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HomeMy WebLinkAbout12/01/2015 VB MinutesMINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 1, 2015 CALL TO ORDER Mayor Arlene Juracek called the meeting to order at 7:06 p.m. Z161 I Well 14 1 Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Matuszak INVOCATION Trustee Saccotelli gave the Invocation. MINUTES Mayor Juracek stated approval of the November 17, 2015 Village Board meeting minutes was deferred. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES Resolution: A Resolution for The Holiday Season Mayor Juracek presented a Resolution for The Holiday Season. Trustee Polit, seconded by Trustee Rogers, moved to approve Resolution No.37-15: "A RESOLUTION FOR THE HOLIDAY SEASON" Upon roll call: Ayes: Juracek, Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Proclamation: "National Drunk and Drugged Driving (3D) Prevention Month, December 2015" Mayor Juracek presented the "National Drunk and Drugged Driving (3D) Prevention Month," proclamation to Police Chief Tim Janowick. Chief Janowick thanked the Village Board for their support in addressing this important and all too often tragic safety concern. page 1 of 6 Village Board Meeting Minutes December 1, 2015 In response to questions from the Village Board, Chief Janowick provided the following: ■ If a civilian observes an impaired driver — call 911 provide vehicle description and direction of travel. ■ Testing of impaired drivers for marijuana is greatest challenge; National Highway Authority will not fund research for marijuana. ■ At no time is it acceptable/legal for an individual under the influence of marijuana to operate a motor vehicle; even those individual with medical authorization. APPOINTMENTS None COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD CONSENT AGENDA Trustee Hoefert requested Item G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) under New Business be removed from the Consent Agenda. Mayor Juracek stated Item G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) would be removed from the Consent Agenda for separate discussion as it appears on the Agenda under New Business. Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items: 1. Bills dated — November 12 — November 25, 2015 2. A Resolution Authorizing the Payment to the Mount Prospect Public Library Under the Terms of a Ground Lease Agreement (Resolution No. 40-15) 3. A Resolution Authorizing the Execution of an Agreement Between the Forest River Fire Protection District and the Village of Mount Prospect (Resolution No. 41-15) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS A. None. NEW BUSINESS A. PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 23, 2015, is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2015 and ending December 31, 2015. Mayor Juracek opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 — December 31, 2015 at 7:20 pm. Finance Director David Erb provided a summary of the proposed 2015 tax levy which included staff's recommendation of a net Village tax levy of $18,312,756; a 3.28% increase from the 2014 tax levy. Mount Prospect Library Board approved their tax levy request of $10,850,67; a 3% increase over the 2014 levy. Mr. Erb stated there are three (3) ordinances related to the 2015 tax levy. Two (2) of the ordinances establish the initial levy of the Village (including the Library) and the Village's special service area. The third (3rd) is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. page 2 of 6 Village Board Meeting Minutes December 1, 2015 Ordinances presented for first (1 st) reading: B. An Ordinance Authorizing the Levy and Collection of Taxes for the Corporate and Municipal Purposes of the Village of Mount Prospect including the Library for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793 compared to the 2014 rate of $0.758. To illustrate the tax rate, Mr. Erb stated a home with an EAV of $95,386 (market value of approximately $350,000) in 2014 will pay $1,141 in taxes to the Village of Mount Prospect and $678 to the Library; a $37 increase in the Village levy and a $20 increase in the Library levy from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowners or senior exemptions or senior assessment freezes. To assist residents in understanding how their property taxes are allocated Mr. Erb stated the Village receives approximately 12.2% of property taxes collected and 62.4% goes to education. C. An Ordinance Authorizing the Levy and Collection of Taxes for the Municipal Purposes of Special Service Area No. 5 of the Village of Mount Prospect, Illinois for the Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. Special Area No. 5 helps fund the delivery of Lake Michigan water to the Village's water system. Staff recommend the 2015 tax levy remain the same as the 2014 levy ($1,545,773). D. An Ordinance to Abate Part of the Taxes Levied for Corporate and Municipal Purposes of the Village of Mount Prospect for Fiscal Year Beginning January 1, 2015 and Ending December 31, 2015. The abatement ordinance reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement of the 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is $41,200. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. Village Board Comments ■ Pension Funds — state mandated. ■ Tax levy is responsible; smart to add 1 % for future funding of additional fire personnel. ■ Property tax levy — cost to keep social order ■ Levy very compact- debt service; police and fire pensions Public Comment Mr. Jerry Boldt 300 North School Mr. Boldt read a statement regarding the proposed tax levy; addressed the impact an increase would have on residents especially those receiving Social Security. In response to Mr. Boldt's question regarding the Village providing funds to the Library and the Park District, Mayor Juracek explained: 1) Village approves the Library levy but it is not part of the Village Budget and 2) Village Budget does include transfer of dollars to the Park District. page 3 of 6 Village Board Meeting Minutes December 1, 2015 Mr. Louis Goodman 310 North School Street In response to Mr. Goodman's question, Trustee Polit clarified his earlier statement regarding resident's receiving direct and indirect benefits from the 12.2% property tax dollars the Village receives. Mayor Juracek stated the three (3) ordinances presented will stand for a second (2) reading at the December 15, 2015 Village Board meeting. There being no additional comments, Mayor Juracek closed the Public Hearing at 7:43 p.m E. 1St reading of An Ordinance Adopting an Annual Budget for the Village of Mount Prospect, Illinois for Fiscal Year Commencing January 1, 2016 and Ending December 31, 2016 in Lieu of Passage of an Appropriation Ordinance. Mayor Juracek presented for a first (1S) reading An Ordinance Adopting an Annual Budget for the Village of Mount Prospect, Illinois for Fiscal Year Commencing January 1, 2016 and Ending December 31, 2016 in Lieu of Passage of an Appropriation Ordinance. A Public Hearing for the 2016 Budget will be held at the December 15, 2015 Village Board meeting. Finance Director Dave Erb provided background information including: 1) budgeting process; 2) summary of the 2016 budget — (a) 2016 Budget - $112,542,802 (10.7% decrease) (b) total operating budget $68,199,660 (4.4% increase) (c) Capital Improvements - $18,301,281 (46.4% decrease) (d) debt service - $4,978,187 (2.7% increase) and 3) General Fund — balanced. The proposed budget provides for a 3.28% increase in the property tax levy and a 5.0% water rate increase. Mr. Erb responded to questions from the Village Board regarding factors impacting the recommended budget. The Village Board held a general discussion of the proposed budget as well as expressed concerns regarding the impact the State's failure to release funds owed to the Village may have on Village services. Reserve funds may take the Village through this year but after that may need to defer programs. Mayor Juracek stated a Public Hearing on the proposed budget would be held at the December 15, 2015 Village Board meeting. The Ordinance adopting the Village Budget will be held for a second (2) reading at the December 15th meeting. The Village Board will continue their discussion at that time and encouraged residents to share their comments. F. A Resolution Setting a Public Hearing for an Annexation Agreement with the Illinois State Tollway Authority Mayor Juracek presented A Resolution Setting a Public Hearing for an Annexation Agreement with the Illinois State Tollway Authority. Staff is recommending the annexation of a 44.5' x 2185' parcel of land along 1-90 in the area of Lynn Court. This annexation will preserve the integrity of the Village's border along the 1-90 corridor. This annexation will also facilitate the process for annexing other properties that abut this parcel should the Village consider such action in the future. The Public Hearing for the Annexation will be held January 5, 2016. Community Development Director Bill Cooney provided background information and responded to questions from the Village Board. page 4 of 6 Village Board Meeting Minutes December 1, 2015 Village Board Comments ■ Annexation began as a grassroots effort by residents of Lake Briarwood. ■ Informal discussion held at Coffee with Council ■ Annexation took longer than usual; Tollway policy that needed to be worked through. ■ Modified Tollway policy now a model for other municipalities. ■ State Representatives Elaine Nekritz and David Harris assisted the Village in facilitating process with the Tollway. Trustee Zadel, seconded by Trustee Polit, moved to approve Resolution No. 38-15: A RESOLUTION SETTING A PUBLIC HEARING FOR AN ANNEXATION AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. G. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230). Trustee Hoefert requested this item be removed from the Consent Agenda to allow for discussion of the availability of funds allocated in this Resolution. Public Works Director Sean Dorsey provided background information and responded to questions from the Village Board regarding the availability of funds. The funds approved under this Resolution are from last year. However, due to budget impasse at the State level funds may not be available next year. The Village Board held a general discussion about the potential impact to the community due to the State's failure to release funds that belong to the Village. ■ Money State is holding is Village money. ■ Reserve funds may take the Village through this year but after that may need to defer programs. Trustee Zadel, seconded by Trustee Rogers, moved to approve Resolution No. 39-15: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. H. A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT. This resolution authorizes the 2016 annual lease payment of $1.00 to the Mount Prospect Public Library for property used for the Municipal Parking Garage. (Resolution No. 40-15 — approved under the Consent Agenda) I. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT. page 5 of 6 Village Board Meeting Minutes December 1, 2015 This annual agreement required by Court Order authorizes the Village to provide emergency services to those portions of unincorporated Cook County. (Resolution No. 41-15 — approved under the Consent Agenda) VILLAGE MANAGER'S REPORT A. Motion to approve bid for 2016 Traffic Signal Maintenance in an amount not to exceed $32,000. Village Manager Mike Cassady provided background information including bid results and staff recommendation. Staff recommend the contract be awarded to the lowest responsible bidder H & H Electric Company in an amount not to exceed $32,000. In response to questions regarding the use of LED lights, Public Works Director Sean Dorsey provided favorable feedback on the success of the Village's use of LED lights; low maintenance and last longer. Trustee Hoefert, seconded by Trustee Matuszak, moved to approve contract to H & H Electric for Traffic Signal Maintenance in an amount not to exceed $32,000. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 56-15) ANY OTHER BUSINESS Mayor Juracek stated the December 8, 2015 Committee of the Whole meeting was cancelled. In lieu of the meeting the Village Board and Finance Commission will tour the Public Safety Building, 112 East Northwest Highway. Trustee Hoefert stated the annual Mount Prospect Historical Society Housewalk will be held Friday, December 4th from 3:30 to 9:00 p.m. Mayor Juracek stated the Mount Prospect Public Library Walk Teddy Bear Walk will be held Saturday, December 5th ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the December 1, 2015 Village Board meeting adjourned at 8:40 p.m. M. Lisa Angell Village Clerk page 6 of 6 Village Board Meeting Minutes December 1, 2015