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HomeMy WebLinkAbout06/07/2016 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT June 7, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:12p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Rogers. INVOCATION Trustee Saccotelligave the Invocation. Mayor Juracek requested the order of the agenda be revised by moving Item E. PZ-12-16, 402 West Golf Road under New Business to follow Citizens to Be Heard andmoving Item A. Update of Tykables under Village Manager’s report to follow Item E.PZ-12-16. By unanimous vote the Village Board approvedthe requested revisionsto the June 7, 2016 Village Board agenda. MINUTES Trustee Saccotelli, seconded by TrusteeHoefert,moved to approve the minutes of the regular Village Board meeting held May17, 2016. Upon roll call: Ayes: Hoefert,Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Motion carried. MAYOR’S REPORT A.ACCOLADES B.APPOINTMENT OF MAYOR PRO TEM Mayor Juracek stated in accordance with the Village Code the election of the new President/Mayor Pro Tem would be conducted. Mayor Juracek provided background information and the procedure for the nomination of Mayor Pro Tem. Mayor Juracek moved for the nomination of Trustee Colleen Saccotellito serve as Mayor Pro Tem for the term to run July 1, 2016–June 30, 2017, Trustee Hoefert seconded the nomination. 1 page of 11 Village Board Meeting MinutesJune 7, 2016 Mayor Juracek then asked for other nominations; there were no other nominations. Trustee Zadel, seconded by Trustee Matuszak, moved to close the nominations for Mayor Pro Tem. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Zadel Nays: None Abstain: Saccotelli Motion carried. The nomination of Trustee Saccotelli, as Mayor Pro Tem effective July 1, 2016–June 30, 2017was approved by the following vote: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek thanked Trustee Saccotellifor accepting the position of Mayor Pro Tem. Trustee Saccotelli thanked the Mayor and Village Board for the opportunity to serve as Mayor Pro Tem. Mayor Juracek also thanked Trustee Rogers for serving as Mayor Pro Tem during the term of July 1, 2015 –June 30, 2016. C.APPOINTMENTS Mayor Juracek presented the following appointment for Village Board approval: Planning & Zoning Commission Appointmentfrom Associate to Full Membership Agostino FilipponeTerm to expire May2019 620 Burning Bush Lane Trustee Hoefert, seconded by Trustee Saccotelli, moved to approve the appointment presented by Mayor Juracek. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mr. Filippone fills the position vacated by Ms. Jeanne Kueter who did not seek reappoint to the Commission. Mayor Juracek thanked Ms. Kueter for her contributions to the community as a Planning and Zoning Commission member. D.CENTENNIAL CELEBRATION –BE A PART OF IT Centennial Commission Co-Chair Jean Murphy announced the Centennial Store was now open for business. Items include 1) Centennial Celebration lapel pins 2) infant onesies 3) lawn signs 4) coin and ornament sets and 4) posters. Ms. Murphyinvited people to visit the Centennial Commission website for more information; www.mountprospect100.com. Ms.Murphy also indicated the Village’s time capsule buried in 1992 would be unearthed at the July 23rd Block Party. 2 page of 11 Village Board Meeting MinutesJune 7, 2016 E.Resolution: “A Resolution Supporting the 11th Annual National Dump the Pump Day” Mayor Juracek read the Resolution in support of the Village of Mount Prospect’s participation in the th American Public Transportation Association (APTA) 11annual national Dump the Pump Day, June 16, 2016 which encouragespeople to use public transportation for a day, with the hope the experience will turn intoa habit. Trustee Polit, seconded by Trustee Rogers, moved for the approval of Resolution20-16: TH A RESOLUTION SUPPORTING THE 11ANNUAL NATIONAL DUMP THE PUMP DAY, JUNE 16, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD None. NEW BUSINESS E. PZ-12-16, 402 West Golf Road, Conditional Use –Circular Driveway st 1reading of An Ordinance Granting a Conditional Use of Circular Driveway for Property Located at 402 West Golf Road st Mayor Juracek presented for a first (1) reading An Ordinance Granting a Conditional Use of Circular Driveway for Property Located at 402 West Golf Road. This ordinance grants a conditional use for a circular driveway for property located at 402 West Golf Road. The Planning and Zoning Commission recommended approval by a 7-0 vote. Community Development Director William Cooney provided background information and staff recommendation. The Petitioner, Mr. Suvhanberdi Atamyradov, is requesting the conditional use to construct a circular driveway in the front yard. The circular driveway will measure twelve feet (12’) wide and will connect to an existing two-car garage. The driveway and front walk would cover forty-one percent (41%) of the front yard and wouldcomply with the Code permitting front yard coverage limitation of forty-five percent (45%). Staff recommendsapproval of the request as the proposed circular driveway meets theconditional use standards as listed in the Zoning Code. Mr. Atamyradov was in attendance to respond to questionsand provide additional information. Trustee Matuszak, seconded by Trustee Saccotelli, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Rogers, seconded by Trustee Polit, moved for the approval of Ordinance No. 6251: 3 page of 11 Village Board Meeting MinutesJune 7, 2016 AN ORDINANCE GRANTING A CONDITIONAL USE FOR A CIRCULAR DRIVE FOR PROPERTY LOCATED AT 402 WEST GOLF ROAD, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER’S REPORT Tykables–Update512 WestNorthwest Highway Mayor Juracek made opening remarks regarding Tykableslocated at 512 WestNorthwest Highway including the business licensing process in accordance with the Village Code. Mayor Juracek welcomed members of the public who were in attendance to share their comments and ask questions regarding the business. Village Manager Michael Cassady responded to questions from the public and provided additional information regarding the Village Code and Tykables business plan. Village Manager Cassady noted the granting of a business license does not require Village Board approval; the granting of the business license to Tykables did not come before the Village Board for approval. Mr. Lance Malina, Village Counsel, addressed the licensing of the business from a legal perspective; Village had no legal basis to deny the business license. Tykables is a legal business. It is difficult and costly litigation for a municipality to not allow a business that is legal. He reviewed options the Village could consider for future regulation of new and/or unique businesses including amending the Village Code by requiring special use approval from the Village Board. Public Comment Several individuals were in attendance both in opposition and support of the business. A number of parents and homeowners near the business expressed their concerns regarding child safety issues, home values and the Village’s inability to deny this type of business a license or restrict location. Supporters noted the misperception often associated with customers of ABDL. Tykables is a legal business that does not promote or conduct illegal activities. Owner has a right to own and operate business within regulatory guidelines. The Village Board thanked the public for their constructive comments and assured the community, the business will be monitored for compliance with its business plan. In addition, Village counsel will work with the Village Board and staff in developing guidelines to address licensing and location of unique businesses. Mayor Juracek called for a recess at 8:43 pm. Mayor Juracek resumed the June 7, 2016 Village Board meeting at 8:48 pm. CONSENT AGENDA \[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] 4 page of 11 Village Board Meeting MinutesJune 7, 2016 Trustee Polit requested Item B.,Waive the rule requiring two readings of an ordinance and adopt An Ordinance Pertaining to a Determination of the Prevailing Wage Rates,be removed from the Consent Agenda for separate discussion and consideration. Mayor Juracek stated Item B.,Waive the rule requiring two readings of an ordinance and adopt An Ordinance Pertaining to a Determination of the Prevailing Wage Rates, would be removed from the Consent Agenda for separate discussion and consideration. Trustee Zadel, seconded by Trustee Rogers, moved to approve the following business itemsunder the Consent Agenda: 1.List of Bills –April 27-May 10, 2016 2.A Resolution Authorizing An Extension of the Village of Mount Prospect Towing and Storage Contract With Hillside Towing (RES 21-16) 3. A Resolution Requesting Closure of Certain Portions of Central Road and Elmhurst Road (Route 83) in Order to Conduct a Parade (RES 22-16) 4.Motion to accept bid for 2016 pavement markings in an amount not to exceed $64,505.(VBA 29-16) 5.Motion to accept proposal for CIPP construction engineering in an amount not to exceed $59,225. (VBA 30-16) 6.Motion to accept bid for high service pump rehabilitationin an amount not to exceed $42,424.(VBA 31- 16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B. An Ordinance Pertaining to a Determination of the Prevailing Wage Rates st Mayor Juracek presented for a 1reading An Ordinance Pertaining to a Determination of the Prevailing Wage Rates. This ordinance, required by the State of Illinois, adopts the prevailing wages established by the State of Illinois for public works projects provided by contractors. Trustee Polit stated he does not support the State’s application of the Prevailing Wage Rates to subcontractors. He wanted to express his objections to the State’s actionby voting no for approval of the ordinance. In response to questions from the Village Board, Village Counsel, Lance Malina and Public Works Director Sean Dorsey provided the following: It is possible to adopt the Federal Service Contract rates but process is costly. No penalty for not adoptingordinance. Department of Labor has no law making authority. Landscaping wages are left off of prevailing wagerates. Prevailing wage rates highly reflective of union participation. Village pays prevailing wage for public works projects (Capital Improvement Projects) Village Board Comments Doesn’t support IDOL interpretation of prevailing wage. No vote does not mean denial of fair wage; not anti-prevailing wage. Difficult to determine what real rate is –varies by project/rate list. 5 page of 11 Village Board Meeting MinutesJune 7, 2016 Concerned with direction Springfield is going with prevailing wage; definition of public works projects. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Polit, moved for approval of: AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATES Upon roll call: Ayes: Saccotelli, Zadel Nays: Hoefert, Matuszak, Polit, Rogers Motion failed. OLD BUSINESS None. NEW BUSINESS st A.1reading of An Ordinance Authorizing the Annexation of Certain Property Located on Addison Court to the Village of Mount Prospect st Mayor Juracek presented for a first (1) reading An Ordinance Authorizing the Annexation of Certain Property Located on Addison Court to the Village of Mount Prospect. This ordinance authorizes the forced annexation of certain property located on Addison Court to the Village of Mount Prospect. Village Manager Mike Cassady provided background information regarding the annexation of Addison Court, the settlement agreement with Monti & Associates for the maintenance and repair of Addison Court and the Intergovernmental Agreement(IGA)between the Village of Mount Prospect and Elk Grove Township Road District for Addison Court Road maintenance. The Village is pursuing the annexation of the several parcels (7.14 acres) located on Addison Court currently located in unincorporated Cook County. Businesses in the area are primarily heavy to light industrial. The annexation of this area is being done so the Village can provide local services to the owners/tenants of these properties and to eliminate inefficient service provision by the county to this isolated pocket of unincorporated land.Village staff have met with the business owners; owners are supportive of Village action to annex the area. Trustee Matuszak noted the financial benefit as the annexation of this area will bring additional business and tax dollars to the Village. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. 6 page of 11 Village Board Meeting MinutesJune 7, 2016 Trustee Polit, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6252: AN ORDINANCE AUTHORIZING THE ANNEXATION OF CERTAIN PROPERTY LOCATED ONADDISON COURT TO THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. B.A Resolution Authorizing the Execution of a Settlement Agreement and General Release Between Monti & Associates, Elk Grove Township Highway Commissioner, Elk Grove Township Road District, Elk Grove Township, Village of Mount Prospect Public Works Director and the Village of Mount Prospect. Mayor Juracek presented A Resolution Authorizing the Execution of a Settlement Agreement and General Release Between Monti & Associates, Elk Grove Township Highway Commissioner, Elk Grove Township Road District, Elk Grove Township, Village of Mount Prospect Public Works Director and the Village of Mount Prospect. This resolution authorizes the full and final compromising settlement and release of the lawsuit relating to the maintenance and repair of a section of Addison Court. Trustee Zadel, seconded by Trustee Polit, moved for the approval of Resolution No. 23-16: A RESOLUTION AUTHORIZING THE EXECUTION OF A SETTLEMENT AGREEMENT AND GENERAL RELEASE BETWEEN MONTI & ASSOCIATES, ELK GROVE TOWNSHIP HIGHWAY COMMISSIONER, ELK GROVETOWNSHIP ROAD DISTRICT, ELK GROVE TOWNSHIP, VILLAGE OF MOUNT PROSPECT PUBLIC WORKS DIRECTOR AND THE VILLAGE OF MOUNT PROSPECT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.AResolution Authorizing Execution of An Intergovernmental Agreement Between Elk Grove Township Road District and the Village of Mount Prospect Mayor Juracek presented Resolution Authorizing Execution of An Intergovernmental Agreement Between Elk Grove Township Road District and the Village of Mount Prospect. This resolution authorizes the Intergovernmental Agreement between the Village of Mount Prospect and the Elk Grove Township Road District for Addison Court Road maintenance. Trustee Rogers, seconded by Trustee Zadel, moved for the approval of Resolution No. 24-16: A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENTBETWEEN ELK GROVE TOWNSHIP ROAD DISTRICT AND THE VILLAGE OF MOUNT PROSPECT 7 page of 11 Village Board Meeting MinutesJune 7, 2016 Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D.PZ-10-16, 2 North Main Street, Zoning Map Amendment: B5 Commercial to RX-Single Family Residence st 1reading of An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 2 North Main Street, Mount Prospect, Illinois st Mayor Juracek presented for a first (1) reading An Ordinance Amending the Official Zoning Map of the Village of Mount Prospect for Property Located at 2 North Main Street, Mount Prospect, Illinois. This ordinance amends the official Zoning Map of the Village of Mount Prospect by granting a zoning change for B5 Commercial to RX Single-Family Residence for property located at 2 North Main Street. The Planning and Zoning Commission recommended approval by a 7-0 vote. Community Development Director William Cooney provided background information, staff recommendation and responded to questions from the Village Board.The RX single-family zoning, most restrictive zoning, will protect Village’s investment. Upon issuance of No Further Remediation letter from IEPA the Village will pursue foreclosure and then auction. Process for Village to recoup Village investment: $750,000-$800,000. Mr. Malina stated the proposed rezoning meets the LaSalle factors; providing for full protection to the adjacent single-family homes. Mr. Cooney and Mr. Malina provided the following in response to questions from the Village Board: Rezoning could lower sale price of the property. Originally anticipated NFR letter from IEPA around Labor Day but now expect letter to be issued in October. Interested parties have contacted the Village regarding development of the property. Village may opt not to remove concrete –may go right to redevelopment. Removal of concrete would be an additional expense to Village. Do not feel additional work needs to be done to property to recoup Village investment. Village Board Comments If Village ends up owners of property –decision regarding removal of concrete can be made at that time. Developer could remove concrete much cheaper than Village. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call:Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Rogers, moved for approval of Ordinance No. 6253: 8 page of 11 Village Board Meeting MinutesJune 7, 2016 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THEVILLAGE OF MOUNT PROSPECT FOR PROPERTY LOCATED AT 2NORTH MAINSTREET, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER’S REPORT Village Manager Cassady stated Public Works had three (3) items for Village Board approval. B. Motion to accept bid for salt storage facility in an amount not to exceed $663,484. Public Works Director Sean Dorsey presented background information including project details, bid results and staff recommendation.Mr. Dorseyprovided additional information including details of the structure as well as the economic benefits and delivery service efficiency to be attained with the on-site facility.The proposed project provides for construction of a 5,500 ton capacity bid salt facility at the Public Works facility. It also includes the installation of a conveyor system to facilitate efficient filling. The salt storage facility represents a 450% increase in the Village’s salt storage capacityand provides the ability to store approximately 120% of the average amount of salt used annually (4,500 tons). Two (2) bids were received; lowest bidderis Dome Corporation of North America in the amount of $631,890. Staff recommendsaccepting the lowest cost base and alternate bid submitted by Dome Corporation of North America in an amount not to exceed $663,484; includes 10% contingency of $31,594. Mr. Dorsey provided the following in response to questions from the Village Board: Increasing salt storage capacity will reduce or eliminate salt deliveries during the snow season. Conveyor is permanent. Structure designed so salt remains stable. Economic benefit to being able to purchase and store salt off-season. Trustee Zadel, seconded by Trustee Polit, moved to accept bid for salt storage facility from Dome Corporation of North America in an amount not to exceed $663,484 (base bid and alternate $631,890 plus 10% contingency of $31,594). Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C. Motion to accept bid for new sidewalk program in an amount not to exceed $207,655. Village Manager Mike Cassady provided background information including project details, bid results and staff recommendation.The 2016 new sidewalk program includes the installation of new sidewalk at Village locations where sidewalk is missing. 1) The south side of Camp McDonald Road, between Burning Bush Lane and River Road; this will provide a continuous walkway from Wolf Road to River Road. 2) The south side of Lonnquist Boulevard, between Elm Street and School Street; this will provide a continuous walkway from Busse Road to William Street. Eight bids were received; lowest bid was submitted by Schroeder & Schroeder, Inc. in the amount of $188,777.30. 9 page of 11 Village Board Meeting MinutesJune 7, 2016 Staff recommend including a 10% contingency in the project award to allow for quantity variances and conflicts. Staff recommend Schroeder & Schroeder be awarded 2016 New Sidewalk Program in an amount not to exceed $207,655; includes 10% contingency of $18,877.70. Trustee Zadel, seconded by Trustee Rogers, moved to accept bid submitted by Schroeder & Schroeder, Inc. in an amountnot to exceed $207, 655(includes 10% contingency of $18,877.70). Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D.Motion toaccept bid for bicycle route signage project in an amount not to exceed $80,539.25. Village Manager Mike Cassady provided background information including project details, bid results and staff recommendationItis a worthwhile project that reflects the Village’s commitment to a green environment. The 2016bicycle route signage project will create 16 miles of on-street bike routes in the Village. Work will include installing approximately 350 signs throughout the Village and two miles of pavement markings in the Kensington Business Park. Three (3) bids were submitted; low bid was from Western Remac, Inc. in the amount of $73,217.50. Staff recommend the Village Board accept the bid from Western Remac, Inc. in the amount of $80,539.25; includes a 10% contingencyof $7,321.75 to cover any unexpected overages. Public Works Director Sean Dorsey provided additional details and responded to questions from the Village Board. Project connects key areas in the Village. No new bike routes. Several organizations involved with bike route project: NWMC, Mount Prospect Safety Commission, River Trails Park District, Mt. Prospect Park District, Mount Prospect Chamber of Commerce and Mount Prospect Bike Club Interconnecting bike paths between busy streets; future phase work-need to findgood ways to connect paths. Signage will highlight certain destinations. Working with Community Development on way-finding signs. Village Board Comments Bikes part of new generation -new generation looksfor communities that support their interest in biking. Village staff looking to improve bike usageincluding public bike racks. Support bike project –way of the future. Need way finding signs to be installed in Kensington Business Center. A lot of signs in Village –sign clutter. (Mr. Dorsey stated the Village will be addressing signage in the downtown area; looking to downsize/condense signage.) Bike safety a critical issue –propose instituting a bicycle safety day to educate public. Encouraging people to ride bikes but bicyclists need to understand safety issues. 10 page of 11 Village Board Meeting MinutesJune 7, 2016 Public Comment Mr. Louis Goodman 310 North School Mr. Goodman asked if signage will alert bicyclists to stop at stop signs. He also inquired if the Village still had bicycle registration program. Police Chief Janowick stated the program is still place but is underutilized by the community despite public awareness information available to residents. Trustee Zadel, seconded by Trustee Hoefert, moved to bid submitted by Western Remac, Inc. in an amount not to exceed $80,539.25(includes 10% contingency of $7,321.75). Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. ANY OTHER BUSINESS Discussion and updates of the following items: Coffee with Council –June 11 from 9:00 to 11:00 am Village Hall Community Room strd Friday on the Green -1event was June 3. Fun family event –look for upcoming dates. Blues Mobile Car Show –June 11th; commuter parking lot on NW Highway th Farmers’ Market –opening day,June 12; commuter parking lot on NW Highway. Trustee Saccotelli recognized TV services for their new YouTubebroadcast–Mount Prospect Minute. Trustee Zadel thanked the Sister Cities Commission, including Chair Bob Usnik and Mayor Juracek for their recent event –reception and showing of the French film,D-Day. Mayor Juracek also recognized the Sister Cities Commission for the outstanding event attended by many military veterans. ADJOURNMENT There being no further business to discuss Mayor Juracekasked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel,moved to adjourn the meeting. By unanimous vote the June 7, 2016 Village Board meeting adjourned at 10:05p.m. M. Lisa Angell Village Clerk 11 page of 11 Village Board Meeting MinutesJune 7, 2016