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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: SUPERINTENDENT OF STREETS & BUILDINGS
DATE: AUGUST 26, 2015
SUBJECT: BID RESULTS FOR PUBLIC WORKS ROOF REPLACEMENT (NOT TO
EXCEED $237,740)
BACKGROUND
In 2010, the Village secured the services of a roofing consultant to provide a condition
assessment of the Public Works' garage and the Administration office roof systems including
roof membrane and underlayment. The consultant recommended the complete replacement of
the roof membrane and installing an additional layer of insulation to bring the administrative roof
up to the new insulation standard. The roof is an original installation placed when the Public
Works Facility was constructed in 1987-88 and is currently 27 years old.
In July 2015, the Village hired Ehlke Lonigro Architects, LTD., of Wheeling, Illinois to prepare
the bid documents, oversee the bidding, and supervise construction of the project. In preparation
of the bid documents Ehlke Lonigro Architects, LTD. performed a new condition assessment of
the roof that confirmed the original assessment.
BID RESULTS
Sealed bids were opened at 1:00 P.M. on Monday, August 24, 2015 for proposed roof
replacement. Five (5) invitational bids were mailed and a bid notice was placed in the local
paper. Nine (9) companies attended the mandatory pre-bid meeting. Seven bids were received;
results are as follows:
Bidder Bid Price
Olsson Roofing
$213,400
National Roofing Corporation
$235,300
Malcor Roofing of 11, Inc,
$240,800
All American Exterior Buildings
$253,900
CSR Roofing
$289,000
AnthonyRoofing Tecta America LLC
$292,761
A-1 Roofing Company, Inc,
$295,200
Page 2 of 2
Bid Results for Public Works Roof Replacement (not to exceed $237,740)
August 26, 2015
DISCUSSION
Staff has evaluated all bids and determined that the bids received are responsive to the request.
All bidders submitted the required bid securities. All submitted bids meet the bid qualifications.
The apparent low bidder Olsson Roofing Company, Inc., of Aurora, Illinois has provided all
necessary material and references as outlined in the bid specification. Olsson Roofing Company,
Inc. has not done work for the Village in the past. They are known to our roofing consultant,
Ehlke Lonigro Architects, LTD., as an excellent contractor who has successfully completed
several similar projects. Reference checks also indicate that Olsson Roofing Company, Inc. has
sufficient experience and expertise to perform the requisite work.
Staff recommends including a 10% contingency fee in the award of this project. This
contingency would be reserved for solutions to unanticipated conflicts that arise during the
removal and installation of the new roofing system. In this instance, the total recommended
award is $213,400 + $21,340 (10% contingency) = $237,740 (total award).
RECOMMENDATION
Staff recommends accepting the lowest cost proposal as submitted by Olsson Roofing Company,
Inc. of Aurora, Illinois for the Public Works Roof Replacement Project in an amount not to exceed
$237,370. Sufficient funds for this proposed project exist in the current budget.
Director of Public Works
PB
c: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
File
PW Roofin y� SidingRepair.2015.rec
Paul Bures
Superintendent of Streets & Buildings