HomeMy WebLinkAbout01/19/2016 VB MinutesMINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
January 19, 2016
CALL TO ORDER
Mayor Juracek called the meeting to order at 7:08 p.m.
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Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Michael Zadel
Absent: Trustee Colleen Saccotelli
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Hoefert
INVOCATION
Trustee Matuszak gave the Invocation
MINUTES
Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board
meeting held January 5, 2016.
Upon roll call: Ayes: Hoefert, Polit, Rogers, Zadel
Nays: None
Abstain: Matuszak
Motion carried.
MONTHLY FINANCIAL REPORT AND APPROVE BILLS
Mayor Juracek stated the next item on the agenda, "MONTHLY FINANCIAL REPORT AND APPROVE
BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further
listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT
A. ACCOLADES
None.
B. Motion to accept the Comprehensive Annual Financial Report for the fiscal year ended December 31,
2014
Mayor Juracek presented a motion to accept the Comprehensive Annual Financial Report for the
fiscal year ended December 31, 2014. Mayor Juracek stated this plan was presented and discussed
at the November 17, 2015 Village Board meeting and tonight's action seeks to formally accept the
plan and will act as a formal record of submission. Finance Director David Erb was present to give a
brief summary of the audit report. The Village was awarded the Government Finance Officers
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Village Board Meeting Minutes January 19, 2016
Association (GFOA) Certificate of Achievement in Financial Reporting. Mr. Erb noted the Village has
been a recipient of this award since the early 1980's.
Trustee Polit, seconded by Trustee Rogers, moved to accept the Comprehensive Annual Financial
Report for the fiscal year ended December 31, 2014
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
No Public Comment
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Polit, moved to approve the following business items:
1. Monthly Financial Report for month ended December 31, 2015
2. Bills dated December 31, 2015 — January 12, 2016
3. Motion to accept Municipal Partnering Initiative (joint purchasing agreement) bid results for
hydrant painting in an amount not to exceed $28,000. (VBA 04-16)
Upon roll call: Ayes
Nays
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
None.
Hoefert, Matuszak, Polit, Rogers, Zadel
None
VILLAGE MANAGER'S REPORT
A. Public Works bids
1. Motion to accept bid for public works facility main garage roof replacement in an amount not to exceed
$409,750 (VBA 01-16)
Public Works Director Sean Dorsey stated the replacement of the facility's 29 -year old roof is necessary
as they continue to fund repairs due to chronic leaks in the roof system. An evaluation of the roof was
conducted by an architect and roofing consultant. A complete roof replacement was recommended. Staff
recommended the contract be awarded to All American Exterior Solutions, the lowest qualified bidder.
Mr. Dorsey hopes to have the project completed by mid-May if weather permits.
Trustee Hoefert, seconded by Trustee Zadel moved to accept the bid for public works facility main garage
roof replacement in an amount not to exceed $409,750.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
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Village Board Meeting Minutes January 19, 2016
2. Motion to accept bid for parkway tree removals in an amount not to exceed $205,000 (VBA 02-16)
Mr. Dorsey provided information on the scope of work and the anticipated volume of 800-1000 tree
removals per year. The contract is for a two year term. Mr. Dorsey stated the Village has experienced an
increase in tree loss due to the Emerald Ash Bore and anticipates we will lose an additional 200-300 trees
in 2016. This contract involves the removal of impacted trees that have become a safety concern in
addition to the approximately 500 that are lost due to natural causes. Staff recommended the contract be
awarded to Homer Tree Care, who provided the lowest compliant bid. Homer Tree Care has been under
contract with the Village in the past and has proven to be a responsive and reliable contractor. They have
aided in emergency tree services for the Village and have donated time and equipment needed to install
the Village's holiday tree.
Trustee Hoefert, seconded by Trustee Zadel moved to accept bid for parkway tree removals in an amount
not to exceed $205,000.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion carried.
3. Motion to accept bid parkway tree trimming in an amount not to exceed $180,000 (VBA 03-16)
Mr. Dorsey presented background and discussed the scope of work. The Village is on a 5 -year tree
trimming cycle. Mr. Dorsey presented recommendation for approval, a contract for services to R.W.
Hendricksen in an amount not to exceed $180,000 with the option to extend the contract for up to two
additional years based on the quoted pricing. R.W. Hendricksen has performed work for the Village in the
past and has aided in storm clean-up.
Trustee Hoefert, seconded by Trustee Zadel moved to accept bid parkway tree trimming in an amount not
to exceed $180,000.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel
Nays: None
Motion passed.
ANY OTHER BUSINESS
None.
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Zadel moved to adjourn the meeting.
By unanimous vote the January 19, 2016 Village Board meeting adjourned at 7:46 p.m.
Karen M. Agoranos
Interim Deputy Village Clerk
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Village Board Meeting Minutes January 19, 2016