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HomeMy WebLinkAbout7. Village Manager's ReportMount Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL CASSADY FROM: STREETS/BUILDINGS SUPERINTENDENT DATE: NOVEMBER 12, 2015 SUBJECT: RFP RESULTS FOR ELEVATOR MAINTENANCE ($10,560) Background The Village of Mount Prospect owns and operates four (4) passenger elevators. The elevators are located at Village Hall (50 S. Emerson Street), Village Hall Parking Garage (30 S. Emerson Street), Public Safety building (112 E. Northwest Highway) and Fire Station 14 (2000 E. Kensington Road). To ensure safe and efficient operation of these elevators, periodic professional maintenance, testing, and monitoring is necessary. In order to secure these services, staff prepared a request for proposals (RFP) seeking technical and cost proposals for quarterly preventative maintenance, remote monitoring, and required State of Illinois annual inspections over a three (3) year term. In September 2015, staff distributed four (4) RFPs to reputable firms that provide elevator maintenance services. All four (4) vendors submitted proposals. All proposals were completed correctly and met specifications. The results are listed in the table below: Company Year 1 Cost a Year 2 Cost b Year 3 Cost c Remote Monitoring d Total 3 -Year Cost (a+b+c+d) Otis $10,560 $11,088 $11,642 No Charge $33,290 ThyssenKrupp $11,820 $12,410 $13,032 $2,800 $40,062 Schindler $12,864 $13,507 $14,182 No Charge $40,553 Kone $10,888 1 $11,428 1 $12,000 $7,200 $41,516 Page 2 of 2 RFP Results for Elevator Maintenance ($10,560) November 12, 2015 Discussion Individual meetings or conference calls were conducted to ensure that the company had good understanding of the specifications and village expectations. After completing the interviews and calling all references provided, staff has determined that Otis Elevator Company provides the best solution for the village. Otis Elevator is familiar to the village having provided similar services in the past. Their work has been of good quality and responsive. In addition, all references contacted indicated that Otis has performed satisfactory work and would recommend using them again. Otis Elevator submitted the lowest cost proposal of the four firms submitting pricing with a first year cost of $10,560 and a total contract cost of $33,290. Recommendation I recommend award of a three (3) year contract to Otis Elevator Company. Year one will be in an amount not to exceed $10,560. Year two (2) and year three (3) in the amount that is appropriated in the 2017 and 2018 budgets. The total expenditure over the three (3) year term will not exceed $33,290. Paul Bures Superintendent of Streets & Buildings I concur: Sean P. Dorsey Director of Public Works c: Director of Finance David Erb Deputy Director of Public works Jason Leib File