HomeMy WebLinkAboutOrd 6207 07/21/2015 Amending Article 1 of Chapter 2 entitled "Board fo Trustees"ORDINANCE NO. 6207
AN ORDINANCE AMENDING, ARTICLE I "GENERAL PROVISIONS" OF CHAPTER 2,
ENTITLED "BOARD OF TRUSTEES" OF THE VILLAGE CODE
OF MOUNT PROSPECT, ILLINOIS
Passed and approved
by the Mayor and Board of Trustees
the 21St day of July, 2015
Published by authority of the corporate
authorities of the Village of
Mount Prospect, Illinois,
the 22nd day of July, 2015.
ORDINANCE NO. 6207
AN ORDINANCE AMENDING, ARTICLE I "GENERAL PROVISIONS" OF
CHAPTER 2, ENTITLED "BOARD OF TRUSTEES" OF THE VILLAGE CODE OF
MOUNT PROSPECT, ILLINOIS
BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION 1: Article I entitled "General Provisions" of Chapter 2 entitled "Board
of Trustees" of the Mount Prospect Village Code shall be amended by adding a new
Section 2.104 entitled "Participation in Meetings by Telephone Conference Call or Other
Electronic Means" which shall be and read as follows:
A. Findings: Public act 94-1058, effective January 1, 2007, amends the open
meetings act(l) to allow municipalities to adopt rules and procedures that permit
appointed and elected members of boards, commissions and committees to
attend, participate and vote at open and closed public meetings through the use
of telephone conference calls or other electronic means. The corporate
authorities of the village find that it is in the public interest to adopt a set of rules
and procedures that allow appointed and elected members of village boards,
commissions and committees to attend, participate in and vote at open and
closed public meetings through the use of telephone conference calls or other
electronic means (e.g., video or audio conference).
B. Definitions: The definitions of the terms "meeting", "public body", 'other means",
"quorum" or any other defined term used in this section, which is also found in the
open meetings act, shall have the same definitions as contained in the open
meetings act(2), as amended.
C. Rules and Procedures:
1. Village boards, committees and commissions must comply with all of the
applicable requirements of the open meetings act(3), as amended.
2. Village boards, committees and commissions are prohibited from establishing a
quorum to conduct business at an open or closed meeting through the attendance of
board members by the use of telephone conference calls or other electronic means.
A quorum of members of a village board, commission or committee must be
physically present at the location of a properly noticed, open or closed meeting.
3. Village officials who wish to attend a meeting electronically must give notice
before the commencement of the meeting to the village manager, or the village clerk
(or deputy clerk), unless advance notice is impractical.
4. Meeting minutes must reflect whether a member is present physically or
electronically, regardless of whether any members are attending through the use of
a telephone conference call or other electronic means.
5. Provided that the audio, telephone or video conference connection allows the
voice of an absent member to be clearly heard by the attendees of the meeting
(including the public) and the absent member can clearly hear the voices of the
attendees who participate in the meeting, a member of a village board, committee
and commission may attend, participate and vote at an open or closed meeting
through the use of a telephone conference call or other electronic means if the
member is prevented from physically attending because of:
a. Personal illness or disability; or
b. Employment purposes or the business of the public body; or
c. A family or other emergency.
6. Where one or more members of a village board, committee and commission is
attending the meeting by use of a telephone conference call or other electronic
means, the presiding officer shall, immediately after convening of the meeting,
announce to the public which member is attending the meeting by use of a
telephone conference call or other electronic means, identify the method of
attendance and the reason why the absent member is participating by such means.
7. If the presiding officer attends the meeting through the use of a telephone
conference call or other electronic means, he or she shall not be required to vacate
the chair and may act in his or her capacity as the presiding officer for the purposes
of the meeting despite not being physically present.
8. The voice of the absent member participating by telephone conference call or
other electronic means, after being identified by the other village board, committee
and commission members as belonging to the absent member, shall be
simultaneously broadcast to the public present at the meeting so that his or her
voice can be heard, and the member shall also be able to hear any discussions of
the other members and the public comment regarding any issue discussed at the
meeting before a vote is taken.
SECTION 2: This Ordinance shall be in full force and effect from and after its passage,
approval and publication form in the manner provided by law.
AYES: Matuszak, Polit, Rogers, Saccotelli, Zadel
NAYS: None
ABSENT: Hoefert,
PASSED AND APPROVED this 21St day of July, 2015.
Arlene A. Jurq#ek
Mayor
ATTEST:
M. Lisa Angell
Village Clerk