HomeMy WebLinkAbout03/08/1984 FC mintuesMINUTES
FINANCE COMMISSION
MARCH 8, 1984
I. Roll Call
Village Manager Terrance Burghard called the
Commissioners present were Richard Bachhuber,
Holderried, Thomas Pekras, and Ann Smilanic.
members Terrance Burghard, David Jepson, Herb
Bencic.
II. Maintenance of Public Facilities
meeting to order at 7:33 P.M.
William Holloway, Maxine
Also present were staff
Weeks, Glen Andler and Chuck
Herb Weeks, Public Works Director, presented 1984/85 budget requests for the
service area: Maintenance of Public Facilities. He pointed out that there
are four divisions in this area: 1) Street Division; 2) Water and Sewer
Division; 3) Parking System Division; and 4) Engineering Division. The
budget requests for these divisions total $8,682,286 and include 34 separate
programs. There are a total of 53 full-time employees in Streets and Water
and 6 in Engineering.
In addition to the divisions mentioned above, equipment maintenance in the
Police Department is also supervised by the Public Works Department.
Mr. Weeks then reviewed the budgets of the four divisions of Public Works.
Street Division - There are thirteen programs in Streets with a total budget
of 1,496,787. This division is responsible for 150 miles of streets, all
public buildings, grounds maintenance, and equipment maintenance including
pool vehicles. There are minimal increases being proposed in personal
services and commodities in the 1984/85 budget. Contractual services are
expected to increase $44,400 due to a full year of charges for contract
cleaning of the Village Hall, rental of a street sweeper, contract maintenance
of parks, and computer software. Capital expenditures are expected to increase
$60,850. Major expenditures include replacing the roof on the Village Hall
($30,000); replacing windows in the Public Safety Building ($10,000); purchase
of a micro computer ($5,000); and replacing the following equipment: tractor
mower ($19,500), 72 Dodge truck ($43,000), leaf machine ($18,000), aerial
lift truck ($75,000), pickup truck ($11,000), skid loader ($15,000), and 78
AMC pool vehicle ($8,000).
Water and Sewer Division - Changes in the Water budget primarily reflect costs
that are required for the acquisition of Lake Michigan Water. Budget items
for this purpose include $1,576,600 for the Villages share of JAWA construction
and $500,000 for improvements to the water system within the Village. Other
major expenditures included are $700,000 for energy costs, $100,000 for well
repair, and the replacement of a 1970 van ($19,000), a backhoe tractor
($62,000), a 1964 truck and crane ($38,000) and a sewer TV unit ($60,000).
The water meter program shows an increase of approximately $22,000 in 1984/85
over 1983/84. Mr. Weeks explained that the water meter replacement program
is necessary to improve accountability, especially for water that will be
purchased from JAWA. Increases are also being requested for repair parts and
hydrants to continue replacing obsolete water hydrants.
The increase in personal services reflects a provision for salary increases
of $30,000.
Parking System Division- Budget requests are approximately $80,000 less than
1983/84 because of a reduction of interest, insurance, and capital expendi.-
tures in the current budget. There is no major construction or repair work
contemplated in the 1984/85 budget. Revenues are expected to exceed expendi-
tures by approximately $24,000.
Engineering Division - There are eight programs in this division including
MFT construction, Flood Control, Street Lighting, Traffic Engineering, and
Sidewalk Construction. Major projects in the 1984/85 budget are:
1. Flood control - This project totals $1,198,654 and is
dependent upon an EPA grant of $898,990. The purpose of
the project is to correct infiltration of ground water in
sewer mains. Also included is $40,000 for an illegal sewer
connection survey.
2. MFT Construction - included are requests of $500,000 for
resurfacing in 1984/85 compared to $300,000 in the 1983/84
budget, and $291,000 for other street projects. Included
in this total is $16,000 for the Village's share (20%) of
replacing E. Briarwood Bridge.
3. The budget request for street lighting primarily covers
charges for electricity of $120,000.
4. Traffic engineering includes maintenance of traffic signals,
charges for electricity, modifications to opticom signal
controls ($60,000) and the provision for one new traffic
signal ($80,000), tentatively at Route 83 and Huntington
Commons.
5. The program for sidewalk construction continues the replace-
ment of deteriorated sidewalks with cost sharing by the owner
of the property. The Village contracts for the repairs with
the owner paying $25.00 per section replaced.
Also included in the Engineering budget is a microcomputer and software for
$30,000. This equipment and software will enable the Village to evaluate
Village streets to determine the most effective resurfacing and replacement
program.
III. General Discussion
After the presentation by Mr. Weeks, commissioners discussed the merits of
contracting various services. Mr. Weeks pointed out that the emergency nature
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of many of the services such as water main breaks and snow plowing precluded
using independent contractors. Other discussion followed on gasoline usage,
Dutch Elm disease, the leaf program, public information on the sidewalk
replacement and tree planting programs and the flood water control program.
The commissioners complimented Mr. Weeks for the thorough and informative
presentation.
Some concerns were expressed by commissioners regarding the amount included
in the 1984/85 budget for electrical power for street lighting. Additionally,
a recommendation was made that departments should schedule capital expenditures
so that payments are not required during periods when cash balances are low.
IV. Adjournment
There being no further business, the meeting was adjourned at 9:32 P.M.
Respectfully Submitted
David C. Jepson
Finance Director
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