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Home My WebLink About1. Manager's Memorandum Next Ordinance No. 6220 Next Resolution No. 35-15 VBA52-15 O R D E R O F B U S I N E S S REGULAR MEETING Meeting Location:Meeting Date and Time: Mount Prospect Village HallTuesday 50 S. Emerson StreetOctober 20, 2015 Mount Prospect, Illinois 600567:00 P.M. MANAGER’S MEMORANDUM I.CALL TO ORDER II.ROLL CALL Mayor Arlene A. Juracek Trustee Paul Hoefert Trustee Richard Rogers Trustee John Matuszak Trustee Colleen Saccotelli Trustee Steven Polit Trustee Michael Zadel III.PLEDGE OF ALLEGIANCE: Trustee Rogers IV.INVOCATION: Trustee Matuszak V.APPROVE MINUTES OF REGULAR MEETING OF October 6, 2015 * VI.MONTHLY FINANCIAL REPORT AND APPROVE BILLS (To be considered under CONSENT AGENDA) VII.MAYOR'S REPORT A.ACCOLADES RECOGNITION: Assistant Village Manager David Strahl–30 Years of Service International City/County Management Association (ICMA) EMPLOYEE RECOGNITION: Community Development Department Finance Department Human ServicesDepartment Village Manager’s Office st B. 1reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) (Exhibit A) Of THE VILLAGE CODE OF MOUNT PROSPECT This ordinance increases the number ofClass “F-3” Liquor Licenses by one (1) Outback Steakhouse of Florida, LLC d/b/aOutback Steakhouse, 909 North Elmhurst Road. The Village has been working with Randhurst Village owner DLC to re-energize the former Borders pad at 909 N. Elmhurst Road. Grand-opening is set for Wednesday, October 28. This 6,000 square foot restaurant will have seating for 300customers. The owners have requested a “F-3” Restaurant with Lounge liquor license. The cost of this license is $2,750annually. Staff met with the new owners anddiscussed key issues of importance related to this privilege, including basset training requirements for staff and strategies to prevent sale of alcohol to minors and intoxicated patrons. Staff recommends approval of this Ordinance. C.1st reading of AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) (Exhibit B) Of THE VILLAGE CODE OF MOUNT PROSPECT This ordinance increases the number of Class “F-3” Liquor Licenses by one (1) BAR 145, MP LLC d/b/aBAR 145, 34 South Main Street. The Village has been working with Deana and Lenny Rago to open a franchise “Bar 145” in the former Blues Bar space at 34 S. Main Street. Bar 145 is an Ohio based gastropub, which specializes in burgers, bands and bourbon along with other American grill inspired cuisine. Live entertainment will also be offered six days a week. A Class “F-3” Restaurant with Lounge license has been requested by the business owners. The Rago’s are residents of Mount Prospect with a strong base of experience in owning successful restaurants in Chicago and Evanston. Lunch and dinner will be served seven days a week, with hours of operation between 11:00 –1:00 am Sunday through Thursday and 11:00 –2:00 am Friday and Saturday. The cost of the license is $2,750 annually. Staff recommends approval of this Ordinance. D.APPOINTMENTS VIII. COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD IX.CONSENT AGENDA * All items listed with an asterisk are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member, or resident from the audience, so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. X.OLD BUSINESS A.None XI.NEW BUSINESS A.None. XII.VILLAGE MANAGER’S REPORT A. Motion to accept proposal for contractual snow plow services in an amount not to exceed $117,100. Historically the Village has privatized snow and ice removal from 111 Village owned cul-de-sacs as well as one of our seven snow routes. The Village benefits from this outsourcing in terms of response timeto cul-de-sacs. We also are able to maintain a lean Public Works Team which has a positive impact on Village finances. For the past two seasons, the Village has contracted with Maxx Contractors of Des Plaines for this snow and ice removal. Maxx Contractors have performed exceptionally during difficult winters in 2013/2014 and 2014/15. Their responsiveness, depth of resources and technical abilities has complimented the Department of Public Works overall snow and ice operational effectiveness. Staff requested pricing from Maxx for the next three winter seasons with an expanded scope of services, to include snow and ice removal from 11 Village parking lots. The cost of the contract for 2015/2016 is $117,100, and the two out years will be limited to the funding authorized by the Board in future year budgets. Pricing has increased (40 percent) because of the scope of expansion, but it is still cost effective in comparison to adding in-house personnel to provide snow and ice control services to the Orange Section, cul-de-sacs and our parking lots. When just comparing the cul-de-sacs and Orange Section, the pricing from Maxx is 5.0 percent less than the average bidsreceived for this work in the previous contract. Because of the strong performance of the contractor, staff recommends approval of thisContract. B.Motion to accept proposal for the purchase and installation of eight (8) automated parking machines in an amount not to exceed $99,933. The Village uses automated pay machines at three of our daily fee commuter lots. The machines were installed in 2004 and are now obsolete. Our ability to patch for hardware and software components no longer manufactured or supported has come to an end. This past August staff completed a thorough review of the three firms that submitted proposals. Key to the evaluation was parking machine hardware, software, accounting and security features, ease of use for customers and staff and up-front and out-year maintenance costs. When factoring in extended maintenance costs and operational fees in years three through ten, Parkeon is the most cost effective solution. The machines will accept coin, cash and bank issued debit and credit cards. Also available is a smart phone app to allow customers to pay for parking remotely. The cost of the Parkeon system is $90,848. This expenditure was approved in the 2015 Budget. Staff recommends approval with the inclusion of a ten percent contingency, for a total contract award of $99,933. (NOTE: Please see the attached memo from Director of Finance Dave Erb regarding the performance of the Village Parking Funds 051 and 052. This will be a point of discussion during the 2016 Budget review). C.Motion to waive the bid process to purchase desktop PCs in an amount not to exceed58,797.96. Staff is requesting to purchase 56 Dell desktop computers to replace existing units that were purchased six years ago and are slow and out of warranty. The Village receives discounted pricing from the Midwestern Higher Education Compactfor the OptiPlex 7020 desktop unit. We will also need to purchase Microsoft Office Professional for four of the new computers. The total cost is $58,797.96. Staff recommends approval of this purchase. D.Status XIII.ANY OTHER BUSINESS XIV. ADJOURNMENT Page 2of 2Village Board Agenda October20, 2015