HomeMy WebLinkAbout04/28/1981 FC minutesApril 28. 1981
8:00 P.M.
Finance Commission Minutes
Members Present: Carl Beier, ','ewt Hallinan, William Haase,
William Holloway, Jack Ronchetto, Ann Smilanic
Staff Present: Patrick Luehring
There was general discussion regarding the Refuse Contract until 3:15 p.m.
%..hen the meeting was officially opened by Chairman Jack Ronchetto. Mr.
Ronchetto stated that the purpose of this meeting was to discuss the refuse
contract. A brief history of past refuse contracts was discussed. The
following items were unanimously agreed upon by the Comunission:
1) General consensus for a pre-bid Conference. This would allow
interested contractors to ask questions and also would show
competition.
2) General consensus to question if refuse trucks used for Pillage
leaf removal are needed for three months. Recommend using trucks
frorm September 25 through November 25.
3) General consensus that no escalator clause be included in the
contract.
4) General consensus to recommend that a bid procedure be made up
and that the specification sheet should not be unduly restrictive.
5) The Village leaf removal program was discussed with the general
consensus to include an option for leaf pick-up in the contract.
The purpose of the option is to determine the cost of using the
3 refuse trucks for 2 or 3 months.
6) General consensus to beat the May 13, 1981 time schedule to send out
bids. Also, recommend that we reach as many elegible bidders as
possible. Eight to ten days after the bids are sent out the
Commission recommends that the pre-bid meeting should be held. I
mentioned that I would phone and verify correct addresses of bidders.
I would also make every effort to contact as many contractors as
possible by using our business license list and the association of
Refuse Contractors.
Finance Commission Minutes
April 28, 1981
Page - 2 -
7) It was the general consensus that the following corrections and
additions be considered in the contracts final draft:
Article 11 G. 2.
From: The Contractor shall agree to prohibit any drinking
of alcoholic beverages by its drivers -------
To: The Contractor shall agree to prohibit any drinking
of alcoholic beverages or the use of any controlled
substance except by Doctors perscription by its
drivers -------
Article III A. 1 & 2
Correct typographic errors
Article III C.
From: Compensation for Additional Services
To: Compensation for Additional Services for Multi -family
Dwellings.
There was general discussion regarding the following items:
1) The advantages and disadvantages and the feasibility of paying
water bills through taxation.
2) Finance projection report by Bill Tanker. The Commission was asked
to review it by Trustee Miller. Chairman Ronchetto will prepare
a summary based on the following continents and review of the report.
Question usefullness, five year trend data may not be useful.
Plotted on an adjustment for inflation basis without giving inflation
data. Appears to be written by an "accountant" due to no summary.
Need historical data in actual dollars not in percentages. Need
projection into future. Villages cash -projections are already known.
No highlights, need summary. Not much data for past and no future
prediction. Adjustment for.inflation - lacking. Trends don't reflect
expenditures. No warning trend. Fund balances should have been
reflected in charts. Report indicates Wheeling Township equalized
assessed evaluation declining - not the case.
What is the purpose of the report?
Questions cost justification due to quality of report?
Finance Commission Minutes
Page -3-
3) Trustee Wattenburg requested that the Commission take on
the following assignments:
a) To look into the Village's claims paying procedures.
It was the general consensus of the Commission to
consult a former member, and an insurance expert for
assistance in this project.
b) To check into frivilous law suits against the Village.
To consider legal action against persons filing
frivilous law suits to recover Village's cost defending
the case.
It was the general consensus that this Commission does not
have the legal expertise to do justice to this project.
I recommend that this could possibly be directed to our•
new council for their opinion.
4) It was noted that parking lot numbers or meters are peeling off.
I stated that I would report this to Herb Weeks.
Respectfully submitted
T. P. Luehring, R.S.
Director of Health Services