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Home My WebLink About05/17/2016 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT May 17, 2016 CALL TO ORDER Mayor Arlene Juracekcalled the meeting to order at 7:08p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Hoefert. INVOCATION Trustee Rogersgave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Rogers,moved to approve the minutes of the regular Village Board meeting held May 3, 2016. Upon roll call: Ayes: Hoefert,Matuszak,Polit,Rogers,Saccotelli,Zadel Nays: None Motion carried. MAYOR’S REPORT A.ACCOLADES Mayor Juracek recognized Boy Scout Dorian Schraderwho was in attendance. He isworking on his Citizenship in the Community Merit Badge. Proclamation: “National Safe Boating Week,” May 21-27, 2016 Mayor Juracek presented the proclamation to members of the United States Coast Guard Auxiliary39-02 (9WR): Division Commander Bob Resnikthanked Mayor Juracek and the Village Board for the proclamation and supporting the United States Coast Guard Auxiliary’s efforts in promoting safe boating practices. The opportunity to promote safe boating practices through public education is of tremendous benefit. Proclamation: “Emergency Medical Services Week,” May 15-21, 2016 Mayor Juracek presented the proclamation to Fire Chief Brian Lambel and Fire Department EMS Coordinator Susan Bagdade. 1 page of 11 Village Board Meeting MinutesMay 17, 2016 Fire Chief Lambelthanked the Mayor and Village Board for their support and recognition of emergency medical personnel. EMS is an essential function of the Mount Prospect Fire Department; cross trained fire fighters/paramedics with a full-time EMS coordinator. Proclamation: Acknowledging the Contributions ofCharles “Chuck” Bencic to the Village of Mount Prospect Mayor Juracek presented the proclamation recognizing Mr. Bencic for his twenty years of public service on the Transportation Safety Commission as well as his numerous volunteer services with the Human Services Department and previous employment with the Village as a professional civil engineer. Mr. Bencic thanked the Village Board for the proclamation as well as the opportunity to contribute to the good of the community as a volunteer. st B.1reading of An Ordinance Amending Chapter 13, “Alcoholic Liquors,” of the Village of Code of Mount Prospect. st Mayor Juracek presented for a first (1) reading An Ordinance Amending Chapter 13, “Alcoholic Liquors,” of the Village of Code of Mount Prospect.This ordinance increases the number of “Class F-3” liquor licenses by one (1) TZ Hospitality, Inc. d/b/a Trezeros Kitchen & Tap Restaurant located at 302 West Northwest Highway. The Class “F-3” liquor license provides for the full service of alcohol in a restaurant with lounge. Village Manager Michael Cassady provided background information stating the applicant, Mr. Ergastolo, is seeking a Class “F-3” liquor license for a new restaurant,Trezeros Kitchen & Tap Restaurant. Mr. Ergastolo has met Village requirements and submitted all required documentation. In addition, Mr. Ergastolomet with staff to review the Village’s rules and regulations, including the Village’s particular sensitivity to the sale of alcohol to minors and clearly intoxicated individuals. Mr. and Mrs. Pasquale Ergastolo, owners, were in attendance to provide additional information and respond to questions from the Village Board. The restaurant will operate as a community based, full service restaurant with an Italian flare. The owners anticipate the restaurant will open in earlier to mid- June of this year. The Mayor and Village Board expressed their support and appreciation for choosing to locate their restaurant in Mount Prospect. Trustee Polit, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Polit, seconded by Trustee Zadel, moved for approval of Ordinance No. 6245: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays:None 2 page of 11 Village Board Meeting MinutesMay 17, 2016 Motion carried. APPOINTMENTS Mayor Juracek presented the following appointments/reappointmentsfor Village Board approval: Audit Committee Appointment Robert RathTerm to expire May2020 204 South Hi Lusi Transportation Safety Commission Appointment Christoper ProsperiTerm to expire May 2020 307 South Hi Lusi Reappointments John Keane (Chair)Term to expire May 2020 1006 Callero Drive Justin KuehltauTerm to expire May 2020 111 North Wille Trustee Hoefert, seconded by Trustee Rogers, moved to approve the appointmentsand reappointments presented by Mayor Juracek. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek recognized and thanked Mr. Tom Munz for his ten (10) years of public service on the Audit Committee; during this time he also served as Chair of the Commission. Although he will no longer serve on the Audit Commission, Mr. Munz will remain active in the community working with the Centennial Commission. COMMUNICATIONS AND PETITIONS –CITIZENS TO BE HEARD None. CONSENT AGENDA \[All itemslisted under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be noseparate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered as a separate item.\] Trustee Hoefert, seconded by Trustee Polit, moved toapprove the following business itemsunder the Consent Agenda: A. Monthly Financial Report –April 2016 B. List of Bills –April 27-May 10, 2016 C. Motion to accept proposal for covered bike parking design engineering in an amount not to exceed $24,240.(VBA 26-16) 3 page of 11 Village Board Meeting MinutesMay 17, 2016 D.Motion to accept proposal for water main replacement engineering in an amount not to exceed $48,000.(VBA 27-16) E. Motion to accept joint bid results for asphalt pavement restoration in an amount not to exceed $65,000. (VBA 28-16) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS None. NEW BUSINESS A.PZ-09-16, 50 South Emerson Street, Text Amendments st 1reading of An Ordinance Amending Chapter 14, “Zoning” of the Village Code of Mount Prospect B.PZ-09-16, 50 South Emerson Street, Text Amendments st 1reading of An Ordinance Amending Chapter 15, “Subdivision, Development and Site Improvements”of the Village Code of Mount Prospect st Mayor Juracek presented for first (1)readings1) An Ordinance AmendingChapter 14, “Zoning” of the Village Code of Mount Prospectand 2) An Ordinance Amending Chapter 15, “Subdivision, Development and Site Improvements of the Village Code of MountProspect. The Community Development Department is seeking approval of text amendments for proposed updates to Chapter 14, “Zoning” and Chapter 15 “Subdivision, Development and Site Improvements”of the Village Code of Mount Prospect.The Planning and Zoning Commission recommended approval of text amendments to Chapter 14 and Chapter 15 by a vote of 7-0. Community Development Director William Cooney provided background information,staff recommendationsand responded to questions from the Village Board.The proposed amendments to the Village Code are in response to the current economic climate and the redevelopment potential of sites throughout the Village. Mr. Cooney reviewed the proposed amendments to the Zoning Code; 1) Section 14.203: Procedures for Administrative Functions 2) Section 14.304 E: Downtown Design Guidelines 3) Section 14.604: Land Use Table and 4) Section 14.905: B5 and B5C Bulk Regulations and to the Subdivision, Division, Development and Site Improvement Code; 1) Section 15.202: Definitions. Mr. Cooney provided the following in response to questions from the Village Board: Parking lot definition applicable to commercial and business districts. Randhurst Village has its own design plan. Many municipalities have adopted design plans. Staff would approve guidelines. Denials could be appealed to the Village Board. Village Manager Michael Cassady stated staff developed best practices from other communities. Both the Downtown Merchants Association and Mount Prospect Chamber of Commerce provided input and were supportive of Downtown Design Guidelines. Village Board Comments Support Downtown Design Guidelines. Would not want guidelines to impinge on other areas of the community. 4 page of 11 Village Board Meeting MinutesMay 17, 2016 Agree Village needs guidelines but do not want to stifle creativity. Demolition and vacant lots –need to be maintained; staff to enforce. Chapter 14 –Section 4: Subsection E. (2) –currently reads a site plan may be referred to the Planning and Zoning Commission or Village Board for review; recommend after review by the Director of Community Development the site plan may be referred to the Village Board.(There was a general consensus to modify the ordinance to read -referral of the site plan to the Village Board.) Chapter 14 -Section 3: (6) Appeals –the five (5)calendar day filing of an appeal seems tight; recommend the filing period be ten (10) business days of the decision. (There was a general consensus to modify the ordinance to read –filing period to be ten(10) business days of the decision.) Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Mayor Juracek requested a motion to approve the ordinance amending Chapter 14, “Zoning” with the modifications to Section 4; Subsection E. (2) and Section 3 (6) and the ordinance amending Chapter 15, “Subdivision, Development and Site Improvements,” of the VillageCode. Trustee Hoefert,seconded by Trustee Zadel, moved for approval of Ordinance No. 6246as revised and Ordinance 6247: AN ORDINANCE AMENDING CHAPTER 14, “ZONING” OF THE VILLAGE CODE OF MOUNT PROSPECT (ORD 6246) AN ORDINANCE AMENDINGCHAPTER 15, “SUBDIVISION, DEVELOPMENTAND SITE IMPROVEMENTS” OF THE VILLAGE CODE OF MOUNT PROSPECT (ORD 6247) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. C.PZ-07-16, 195 West Rand Road, Cornersite, LLC st 1reading of An Ordinance Granting a Conditional Use to Operate a Drive-Through Establishment, Variations to Allow No Parking Lot Setback Along the West Lot Line and a One Foot Setback Along the South Lot Line for Property Located at 195 West Rand Road, Mount Prospect st Mayor Juracek presented for a first (1) reading An Ordinance Granting a Conditional Use to Operate a Drive-Through Establishment, Variations to Allow No Parking Lot Setback Along the West Lot Line and a One Foot Setback Along the South Lot Line for Property Located at 195 West Rand Road.This ordinance grants a conditional use to allow a drive-through Starbucks establishing a parking lot setback for the property formerly occupied by X-press-O Coffee. The Planning and Zoning Commission recommended approval by a 7-0 vote. Mr. Cooney provided background information, staff recommendations and responded to questions from the Village Board. 5 page of 11 Village Board Meeting MinutesMay 17, 2016 The subject propertyis located on Rand Road, and contains a vacant commercial building with related improvements, including a drive-through lane. The Petitioner proposes to demolish the existing building and construct a 1,989 square foot building to be occupied by Starbucks.The proposed drive-through plan providesstacking for nine (9) vehicles. The project requires conditional use approval for the drive- through and variations from the required setbacks. Staff finds the conditional use and variation comply with the standards as listed in the Zoning Ordinance and that granting such requests would be in the best interest of the Village. Mr. Cooney stated the Petitioner, Mr. Dave Schwarz,was in attendance to provide additional information and respond to questions. Mr. Cooney provided the following in response to questions from the Village Board: NCH Immediate Care Center is acceptable of changes. Will assess right turn out of exit to determine if radius is too tight. Stacking for nine vehicles –additional stacking available on site. Staff have met with NCH and developer to address cut-through traffic; developer will work to minimize cut-through traffic. McDonald’s does not have access. Elevations –brick and siding. Review traffic flow at intersections. When project is complete, existing Starbucks on Rand will close. Police Chief Janowick stated the area is monitored regularly for cut-through traffic by patrol officers. Police Chief Janowick stated the intersection at Rand/Kensington/Elmhurst Road is a high accident area. May see reduction in number of crashes with relocation of McDonalds. Village Board Comments Location is a tight site –concern with stacking and turn radius. Concern with cut-through traffic in neighborhood if dedicated cut-off is created. Safety concern –pedestrians using stacking lane to get to Starbucks. Recommend painted crosswalk lane. Cross access at Rand and Kensington; difficult to get to businesses. Rand Road corridor study –include intersection in study. Pleased Starbucks chose Mount Prospect for drive-up location. In response to questions related to the project Mr. Schwarz provided the following: Starbucks has drive-up service down; 1.5 minutes per customer. Seating for 28 inside establishment. Share safety concerns –willing to stripe crosswalk. Public Comment Mr. Goodman 310 North School Street Described challenges of trying to reach McDonalds at new location; cross three lanes of traffic. Has found an alternate route to destination to avoid crossing three lanes of traffic. 6 page of 11 Village Board Meeting MinutesMay 17, 2016 Trustee Hoefert, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6248: AN ORDINANCE GRANTING A CONDITIONAL USE TOOPERATE A DRIVE- THROUGH ESTABLISHMENT, VARIATIONS TO ALLOW NO PARKING LOT SETBACK ALONG THE WEST LOT LINE AND A ONE FOOT SETBACK ALONG THE SOUTH LOT LINE FOR PROPERTY LOCATED AT 195 WEST RAND ROAD Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. D.PZ-06-16, 103 South Busse Road, Mount Prospect Board of Education, School District 57 st 1reading of An Ordinance Granting a Variation from the Requirement to Provide Parking Lot Landscape Islands for Property Located at 101 and 103 South Busse Road and 1420 and1421 West Central Road. st Mayor Juracek presented for a first (1) reading An Ordinance Granting a Variation from the Requirement to Provide Parking Lot Landscape Islands for Property Located at 101 and 103 South Busse Road and 1420 and 1421 West Central Road.The Planning and Zoning Commission recommended approval of the request by a 5-2 vote. Community Development Director William Cooney presented background information and Planning and Zoning Commission recommendation in support of the petitioner’s request. In 2015, the Petitioner expanded the parking lot and added an access drive to Central Road. The approved plans included thirteen (13) interior parking lot landscape islands as required by Village Code. The parking lot landscape islands were not constructed and the Petitioner is now seeking a variation from the requirement to providing parking lot landscape islands to allow the parking lot to remain as is. The Village Board raised several issues related to the parking lot project and failure to comply with the Village Code requiring installation of the required landscape islands; 1) surfacing of the parking lot without the required islands 2) inspection of the parking lotproject and 3) Petitioner’s decision not to install the landscape islands. Mr. Cooney indicated the Village was not aware the school had proceeded with the final surfacing of the parking lot without the islands until the surfacing was completeand inspection was conducted.Following inspection of the School District was informed a request for a variation fromthe required parking lot landscape islands would need to be submitted. Several individuals including, School District 57 Superintendent Elaine Aumiller, Westbrook School Principal Mary Gorr and the project consultant for the project Mr. Ben Ahring as well Westbrook School parents addressed the Village Board citing safety concerns that installation of the islands would create. Ms. Aumiller indicated there were several factors that influenced the district’s decision not to install the islands, but safety of the students was the primary factor. 7 page of 11 Village Board Meeting MinutesMay 17, 2016 Westbrook School Principal Mary Gorr provided an overview of the schools policy and practice for drop- off and pick-up which enhances student safety. Mr. Ahring provided additional information regarding the risk factor the parking lot islands would present in the school parking lot. He stated as a condition of the variation, if granted, the school district has agreed to and already submitted plans for increased landscaping. A lengthydiscussion was conducted by the Village Board in response to the parking lot project and the Petitioner’s request. Village Board Comments Inspection process –when and who was responsible for inspection. School District compliance with Village Code vs state regulationsspecific to school districts School District needs to be sensitive to residential neighbors Timely and clear communication from the school district regarding safety concerns and the installation of parking islands would have facilitated a collaborative decision process between the Village and school to bring this matter to mutually beneficial resolution. Parking lot islands are designed to enhance safety in parking lots; variation would set a dangerous precedent. Does not support school district’s request for variation; stripping rather than islands does not provide the same level of safety for students or traffic flow. Village shares the same concern school district and parents do for student safety. Safety issue valid standard for variation. Additional landscape as required by variation approval needs to be installed in timely manner. Village Attorney Lance Malina provided clarification of Illinois law governing school districts and municipal code. Public Comment Three (3) parent representatives from Westbrook School, Ms. Christine Hayashida, Mr. Mark Wheeler and Mr. Paul Connelly addressed the Village Board regarding the safety issues associated with the installation of parking lot islands. The current parking lot with strippingrather than islandsand the drop- off and pick-up program provides a much safer environment for the students. Mr. William Millar 1619 West Central Road Mr. Millar read a statement regarding the School District’s failure to comply with the Village Code as a well other items related to the project the School District has committed to but yet to comply. He also expressed his concerns with the Village’s failure to enforce the requirements of the Village Code as they relate to this project. Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Saccotelli, Zadel Nays: Polit, Rogers Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6249: 8 page of 11 Village Board Meeting MinutesMay 17, 2016 AN ORDINANCE GRANTING A VARIATION FROM THE REQUIREMENT TO PROVIDE PARKING LOT LANDSCAPE ISLANDS FOR PROPERTY LOCATED AT 101 AND 103 SOUTH BUSSE ROADAND 1420 AND 1421 WEST CENTRAL ROAD. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Saccotelli, Zadel Nays: Rogers Motion carried. Mayor Juracek called for a recess at 10:43 pm. Mayor Juracek resumed the May 17, 2016 Village Board meeting at 10:48 pm. st E.1reading of An Ordinance to Amend Parking Rates Set Forth in Appendix A, Division II of the Village Code. Mayor Juracek presented for a first (1st) reading An Ordinanceto Amend Parking Rates Set Forth in Appendix A, Division II of the Village Code.This ordinance increases the daily fee by $0.50; bringing the daily rate to $2.00. The last rate increase to the daily parking fee was in 2003. Village Manager Cassady provided background information, staff recommendation and responded to questions fromthe Village Board. At the November 10, 2015 Committee of the Whole meeting staff recommended the $0.50 rate increase to address the annual shortfalls in parking fees versus operating expenses and pending capital projects necessary for maintaining the parking lots. The Village Board formally approved the rate increase as part of the 2016 budget process. In conjunction with the rate increase, new parking meter devices were installed allowing customers more options for paying the daily rate and improvingthe efficiency of the transaction. Village Manager Cassady stated the new parking system is going very well. In response to questions from the Village Board staff Public Works Director Sean Dorsey and Finance Director Dave Erb provided the following: Customers are able to access an app on their Android or Apple device to pay their daily parking fee; $0.35 transaction fee is assessed for use of the app. App is proprietary to system. App is integral with meter system. Complex process to integrate with credit card system. Village does not see any of the money generated from the app transaction fee. Trustee Hoefert, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6250: An Ordinance to Amend Parking Rates Set Forth in Appendix A, Division II of the Village Code. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None 9 page of 11 Village Board Meeting MinutesMay 17, 2016 Motion carried. F.A Resolution Authorizing An Automatic Fire Department Mutual Aid Agreement Between the Village of Mount Prospect, Illinois and the Prospect Heights Fire Protection District, Illinois Mayor Juracek presented A Resolution Authorizing An Automatic Fire Department Mutual Aid Agreement Between the Village of Mount Prospect, Illinois and the Prospect Heights Fire Protection District, Illinois. This resolution authorizes the Mount Prospect Fire Department to enter into a Mutual Aid Agreement with the Prospect Heights Fire Protection District. Fire Chief Brian Lambel provided background information and staff recommendation. Village Board Comments Appreciate all the work that went into getting this agreement reinstated. Trustee Zadel, seconded by Trustee Rogers, moved for the approval of RES 19-16: A RESOLUTION AUTHORIZING AN AUTOMATIC FIRE DEPARTMENT MUTUALAID AGREEMENTBETWEEN THEVILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE PROSPECT HEIGHTSFIRE PROTECTION DISTRICT, ILLINOIS Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. VILLAGE MANAGER’S REPORT A.Electric Aggregation and ComEd Rate Update Village Manager Cassady provided background information including ComEd rates to assist residents in their decision process to obtain the best electrical rates. Residents and businesses participating in the Village’s electric aggregation program are encouraged to move their account back to ComEd to receive the lower rate. The Village aggregation program has no early termination fee, so any resident or small commercial account wanting to move to the lower ComEd rate may do so without penalty by calling the Village’s current supplier, Homefield Energy at 866-694-1262. ANY OTHER BUSINESS Discussion and updates of the following items: 1) Public Works Director Sean Dorsey to obtain report from Republic Services regarding Village’s recycling program; percentage of materials being recycled 2)Blues Mobile Cruise Night scheduled for May 14th was cancelled due to weather; 1st event will be May 21st. 3)Sister Cities Commission, Library and VFW hosting D-Day movie at the AMC theater; June 6th. ADJOURNMENT There being no further business to discuss Mayor Juracekasked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit,moved to adjourn the meeting. By unanimous vote the May 17, 2016 Village Board meeting adjourned at 11:08p.m. 10 page of 11 Village Board Meeting MinutesMay 17, 2016 M. Lisa Angell Village Clerk 11 page of 11 Village Board Meeting MinutesMay 17, 2016