HomeMy WebLinkAbout2. VB Minutes 08/18/2015MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
August 18, 2015
CALL TO ORDER
Mayor Juracek called the meeting to order at 7:05 p.m.
ROLL CALL
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee John Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Absent: Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Mayor Juracek
INVOCATION
Trustee Rogers gave the Invocation.
MINUTES
Trustee Polit, seconded by Trustee Rogers, moved to approve the minutes of the regular Village Board
meeting held July 21, 2015.
Upon roll call: Ayes: Matuszak, Hoefert, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
FINANCIAL REPORT AND APPROVE BILLS
Mayor Juracek stated the next item on the agenda, "FINANCIAL REPORT AND APPROVE BILLS" was
noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that
manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA."
MAYOR'S REPORT
A. ACCOLADES
Proclamation: METROPOLITAN MAYORS CAUCUS CELEBRATING THE 25th ANNIVERSARY
OF THE PASSAGE OF THE AMERICANS WITH DISABILITIES ACT
Mayor Juracek read the proclamation and noted the important role the ADA has taken in assisting the
lives of individuals with disabilities.
B. Board of Fire and Police Commissioners (BOFPC) Annual Report
Michaele Skowron, Chair of the BOFPC presented the 2014 Annual Report. Ms. Skowron provided
a detailed overview of 2014 activities which reflected the four (4) areas of authority granted the
BOFPC by village code and state statute: 1) hiring process 2) promotion process for first level
supervisors 3) discipline and 4) termination.
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Ms. Skowron stated the police and fire departments account for 64% of the village budget. And, while the
BOFPC is not responsible for the administration of those dollars, the Commission is responsible for
choosing candidates who are part of those operations. It is the goal of the BOFPC to select employees
who embrace service.
Ms. Skowron recognized the positive relationship between the Commission and the Fire and Police
Chiefs; both Chiefs acknowledge the civilian BOFP contributions.
Mayor Juracek thanked Ms. Skowron for the excellent report and acknowledged the significant
commitment of the BOFP members; a phenomenally busy year that required extensive time and effort.
The Village of Mount Prospect BOFPC is a civilian board who serves for the good of the community and
does so without compensation.
Each of the Trustees thanked the members of the BOFPC for their outstanding work and willingness to
dedicate their time and serious effort for the benefit of the community. The dedication of the BOFP
members facilitates the high quality of staff in the Village's police and fire departments.
C. 1St reading of An Ordinance Amending Chapter 13, "Alcoholic Liquors," of the Village Code of Mount
Prospect.
Mayor Juracek presented for a first (1 st) reading An Ordinance Amending Chapter 13, "Alcoholic Liquors,"
of the Village Code of Mount Prospect. This Ordinance increases the number of "Class F-2" liquor
licenses by one (1) Photo's of Mount Prospect, Inc. d/b/a Photo's Hotdogs, 1708 Kensington Road.
[In the absence of Acting Village Manager Dave Strahl, Finance Director Dave Erb served as Acting
Village Manager.]
Acting Village Manager Dave Erb provided background information stating the request for the new liquor
license is due to a change of ownership; the purchase of the business is contingent upon approval of the
liquor license. The Class "F-2" license provides for the sale of beer and wine at dining tables.
The prospective owners have submitted all required documentation and fees and met with staff to discuss
the Village Code and policies relative to the service of alcoholic beverages. The prospective owners
have also completed the certified classroom liquor servers training course as required by Village Code.
Mayor Juracek welcomed the prospective owners Mr. Bhavik Modi and Mr. Asish Modi who were in
attendance to provide additional information and respond to questions.
Mr. Bhavik Modi thanked the Mayor and Village Board for the opportunity to be a part of the community; it
is their plan to maintain the favorable reputation established by the current owner of Photo's. Other than
upgrading the menu and outdoor decor, no substantive changes to the restaurant are planned. They are
pleased to be and Mount Prospect and plan to maintain the level of community involvement and support
Photo's has extended through the years.
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
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Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6208:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
APPOINTMENTS
Finance Commission — Reappointment
Mr. Don Ocwieja
1451 Greenbriar Drive
Trustee Hoefert, seconded by Trustee Polit, moved to approve the reappointment of Mr. Don Ocwieja to
the Finance Commission.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Hoefert requested item B. under New Business: A Resolution Authorizing the Village of Mount
Prospect to Accept the Staffing for Adequate Fire and Emergency Response (Safer) Grant from the
Department of Homeland Security be removed from the Consent Agenda.
Mayor Juracek stated Item B. A Resolution Authorizing the Village of Mount Prospect to Accept the
Staffing for Adequate Fire and Emergency Response (Safer) Grant from the Department of Homeland
Security would be removed from the Consent Agenda for separate discussion and consideration as listed
under New Business.
Trustee Polit, seconded by Trustee Rogers, moved to approve the following business items:
1. Monthly Financial Report — July 2015
2. Bills dated — July 16 — July 29, 2015
3. Bills dated - July 30 — August 12, 2015
4. AN ORDINANCE AMENDING CHAPTER 21, "BUILDING CODE," OF THE VILLAGE CODE OF
MOUNT PROSPECT (Ordinance No. 6209)
5. A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR THE
NORTHWEST SUBURBAN HOUSING COLLABORATIVE. (Resolution No. 29-15)
6. Motion to approve request to waive bid process and purchase breathing apparatus cylinders from
Air One Equipment, sole source, in an amount not to exceed $70,000. (VBA 38-15)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
OLD BUSINESS
None.
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NEW BUSINESS
A. An Ordinance Amending Chapter 21, "Building Code," of the Village Code of Mount Prospect
(Approved under the Consent Agenda — ORD 6209)
B. A Resolution Authorizing the Village of Mount Prospect to Accept the Staffing for Adequate Fire
and Emergency Response (SAFER) Grant from the Department of Homeland Security.
Mayor Juracek presented A Resolution Authorizing the Village of Mount Prospect to Accept the Staffing
for Adequate Fire and Emergency Response (SAFER) Grant from the Department of Homeland Security.
This Resolution authorizes the Village of Mount Prospect to accept the SAFER Grant in the amount of
$1,385,184 from the Department of Homeland Security. Mayor Juracek stated acceptance of the grant
was discussed extensively as part of the Village Board and Finance Commission Joint Workshop.
Fire Chief John Malcolm provided background information including the impact and challenges the 2010
reduction in fire personnel had on the fire department service level. Chief Malcolm stated the SAFER
grant will pay for salaries and benefits for six (6) firefighters over the next two (2) years; downtown Fire
Station #13 will again be fully staffed and the fire engine returned to service. With the additional staffing,
two (2) firefighters and a lieutenant can now man the fire engine to assist with calls for service; having the
extra apparatus makes a big difference in operations and for the safety of the community and firefighters.
Chief Malcolm noted, of the six (6) applicants the department is hoping to hire two (2) are military
veterans. As a condition of the grant the Village could receive additional funding for one (1) with the
hiring of military veterans. Chief Malcolm stated all candidates must still pass the required testing and
approval before hiring. Chief Malcolm recognized fire staff who were instrumental in obtaining the grant
and thanked the Mayor and Village Board for their support in accepting the grant.
Village Board Comments
■ Restoring fire department to full staffing very important.
■ Challenge will be how to pay for staff when grant ends.
■ 2010 reduction in fire personnel didn't work well.
■ Recognized and thanked the Fire Department for outstanding work and dedication to community
safety.
■ Thanked Chief Malcolm for his leadership.
Public Comment
Mr. Dale Steward — Mount Prospect Firefighters Union President
20 S. Main Street
On behalf of fire personnel Mr. Steward thanked Mayor Juracek and the Village for their on-going support
and decision to accept the grant. He highlighted the importance of restoring firefighter staff to the pre -
2010 reduction in personnel.
Trustee Hoefert, seconded by Trustee Polit moved for the approval of Resolution NO. 28-15:
RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ACCEPT
THE STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER)
GRANT FROM THE DEPARTMENT OF HOMELAND SECURITY
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried
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C. A Resolution Authorizing an Intergovernmental Agreement for the Northwest Suburban Housing
Collaborative
(Approved under the Consent Agenda — RES 29-15)
VILLAGE MANAGER'S REPORT
Mr. Erb stated there were several requests for approval of expenditures to be presented for Village Board
consideration; Village services, programs and/or equipment.
A. Motion to accept bid for the Kensington Business Center jogging path and lighting improvements in
an amount not to exceed $351,172.
Public Works Director Sean Dorsey presented background information including project details, bid
process, bid results and staff recommendation. As part of the Kensington Business Center annexation
agreement the Village is required to maintain certain amenities including the jogging path and jogging
path lighting system. The jogging path pavement is deteriorating and in need of repair, and the lighting
system is experiencing numerous wiring failures. To facilitate the design and construction of the needed
improvements, the path improvements have been split into 3 phases: Phase I — west of Feehanville Drive,
Phase 2 — between Feehanville Drive and Business Center Drive and Phase 3 —east of Business Center
Drive. Phases I and 3 will be constructed in 2015 and Phase 2 in 2016.
One (1) bid was received; Martam Construction - $319,248. Martam Construction, Inc. meets the
requirements of the contract documents and has satisfactorily completed many projects for the Village.
Staff recommend the contract be awarded to Martam Construction for the Kensington Business Center
jogging path and lighting improvements in an amount not to exceed $351,172; includes a 10%
contingency of $31,924.
In response to questions from the Village Board, Mr. Dorsey provided the following:
■ Only Phases I and 3 this year.
■ Continuous pavement marking on jogging path not included.
■ Phase 2 area — overgrowth from shrubs will be trimmed.
■ Trees are trimmed and debris removed from ditch on regular basis.
■ Phase I and 3 work will begin within next thirty (30) days — anticipate completion by Thanksgiving.
Trustee Hoefert, seconded by Trustee Rogers, moved for approval of request to accept bid for the
Kensington Business Center jogging path and lighting improvements in an amount not to exceed
$351,172.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
(VBA 36-15)
B. Motion to accept proposal for Village Hall video surveillance and access control project in an amount
not to exceed $86,248.
Administrative Analyst Alexander Bertolucci presented background information including project details,
proposal process, proposal results and staff recommendation. The Village Hall video surveillance system
was installed in 2010 with scheduled replacement of the Video Management Systems server in 2015.
The access control system which controls and restricts access to Village Hall currently functions on an
outdated operating system. If a failure was to occur, it is unlikely the system would be able to be
reinstalled.
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Due to the relatively small size of each replacement project staff decided to bundle the video surveillance
and door access control systems into a single project. The scope of work includes replacing the video
management system (VMS) server and adding cameras to the Village Hall and parking deck surveillance
network. The access control project is designed to replace the access control software, keycard readers
and keycards with a system compatible with access control systems at Public Works and the Public
Safety building.
The proposal was sent to over 35 vendors/integrators; 19 integrators attended a mandatory pre -proposal
meeting and 6 integrators submitted proposals. Mr. Bertolucci provided a detailed review of the evaluation
summary of the proposals for the video surveillance and access control project. Red Hawk Security
Systems submitted the lowest responsible proposal that met all of the video surveillance and access
control requirements.
Staff recommend the Village Board accept the proposal for the video surveillance and door access project
from Red Hawk Security Systems, LLC in an amount not to exceed $86,248.
In response to questions from the Village Board, Mr. Bertolucci provided the following:
■ Cameras are motion activated.
■ Light spectrum will adjust for both low (night) and high light (sun).
■ Police have access to cameras; not monitored.
■ Key card reader system — ability to activate lockdown.
■ Emergency call buttons are installed.
In response to questions and comments from the Village Board regarding the cameras, Police Chief
Janowick opined on the usage of signs alerting the public to the cameras as well as the limitations of
police personnel monitor the cameras.
Trustee Saccotelli recommended a lockdown training session be conducted for the Village Board. Mayor
Juracek concurred with the recommendation.
Public Comment
Mr. Louis Goodman
310 North School
Mr. Goodman questioned whether the video surveillance equipment picked up sound.
Mr. Bertolucci stated it was not equipped for audio.
Trustee Matuszak, seconded by Trustee Hoefert, moved for approval of request to accept proposal for
Village Hall video surveillance and access control project in an amount not to exceed $86,248.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
(VBA 37-15)
C. Motion to approve request to waive bid process and purchase breathing apparatus cylinders from Air
One Equipment, sole source, in an amount not to exceed $70,000.
(Approved under the Consent Agenda — VBA 38-15)
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D. Motion to approve request to waive bid process and accept sole source proposal for the purchase of
tablets with mounting equipment for police squads in an amount not to exceed $37,262.42.
IT Director Joan Middleton presented background information including project details, proposal process,
proposal results and staff recommendation. The Police Department is requesting approval to purchase
nine (9) Fujitsu Q704 Tablets to replace six-year-old Panasonic CF -30 Toughbooks. Police staff have
thoroughly tested the Q704 Tablet in their production environment and determined the tablet sufficiently
meets their needs. The Q704 Tablets are significantly less expensive than new Panasonic Toughbooks.
Brite Computers offers the complete package for the lowest price; the tablets purchased from Brite
Computers are packaged with the associated mounting platforms produced by Lund Industries. Brite
Computers is the sole source provider for this mounting solution. The purchase of the tablets coincides
with the replacement of nine (9) police squads.
Staff recommend the purchase of nine (9) Fujitsu Q704 Tablets from Brite Computers for an amount not
to exceed $37,262.42.
Mr. Michael Blesic, Police Network Administrator provided additional information regarding the features of
the tablet:
■ Tablet can be removed and used as a standalone device.
■ Tablet— less footprint in squad.
Village Board Comments
■ Recommend placing some type of device on steering wheel so keyboard could be hooked there while
officer is entering data.
■ New technology facilitates enhanced communication between police; important to continue down path
of innovation.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of request to waive bid process and
accept sole source proposal for the purchase of tablets with mounting equipment for police squads in an
amount not to exceed $37,262.42.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
(VBA 39-15)
E. Motion to accept proposal from Gewalt Hamilton Associates, Inc. for professional services to prepare
a feasibility study of potential improvements to the intersection of Busse Avenue and Route 83 to
improve the safety for pedestrian crossings in an amount not to exceed $34,933.71.
Community Development Director Bill Cooney presented background information including project details,
proposal process, proposal results and staff recommendation. Various stakeholders have inquired about
the possibility of constructing a pedestrian crossing at the intersection of Busse Avenue and Main
Street/Route 83 to improve safety. A concept design for a crossing at this location is included in the 2013
Downtown Implementation Plan.
The Community Development Department has reserved $200,000 in the TIF budget for the research,
design and potential installation of a crossing. A request for Qualifications (RFQ) was distributed to
qualified engineering consulting firms to conduct a feasibility study to understand if a crossing is
appropriate at this location, and if so, which design should be installed. Mr. Cooney indicated possible
changes for safer pedestrian crossing will impact traffic movement in downtown area. Downtown study
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includes pedestrian crossing at other intersections. The goal is to offer safe crossing solution for
pedestrians as well as traffic movement.
Six (6) firms were sent the RFQ; three (3) firms were interviewed. Gewalt Hamilton and Associates
presented the strongest response. Mr. Cooney reviewed the scope of work that was negotiated for a cost
of $34,933.71. The project process will take approximately ten (10) weeks beginning in September with
a completion report in mid-November. Traffic counts initially scheduled to be conducted in September will
be pushed back to October when two (2) new restaurants are open; counts be done at various times over
a one (1) week period.
Staff recommend retaining Gewalt Hamilton Associates to complete the Busse Avenue crossing feasibility
study in an amount not to exceed $34,933.71.
Village Board Comment
■ Good to push traffic count to October when additional restaurants will be open.
■ Requested staff add the installation of an elevator be included in the study; improve access from
parking garage to Route 83/Main Street..
■ Site line of parking important — people want to see parking from their location.
Trustee Polit, seconded by Trustee Rogers, moved for approval of request to accept proposal from
Gewalt Hamilton Associates, Inc. for professional services to prepare a feasibility study of potential
improvements to the intersection of Busse Avenue and Route 83 to improve the safety for pedestrian
crossings in an amount not to exceed $34,933.71.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli
Nays: None
Motion carried.
(VBA 40-15)
F. Status
Acting Village Manager Erb indicated there were no public information announcements.
ANY OTHER BUSINESS
None.
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Polit, seconded by Trustee Rogers, moved to adjourn the meeting.
By unanimous vote the August 18, 2015 Village Board meeting adjourned at 8:38 p.m.
M. Lisa Angell
Village Clerk
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