HomeMy WebLinkAbout08/02/2016 William Street Relief Station Rehabilitation ProjectItem XI. A.: MOTION TO ACCEPT BID FOR WILLIAM STREET RELIEF STATION REHABILITATION PROJECT
IN AN AMOUNT NOT TO EXCEED $179,674.
Department: Public Works Department
Information:
In the 2016 Community Investment Plan (CIP), there are funds available to continue the rehabilitation of the Village's
sanitary relief stations. These stations are used to provide relief to the Village -owned sanitary sewer system in the
event that the interceptor sewers of the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC)
become surcharged. The Village owns and maintains eight (8) sanitary relief stations and two (2) sewage lift
stations. This will be the third sanitary relief station rehabilitation as George Street North and South rehab have been
completed previously. Originally, the project planned for 2016 was the Louis Street Relief Station but a fault in the
underground electrical feed to the station at William Street Relief Station made William Street a higher priority for
repair. The electrical repairs will be made during this project.
The William Street South Sanitary Relief Station was built in 1972 and has been repaired over the years as needed.
This station provides sanitary sewer relief for the area from the north at Sha Bonee Trail then south to Weller creek,
bounded by School Street to the west and William Street on the east. Attachment A includes a location map.
The Public Works Department previously requested design engineering proposals for this work and awarded a
contract to the Ciorba Group of Chicago, Illinois. Ciorba Group prepared the requisite bid documents and plans for
this project.
The planned improvements include the underground electrical feed, the installation of a complete replacement pump
station with new pumps, guide rails and controllers, along with all associated wiring and other electrical control
equipment. A catalog sheet of the proposed replacement pump station is included as Attachment B.
The existing wet well is in very good shape and will be rehabilitated to accommodate the new equipment.
In 2010, a standby emergency generator with automatic transfer switch was installed to power the station during
electrical service outages. This emergency back-up system is operational and will remain.
The existing telemetry system will be re -used and the new equipment will be integrated into our Supervisory Control
And Data Acquisition (SCADA) system.
The bid documents were sent to thirteen (13) area firms who have experience in sewer lift station projects. The work
was also publicly advertised as required. An additional twelve (12) firms and two (2) bid houses requested plans.
On July 14, 2016 a non -mandatory, pre-bid meeting was held with four (4) firms attending, along with representatives
from the Village and Ciorba Group.
On July 25, 2016, the bids were publically opened and read aloud. The following three (3) firms submitted bids:
Bidder
Bid
Marc Kresmery Construction LLC,
Elgin
$163,340
Patnick Construction Inc., Franklin
Park
$208,657
Martam Construction Inc., Elgin
$246,500
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A fourth bid from Kovilic Construction arrived after 1:00 pm. The Village Clerk advised the Kovilic representative that
their bid would not be opened. While their bid was not opened, the representative stayed for the bid opening and
stated that their bid would not have been low.
All bids were reviewed to ensure that an issued addendum was considered, a material testing report attached,
appropriate bid security included, and all documents were appropriately signed. One of the bids was missing the
material testing report. The low bidder, Marc Kresmery Construction LLC had all the appropriate documents, security
and signatures.
Based on a review of the bids, the lowest responsible bidder is Marc Kresmery Construction from Elgin, Illinois. This
firm has performed work for the Village on the George Street South Relief Station project in 2014. Kresmery
performed that work in a satisfactory and timely manner without incident and on budget. Staff is recommending that
Marc Kresmery Construction LLC of Elgin, Illinois be considered the lowest, responsible bidder for this project.
Since the project will include underground work and the rehabilitation of the existing wet well, there may be some
unforeseen repairs. Staff is requesting a 10% contingency ($16,334) to address any of these unforeseen issues
should they arise. A 10% contingency would bring the project award total to $179,674 (the $163,340 base bid plus the
10% contingency of $16,334).
Alternatives:
1. Accept bid from Marc Kresmery Construction for the William Street Relief Station Rehabilitation Project.
2. Discretion of the Village Board.
Budget Impact:
This proposed contract will require the expenditure of $179,674 from the Water/Sewer Enterprise Fund. Sufficient
funds exist in the current budget.
Recommendation:
Staff recommends accepting the lowest, responsible bid from of Marc Kresmery Construction LLC, of Elgin, Illinois
for the 2016 William Street Relief Station Rehabilitation for an amount not to exceed $179,674.
SUPPORTS THE FOLLOWING STRATEGIC PLAN GOALS:
INFRASTRUCTURE: Well designed, well maintained public spaces and facilities
ATTACHMENTS:
Description Type Upload Date File Name
AttachmentA William
Street Relief Location Cover Memo 7/26/2016 WILLIAM—ST—RELIEF—STATION.pdf
Map
Attachment B FLYGT Cover Memo 7/26/2016 William Street FLYGT TOP Relief Station.pdf
TOP Sewer Pump Station — — — — —