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HomeMy WebLinkAbout9. CC Minutes 09/02/2015 CENTENNIAL COMMISSION REGULAR MEETING MINUTES Meeting Location: Meeting Date and Time: rd Village Hall 3 floor Executive Conference Room September 2, 2015 50 South Emerson Street 3:00 p.m. Mount Prospect, Illinois 60056 I. CALL TO ORDER Murphy called meeting to order at 3:04 pm. II. ROLL CALL Members present: Sharon Anderson, Alexander Floros, Linda Hoefert, Patrick Mogge, Jean Murphy, Michaele Skowron, and Christy Watychowicz Members absent: John Zulaski Ex-officio members present: Mayor Arlene A. Juracek Ex-officio members absent: David Strahl and Marianthi Thanopoulos III. APPROVAL OF MINUTES July 1, 2015 Meeting Minutes Moved by Skip Farley. Seconded by Anderson. Motion passed. IV. CITIZENS TO BE HEARD None V. OLD BUSINESS A. Report: Progress on website Lindsay Rice All the pictures for to Ravenswood, the website contractor and designer. Views of both the earlier and later times have been identified. All historical figures photos have been submitted. The 15 original Village Ordinances will be on the History page. The Home page needs the mayor Historical photos will be rotated. Photos can be added any time via Rice. The Historical Society will n History. A soft website launch is targeted for Oct. 1, 2015. A hard launch is planned for Jan. 2016 (TBD). The Village Website will have forms for event submission designed by Rice. Contact information will be at bottom of website. Rice needs hydrant decorating information for website. Rice needs sponsorship information. The website will list commission members names, chair designations, commission email, and chairs emails. B. Report: Sponsorships Skip Farley, Leo Floros, and Christy Watychowicz Mayor Juracek has drafted a letter to introduce sponsorship members to potential donors. Skip Farley has asked the Village Finance Department for a list of all businesses. C. Report: Publication of Centennial magazine/book Leo Floros, Skip Farley The Daily Herald submitted a final proposal of $7,002.50 for publishing 20K twelve page centennial booklets. The booklets will be included in the Fall 2016 Chamber of Commerce Annual Guide. The booklets will be part of the sponsorship schedule. The Chamber Guide will use 10.5K copies. There will be 9.5K booklets for other means of distribution. D. Report: Musical extravaganza at Celestial Celebration Leo Floros An August Meeting will be rescheduled for late September, 2015. Members of both the Special Events and the Centennial Commission will meet. Date and venue TBD. E. Report: Progress on plan for approaching area schools John Zulaski, Patrick Mogge Letters will be mailed after Labor Day, 2015 to all schools in Mt. Prospect to ask schools to engage in centennial activity. An all Village meeting (including schools) will be held in early Feb 2016 to share the activities that organizations have planned &/or named for the anniversary. Participants will be told about the app for Calendar Events. Participants will be told that their Events can be pushed via the app. F. Report: Silver coin sales Mayor Arlene A. Juracek Mayor Juracek ordered boxes to house coins and thth ornaments. Six boxes containing a 50th year anniversary coin, a 75 anniversary coin, and a 100 thth anniversary ornament will be auctioned via the Historical Society. 56 boxes containing a 75 coin & 100 ornament will be available for $75 via the Historical Society. The box is the anniversary purple. A description of the coins and ornaments will be contained inside the box lid cover. G. Report: Permanent memorial Mayor Arlene A. Juracek, Jean Murphy Message boards to highlight founding families are being designed. Founding family representatives will be given review rights of text and pictures within the available space. Dedication of Centennial Green will take place on Feb 3, 2017. Founding family names will appear on bronze plaques on Village Hall. Public Works is researching cost. H. Report: Diversity event John Zulaski, Alex Bertolucci Bertolucci met w/MP Chamber of Commerce to discuss event. Block Party is a great opportunity. Currently the block party runs half day on Friday and all day on Saturday. Suggestion is that the current Friday food court have an international theme, complete wi illage signage would highlight food. Tablecloths might indicate countries. Suggestion also made to make tables available for organizations 2016 would be a trial year. Vendors bring their own tents. Bertolucci will meet again with Chamber. I. Report: Re-enactment ceremony and evening Mayor Arlene A. Juracek, Sharon Anderson MPTV strd will be able to simulcast program to other locations: Village 1 floor meeting room, Village 3 floor meeting room, Library meeting room, and meeting room. Ceremony will not be broadcast live on MPTV. It will be recorded for later airing. Capacity needs to be determined for each of 4 rooms. Donors will be included in invitees. J. Report: Historical structure signs Jean Murphy, Janice Farley Homes and businesses already known to be 100 years old will be contacted to display a sign. There are roughly 35 such structures that existed on or before 1917. The Commission will use the Centennial website to engage residents in determining if other structures are 100 years old. Murphy will approach MP Picket Fence Realty to sponsor the 100 year old building signs. K. Report: Commemorative posters Jean Murphy Three choices were made for posters. Posters cost $4 per to print. No minimum order number. No limit on reorder number. Sales proposed at $20 each. 3 for $50. Historical Society will sell on their website. A poster will be sold in a cardboard tube. Murphy will explore a framing promotion w/local framing store w/coupon. VI. NEW BUSINESS None VII. OTHER BUSINESS member roundtable additional ideas? Comments? -Murphy will look into political type lawn sign for sale to CELEBRATE anniversary. Will look for site to handle sales. ame on website if resident is agreeable. -b will probably do a style show w/vintage clothing -marking trees as 100 years old discussed -interfaith service. Mayor Juracek will attend Inter Faith Council meeting to ask about a Memorial setting. -mid winter 2016 organization meeting -video of people watching July 4 parade shows international side of village th -2016 is 120 anniversary & will be on vehicle sticker. Central School will be the design. VIII. NEXT MEETING October 7, 2015 3:00 p.m. IX. ADJOURN Skowron moved adjournment at 5:12 pm. Skip Farley seconded. Motion passed. Respectfully submitted. Michaele W. Skowron Secretary