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HomeMy WebLinkAbout2a. Manager's MemorandumNext Ordinance No. 6226 Next Resolution No. 37-15 VBA 56-15 Meeting Location: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, Illinois 60056 CALL TO ORDER II. ROLL CALL MANAGERS MEMORANDUM ORDER OF BUSINESS REGULAR MEETING Meeting Date and Time: Tuesday December 1, 2015 7:00 P.M. Mayor Arlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III. PLEDGE OF ALLEGIANCE: Trustee Matuszak IV. INVOCATION: Trustee Saccotelli FINAL ACTION MAY BE TAKEN BY THE VILLAGE BOARD ON ANY ITEM LISTED ON THIS AGENDA V. DEFERRAL OF MINUTES FROM REGULAR MEETING OF November 17, 2015 VI. *APPROVE BILLS (To be considered under CONSENT AGENDA) VII. MAYOR'S REPORT A. ACCOLADES RESOLUTION: A RESOLUTION FOR THE HOLIDAY SEASON (Exhibit A) This resolution will be accepted by Staff and placed on public display. PROCLAMATION: "NATIONAL DRUNK AND DRUGGED DRIVING (3D) PREVENTION MONTH, DECEMBER 2015" This proclamation will be presented to Police Chief Tim Janowick. ANY INDIVIDUAL WITH A DISABILITY WHO WOULD LIKE TO ATTEND THIS MEETING SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON STREET, 847/392-6000 or djarosz@mountprospect.org VIII. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD IX. CONSENT AGENDA All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X. OLD BUSINESS A. XI. NEW BUSINESS A. PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 23, 2015, is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2015 and ending December 31, 2015. The purpose of this public hearing is to provide residents and other interested parties with an opportunity to comment on the proposed 2015 property tax levy for the Village of Mount Prospect, including the Mount Prospect Public Library. The Mayor will open the public hearing for any public comment and a short presentation will be provided by Finance Director Dave Erb. There will be a second reading on December 15, 2015 regarding the property tax levy at which time additional comment may be offered to the Village Board. B. 1st reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF (Exhibit B) TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. This requested action is the first in a series of ordinances that is part of the budget approval process. The next two ordinances are also related to this process. Prior to December 22, 2015 the Village must have on file with the County Clerk its 2015 tax levy ordinances. The Village will receive proceeds from the 2015 tax levy in 2016. The Village Board discussed the proposed 2015 tax levy multiple times during 2015, most recently at its October 27th Committee of the Whole meeting. Staff recommends a net Village tax levy of $18,312,756, an increase of 3.28% from the prior year. The Mount Prospect Library Board approved their tax levy request at its meeting on October 15, 2015. They are asking for a total levy, inclusive of a 2.0% provision for loss and cost, of $10,850,675. This represents an increase of 3.0% over the 2014 levy. The Village's 2014 equalized assessed valuation (EAV) is $1,390,377,678. Our 2015 EAV is estimated to decrease approximately 1.6% from the prior year based on historical trends. The final 2015 EAV will not be available until summer 2016. The Village's 2015 tax rate is estimated at $1.339, compared to the 2014 rate of $1.276. The Library's 2015 tax rate is estimated at $0.793, compared to the 2014 rate of $0.758. For illustration purposes only, a home with an EAV of $95,386 (a market value of approximately $350,000) in 2014 will pay taxes of $1,141 to the Village of Mount Prospect and $678 to the Library for the levy extended in 2015. Assuming valuations do not change, the Village portion of the levy for a typical home will increase $37 while the increase in the Library levy is $20 from the levy extended in 2014. These amounts will vary based on eligible tax reductions for homeowner or senior exemptions or senior assessment freezes. Finance Director Dave Erb will be available to answer any questions. Staff recommends approval of the Ordinance. Page 2 of 5 Village Board Agenda December 1, 2015 C. 1st reading of AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF (Exhibit C) TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. Special Service Area No. 5 was created in the mid -eighties to help fund the delivery of Lake Michigan water to the Village's water system. It is recommended the 2015 levy remain the same as the 2014 levy ($1,545,773). Finance Director Dave Erb will be available to answer any questions. Staff recommends approval of the Ordinance. D. 1st reading of AN ORDINANCE TO ABATE A PART OF THE TAXES LEVIED FOR (Exhibit D) CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2015 AND ENDING DECEMBER 31, 2015. This is an abatement ordinance that reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement 2015 Property Tax Levy of the Series 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB's provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is projected to be $41,200. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. Finance Director Dave Erb will be available to answer any questions. Staff recommends approval of the Ordinance. E. 1st reading of AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE (Exhibit E) VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR FISCAL YEAR COMMENCING JANUARY 1, 2016 AND ENDING DECEMBER 31, 2016 IN LIEU OF PASSAGE OF AN APPROPRIATION ORDINANCE. The Village Manager's Office released the proposed budget on October 9, 2015. Over the past two months the Finance Commission met three times to review the document. The Village Board, meeting as a Committee of the Whole (COW), reviewed the document on October 27 and November 10. Departmental presentations on the 2016 budget were made before both the Finance Commission and Village Board with various staff on hand to facilitate discussion. The proposed budget incorporates all of the policies and directives established by the Mayor, Board of Trustees and Finance Commission during the August 2015 mid -year budget review and subsequent public meeting discussions. The General Fund budget, as presented, is balanced. The proposed budget provides for a 3.28% increase in the property tax levy and a 5.0% water rate increase. A public hearing on the proposed budget has been scheduled for December 15, 2015. Notice of the public hearing will be published in the Daily Herald on December 4, 2015. The ordinance included with this memo will officially adopt the budget for the Village of Mount Prospect. Once the ordinance is passed, the Finance Department will begin work on the final budget document. The approved budget document will be produced no later than January 1, 2016. Finance Director Dave Erb will be available to answer any questions. Staff recommends approval of the Ordinance. F. A RESOLUTION SETTING A PUBLIC HEARING FOR AN ANNEXATION (Exhibit F) AGREEMENT WITH THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY Staff is recommending the annexation of a 44.5'x 2185' parcel of land along 1-90 in the area of Lynn Court. This annexation will preserve the integrity of our border along the 1-90 corridor. This annexation will also facilitate the process for annexing other properties that abut this parcel should the village consider such an action in the future. The Public Hearing for the Annexation Agreement would be held for December 15, 2015. Page 3 of 5 Village Board Agenda December 1, 2015 This resolution is presented for consideration and represents the first official step in undertaking the annexation of 3017, 3021, 3025, 3029, 3031 Lynn Court buildings. Staff has worked with the Illinois Tollway Authority to complete statutory requirements for annexation of a property of this size. The Village is required by State Statute to surround a property it intends to annex and adoption of this resolution followed by the public hearing on December 15, 2015 will complete this boundary process. Once the boundary has been officially established the Village would be eligible to proceed with the actual annexation of the properties on Lynn Court. Community Development Director Bill Cooney will be present to answer any questions. Staff recommends approval of this annexation Resolution. G. *A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY (Exhibit G) MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR14230) This resolution appropriates money from Motor Fuel Tax funds (MFT) for the maintenance of streets and highways from January 1, 2016 — December 31, 2016. This resolution is a required step for the expenditures of MFT funds. This resolution is required in order to expend Motor Fuel Tax (MFT) funds for maintenance of streets and highways by the municipality. Such maintenance includes snow removal, salting, traffic signal maintenance, crack filling, pavement markings and electricity. The allotted cost for this is $911,834. Public Works Director Sean Dorsey will be present to answer any questions. Staff recommends approval of this Resolution. H. *A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT (Exhibit H) PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT. This resolution authorizes the 2016 annual lease payment of $1.00 to the Mount Prospect Public Library for property used for the Municipal Parking Garage. This resolution authorizes the Village to pay the annual fee of $1 to the Mount Prospect Library for the ground lease for the property the Village parking garage occupies. Assistant Village Manager David Strahl will be available to answer any questions. Staff recommend approval of the Resolution. *A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT (Exhibit 1) BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF MOUNT PROSPECT. This annual agreement required by Court Order authorizes the Village to provide emergency services to those portions of unincorporated Cook County. This resolution represents the annual acknowledgement of the court order requiring the Village to provide fire and emergency services to the unincorporated area known as Forest River Fire Protection District. The district is considered only a "paper" district since it does not have any assets or taxing authority. This area is roughly bounded by River Road to the east, Kensington Road to the north, Canadian National Railroad tracks to the west, and the Marysville facility on the south. Interim Fire Chief Brain Lambel will be available to answer any questions. Staff recommends approval of the Resolution. Page 4 of 5 Village Board Agenda December 1, 2015 XII. VILLAGE MANAGER'S REPORT A. Motion to approve bid for 2016 Traffic Signal Maintenance in an amount not exceed $32,000. This bid recommendation is for the annual traffic signal maintenance for the eight traffic signals that are the responsibility of the Village. The $32,000 bid represents the lowest responsible bidder that responded to a request for proposal (RFP) and is 2.6% below the previous contract amount. The recommended contractor H&H Electric has been responsible for traffic signal maintenance in the Village previously, but has constructed a number of traffic signal and street light projects in the Village in the past. Public Works Sean Dorsey will be present to answer any questions. Staff recommends approval of this motion. B. Status XIII. ANY OTHER BUSINESS XIV. ADJOURNMENT Page 5 of 5 Village Board Agenda December 1, 2015