HomeMy WebLinkAbout08/18/2015 Video Surveillance Acces Control Project
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: DAVID STRAHL, ACTING VILLAGE MANAGER
FROM: ALEXANDER BERTOLUCCI, ADMINISTRATIVE ANALYST
DATE: AUGUST 14, 2015
SUBJECT: VIDEO SURVEILLANCE AND ACCESS CONTROL SYSTEMS REQUEST
FOR PROPOSAL
Background
The Village Hall video surveillance system (Exacq) was installed in 2010. Currently, the
system consists of 10 IP cameras throughout the Village Hall and Parking Deck. The
installation included pre-wiring an additional 11 locations. Originally, these pre-wired
locations were to be completed with cameras in 2010; however, the project was adjusted
due to budget constraints and cameras were not installed. The video management system
(VMS) server is on the computer replacement program and is scheduled to be replaced this
year.
An access control system provides for the control and restriction of access to a building.
The current door access system (Keri Systems) is original to the Village Hall. This 11 year
old software is no longer supported and operates on an outdated operating system. If a
failure was to occur, it is likely the system would not be able to be reinstalled. In order to
meet the scheduling needs of the Village Hall at the time of installation, three copies of the
Keri Systems software each with its own independent database had to be setup; employee
keycard database, public meeting keycard database and community center keycard
database. Also, the current system’s keycards are not compatible with the access control
hardware installed at Public Works and the Public Safety Building.
The 2015 budget allocated $14,130 for the Village Hall video surveillance system project
and $13,730 in 2016. The 2015 budget also included $50,000 to replace the door access
control system. Additionally, there is $10,000 in the computer replacement fund to replace
the VMS server in 2015. Staff decided to bundle the video surveillance and door access
control systems into a single project due to the relative small size of each project. This
totals to $87,860 available in the Capital Improvement Fund.
Request for Proposals
The scope of work includes replacing the VMS since its operating system is no longer
supported and adding cameras to the Village Hall surveillance network. The project adds
cameras at the 11 pre-wired locations and at 7 additional locations in the Village Hall and
Video Surveillance and Access Control RFP
August 14, 2015
Page 2
Parking Deck. The new parking deck cameras will be located in areas that have occasional
incidents of graffiti and loitering. Additionally, a camera will be added to the Parking Deck
elevator to capture activity that many require repair due to vandalism. New Village Hall
cameras will be located at Finance and Community Development service counters and
second and third floor lobbies. The access control portion of the project was designed to
replace the access control software, keycard readers and keycards with a system
compatible with access control systems at Public Works and the Public Safety Building
thereby using a single card for access at all sites, if authorized. The scope of work also
included adding 5 new doors to the access control system.
Proposal Process
The request for proposal was developed and reviewed with the assistance of Anixter, a
global supplier of communications and security products, with headquarters in Glenview,
Illinois. The process started with staff visiting Anixter for a presentation on available video
surveillance and access control products and software. Anixter provided staff access to
technical expertise to design video surveillance and door access systems that met Village
requirements and to make informed product decisions. The resulting specifications were
included in the request for proposal. The following points are additional highlights of the
proposal process:
The proposal was sent to over 35 vendors/integrators.
19 integrators attended the mandatory pre-proposal meeting. This meeting provided
integrators with a walk though of Village Hall and the Parking Deck to become
familiar with the site and proposed camera and access control locations.
6 integrators submitted proposals.
4 different VMS and 5 different access control software solutions were
o
proposed.
All 6 integrators provided demonstrations of their video management and
o
access control software solutions.
Discussion
The weighted features of the proposed systems that staff evaluated are reviewed below.
Video Surveillance
VMS Server: The current video surveillance system of 10 cameras is operating on
server with 6TB of storage. The proposal required that storage supports 30 days of
video for 30 cameras. Staff estimated the storage allotment to be at least 12TB.
Cameras: Wide Dynamic Range (WDR) or equivalent is a required feature. This
feature allows images to be clearly recorded when there is significant contrast
between light and dark areas. For example, the Parking Deck’s east facing cameras
are flooded with light during the morning hours.
Video Surveillance and Access Control RFP
August 14, 2015
Page 3
Network Viewing: Camera feeds must be viewable across the Village’s network on
a secure, Village administered system, accessible through an Internet browser to
allow video to be viewed remotely.
Access Control
Scheduling: This feature was evaluated during the proposal review process as staff
is looking for greater flexibility with scheduling beyond 7 days into the future.
Identification Badging: An ID badging feature is a requirement for the new access
control software, since the current ID badging software is a component of the
existing access control system that will be replaced.
Reporting: The current system’s reporting features are limited to 19 canned reports
that do not meet Village needs as they are not customizable.
Lockdown Feature: In light of trends of active shooter incidents, the ability to
lockdown a facility from different points in the building is required safety precaution.
Active Directory Integration: Active Directory is a central database containing
various network objects such as user accounts, computers, printers, and etc.
associated with the network. The integration of Active Directory provides enhanced
security and efficiency with maintaining keycards.
Using active directory to assign keycard system user rights.
o
Pulling in active directory information to populate keycard user information.
o
Expandability: Provides the flexibility to expand the system to other physical
locations in the future.
All six integrators listed work experience with municipalities installing similar video
surveillance, access control, or related security technology systems. Additionally, reference
checks were conducted for all six integrators. References reported satisfactory
performance and recommended utilizing the integrators services for future projects.
Table 1: Evaluation Summary of Video Surveillance & Access Control Proposals compares
Red Hawk Security
hardware, features, and prices of the 6 proposals. submitted the
lowest responsible proposal that met all of the video surveillance and access control
requirements. Lower cost proposals are not recommended because proposed video
storage was below the suggested 12TB, or access control solutions did not provide
scheduling beyond 7 days, or had similar limitations to the current system.
Video Surveillance and Access Control RFP
August 14, 2015
Page 4
Table1:EvaluationSummaryofVideoSurveillance&AccessControlProposalsAugust2015
VideoSurveillanceAccessControl
Total
Active
Proposal
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VideoNetworkLockdownDirectoryExpandability
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StorageViewingFeatureIntegration(Optional)
Warranty
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Recommendation
Staff recommends that the Village Board accept the proposal for the Video Surveillance
and Door Access Project from Red Hawk Security Systems, LLC of Burr Ridge, IL in an
amount not to exceed $86,248 and funds are available in the Capital Improvement Plan.
Alexander Bertolucci
Administrative Analyst
c: Joan Middleton, IT Director
Chris Onjack, Information System Analyst
Robert Rundell, Information System Analyst
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