HomeMy WebLinkAbout07/19/2016 VB Minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
July 19, 2016
CALL TO ORDER
Mayor Arlene Juracekcalled the meeting to order at 7:08p.m.
ROLL CALL
Present: Mayor Arlene Juracek
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Trustee Michael Zadel
Absent:Trustee Paul Hoefert
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Juracek.
INVOCATION
Trustee Matuszakgave the Invocation.
MINUTES
Trustee Zadel, seconded by Trustee Polit,moved to approve the minutes of the regular Village Board
meeting held June 21, 2016.
Upon roll call: Ayes: Matuszak,Polit,Rogers,Saccotelli,Zadel
Nays: None
Motion carried.
MAYOR’S REPORT
Mayor Juracek welcomed Boy Scout Patrick Heil, BSA Troop #23 who is working on his Citizen in the
Community Merit Badge.
st
A.1reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village
Code.
Mayor Juracek presented for a first (1st) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors)
of the Mount Prospect Village Code. This ordinance decreases the number of “F-2” liquor licenses by
one (1)deletingtheliquor licenseissued to Pei Wei Asian Diner. The restaurant located at 1021 North
Elmhurst Road is closed.
Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
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Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6256:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays:None
Motion carried.
st
B.1reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village
Code
st
Mayor Juracek presented for a first (1) reading An Ordinance Amending Chapter 13 (Alcoholic Liquors)
of the Mount Prospect Village Code. This ordinance increases the number of “F-1” liquor licenses by one
(1) Salerno’s Mount Prospect, Inc. d/b/a Salerno’s Pizzeria and Eatery,1716 East Kensington. Mr. Rob
Salerno has purchased the restaurant originally owned and operated by the Salerno family.
Mayor Juracek stated Mr. Salerno has met Village requirements and submitted all required
documentation. In addition, Mr. Salernomet with staff to review the Village’s rules and regulations,
including the Village’s particular sensitivity to the sale of alcohol tominors and clearly intoxicated
individuals.
Mr. Salerno was in attendance to provide additional information and respond to questions from the Village
Board.
Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readingsof an
ordinance:
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6257:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays:None
Motion carried.
The Mayor and Village Board expressed their support and appreciation for keeping the popular family
ownedrestaurant in Mount Prospect.
Appointment(s)/Reappointment(s)to Village Boards and Commissions
C.
Mayor Juracek presented the following appointments/reappointments for Village Board approval:
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SpecialEvents Commission
Appointment
Brian LambelTerm to expire July 2020
1702 West Myrtle Drive
Transportation Safety Commission
Chair Appointment
Justin KuehlthauTerm to expire May 2020
111 North Wille Street
Mayor Juracek stated the appointmentof Transportation Safety Commission member Justin Kuehlthau to
chair was in accordance with the Village Code which limits the number of terms a member of the
Commission canserve as chair. Mayor Juracek recognized and thanked Commission member John
Keanewho completed his two terms as chair.
Mayor Juracek added, as an experienced commuter bicyclist, Mr. Kuehlthau will bring additional insight
as the Transportation Safety Commission and Village Administration move forward in addressing
bicycle/pedestrian safety.
Trustee Polit, seconded by Trustee Rogers, moved to approve the appointments presented by Mayor
Juracek.
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD
None.
CONSENT AGENDA
\[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted
by one motion. There will be no separate discussion of those items unless a Board member, or resident
from the audience, so requests, in which event the item will be removed from the Consent Agenda and
considered as a separate item.\]
Trustee Zadel, seconded by Trustee Saccotelli, moved to approve the following business itemsunder the
Consent Agenda:
1.Monthly Financial Report –June 2016
2. List of Bills –June 15–June 29, 2016
3. List of Bills –June 30 –July 12, 2016
4.A Resolution approving the Community Development Block Grant Program Year 2016 Action Plan
(RES 25-16)
5.Resolution approving PZ-01-16/2090 West Golf Road –Plat of Dedication (RES 26-16)
6.Motion to accept the 2017-2021 Community Investment Program (CIP)
7.An Ordinance Annexing Certain Property into the Village of Mount Prospect (ORD 6258)
8.Motion to accept Public Improvements for Mattress Firm, 1020 East Central Road.
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9.Motion to waive bid and purchase two replacement storage area networks in an amount not to exceed
$89,944. (VBA 37-16)
10. Motion to accept bid for Booster Station 4 Roof Replacement in an amount not to exceed $62,700.
(VBA 38-16)
11. Motion to accept bid for the purchase of one (1) 2017 Ford Escape from the Northwest Municipal
Conference (NWMC) Suburban Purchasing Cooperative (SPC) bid. (VBA 39-16)
12.Motion to accept MPI joint bid for generator maintenance in an amount not to exceed $20,207. (VBA
40-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
OLD BUSINESS
st
A.1reading of An Ordinance Annexing Certain Property to the Village of Mount Prospect (1105 East
Algonquin Road, 1901 South Busse Road, 1801 South Busse Road, 1690 West Imperial Court, 1691
West Imperial Court, 1911 South Busse Road, 1907 Busse Road, 1660 West Kenneth Drive, 302
West Kenneth Drive, 505 West Kenneth Drive, 1600 West James Drive and 1650 West James Drive
Mayor Juracek stated staff has requested this item be deferred to the August 16, 2016 Village Board
meeting. Village Attorney Lance Malina providedbackground information stating the Village is working on
an annexation agreement with one of the owners which would change the area to be annexed requiring
modifications to the plats of annexation and legal description. To allow adequate time to facilitate the
annexation agreement and preparation of the plats he recommended the related annexations be deferred
to the August 16, 2016 Village Board meeting.
Trustee Matuszak, seconded by Trustee Zadel, moved to defer all annexations until the August 16, 2016
Village Board meeting and set any required public hearings for that same date.
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
NEW BUSINESS
st
A.1reading of An Ordinance Amending Chapter 4, Section 801, “Creation of Department Appointment”
of the Village Code of Mount Prospect.
st
Mayor Juracek presented for a first (1) reading An Ordinance Amending Chapter 4, Section 801,
“Creation of Department Appointment”of the Village Code of Mount Prospect. This ordinance amends
Chapter 4, Section 801, relating to the reappointment of probationary police officers who resigned in good
standing within the prior twelve (12) months.
Police Chief Timothy Janowick provided background information, highlighting the benefits to the police
department and community of the proposed amendment which would allow a former probationary police
officer who left in good standing to be considered for rehire. Chief Janowick highlighted the financial
benefits as well staffing efficiency the hiring of these officers provide. As graduates of the police academy
the former probationary officer(s) are ready for duty and the Village does not have to incur additional
training costs; a new hire would need to attend the academy and therefore, would not be ready for duty
for 36-38 weeks.
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Chief Janowick provided the following in response to questions from the Village Board:
The Board of Fire and Police Commissioners have reviewed and support the amendments to Chapter
4.
Police Department is not required to take back probationary officers.
Decision will be made case by case; Police Chief will make recommendation. Village Manager and
BOFPC will need to concur.
Anticipate 20 officers will retire over the next several years.
Village Board Comments
Thanked the Police Department for their service; this is a difficult time for officers and their families.
Police Department –outstanding service to community.
Mount Prospect police officers are well-trained.
The ability to rehire probationary officers will assist in maintaining a fully staffed department of
qualified officers.
Trustee Polit, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an
ordinance:
Uponroll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6258:
AN ORDINANCE AMENDING CHAPTER 4, SECTION 801, “CREATION OFDEPARTMENT
APPOINTMENT”OF THE VILLAGE CODE OF MOUNT PROSPECT.
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B.A Resolution Authorizing the Adoption of the Amended Rules and Regulations of the Board of Fire
and Police Commissioners of the Village of Mount Prospect, Illinois
Mayor Juracek presented AResolution Authorizing the Adoption of the Amended Rules and Regulations
of the Board of Fire and Police Commissioners (BOFPC) of the Village of Mount Prospect, Illinois. This
Resolution amends Section 3-original appointments-Fire Department and Section 4-examinations original
appointments-Fire Department of the BOFPC Rules and Regulations. The amendments were made in
response to changes in the state statute.
Fire Chief Brian Lambel provided background information and highlighted the proposed changes to
Section 3 –original appointments –Fire Department and Section 4 –examinations original appointments
–Fire Department of the BOFPC Rules and Regulations. The revisions have removed discrepancies and
updated language to comply and reflect language in the current state statute. The Board of Fire and
Police Commissioners have approved the revisions.
Trustee Zadel, seconded by Trustee Saccotelli, moved to approve Resolution No. 27-16:
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A RESOLUTION AUTHORIZING THE ADOPTION OFTHE AMENDED RULES AND
REGULATIONS OF THE BOARD OF FIRE AND POLICE COMMISSIONERS OFTHE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Mayor Juracek stated Public Works Director had several items to present for Village Board approval.
C.Motion to accept bid for Kensington Business Center Jogging Path Improvements in an amount not to
exceed $537,996.
Public Works Director Sean Dorsey provided background information including bid process and results,
staff recommendations and responded to questions from the Village Board. To complete the
improvements of the entire business park jogging path this year the center section between Feehanville
Drive and Business Center Drive will be constructed (Phase 2). Improvements include re-paving and
expanding the width of the jogging path and replacement of path lighting with LED fixtures and poles.
Phases 1and 3 were completed in 2015. This phase of the project should be completed by October of
this year.
Low bid was submitted by Maneval Construction; $489,086.83. Staff recommend approval of the low bid
submitted by Maneval Construction with a 10% contingency for a total amount not to exceed $537,996.
(VBA 41-16)
Village Board Comments:
Residents utilizing area will appreciate improvements.
Improvements make area more inviting.
Trustee Zadel, seconded by Trustee Rogers, moved to approve to accept bid for Kensington Business
Center jogging path improvements in an amount not to exceed $537,996; includes10% contingency.
Upon roll call:Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
D.Motion to accept proposal for Kensington Business Center jogging path improvements Phase 2
construction engineering in an amount not to exceed $52,980.64.
Public Works Director Sean Dorsey provided background information including proposal for construction
engineering services and staff recommendation. The proposal is for approximately 502 hours of on-site
engineering construction services.
Trustee Polit, seconded by Trustee Zadel, moved to accept proposal for Kensington Business Center
jogging path improvements Phase 2 construction engineering in an amount not to exceed $52,980.64.
(VBA 42-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
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Motion carried.
E.Motion to accept NWMC/SPC fuel bid in an amount not to exceed $442,700.
Public Works Director Sean Dorsey provided background information including bid process and results,
staff recommendations and responded to questions from the Village Board. The low bid through the
NWMC/SPC bid process was submitted by Gas Depot Oil Company. The cost of fuel will vary according
to market conditions, as reflected in the Oil PriceInformation Service (OPIS) low rack published price;
Gas Depot Oil Company bid was $0.0335 over the OPIS low rack cost for unleaded and $0.0435 for #2
bio-diesel. Staff recommend accepting NWMC/SPC fuel bid in an amount not to exceed $442,700with
optionfor up to 3–1 year extensionsif approved by the NWMC/SPC.
Mr. Dorsey provided the following in response to questions from the Village Board:
Extensions are contingent on market.
Village fuel demand is consistent -cost varies.
Trustee Zadel, seconded Trustee Rogers, moved to accept NWMC/SPC fuel bid in an amount not to
exceed $442,700 with option for up to 3 –1 year extensionsif approved by NWMC/SPC.(VBA 43-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
F.Motion to accept bid for 2016 storm sewer improvements in an amount not to exceed $346,650.
Public Works Director Sean Dorsey provided background information including bid process and results,
project details, staff recommendation and responded to questions from the Village Board. The project
includes installation of 24” storm sewer and replacing the 18” storm sewer along Palm Drive with 27”
storm sewer.Staff recommend the Village Board accept the low bid submitted by Martam Construction;
$315,134 base bid with 10% contingency of $31,516.00.
Trustee Rogers, seconded by Trustee Zadel, moved to accept bid for 2016 storm sewer improvements
from Martam Constructionin an amount not to exceed $346,650; includes 10% contingency.(VBA 44-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
G.Motion to accept NJPA contract for Elliot Hi-Reach Aerial truck with flatbed body in an amount not to
exceed $232,500.
Public Works Director Sean Dorsey provided background information including bid process,
comprehensive evaluation of the existing 1993 International truck, staff recommendation and responded
to questions from the Village Board.The truck is primarily utilized for maintaining the Village’s street
lights, automated meter reading gateways, banner installation, support of civic events, flag pole repairs
and occasional tree trimming. The vehicle being replaced will be sold through the GovDeals.com Internet
auction.Staff recommend Village Board approval of NJPA contract for the purchase of one (1) Elliot Hi-
Reach Aerial truck with flatbed body in an amount not to exceed $232,500.
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In response to questions from the Village Board, Mr. Dorsey and Vehicle/Equipment Maintenance
Superintendent Jim Brietzman provided the following:
Aerial reach is fifty (50’) feet.
Boom section is evaluated and tested annually.
Vehicle will be delivered from California to Nebraska –will be driven from Nebraska to Public Works.
Warranty does not start until vehicle arrives at Public Works; delivery miles taken into consideration.
Money from sale of vehicle being replaced goes into vehicle replacement fund.
Trustee Zadel, seconded by Trustee Polit, moved to accept NJPA contract for Elliot Hi-Reach Aerial truck
with flatbed body in an amount not to exceed $232,500.(VBA 45-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
H.Motion to accept NWMC/SPC joint bid for 2016 Elgin Pelican Street Sweeper in an amount not to
exceed $201,500.
Public Works Director Sean Dorsey provided background information including bid process,
comprehensive evaluation of the existing 2002 Elgin “P” street sweeper, staff recommendation and
responded to questions from the Village Board. The sweeper is utilized by Public Works staff to clean
approximately150 centerline miles of Village-owned/maintained streets. The vehicle being replaced will
be sold through the GovDeals.com internet auction.Staff recommend Village Board approval of
NWMC/SPC joint bid for the purchase of one (1) 2016 Elgin Pelican Street Sweeper in an amount not to
exceed $201,500.
In response to questions from the Village Board, Mr. Dorsey provided the following:
Public Works has two (2) sweepers in vehicle fleet; 6-8 Public Works staff can operate.
Depending on amount of debris –entire community swept every two (2) weeks.
Pelican –best fit for Mount Prospect; more maneuverability.
Debris collected is landfilled as regular waste.
Trustee Saccotelli suggested Public Works communicate on Facebook -provide general time sweeper
will be in area.
Trustee Zadel, seconded by Trustee Polit, moved to accept NWMC/SPC joint bid for 2016 Elgin Pelican
Street Sweeper in an amount not to exceed $201,500.(VBA 46-16)
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried
I.Motion to accept NJPA bid for 2016 John Deere compact loader in an amount not to exceed $92,600.
Public Works Director Sean Dorsey provided background information including bid process,
comprehensive evaluation of the existing 1995 Bobcat 853H Skid Steer, staff recommendation and
responded to questions from the Village Board.The loader is used by Public Works staff to load
materials, perform grounds work and during the winter months help with snow removal operations. The
loader being replaced will be sold through the GovDeals.com internet auction. Staffrecommend Village
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Board accept NJPA bid for the purchase of one (1) 2016 John Deere compact loader in an amount not to
exceed $92,600.
In response to questions from the Village Board, Mr. Dorsey provided the following:
Compact loader more versatile and efficient.
Robust market for this vehicle not just municipalities.
Trustee Zadel, seconded by Trustee Saccotelli, moved to accept NJPA bid for 2016 John Deere compact
loader in an amount not to exceed $92,600.(VBA 47-16).
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried
J.Motion to accept bid for Downtown Wayfinding Fabrication and Installation in an amount not to
exceed $193,836.50.
Interim Assistant to the Village Manager Nellie Beckner provided background information including bid
process and results, project details –Phase l, staff recommendation and responded to questions from the
Village Board. Phase 1 includes signage for public parking lots and the parking garage entrance,
vehicular wayfinding signs throughout the downtown and downtown identity signs. Project to be funded by
Downtown TIF. Staff recommend the Village Board accept the low bid submitted by Poblocki Sign
Company, LLC; $176,215 with a 10% contingency of $17,621.50.
In response to questions from the Village Board, Ms. Becker and Public Works Director Sean Dorey
provided the following:
Cost includes installation.
Fifty (50) signs to be installed.
Phase ll and lll of wayfinding sign installation is planned for 2017-2018.
Public Works to provide labor and material for signage foundation; concrete platforms.
Centennial signs and wayfinding signs not in same location.
Anticipate installation to be complete by early fall.
Mayor Juracek commented that the DowntownMerchants Association played a significant role the design
and location of the signs; signage important to business.
Trustee Zadel, seconded by Trustee Rogers, moved to accept bid for Downtown Wayfinding Fabrication
and Installation in an amount not to exceed $193,836.50; includes 10% contingency.(VBA 48-16).
Upon roll call: Ayes: Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER’S REPORT
None.
ANY OTHER BUSINESS
rd
Mayor Juracek reminded the public the Mount Prospect Downtown Block Party -July 22nd and 23.
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Highlights of the block party includethe unearthing of the Village’s time capsule.
Trustee Polit reminded individuals planning to attend the Blues Mobile CruiseNightthat the Metra parking
lot does not open until 5 p.m.
ADJOURNMENT
There being no further business to discuss Mayor Juracekasked for a motion to adjourn.
Trustee Zadel, seconded by Trustee Polit,moved to adjourn the meeting.
By unanimous vote the July 19, 2016 Village Board meeting adjourned at 8:38p.m.
M. Lisa Angell
Village Clerk
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