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HomeMy WebLinkAbout06/04/1996 VB minutes MINUTES OF ~R MEETING OF THE MAYOR AND ~BOARD OF TRUSTEES OF THE VILLAGE ~E ~OUNT PROSPECT jUNE 4~ 1996 CALL TO ORDER Mayor Farley called the meeting to order at 7:37 P.M. CALL TO ORDER ROLL CALL ROLL CALL Present upon roll call: Mayor Gerald Farley Trustee George Clowes Trustee Timothy Corcoran -Trustee Richard Hendrlcks Trustee Paul Hoefert Trustee Michaele Skowron Trustee Irvana Wilks INVOCATION The invocation was given by Trustee Hendricks. INVOCATION APPROVAL OF MINUTES Trustee Wilks, seconded by Trustee Clowes, moved to APPROVE approve the minutes of the regular meeting of May 21, 1996. MINUTES Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Corcoran, moved to APPROVE approve the following list of bills: BILLS General Fund $ 742,107 Refuse Disposal Fund 2,606 Motor Fuel Tax Fund -- Community Development Block Grant Fund 9,060 Debt Sen/ica 481,232 Capital Improvement Fund 46,988 Capital Improvement Constructi(Sn Fund 35,100 Downtown Redevelopment Construction Fund -- Police & Fire Building Construction -- Flood Control Construction Fund 3,356 EPA Flood Loan Construction Fun -- Street Improvement Construction Fund 20,162 Water & Sewer Fund 299,718 Parking System Revenue Fund 1,839 Risk Management Fund 126,859 Vehicle Replacement Fund 44,266 Vehicle Maintenance Fund 26,729 Flexcomp Trust Fund 1,018 Escrow Deposit Fund 11,793 Police Pension Fund 58,465 Firemen's Pension Fund 65,896 Benefit Trust Fund 2,626 $1,979,819 Upon roll call: Ayes: Clowes, Corcoran, Henc~ricks, Hoefert, Skowron, Wilks Nays: None Motion carried. CONSIDER ITEM Trustee Wilks, seconded by Trustee Clowes, moved to consider an NOT LISTED item not listed on the agenda, noting that the particular item, a contract with IDOT for the proposed improvement of the intersection of Busse and Central Roads and the entrance to Melas Park, would be considered later in the meeting. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. MAYOR'S REPORT DAVID JEPSON Mayor Farley noted that once again the Village has received the Certificate of Achievement for Excellence in Financial Reporting, which is a result of the. excellent method of reporting of Finance Director David C. Jepson. Mayor Farley also announced that David C. Jepson is the recipient of the Distinguished Budget Award, once again, as a result of his excellent work. · It was noted that David Jepson will be retiring as of June 21st and this will be the last Village Board meeting that he will be attending. RES.NO. 15-96 A Resolution was presented that sets forth many of the accomplishments of David Jepson. Trustee Clowes, seconded by Trustee Corcoran, moved for passage of Resolution No. 15-96 A RESOLUTION ACKNOVVLEDGING THE CONTRIBUTIONS OF DAVID C. JEPSON UPON HIS RETIREMENT Upon roll call: Aye.s: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks. Farley Nays: None Motion carried. It was noted that a dinner honoring Dave Jepson would be held June 8th, however, since this was the last Village Board meeting he would be attending, the Mayor, members of the Village Board and Village Manager took the opportunity to express appreciation for the 13 years of service to the Village and all his accomplishments during that time and to wish he and his wife Millie happiness in their retirement years. APPOINTMENTS Mayor Farley presented the following names for appointment and reappointment to the various Boards and Commissions: Business Development and Redevelopment Commission Appoint: Ralph Stad. ler term to expire 5~2000 Page 2 -June 4,1996 Economic Develooment Commission; Appoint: John Amdt term to expire 5/98 Reappoint: Bruce Gillilan term to expire 5/2000 Norman Kurtz, Acting Chairman term to expire 5/2000 Finance Commission Reappoint: John Engel term to expire 5/2000 Vincent Grochocinski term to expire 5/2000 James Morrison term to expire 5/2000 Plan Commission Reappoint: Marshall Ponzi term to expire 5/2000 Edwin Janus term to expire 5/2000 William Reddy term to expire 5/2000 Police Pension Fund Appoint: Gerald L. Farley term to expire 5/98 Safety Commission Appoint: Chuck Bencic term to expire 5/2000 Special Events Commission Reappoint: Rev. William Tucker term to exl~ire 5~2000 Elmer Blasco term to expire 5/2000 Trustee Wilks, seconded by Trustee Clowes, moved to concur with the recommendation of the Mayor to make the above stated appointments and reappointments. Upon roll call: Ayes: Clowes, Corcoren, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carded. COMMUNICATIONS AND PETITIONS Ernest Lasse, 805 S. Elm, asked for clarification as to what was added to the agenda; The Village Manager responded. OLD BUSINESS Ordinances were presented for first readings that would grant a ST. CECILIA'S Conditional Use in the nature of a Planned Unit Development 700 S. MEIER to allow more than one building on a lot and to waive the ZBA 6-CU-96 requirement to install curb and gutters in the parking lot and & MODIFICATION around the church building. FROM DEVELOP. CODE Trustee Corcoran, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. Page 3 o June 4, 1996 ORD.NO. 4799 Trustee Corcoran, seconded by Trustee Skowron, moved for passage of Ordinance No. 4799 AN ORDINANCE GRANTING A CONDITIONAL USE IN THE NATURE OF A PLANNED UNIT DEVELOPMENT [~OR ST. CECILIA'S CHURCH, 700 SOUTH MEIER ROAD Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron,Wilks Nays: Henddcks Motion carded Trustee Corcoran, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Clowes, Corcoran, Hoefert, Skowron, Wilks Nays: Hendricks Motion carried. ORD.NO. 4800 Trustee Corcoran, seconded by Trustee Skowron, moved for passage of Ordinance No. 4800 AN ORDINANCE GRANTING AN EXCEPTION FROM THE DEVELOPMENT CODE Upon roll cell: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ST. CECILIA'S PLAT Trustee Corcoran, seconded by Trustee Wilks, moved to authorize OF CONSOLIDATION the Mayor to sign and Clerk to attest his signature on the St. Cecilia's Plat of Consolidation. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carded. ZBA 17-A-95 ZBA 17-A-95, Text Amendment- Commercial Vehicles TEXT AMENDMENT The proposes text amendment being the subject of this Zoning Board COMMERCIAL of Appeals case was to expand on the definition of commercial VEHICLES vehicles. The Zoning Board of Appeals recommended denying the proposal by a vote of 5-0. Mayor Farley noted that the Village Board had considered this matter at previous meetings and an Ad Hoc Committee was created to study this issue and make a recommendation to the Village Board, which was done at the last Committee of the VVhole meeting. Trustee Hoefert, seconded by Trustee Corcoran, moved to concur with the recommendation of the Zoning Board of Appeals to deny the text amendment as presented in ZBA 17-A-95. Upon roll cell: Ayes: Clowes, Corcoran, Henddcks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 4 - June 4, 1996 It was the consensus of opinion of the e Board that the recommendation of the.Ad~H6¢ :C0~ittee including any modifications made by the Village Board, should be reduced to writing in the form of a proposed amendment to the Zoning Ordinance. The Village Board will review the final draft and then it would be remanded back to the Zoning Board of Appeals for a public hearing on the newest proposal to regulate parking commercial vehicles in residential districts. This matter will be presented at the July 2nd meeting of the Village Board. ~ Mayor Farley noted that proposals for improving Melas Park MELAS PARK were continued from the May 21st meeting of the Village Board IMPROVEMENT in order for the Arlington Heights and Mt. Prospect Park Districts to respond to questions raised relative to the overall plan for the park. The main subjects of discussion were the pathways originally planned for the park, the fact that those pathways were not included in the plans proposed for funding at this stage, and that no specific date was specified as to when. or if those paths would be installed. Trustee Clowes requested a sidewalk be installed at the same time the roadway is installed in order to provide safety for those people who park their cars in the north lot and have to walk along the access road to the activities in the south portion of the park. Inasmuch as the requested information was not available, it was recommended that this item be carried over to the July 2nd meeting of the Village Board. NEW BUSINESS A Resolution was presented that would authorize a License FARMERS for Gall Meyers to conduct the annual Farmers Market within MARKET parking lots of the railroad. Trustee Corcoran, seconded by Trustee Clowes, moved for RES.NO. 16-96 passage of Resolution No. 16-96 A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH GAlL MEYERS IN ORDER TO CONDUCT A FARMERS MARKET Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. A Resolution was presented requesting permission to close a CLOSE portion of Central Road in order to conduct the annual July 4th ROADWAY: ~_. Parade. PARADE Trustee Corcoran, seconded by Trustee Clowes, moved for RES.NO. 17-96 passage of Resolution No. 17-96 A RESOLUTION REQUESTING A PORTION OF CENTRAL ROAD, A STATE RIGHT-OF-WAY, TO BE CLOSED IN ORDER TO CONDUCT A PARADE Upon roll call: Ayes: CIowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. Page 5 - June 4, 1996 AMEND LEASE: TRAIN A Resolution was presented that would amend the Lease for the STATION CONCESSION Concession Stand in the Union Pacific (formerly Chicago STAND Northwestern train station to allow the sale of newspapers. RES.NO. 18-96 Trustee corcoran, seconded by Trustee Hoefert, moved for passage of Resolution No. 18-96 A RESOLUTION AMENDING THE LEASE FOR THE COFFEE SHOP (CONCESSION STAND) IN THE UNION PACIFIC (CNW) TRAIN STATION Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. CENTRAL/BUSSE/ A Resolution was presented that would authorize the Village to enter ARTHUR into an Agreement with the Illinois Department of Transportation to IMPROVEMENTS improve portions of Central Road, Arthur Avenue and Busse Road, as well as the entrance to Melas Park. These improvements are in conjunction with U. S. Robotics occupying the former AM Graphics building at the northeast corner of Central Road and Arthur Avenue. It was noted that U. S. Robotics will be paying for a portion of the costs involved with this improvement. RES.NO. 19-96 Trustee Corcoran, seconded by Trustee Clowes, moved for passage of Resolution No. 19-96 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE ILLINOIS DEPARTMENT OF TRANSPORTATIO ~1 AND THE VILLAGE FOR ROADWAY IMPROVEMENTS ON CENTRAL AND BUSSE ROADS AND ARTHUR STREET Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. ACCEPT A request was presented from staff to approve the improvements IMPROVEMENTS installed for Cummins Allison, 891 Feehanville Drive. Trustee VVilks, seconded by Trustee Clowes, moved to approve the improvements installed in conjunction with the improvements to the Cummins Allison building location at 891 Feehanville Drive. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. BRIAN CAPUTO A Resolution was prasented that would appoint Brian Caputo, the new TREASURER Finance Director as of June 22nd, as the Village Treasurer. Page 6 -June 4,1996 Trustee Corcoran, seconded by Trust~ ~;~, ~d for RES.NO 20-96 passage of Resolution No. 20-96 A RESOLUTION ACKNOVVLEDGING THE APPOINTMENT OF BRIAN C. CAPUTO AS TREASURER OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. A Resolution was presented that would appoint Brian Caputo as IMRF REP. the Village's representative to the Illinois Municipal Retirement Fund (IMRF) effective June 22, 1996. Trustee Wilks, seconded by Trustee Skowron, moved for passage RES.NO. 21-96 of Resolution No. 21-96 A RESOLUTION APPOINTING BRIAN W. CAPUTO AS THE VILLAGE'S REPRESENTATIVE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carded. '"'" VILLAGE MANAGER'S REPORT Village Manager, Michael E. Janonis, presented proposals for CENTRAL for the consulting services for the design and construction plan BUSINESS for the streetscape for the Central Business District as follows: DISTRICT: STREETSCAPE Firm Amount Stanley Construction $ 72,488 Dames & Moore $ 79,000 Camiros $ 80,000 Lakota Group $117,500 . Hitchcock Design Group $128,020 It was noted that the proposed streetscape program would include the repair and replacement of existing sidewalks, brick pavers, curb and gutter and handicap accessible ramping; installation of parkway plantings, pedestrian street lights, electrical service, park benches, trash receptacles and passive park areas; and the implementation and design of a downtown banner. The area included in this program is that of the Tax Increment · .--. Finance District, including properties and rights-of-way bound by the centerlines of Central Road, Northwest Highway and Emerson Street and those properties and rights-of-way bounded by the centeriines of Emerson Street, Northwest Highway, Maple Street and Busse Avenue. It was noted that the proposal submitted by Stanley Construction did not meet the specification established for this project, therefore it was the recommendation of the staff that the next lowest proposal be accepted. Page 7- June 4,1996 DAMES & MOORE Trustee Corcoran, seconded by Trustee Wilks, moved to concur with the recommendation and accept the proposal submitted by Dames & Moore in an amount not to exceed $79,000 for the design and construction plan of the Central Business Distdct streetscape program. Upon roll call: Ayes: Clowes, Corcoran, Henddcks, Hoefert, Skowron, Wilks Nays: None Motion carded. SOIL/MATERIAL The following proposals were received for soil and material testing: Vendor Amount Material Testing Laboratories, Inc. $15,330.00 Midwest Engineering Services, Inc. $15,492.00 Soil & Matedal Consultants, Inc. $17,350.00 O'Bden & Associates, Inc. $18,788.00 MTL Trustee Corcoran seconded by Trustee Skowron, moved to concur with the recommendation of the administration and accept the proposal submitted by Material Testing Laboratories, Inc. (MTL) to conduct the soil and material testing services in an amount not to exceed the budgeted amount of $16,070.00. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. CENTRAL/BUSSF_/ Trustee Wilks, seconded by Trustee Corcoran, moved to consider an ~'~ MELAS PARK item not on the agenda, specifically a contract with SDI Consultants, ENTRANCE Ltd. to design and construct the roadway and intersection IMPROVEMENTS improvements to Central and Busse Roads, a joint venture between the Village and U. S. Robotics. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. SDI CONSULTANTS Trustee Wilks, seconded by Trustee Clowes, moved to concur with the recommendation of the administration and accept the proposal and enter into a contract with SDI Consultants, Inc. to design the roadway and intersection improvements to Central and Busse Roads in a amount of $53,400 and authorize an additional $6,000 for SDI to include the design of a new entrance to Melas Park, for a total contract amount of $59,400.00. Upon roll call: Ayes: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks Nays: None Motion carried. COFFEE W/COUNCIL Mr. Janonis reminded the Board that Coffee with Council will be held on Saturday morning at 9 AM. Page 8 - June 4, 1996 The Village Manager noted that the Chicagoland EXnress CHICAGOLAND s a flyer/newspaper delivered to eaCh I~0aS~l~id 'by"tl~O~,ing it in the front yard of homes, creating an unsightly appearance throughout the community. Mr. Janonis stated that the Village had lodged strong protest with the publisher relative to the method of delivery. The publisher has contacted the Village stating that they have changed their method of delivery and will now distribute this publication through the U. S. mail. Mr. Janonis stated that inasmuch as there would not be a quorum CANCEL NEXT for the next meeting of the Village Board on June 18, if would be BOARD MEETING: appropriate to cancel that meeting. JUNE 18 Trustee Clowes, seconded by Trustee Corcoren, moved to cancel the June 18th meeting of the Village Board. Upon roll call: Ayes: Clowes, Corcoran, Henddcks, Hoefert, Skowron, Wilks Nays: None Motion carded. ANY OTHER BUSINESS Trustee Wilks noted that she and.representative of the Villages' ECONOMIC Planning Department will be conducting a cooperative effort with DEVELOPMENT/ the Cook County Economic Development Department to attract COOK COUNTY business for both the Village and County. Trustee Clowes asked that staff and/or Safety Commission review LIONS PARK existing traffic regulations around the Lions Park School, which SCHOOL has been rebuilt and make recommendations as to the best TRAFFIC ~" traffic control methods. SAFETY Trustee Clowes also renewed his support for a l]oating' Coffee with Council meetings in order to give residents in all areas of the Village an opportunity to meet with their elected officials. There was discussion as to whether such meetings could take place on other days, such as the 5th Tuesday evening of each month or possibly after the normal Coffee with Coundl. Members of the Board will consider the various suggestions and a neighborhood meeting may be held within the near future. ADJOURNMENT ADJOURN Mayor Farley adjourned the meeting at 9:33 P.M. · ..-.. Carol A. Fields Village Clerk Page 9 - June 4, 1996