HomeMy WebLinkAbout09/27/2015 FC Minutes
FINANCE COMMISSION
Minutes of the Meeting
September 17, 2015
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3Floor Executive Conference Room
Village Hall 50 S.Emerson Street
I.Call to Order
The meeting was called to order at 7:03 p.m. Those present included Chairman Vince
Grochocinski and Commissioners Pamela Bazan, Trisha Chokshi, Tom Pekras and Mary Rath.
Finance Director David Erb, Acting Village Manager David Strahl and Village Manager
Appointee Michael Cassady were also in attendance.
II.Approval of Minutes
Finance Commission Meeting Minutes
May 28, 2015 –Commissioner Tom Pekras moved to approve the minutes. Commissioner
Pamela Bazan seconded the motion. Motion passed.
Joint Village Board/Finance Commission Meeting Minutes
April 28, 2015 –Commissioner Pam Bazan moved to approve the minutes as amended.
Commissioner Tom Pekras seconded the motion. Motion passed.
August 11, 2015 –Commissioner Mary Rath moved to approve the minutes as amended.
Commissioner Trisha Chokshi seconded the motion. Motion passed.
III.Citizens to be Heard
There were no Citizens to be Heard.
IV.Old Business
There was no Old Business.
V.New Business
Finance Director David Erb presented details on the SAFER Grant which was approved by the
Village Board. He also presented the budgetary impact of the Grant on the village over the next 5
years. The Preliminary 2015 Tax Levy was part of the discussion and the materials because of
the impact the SAFER Grant will have on the budget and the general fund beginning in 2018.
One option presented was a fire prevention fee for service as a possibility in the future. This is
not a common practice and would not generate enough funds to cover the cost of the new
firefighters. Another option was to increase the Tax Levy by 1%. A Tax Levy Alternatives chart
was presented to show how this increase, if started with the 2015 Levy, could grow to cover the
cost of the new firefighters by the time the SAFER Grant ends.
The 2015 General Fund balance will have a surplus due to several one-time events. Options for
this surplus include: setting it aside for funding the cost of the firefighters after the SAFER Grant
ends; using it for small Capital Improvement Fund projects that keep getting postponed due to
lack of funds; planned draw down for extraordinary expenses.
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General comments from the commission members included:
Questions on how an increase of 1.25% per year instead of 1% would impact the Tax
Levy and the budget, using 3.5% as the high mark for the Tax Levy.
John Kellerhals was not able to attend the meeting, but he reviewed the materials and sent
his comments to the committee via e-mail.
General acknowledgement of the hard work by the finance department staff in creating
the scenarios presented and the level of detail provided
Tom Pekras moved to recommend to the Village Board an addition of 1% per year to the Property
Tax Levy in order to prefund the Village cost of the new firefighters. Mary Rath seconded the
motion. Motion passed.
VI.Other Business
There was no Other Business.
VII.Chairman’s Report
There was no Chairman’s Report.
VIII.Finance Director’s Report
The finance department will have final budget numbers next week and will have the budget books
prepared and delivered on or before October 9, 2015.
The Capital Improvement Fund and the Parking Fund will need to be looked at in the near future
to review funding needs.
IX.Next Meeting: October 15, 2015
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The next meeting will be Thursday, October 15, 2015 6:00 p.m. at Village Hall, 1Floor
Community Center.
X.Adjournment
Commissioner Tom Pekras moved to adjourn the meeting. Commissioner Trisha Chokshi
seconded the motion. The meeting was adjourned at 8:19p.m.
Respectfully submitted,
Pamela Bazan
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