A one-time installation charge of $60.00 will be billed to
customers who choose to have the endpoint installed at a location on the
outside of their residence or building. This charge reflects the cost paid to the
village's meter installation contractor to have the endpoint installed on the
outside of the property versus inside the building (customer will not be charged
the cost of the endpoint). An appointment will be necessary to install the
endpoint outside. The cost of the installation will be added to the water bill.
Option 2: No Automated Meter Read Endpoint installed on property
($60.00 one-time charge for installation of outside register; $15.47 monthly
charge to read meter)
A remote reading register will be installed on the outside of the
residence/building. The remote reading register is connected to the water
meter via wires and does not employ radio frequency technology. The remote
reading register will be read monthly with no appointment necessary. However,
one time a year, an inside water meter reading will be required. A meter
reading appointment will be necessary. The inside water meter register reading
will be the read of record. The inside reading will prevail should discrepancies
exist between the outside and inside registers. The customer will either be billed
or credited any difference.
The customer will be billed a one-time installation charge of $60.00 for the
installation of the outside remote reading register. This charge reflects the cost
paid to the village's meter installation contractor to have the outside register
installed on the outside of the property (customer will not be charged the cost
of the outside register component). An appointment will be necessary to install
the outside remote.
In addition, customers choosing to have an outside remote register installed will
be billed a monthly charge of $15.47 to pay for 12 monthly readings of the
outside register and one (1) reading of the inside water meter register.
The monthly charge reflects the cost paid to the village's meter reading
contractor to collect twelve outside register reads and one (1) inside register
read. The cost also reflects additional cost for account clerks to manually enter
information into the billing system each month. The derivation of this rate is
detailed in Attachment C.
The cost of the installation and the monthly charge will be added to the water
bill.
Village Board Meeting - April 5, 2016 Page 54 of 67
All customers will be afforded the opportunity to "opt -in" (convert from a manua
read to AMR) at any time in the future without additional charges or costs.
Alternatives:
1. Enact ordinance amending Chapter 9 and Appendix of the Village Code.
2. Discretion of the Village Board.
Budget Impact:
There is no budgetary impact.
Recommendation:
Staff recommends Village Board approval of proposed ordinance amending
Chapter 9 and AppendixA of the Village Code to provide an opt -out clause for the
automated water meter reading program.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description
Type
Upload Date
File Name
Ordinance
D Amending
Ordinance
3/31/2016
Chapter9andappendixA3479_001_(2)_(2).pdf
Chapter 9
D Attachment A—
BW Report
Cover Memo
3/28/2016
Attachment A BW Report.pdf
— —
D Attachment B
GLC Report
— Cover Memo
3/28/2016
Attachment B GLC Report.pdf
— —
a Attachment C
Monthly Charge
_ Cover Memo
3/28/2016
Attachment C Monthly_Charge.pdf
—
Village Board Meeting - April 5, 2016 Page 55 of 67
1:61V911LI1_10[y:111110101
AN ORDINANCE AMENDING CHAPTER 9, "PUBLIC UTILITIES,
PAVEMENT, AND TREE REGULATIONS,"
OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION 1: Section 9.402, "Definitions," of Article IV, "Water Supply System," of Chapter 9,
"Public Utilities, Pavement, and Tree Regulations," of the Mount Prospect Village Code shall be
amended by adding, in alphabetical order, the following two new definitions to be and read as follows:
AUTOMATED METER READING: A technology whereby the Village will install a radio
frequency (RF transmitter), referred to as an endpoint, inside homes and businesses
that transmit meter readings to the Village wirelessly.
EASY READ OPT -OUT PROGRAM: A means by which customers who do not want
to use Automated Meter Reading technology will be able to choose an alternative
means by which the Village can read the water meter installed at their home or
business.
SECTION 2: Section 9.409, "Water Meters," of Article IV, "Water Supply System," of
Chapter 9, "Public Utilities, Pavement, and Tree Regulations," of the Mount Prospect Village Code shall
be amended by adding a new paragraph B entitled "Automated Meter Reading and Opt -Out Policy" and
all subsequent paragraphs shall be re -lettered. The new paragraph B shall be and read as follows:
B. Automated Meter Reading and Opt -Out Policy:
Mount Prospect is installing automated meter reading (AMR) technology throughout
the Village service area in order to modernize its water billing services by installing a
radio frequency (RF transmitter), referred to as an endpoint, in all residential properties.
AMR wirelessly delivers information to the Village's water billing system, thereby
eliminating the need for personnel to go to a residence to make a water meter reading.
The Village recognizes that some customers may want to opt -out of having AMR
technology installed inside their homes. The Village shall offer customers desiring to opt -
out of the AMR system two options:
1. AMR Endpoint Installed Outside Of The Residence. AMR endpoint installed on the
outside (external wall) of the premises rather than inside on a basement ceiling
joist directly above the water meter. Customers choosing this option shall pay a
one-time charge to have the endpoint installed on an external wall (outside) of
the home or business as set forth in Appendix A, Division II of this code.
2. No AMR Endpoint Installed At The Property. A remote reading register will be
installed on the outside of the premises. The remote reading register is connected
to the water meter by wires and does not employ radio frequency technology. The
remote reading register will be read monthly with no appointment needed.
1
Village Board Meeting - April 5, 2016 Page 56 of 67
Customers choosing this option shall pay a one-time charge for installation of the
outside remote reading register and they will be billed a monthly charge to pay
for the readings of the outside register and one annual reading of the inside
water meter register, both fees as set forth in Appendix A, Division II of this code.
The reading on the inside water meter register shall be the reading of record.
SECTION 3: Section 9.409, "Water Meters," of Chapter 9, "Public Utilities,
Pavement and Tree Regulations," listed in Appendix A, Division II, "Fees, Rates and Taxes"
of the Mount Prospect Village Code shall be amended by inserting the following, alphabetically,
into the existing language:
B. 1. Installation fee: $60.00.
B. 2. Installation fee: $60.00; monthly meter reading fee: $15.50.
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form in the matter provided by law.
AYES:
NAYS
ABSENT
PASSED AND APPROVED this 5th day of April, 2016.
ATTEST:
M. Lisa Angell
Village Clerk
Arlene A. Juracek
Mayor
2
Village Board Meeting - April 5, 2016 Page 57 of 67
Mount Prospect, - --
This document is designed to summarize some of the common questions and concerns surrounding the Village
of Mt. Prospect's deployment of an Automatic Meter Infrastructure, or AMI and smart water meters.
What is a smart meter and how does it work?
A smart meter is an electronic device that measures that amount of something (water in this case) that is used
over a period of time. The device periodically transmits and receives information using a radio frequency (RF)
signal to a central location via other low power radio stations, where the data is then collected, analyzed, and
interfaced with billing software. The RF signals in a smart meter are very similar to the types of signals sent
and received from a cell phone, cordless phone, or WiFi router. However, the significant difference is that
smart meter RF signals are typically on less than 1% of the time, whereas the above examples are typically
used much more frequently, or even continuously.
What is Automated Metering Infrastructure, or AMI?
To ensure residents and businesses in Mt. Prospect are billed for the correct water usage, the amounts must
be measured and reported accurately. The Village has embarked on a process to upgrade all of our water
meters to an Automatic Metering Infrastructure, which uses a series of smart meters that have a flow meter, a
small battery operated radio, along with a network of base stations throughout the Village and a centralized
computer system. All of these devices work together to ensure users are accurately billed and information on
usage is used to help Village staff make intelligent decisions about water system infrastructure improvements.
Why does Mt. Prospect want to use smart meters?
Smart Meters are typically used by utilities to both save the fuel and manual effort that has been required for
decades to manually read meters. Essentially, smart meters help to both reduce our fleet greenhouse gas
emissions and help us to use our labor force more efficiently, helping to keep utility rates low. In some cases,
smart meters may eventually be used to provide our customers more information on their usage habits,
helping businesses, families, and individuals to be better stewards of their natural resource usage.
What is Radio Frequency (RF) Radiation and are there different types?
Without getting overly technical, RF can radiate from a large number of devices that use a wide variety of
frequencies, and RF can be broken down into two categories: ionizing and non -ionizing radiation. Ionizing
radiation is what we typically think of when we think of "radiation," and it is used to generate electric power,
kill certain types of cancer cells, produce X-rays, and can be used in a variety of manufacturing processes. Non -
ionizing radiation is typically used for telecommunications (TV, AM/FM radio, WiFi, cellular, cordless phones,
etc.) and when used at a much higher power, warming food (microwaves). We are surrounded each day by a
large number of lower power radios that use RF. Mt. Prospect's smart meters use the same RF technology that
has been around for decades in many of these devices.
Do Smart Meters emit Radio Frequency (RF) radiation and at what level?
Smart Meters emit non -ionizing radiation, just like your garage door opener, WiFi router, cell phone, or baby
monitors. Mt. Prospect's Smart Meters only transmit and receive less than 0.10% of the time, unlike your WiFi
router, or cell phone, which typically are transmitting and receiving data 100% of the time that they are on
(and not in airplane mode). Mt. Prospect's meter radios transmit less than one minute total per day.
Do smart meters emit more RF energy than a laptop or cell phone?
No. According to the Public Utilities Commission of the State of California, "RF emissions produced by Smart
Meters is extremely small in comparison to the RF emissions from many other commonly used devices and far
below emission standards set by the FCC, which licenses or certifies the smart meters."' The less than 0.10% of
the time the meter radio is transmitting, the level at which it produces RF emissions is lower than a cell phone
typically produces.
Village Board Meeting - April 5, 2016 Page 58 of 67
Does the LIS Government regulate the RF output of smart meters?
Yes. The Federal Communications Commission (FCC) is responsible for RF emissions and exposure and issues
guidelines and limits that are designed to protect both the public and workers that are more regularly exposed
to RF energy. The radio energy emitted from smart meters is a small fraction of the limits allowed by the FCC".
Even if the smart meter were to transmit 100% of the day, the maximum exposure would still be less than 60%
the FCC's allowable limit"'.
What are the technical specifications of Mt Prospect's Smart Meters?
Mt. Prospect currently utilizes the Bader Meter Orion series of smart meters. These
meters use FCC regulated Spread Spectrum (FHSS) radios that operate in the 902-928
MHz frequency range (ISM band) and operate at 1 Watt or less of power with a duty
cycle (operating) of less than 0.10%.
Are there security risks from hackers?
Basically, the data that the meters and radio devices in Mt. Prospect homes and business send is anonymous.
There is no personally identifying data, nor is there any sort of GPS/location based information coming from
these meters. While nothing should be considered "unhackable," there is nothing even inside of the Badger
meter data packet that ever could be considered personally identifiable (no names, no addresses, no account
or personal data, etc.).
What is the risk of fire from the smart meters?
Mt. Prospect's smart water meters use a small low voltage battery (similar to what is in small electronic
devices). Unlike many other meters, there is no line level AC voltage present, so there is no risk of an AC
electrical short. If the battery in the smart water meter were to short, it would simply drain the battery faster.
What if /still have questions?
Mt. Prospect recognizes that concerns about excessive RF emissions exist and we take them very seriously.
Our staff, vendors, and consultants continue to carefully monitor regulations, studies, and various
authoritative agencies to understand advances in understanding in this area. While our staff are not RF
experts, the following references and resources below were used by our staff and are designed to help our
customers develop a better understanding on the effects of RF emissions.
"Decision Granting Motion of Pacific Gas and Electric Company to Dismiss Application," Public Utilities Commission of the State of California,"
December 2010, _ht_tclocs.cpuc.ca.gov/word pdf/FINAL DECISION/127604.pdf
FCC - Evaluating Compliance with FCC guidelines for Human Exposure to Radiofrequency Electromagnetic Fields.
http://transition.fcc.gov/Bureaus/Engineering Technology/Documents/bulletins/oet65/oet65.pdf
Taken from Figure 5 - "Heath Impacts of Radio Frequency Exposure from Smart Meters" April 2011. California Council on Science and Technology.
http://www.ccst.us/publications/2011/2011smart-final.pdf
Other useful resources:
Electromagnetic Fields (EMF) and Public Health - World Health Organization (December 2005):
http://www.who. i nt/peh-emf/publications/facts/fs296/en/
American Cancer Society — Smart Meters:
http://www.cancer.org/cancer/concerto uses/othercarcinogens/athome/smart-meters
Electric Power Research Institute — RF Exposure from Smart Meters:
https://www.socalgas.com/documents/ami/epri sagereport.pdf
Health Physics Society (RF Radiation):
http://hps.org/hpspublicotions/articles/rfrodio tion.html
Badger Orion AMR/AMI Hardware:
http://www.badgermeter.com/Water-Utility/AMR-AMI-Hardware-Solutions/ORION.htm
FCC — Radio Frequency Safety:
http://www.fcc.gov/encyclopedia/rad io-freg uency-safety
Village Board Meeting - April 5, 2016 Page 59 of 67
Smart Meters and Your Health - A Guide for Residents
What are smart meters?
Smart meters measure your home's use of electricity, natural gas, or water. The measurements are
used to bill you for the services. In the past, information from the meters was read by employees of
the utility who came to your house. Smart meters, on the other hand, automatically send usage
information directly to the utility companies.
How do smart meters work?
Smart meters send information to their central systems using radiofrequency (RF) transmissions,
based on the same technology that is used by cell phones, pagers, radios, and Wi-Fi. Concerns have
been raised about the safety of smart meters, mainly because they create electromagnetic fields,
which are considered a form of radiation.
What are electromagnetic fields?
Electromagnetic fields are a basic force of nature (like gravity), that are generated by electricity. They
are found almost everywhere in nature where they are created by things such as lightning and static
electricity. Human -made RF radiation from electromagnetic fields occurs wherever people use
electricity, such as near power lines and electrical appliances.
How are people exposed to RF radiation from smart meters?
The amount of RF radiation people are exposed to from the smart meter depends on their distance
from the meter antenna and the power of the RF signal. The amount of radiation given off by a smart
meter is similar to that of a typical cell phone, cordless phone, or residential Wi-Fi router. Smart meters
typically send and receive short messages about 1% of the time, so transmission does not occur
continuously, as it does with cell phones and WiFi.
Smart meters are typically installed outside the home (note: Mount Prospect's Easy Read Program will
install the end point, device transmitting the read, inside the home. Please visit the Village's i.a y Re
websi-t,:�e to learn more about the installation process.). Therefore, people are much farther away from
the source of RF waves than some other possible sources of exposure such as cell phones and
cordless phones within the home. In addition, walls that separate the smart meter's antenna from the
building occupants further reduce the amount of exposure. This means that the amount of RF
radiation residents are exposed to from a smart meter is probably much lower than the amount from
other sources.
Can smart meters cause cancer?
RF radiation is low-energy radiation, called non -ionizing radiation because it doesn't have enough
energy to remove ions from atoms. Non -ionizing radiation can causes atoms to vibrate, which creates
Village Board Meeting - April 5, 2016 Page 60 of 67
heat but does not directly damage DNA. RF radiation is classified by the International Agency for
Research on Cancer (IARC), as "possibly carcinogenic to humans." This is based on the finding in at
least one study of a possible link between cell phone use and a specific type of brain tumor.
Because RF radiation is a possible carcinogen, and smart meters give off RF radiation, it is possible
that exposure to a smart meter could increase cancer risk. But to be exposed to an amount of
radiation sufficient to increase your risk of cancer to any significant degree you would have to stand
next to a meter that was continuously transmitting signals for several years! This is an unlikely
scenario, which is why smart meters are considered safe. The likelihood of cancer is just too low.
Can smart meters cause any other health problems?
Smart meters have not been studied to see if they cause health problems. But studies of RF radiation
emitted from other sources have shown that exposure to large amounts of RF radiation, such as
during accidents involving radar, has resulted in severe burns. No other serious health problems have
been reported.
Do smart meters interfere with electronic medical devices such as heart pacemakers?
A study that examined the effect of smart meters on pacemakers and implantable defibrillators found
that the smart meters did not interfere with these devices.
What about health effects to children?
While is it true that children are more vulnerable to environmental exposures than adults, there is no
evidence that children may be harmed by smart meters.
How do 1 reduce my exposure to RF radiation from smart meters?
Because low levels of RF radiation have not been clearly shown to cause health problems, lowering
your exposure from smart meters will probably not make a difference to your health.
Sources:
"What are Smart Meters?" American Cancer Society
1"V1:;isGi1&V°JV°J Gw -am wer or&< i_" ( fl;'rrG"<�N"VGwfl;'�G"<��I vfl;'vC �1:',Vfl;'�G"<� GwON"V �' fl;'N"V v <�1:',V � �F,?CS �<�ri
"Short Factsheet on EMF." California Electric and Magnetic Fields Program Wui i://�n✓w�n✓.fl'Wyilr.carg/a=rri fC Wucaria ctsWufl=fl=i.N'N;_N
December 2014. This fact sheet was authored by Jose Martinez, University of Illinois at Chicago medical student and Susan Buchanan, MD, MPH,
Director of the Great Lakes Center for Children's Environmental Health -Region 5 Pediatric Environmental Health Specialty Unit (PEHSU). The
Region 5 PEHSU is part of a national network of experts in children's environmental health who provide quality medical consultation for health
professionals, parents, caregivers, and patients on health risks due to a natural or human -made environmental hazards. Call out Hotline if you
have questions about this or any other environmental health issue: 866-967-7337•
This document was supported by the Association of Occupational and Environmental Clinics (AOEC) and funded (in part) by the cooperative
agreement award number 1U61TS000118-o5 from the Agency for Toxic Substances and Disease Registry (ATSDR).
Acknowledgement: The U.S. Environmental Protection Agency (EPA) supports the PEHSU by providing funds to ATSDR under Inter -Agency
Agreement number DW-75-923013ol-o. Neither EPA nor ATSDR endorse the purchase of any commercial products or services mentioned in
PEHSU publications.
Village Board Meeting - April 5, 2016 Page 61 of 67
Attachment C
East/ Read Option 2 Cost Derivation
The Village of Mount Prospect Easy Read program automates meter reading by wirelessly delivering
information to the village's water billing system. When customers "opt out" of this program, the village
incurs labor and contractual costs to process their bills.
The annual cost for billing "Option 2" residents (this excludes the one-time charge for installing the
remote read register) is $185.60 ($15.47 x 12 for monthly manual meter reading). Please see the table
below for a breakdown of the cost for manual meter reading.
The monthly charge for manual entry into the Village's billing system was determined as follows:
1. Average annual salary of 3 finance account clerks + Average personnel benefits for 3 finance
account clerks.
2. The average manual meter read entry takes five (5) minutes
3. Average account clerk salary = $22.80 an hour or $0.38 per minute
4. Average account clerk benefits = $22.80 an hour or $0.38 per minute
5. Average time to enter manual meter read = 5 minutes
($0.38+$0.38)*5 = $3.80
6. The cost to read the outside register and inside register are actual costs the Village pays to
HBK Water Meter, Inc. (water meter reading contractor).
Monthly Water Meter Reading Charge Cost Breakdown
Procedure Cost Cost + Unit Line Total Comment
Burden*
Outside Meter
Reading $10.00 $10.00
12 $120.00 Performed by contractor
(monthly)
Inside Meter
Reading $20.00 20.00
1 $20.00 Performed by contractor
(annually)
Manual Entry
into Billing $1.90 $3.80
12 $45.60 Performed by account clerks
System (monthly)
Total Annual Fee
$185.60
Total Monthly $15.47**
Fee
*burden is the cost to carry a labor force aside from salary actually paid (benefits, insurance, and taxes).
** Monthly cost based on 2015 costs. Costs will vary from year to year based on actual cost to read
meter.
vil
Item XI. A.: Motion to accept proposal for parking deck elevator addition phase 1
engineering services in an amount not exceed $20,000
Department: Public Works Department
Information:
Public Works staff recently sought proposals from qualified parking system
consultants to assess the feasibility of adding a passenger elevator to the village hal
parking deck. This proposed project was identified as a high priority initiative by the
village board during the 2016 strategic planning process.
The purpose of this proposed project is to improve access to parking for the
Downtown Mount Prospect Business District in general, and for a proposed 30,000
square -foot restaurant and entertainment district bounded by Northwest Highway,
Busse Avenue, and Route 83 in particular.
The existing parking facility is located at 30 South Emerson Street, Mount Prospect,
Illinois. The facility is immediately adjacent to the Mount Prospect Village Hall and
Mount Prospect Public Library buildings. The map in Attachment A denotes this
location.
The scope of work includes, but is not limited to, the following tasks related to
assessing the feasibility of adding a passenger elevator, and all necessary
appurtenances, to the southwest corner of the existing parking facility:
1.Examining the existing site and structure(s).
2.Identifying utility requirements.
3.Assessing structural requirements
4.Determining physical site constraints.
5.Establishing estimates of probable construction costs.
6.Developing concept plans depicting proposed solutions.
Deliverables will include a written report, progress meetings with village staff, and a
presentation to the village board.
Village Board Meeting - April 5, 2016 Page 63 of 67
Proposals were received from Walker Parking Consultants of Elgin, Illinois and
Desman Design Management of Chicago, Illinois.
Staff interviewed representatives from both firms. Although seemingly equally skilled
and experienced, staff determined that Desman was uniquely qualified for this
particular project due to their roles as the designer and construction engineers for
the parking deck structure.
Staff has concluded that this experience likely affords Desman exceptional insight
and understanding of the structural and site challenges associated with adding an
elevator to the village hall parking deck. They have proprietary access to design and
as -built drawings, construction specifications, calculations, beam and column
schedules, geotechnical reports, foundation plans, and understanding of the overall
garage function.
In addition, Desman also demonstrated sufficient experience with similar projects
including the addition of passenger elevators to Randolph Wabash parking structure
in Chicago, Illinois and the addition of an elevator tower to the Kiel Center garage in
St. Louis, Missouri.
Desman submitted a cost proposal to perform the requisite engineering services for
a total cost not to exceed $20,000. Their proposal assigns 104 hours of engineering
work to this project resulting in an hourly rate of $192.
It is the opinion of staff that this fee is reasonable and competitive for the scope of
work involved.
Alternatives:
1. Accept proposal for village hall parking deck elevator addition phase 1
engineering services.
2. Discretion of the village board.
Budget Impact:
This proposed project will require the expenditure of $20,000.
Recommendation:
recommend accepting the proposal submitted by Desman Design Management of
Chicago, Illinois to provide specified phase 1 engineering services for the addition
of a passenger elevator to the village hall parking deck at a cost not to exceed
$20,000.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
Village Board Meeting - April 5, 2016 Page 64 of 67
ATTACHMENTS:
Description Type Upload Date File Name
ATTACHMENTA_
ELEVATOR
ADDITION SITE Cover Memo
MAP
3/21/2016
Attachment_A.pdf
Village Board Meeting - April 5, 2016 Page 65 of 67
Village Board Meeting - April 5, 2016 Page 66 of 67
Item XI. B.: Status
Department:
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
ATTACHMENTS:
Description
4.nWatta ,Ihirrne nts A wilillablle
Type Upload Date File Name
Village Board Meeting - April 5, 2016 Page 67 of 67