HomeMy WebLinkAbout09/06/2016 VB Minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
September 6, 2016
CALL TO ORDER
Mayor Arlene Juracekcalled the meeting to order at 7:05p.m.
ROLL CALL
Present: Mayor Arlene Juracek
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Michael Zadel
Absent:Trustee Paul Hoefert
Trustee Colleen Saccotelli
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Polit.
INVOCATION
Trustee Matuszakgave the Invocation.
MINUTES
Trustee Rogers, seconded by Trustee Polit,moved to approve the minutes of the regular Village Board
meeting held August 16, 2016.
Upon roll call: Ayes: Matuszak, Polit,Rogers,Juracek
Nays: None
Abstain: Zadel
Motion carried.
MAYOR’S REPORT
A.Accolades
Proclamation: Ovarian Cancer Awareness Month –September 2016
Mayor Juracek presented the proclamation to Ms. Susan Fedor who was accompanied by Fire Lieutenant
Mark Fedor (Mount Prospect Volunteer Fire Department) and Fire Chief Brian Lambel. Ms. Fedor thanked
the Mayor and Village Board for the proclamation and their support inraisingpublic awareness about
ovarian cancer. Ms. Fedor gave the Village Board lapel pins to be worn during the month of September
to symbolize their support of the women and families impacted by ovarian cancer.
On behalf of the Village Board, Mayor Juracek thanked Ms. Fedor for her work to raise public awareness
and assist the women and families impacted by this serious health challenge.
Proclamation: Constitution Week –September 17–23, 2016
Constitution Week and Citizenship Day –September 17, 2016
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Mayor Juracek presented the proclamation for the 2016 Constitution Week and Citizenship Day. Mayor
Juracek stated Constitution Week is a time to reflect on the importance of the U.S. Constitution and the
responsibility of itscitizens. The proclamation will be posted on the public information board inside
Village Hall.
B.Motion to Defer Annual Sister Cities Report to the November 1, 2016 Village Board meeting.
Mayor Juracek stated that per the Village Code the Annual Sister Cities report is to be presented to the
Village Board in September. However, as part of the proposed revisions to the Village Code, the
presentation would be moved to November of each year to coincide with National French Week. In
anticipation of these revisions she requested approval to defer the 2016 annual report to the November 1,
2016 Village Board meeting.
Trustee Polit, seconded by Trustee Zadel, moved to approve the deferral of the 2016 Sister Cities annual
report from September to the November1, 2016 Village Board meeting.
Upon roll call: Ayes: Matuszak, Polit, Rogers,Zadel
Nays: None
Motion carried.
C.Appointment(s)/Reappointment(s)to Boards and Commissions
Planning & Zoning Commission
Appointment:Associate Member
Richard SotollTerm to expire September 2021
280 North Westgate Road
Special EventsCommission
Reappointment:
Teresa VanOpdorp (Co-Chair)Term to expire September2020
1201 North Westgate Road
Fred Steinmiller (Co-Chair)Term to expire September 2020
232 North CathyLane
Tarina WimmerTerm to expire September2020
1800 West Pheasant Trail
Trustee Zadel, seconded by Trustee Rogers, moved to approve the appointment/reappointments
presented by Mayor Juracek.
Upon roll call: Ayes: Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried
COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD
None.
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CONSENT AGENDA
\[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted
by one motion. There will be no separate discussion of those items unless a Board member, or resident
from the audience, so requests, in which event the item will be removed from the Consent Agenda and
considered as a separate item.\]
Trustee Zadel, seconded by Trustee Polit, moved to approve the following business itemsunder the
Consent Agenda:
1.Approve List of Bills –August 10–August30, 2016
2.Accept bid for Village Hall parking garage interior painting in an amountnot to exceed $49,365. (VBA
57-16)
3.Accept proposal forsewer flow monitoring in an amount not to exceed $20,060. (VBA 58-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
None.
VILLAGE MANAGER’S REPORT
A.Motion to accept bid for 2016 Water Main Replacement project in an amount not to exceed $274,065.
Public Works Director Sean Dorsey provided background information including bid process and results,
project details, staff recommendation and responded to questions from the Village Board.
In early 2015 a Water Main Asset Replacement Program was prepared to rank sections of the Village’s
watermain needing replacement based on analysis of a number of parameters but most importantly the
number of breaks and capacity issues. One of the highest ranked sections of watermain in terms of
needing replacement is the existing 6” main on Whitegate Drive between We Go Trail and Cathy Lane.
To addressthe problem the project includes replacement of the existingundersized 6” watermain with a
larger 8” diameter pipe installed by directional boring to minimize the disruption to the parkway.
Staff recommend the Village Board accept the low bid submitted by Lampignano & Son Construction Co.
$249,150base bid with 10% contingency of $24,915 to allow for quantity variances and unanticipated
underground conflicts; total recommended award $274,065.
In response to questions from the Village Board, Mr. Dorsey provided the following:
Sewer is in parkway –six (6) feet under service line.
Abandon existing main and bore new one in.
Directional boring avoids damage to parkway and road.
Engineering cost estimate close both ways; traditional installation vs directional boring.
Will provide Village Board with report on installation utilizing directional boring.
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Trustee Zadel, seconded by Trustee Polit, moved to accept bid for 2016 WaterMain Replacement project
in an amount not to exceed $274,065; includes 10% contingency. (VBA 59-16)
Upon roll call:Ayes: Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
Village Manager Cassady extended an invitation to the community to the 9/11 Commemoration, “Lest We
Forget”Sunday, September 11, 2016, 9:00 a.m.at the Veterans Memorial Bandshell at LionsPark.The
ceremony will honor the memory of all those who perished on 9/11and the bravery and commitment of
the first responders.
On behalf of the Village Board, Mayor Juracek expressed appreciation to all themembers of the Village’s
Police and Fire Departments for their dedicated service.
ANY OTHER BUSINESS
Centennial Update–Mayor Juracek provided the following updates.
Yard Signs
Centennial Celebration yard signs are available -$15 per sign. The signsare part of the Centennial
Commissions fundraising efforts and are available at the Mt. Prospect Park District Rec Plex or can be
ordered on-line; www.mountprospect100.com.There are other items for purchase on the Centennial
website.
Fire Hydrants
Approximately 100 fire hydrants will be painted as part of the Centennial Celebration.
Centennial poster
On facebook.
Plant Purple fundraiser
The Mount Prospect Historical Society is holding an online bulb sale/fundraiser through the end of
September which includes several purple choicesfor community members wantingto plant purple
bulbs this fall for spring blooms.
ADJOURNMENT
There being no further business to discuss Mayor Juracekasked for a motion to adjourn.
Trustee Zadel, seconded by Trustee Polit,moved to adjourn the meeting.
By unanimous vote the September 6,2016 Village Board meeting adjourned at 7:28p.m.
M. Lisa Angell
Village Clerk
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