HomeMy WebLinkAbout6. Village Manager's Report 08/18/2015Mount Prospect Public Works Department
LL $/ INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: VILLAGE ENGINEER
DATE: AUGUST 12, 2015
SUBJECT: BID RESULTS FOR THE KENSINGTON BUSINESS CENTER JOGGING PATH
AND LIGHTING IMPROVEMENTS
(CONTRACT AWARD NOT TO EXCEED $351,172)
Background
As part of the Kensington Business Center development in the 1980's, the annexation agreement
requires the Village to maintain certain amenities within the Business Park, including the jogging
path and the jogging path lighting system. The jogging path pavement is deteriorating and in
need of repair. The lighting system is experiencing numerous wiring failures and because of the
age of the system, needed lamp and fixture replacement is becoming more difficult.
The jogging path spans across the business park from east to west and has fingers to the north
and south to provide connectivity to the entire business park. The existing lighting system is not
continuous but provides lighting at critical locations along the path. To facilitate the design and
construction of the improvements, the path improvements have been split into 3 phases: Phase 1
— west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and
Phase 3 — east of Business Center Drive. It was determined that Phases 1 & 3 would be
constructed in 2015 and Phase 2 in 2016.
Bid Results
Plans and bid documents for this project were prepared by Gewalt Hamilton Associates,
consulting engineers of Vernon Hills, Illinois and a public notice was placed in the newspaper. Six
(6) contractors picked up bid documents and five (5) attended a mandatory pre-bid meeting on
July 29, 2015. Bids were opened and read aloud on August 10, 2015. One (1) bid was received.
The bidder submitted a bid bond in the amount of 10% of the total bid as required in the bid
proposal packet. The bid was checked for accuracy. One minor error was found in the amount
of $24. The bidder correctly signed the bid and bid bond. Below is a summary:
Bidders Total Bid
Martam Construction, Inc. $ 319,248.00
Engineers Estimate $ 319,150.13
Mount Prospect Public Works Department
LL $/ INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: VILLAGE ENGINEER
DATE: AUGUST 12, 2015
SUBJECT: BID RESULTS FOR THE KENSINGTON BUSINESS CENTER JOGGING PATH
AND LIGHTING IMPROVEMENTS
(CONTRACT AWARD NOT TO EXCEED $351,172)
Background
As part of the Kensington Business Center development in the 1980's, the annexation agreement
requires the Village to maintain certain amenities within the Business Park, including the jogging
path and the jogging path lighting system. The jogging path pavement is deteriorating and in
need of repair. The lighting system is experiencing numerous wiring failures and because of the
age of the system, needed lamp and fixture replacement is becoming more difficult.
The jogging path spans across the business park from east to west and has fingers to the north
and south to provide connectivity to the entire business park. The existing lighting system is not
continuous but provides lighting at critical locations along the path. To facilitate the design and
construction of the improvements, the path improvements have been split into 3 phases: Phase 1
— west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and
Phase 3 — east of Business Center Drive. It was determined that Phases 1 & 3 would be
constructed in 2015 and Phase 2 in 2016.
Bid Results
Plans and bid documents for this project were prepared by Gewalt Hamilton Associates,
consulting engineers of Vernon Hills, Illinois and a public notice was placed in the newspaper. Six
(6) contractors picked up bid documents and five (5) attended a mandatory pre-bid meeting on
July 29, 2015. Bids were opened and read aloud on August 10, 2015. One (1) bid was received.
The bidder submitted a bid bond in the amount of 10% of the total bid as required in the bid
proposal packet. The bid was checked for accuracy. One minor error was found in the amount
of $24. The bidder correctly signed the bid and bid bond. Below is a summary:
Bidders Total Bid
Martam Construction, Inc. $ 319,248.00
Engineers Estimate $ 319,150.13
Page 2 of 2
Kensington Business Center Jogging Path and Lighting Improvements ($351,172)
August 12, 2015
Discussion
Contractors that did not bid on the project indicated that they were too busy to complete a
project of this scope at this time.
The low bidder, Martam Construction, Inc., meets the requirements of the contract documents.
Martam Construction, Inc. has completed many projects for the Village in previous years,
including roadway paving, sidewalk construction and streetlight installation. All work has been
completed to the Village's satisfaction.
Staff recommends including a 10% contingency in the project award to allow for quantity
variances and unanticipated conditions. In this instance, a 10% contingency added to the lowest
cost bid would result in a total contract award of $351,172 (Base Bid: $319,248 + Contingency:
$31.924 = Total Recommended Award: $351,172).
Recommendation
I recommend the low bidder, Martam Construction, Inc. of Elgin, IL, be awarded the contract for
the Kensington Business Center Jogging Path and Lighting Improvements in the amount not to
exceed $351,172.
Please include this item on the August 181h Village Board Meeting Agenda.
I concur with the above recdmmendation.
Director df"Public Works Sean P. Dorsey
cc: Village Clerk Lisa Angell
H:\Engineering\Lighting\KBC\Lighting and Jogging Path Improvements\ Bid & Award Mm.docx
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: DAVID STRAHL, ACTING VILLAGE MANAGER
FROM: ALEXANDER BERTOLUCCI, ADMINISTRATIVE ANALYST
DATE: AUGUST 14, 2015
SUBJECT: VIDEO SURVEILLANCE AND ACCESS CONTROL SYSTEMS REQUEST
FOR PROPOSAL
Background
The Village Hall video surveillance system (Exacq) was installed in 2010. Currently, the
system consists of 10 IP cameras throughout the Village Hall and Parking Deck. The
installation included pre-wiring an additional 11 locations. Originally, these pre-wired
locations were to be completed with cameras in 2010; however, the project was adjusted
due to budget constraints and cameras were not installed. The video management system
(VMS) server is on the computer replacement program and is scheduled to be replaced this
year.
An access control system provides for the control and restriction of access to a building.
The current door access system (Keri Systems) is original to the Village Hall. This 11 year
old software is no longer supported and operates on an outdated operating system. If a
failure was to occur, it is likely the system would not be able to be reinstalled. In order to
meet the scheduling needs of the Village Hall at the time of installation, three copies of the
Keri Systems software each with its own independent database had to be setup; employee
keycard database, public meeting keycard database and community center keycard
database. Also, the current system’s keycards are not compatible with the access control
hardware installed at Public Works and the Public Safety Building.
The 2015 budget allocated $14,130 for the Village Hall video surveillance system project
and $13,730 in 2016. The 2015 budget also included $50,000 to replace the door access
control system. Additionally, there is $10,000 in the computer replacement fund to replace
the VMS server in 2015. Staff decided to bundle the video surveillance and door access
control systems into a single project due to the relative small size of each project. This
totals to $87,860 available in the Capital Improvement Fund.
Request for Proposals
The scope of work includes replacing the VMS since its operating system is no longer
supported and adding cameras to the Village Hall surveillance network. The project adds
cameras at the 11 pre-wired locations and at 7 additional locations in the Village Hall and
Video Surveillance and Access Control RFP
August 14, 2015
Page 2
Parking Deck. The new parking deck cameras will be located in areas that have occasional
incidents of graffiti and loitering. Additionally, a camera will be added to the Parking Deck
elevator to capture activity that many require repair due to vandalism. New Village Hall
cameras will be located at Finance and Community Development service counters and
second and third floor lobbies. The access control portion of the project was designed to
replace the access control software, keycard readers and keycards with a system
compatible with access control systems at Public Works and the Public Safety Building
thereby using a single card for access at all sites, if authorized. The scope of work also
included adding 5 new doors to the access control system.
Proposal Process
The request for proposal was developed and reviewed with the assistance of Anixter, a
global supplier of communications and security products, with headquarters in Glenview,
Illinois. The process started with staff visiting Anixter for a presentation on available video
surveillance and access control products and software. Anixter provided staff access to
technical expertise to design video surveillance and door access systems that met Village
requirements and to make informed product decisions. The resulting specifications were
included in the request for proposal. The following points are additional highlights of the
proposal process:
The proposal was sent to over 35 vendors/integrators.
19 integrators attended the mandatory pre-proposal meeting. This meeting provided
integrators with a walk though of Village Hall and the Parking Deck to become
familiar with the site and proposed camera and access control locations.
6 integrators submitted proposals.
4 different VMS and 5 different access control software solutions were
o
proposed.
All 6 integrators provided demonstrations of their video management and
o
access control software solutions.
Discussion
The weighted features of the proposed systems that staff evaluated are reviewed below.
Video Surveillance
VMS Server: The current video surveillance system of 10 cameras is operating on
server with 6TB of storage. The proposal required that storage supports 30 days of
video for 30 cameras. Staff estimated the storage allotment to be at least 12TB.
Cameras: Wide Dynamic Range (WDR) or equivalent is a required feature. This
feature allows images to be clearly recorded when there is significant contrast
between light and dark areas. For example, the Parking Deck’s east facing cameras
are flooded with light during the morning hours.
Video Surveillance and Access Control RFP
August 14, 2015
Page 3
Network Viewing: Camera feeds must be viewable across the Village’s network on
a secure, Village administered system, accessible through an Internet browser to
allow video to be viewed remotely.
Access Control
Scheduling: This feature was evaluated during the proposal review process as staff
is looking for greater flexibility with scheduling beyond 7 days into the future.
Identification Badging: An ID badging feature is a requirement for the new access
control software, since the current ID badging software is a component of the
existing access control system that will be replaced.
Reporting: The current system’s reporting features are limited to 19 canned reports
that do not meet Village needs as they are not customizable.
Lockdown Feature: In light of trends of active shooter incidents, the ability to
lockdown a facility from different points in the building is required safety precaution.
Active Directory Integration: Active Directory is a central database containing
various network objects such as user accounts, computers, printers, and etc.
associated with the network. The integration of Active Directory provides enhanced
security and efficiency with maintaining keycards.
Using active directory to assign keycard system user rights.
o
Pulling in active directory information to populate keycard user information.
o
Expandability: Provides the flexibility to expand the system to other physical
locations in the future.
All six integrators listed work experience with municipalities installing similar video
surveillance, access control, or related security technology systems. Additionally, reference
checks were conducted for all six integrators. References reported satisfactory
performance and recommended utilizing the integrators services for future projects.
Table 1: Evaluation Summary of Video Surveillance & Access Control Proposals compares
Red Hawk Security
hardware, features, and prices of the 6 proposals. submitted the
lowest responsible proposal that met all of the video surveillance and access control
requirements. Lower cost proposals are not recommended because proposed video
storage was below the suggested 12TB, or access control solutions did not provide
scheduling beyond 7 days, or had similar limitations to the current system.
Video Surveillance and Access Control RFP
August 14, 2015
Page 4
Table1:EvaluationSummaryofVideoSurveillance&AccessControlProposalsAugust2015
VideoSurveillanceAccessControl
Total
Active
Proposal
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VideoNetworkLockdownDirectoryExpandability
(w/Extend
IntegratorServerCameraSpecsbeyond7IDBadgingReporting
StorageViewingFeatureIntegration(Optional)
Warranty
Modeldays
(Optional)
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Recommendation
Staff recommends that the Village Board accept the proposal for the Video Surveillance
and Door Access Project from Red Hawk Security Systems, LLC of Burr Ridge, IL in an
amount not to exceed $86,248 and funds are available in the Capital Improvement Plan.
Alexander Bertolucci
Administrative Analyst
c: Joan Middleton, IT Director
Chris Onjack, Information System Analyst
Robert Rundell, Information System Analyst
J:\\Projects\\Video Surveillance-Building Access - VH\\2015\\VB Packet\\Village_AccessControl_VideoSurveillance_Memo.docx
Mount Prospect Fire Department
Interoffice Memo
TO: ACTING VILLAGE MANAGER DAVID STRAHL
FROM: FIRE CHIEF
DATE: AUGUST 10, 2015
SUBJECT: PURCHASE OF BREATHING APPARATUS CYLINDERS
The Fire Department is requesting a waiver of bid for the purchase of 92 self-contained breathing
apparatus (SCBA) air cylinders. Air One Equipment of South Elgin, Illinois, is the only authorized
Mine Safety Appliances Company (MSA) dealer in Northern Illinois (Attachment 1).
The funds for the purchase of all the SCBA cylinders are in the 2015 CIP budget in the amount of
$70,000. The Fire Department applied for an Assistance to Firefighters Grant (AFG) for the
replacement of all of our existing air cylinders, SCBA harnesses, and face pieces with integrated
voice communication boxes. Unfortunately, we were unsuccessful in obtaining the AFG Grant this
year. Our existing bottles are at the end of their life cycle and will need to be replaced per
Department of Transportation rules and regulations. We will continue to apply for grants for
replacement of the SCBA harnesses and face pieces as grants become available.
SCBA Units
The SCBA's are vital for providing clean breathing air when entering toxic atmospheres. The
department currently owns 40 complete SCBA units with cylinders and 52 spare cylinders. These
units include structural firefighting SCBA, Hazardous Materials Team SCBA's, and Rapid
Intervention Team packs.
SCBA Air Cylinders
Compressed air cylinders provide SCBA users with a supply of fresh air while performing duties
that include structural firefighting and other job functions in contaminated atmospheres. Today's
technology has created lighter bottles made of woven carbon fibers which reduce the weight of
the cylinder. MSA cylinders also provide glow -in -the -dark illumination and Fire Department
labeling for identification in reduced visibility situations. Our existing SCBA air cylinders, which we
purchased in 2000, have a 15 -year maximum life expectancy and are due for replacement this
year.
Why MSA?
There are at least four manufacturers that provide SCBA units. We have used MSA SCBA units
for over 35 years with exceptional service and reliability. The cylinders we are purchasing are the
only cylinders that will integrate with our existing SCBA harnesses. Purchasing from MSA will
provide our continued standardization of SCBA units.
H:\Administration\Clothing & Equipment\Equipment\SCBA\SCBA cylinder 2015 Waiver -Village Manager .doc
Purchase of Breathing Apparatus Cylinders
August 6, 2015
Page 2
Recommendation
The proposed plan will provide new cylinders to all existing MSA SCBA's, spare cylinders for each
SCBA, and 1 hour cylinders for the Hazardous Materials Response Team and Rapid Intervention
Team. It is my recommendation to stay with MSA self-contained breathing apparatus and award
the contract to Air One Equipment in an amount not to exceed $69,540 (Attachment 2).
Additionally, Air One Equipment has provided the Fire Department with years of excellent and
efficient service.
Budget Authorization
There is $70,000 budgeted in account 020.70.90.00.1.709.665.004 (page 312 of the budget book)
for this purchase.
JM/bl
Attachments
May 13, 2015
To Whom It May Concern.-
This
oncern:
This letter is to advise you that the only authorized MSA Fire Service
Distributor in the Chicago Metropolitan area is:
Air One Equipment Inc.
360 Production Drive
South Elgin, IL 60177
The area that Air One Equipment, Inc. solely covers includes the following
counties in Illinois:
Boone
Iroquois
Lee
Bureau
Kane
McHenry
Cook
Kankakee
Ogle
DeKalb
Kendall
Putnam
DuPage
LaSalle
Will
Grundy
Lake
Winnebago
As an authorized MSA First Responder Elite level distributor, Air One
Equipment maintains a significant inventory of MSA products, including repair
parts for MSA SCBA and Gas Detection equipment.
Should you have any questions, please feel free to contact me.
Sincerely,
.m
'.
Scott McGuire
North American Sales Channels Specialist
Phone: 724-742-8028
The Safety Company
MSA Corppoirate Center
1000 Cranberry Woods Drive
Cranberry Township, PA 16066
800.MSA.2222
www.MSAnet.com
Air One Equipment, Inc.
. 360 Production Drive, South Elgin IL 60177
Telephone: (847) 289-9000 Fax: (847) 289-9001
AIR ONE website: www.aoe.net
EQUIPMENT, INC.
TO: MOUNT PROSPECT FIRE DEPT
ATTN: RON REDLIN
l =pi
r V "o, ,
Date: 8/10/15
REF: CYLINDERS
We are pleased to submit the Following quotation in accordance with your request and subject to the Terms and Conditions listed below.
Part Number
Description
Each
Extended
78
14
10156423 -SP
10156426 -SP
30 MINUTE 4500 PSI SUPER LIGHT CYLINDER
60 MINUTE 4500 PSI SUPER LIGHT CYLINDER
CYLINDERS TO INCLUDE MOUNT PROSPECT CUSTOM LOGO
$ 695.00
$ 1,095.00
$ 54,210.00
$ 15,330.00
LEAD TIME ON CUSTOM LOGO CYLINDERS IS 12-16 WEEKS
AFTER RECEIPT OF ORDER.
i
FREIGHT OR DELIVERY CHARGES MAY APPLY
Estimated Delivery:
On Request
Total of All Equipment: 69,540.00
BY: MARTIN SVIHRA
Air One Equipment, Inc.
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: ACTING VILLAGE MANAGER DAVE STRAHL
FROM: IT DIRECTOR
DATE: AUGUST 13, 2015
SUBJECT: REQUEST TO PURCHASE RUGGEDIZED LAPTOP FOR POLICE
Police is requesting approval to purchase nine (9) Fujitsu Q704 Tablets for new squad vehicles
to replace six-year-old Panasonic CF -30 Toughbooks. Police staff has thoroughly tested the
Q704 Tablet in their production environment and have verified that it sufficiently meets their
needs. The Q704 Tablets are significantly less expensive than new Panasonic Toughbooks.
Brite Computers offers the complete package (including mounting equipment) for the lowest
price.
Count I Specifications Cost
Fujitsu Q704 Tablet: Intel Core i7-46000, 2.1 GHz, 8 GB RAM, Touch Screen, 4G,
WiFi, 256 GB SSD Hard Drive, Dock, MS Windows 7, 5 -yr. Accidental Damage $37,262.42
Insurance.
$4,140.38 each
I agree with the Police Department's proposal and recommend that the Village purchase nine
Fujitsu Q704 Tablets from Brite Computers for an amount not to exceed $37,262.42. Funds are
available for this purchase.
an Middleton
IT Director
Attachments
c: Deputy Chief Griffin
Mike Blesic
I:\VB Request Memos\2015 PD Toughbook Request.docx
MOUNT PROSPECT POLICE DEPARTMENT
FORMAL MEMORANDUM f ADM 15-120
CONTROL NUMBER
TO: JOAN MIDDLETON, IT DIRECTOR
FROM: DEPUTY CHIEF T. GRIFFIN
SUBJECT: REQUEST TO PURCHASE COMPUTER EQUIPMENT
DATE: AUGUST 12, 2015
Attached you will find a memorandum submitted by Michael Blesic, Police Network
Administrator, requesting the purchase of nine (9) Fujitsu Q704 tablets and associated
mounting hardware for use in our patrol vehicles. As indicated in the memorandum,
the computer equipment will be used to replace aging equipment in nine (9) squad cars
currently scheduled for replacement with new vehicles that have previously been
approved by the Village Board and ordered by Public Works. The new vehicles are
scheduled to arrive this fall. In 2014, the Department was due for ten (10) in -car
computer replacements per the Village computer replacement schedule. The
Department conducted research at that time on alternative computing solutions and
determined that the Fujitsu Q704 tablet was a viable alternative to the Panasonic
Toughbook due to its lower cost and the space -saving features it provides inside a
squad car.
The Department purchased one (1) tablet at that time from Brite Computers with the
associated mounting hardware provided by Lund Industries of Northbrook, Illinois. The
Department deferred the remaining nine (9) computers until a test and evaluation of the
Fujitsu tablet could be conducted. The test and evaluation period was conducted in
2015 and concluded with positive officer feedback. It has been determined that the
Fujitsu Q704 tablet presents an excellent alternative to the more expensive Panasonic
Toughbook laptop computer and meets the Department's demands for durability and
reliability.
The purchase of these nine (9) units and related equipment is consistent with in -car
computer equipment purchases made in previous years. Based on the
recommendation of Mr. Blesic, it is my recommendation the Department purchase the
equipment as itemized on the attached quote from Brite Computers. The price quote of
$37,263.42 covers all of the equipment necessary to place the tablets into production
including the custom mounting hardware provided by Lund Industries. Lund Industries
is currently the company the Department uses to outfit our squad cars and they are the
manufacturer of the Fujitsu mobile computer mounting platforms. As indicated in the
attached letter from Lund Industries, Brite Computers is the sole source for these units.
Page 1 of 2
With COURAGE we protect, with COMPASSION we serve.
Village o ' Mount Prospect "
Mount Prospect, Illinoisa
INTEROFFICE MEMORANDUM"
TO: DC GRIFFIN
09u
DATE
SUBJECT:
MIKE BLESIC
AUGUST 12, 2015
COMPUTER PURCHASE REQUEST
NINE (9) FUJITSU Q704 TABLETS
In 2015, the Police Department is scheduled to purchase nine (9) new squad vehicles, (6 Dodge
Chargers and 3 Ford Explorers). In 2014, ten (10) Panasonic CF -31 Toughbook Laptops were
slated to be replaced which was in line with the Village computer replacement schedule.
Currently these units have been in use beyond the recommended 5 year replacement schedule.
In light of this, it was in the Police Department's interest to implement technology that would
offer new functionality, scalability, as well as cost saving benefits to the Department and the
Village. In research of other tablets in the market, it was determined that the Fujitsu Q704 tablet
was the most viable candidate. During the same year, the Police Department purchased one
(1) ruggedized Fujitsu Q704 tablet and docking station to test and evaluate as a possible
replacement of the existing Panasonic CF -31 Toughbook Laptop. The Fujitsu Q704 tablet,
along with its docking station provided by Lund Industries, was installed into squad car P38
(Dodge Charger). Over the course of 6 months, the Fujitsu Q704 tablet was tested and
implemented successfully into a live production environment. The system was placed under the
same level of constraints as our current squad car make up, with emphasis on putting it through
the rigors of use to ensure that it was capable of meeting the Police Department's demands. In
our findings from an end-user perspective, the results and reviews from various officers that
tested and used the system on a regular basis have been very positive and well received.
In costing analysis provided during our research phase, implementing this type of tablet
technology is approximately 20% less in overall price to implement into a squad than the
Panasonic CF -31 Toughbook Laptop. For your reference I have provided you with the
comparison:
Page - 1 -
\\Pdi\pol iusr$\TGriffin\USRDAT\Fujitsu Q704 Tablet Memo Final. docx
With COURAGE we protect, with COMPASSION we serve.
The Fujitsu Q704 tablet offers the same level of functionality as our current Panasonic CF-
31Toughbook Laptops. The Fujitsu Q704 tablet is also fitted with an upgraded Intel processor,
increased RAM (8GB) as well as upgraded wireless radio technology. The Fujitsu Q704 tablet
is also protected by a thermoplastic polyurethane (TPU) case that ensures its ruggedized nature
will be able to withstand the demands and stresses placed on it. The size of the unit awards the
officers with increased space and the layout is also well positioned for either the Dodge Charger
or the Ford Explorer. The tablets purchased from Brite Computers are packaged with the
associated mounting platforms produced by Lund Industries in Northbrook, Illinois. Brite
Computers is the sole source provider for this mounting solution. If purchased separately, the
tablets would cost $2,523.67 from CDW or $2,495.00 each from SHI Direct, compared with a
cost of $2325.76 from Brite Computers.
After factoring in that the Fujitsu Q704 tablet system is already in place at the Police
Department and in active use, the overall cost savings and its scalability, it's my
recommendation that the Police Department purchase nine (9) additional Fujitsu Q704 tablets
and the associated mounting platforms from Brite Computers at an amount not to exceed
$37,262.42 for our new squads when they arrive later this fall.
Page - 2 -
\\Pdl\pol iusr$\TGriffin\USRDAT\Fujitsu Q704 Tablet Memo Final.docx
With COURAGE we protect, with COMPASSION we serve.
6 " 'Quote
i""Ite
7647 Main Street Fishers Victor NY 14564
Page 1 of 2
Tele hone 585) 758.0200
FLAX. (58 758-0222
Date of Quote
Voll Eree: (830)-333-0458
salesinfo@britecomputers.corn
7/30/2015
Thank you for choosing Brite!
Quote,
Bill To Ship To
Mount Prospect Police Dept Lund Industries
Q 63237
50 S. Emerson Street Mount Prospect Police Department
Mount Prospect IL 60056 3175 MacArthur Boulevard
Northbrook IL 60062
Quote Expirati... ; Terms PO # _ ales Rep
Shipping Via
TOB
9/30/2015 NET 30 Nancy Ann Slater
Brite Whse
Part Number Description
Qty Unit Pric ,e, Extended
FUJ-BQAAD30000HAACYB Fujitsu Stylistic Q704
9
2,325.76 20,931,8.
i7 -4600U, 8GB, 256GB, 4G, Intel WLAN (ABGN
Bluetooth, Webcam, Windows 7 Professional 6 Bit
FUJ-FUJ38-1653-01 Fujitsu ADP 5 Year Stylistic + 2 Year Extension of
9
330.00 i 2,970.0
Standard Warranty
Fujitsu Q704 Active Dock (3Yr Warranty) Swing
Away/Slim and Accessories- NO CONSOLE
**'Consofe to be quoted by Lund as part of the
installation**
LUN-UNV-SASK4-Q704D— Q704 Swing Away With Active Dock And iKey KBD
9'
1,484.62 13,361.5.
Tray: 3 Yr Warranty
FUJ-FPCCC216 Q704 Protective TPU Cover (1 piece) with handstrap
9
o-
0.00 0.0
- for standard shell only
ACC-NU406 NuShield-Fujitsu Q704 TPU Case Daylight Screen
9
0.00
0.0
Protector
LUN-BRACE2 Adjustable 10" - 16" Support Brace Attaches to any
9 "
0.00 I 0.0
Pole assembly
IKE-SB-87-TB iKey Skinny Mobile Silicone Rubber Keyboard w
9
0.00 , 0.0
Touchpad-Led Backlit-IP65 Syr
ACC-LIND-702/704-SB Lind DC Adapter for Fujitsu Stylistic Q702/704, S/T
9
0.00 0.01
Input with 10 Second LIVCO delay
LUN -CG -X ChargeGuard Microprocessor controlled Equipment
9
0.00 ! 0.0.
Timeout Timer
6 ri 11, 1 - (SAM
7647 Main Street Fishers Victor NY 14564
Telephone: (585) 758-0200
FAX: (5 5) 758-0222
Toll Free: (880)-333-0498
salesinfo@britecoMpLiters.com
Part Number I Description
"Building Relationsh'S,
Strenthening,Partnershlps,
rovidirigi Solutions'
For Technical Support call (800) 333-0498 (option 1)
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Page 2 of 2
Daite of quote
7/30/2015
Quote #
Q63237
Qty Unit Price Extended
Total $37,263.42
Q63237
August 12, 2015
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Mike Blesic
Police Network Administrator
Mount Prospect Police Department
112 Northwest Highway
Mount Prospect, IL 60056
Dear Sir,
As per your request, this is to inform you that Lund Industries, Inc. is the manufacturer of
Fujitsu mobile computer mounting platforms and Brite Computers is the sole source for
those products.
If there are any questions, please don't hesitate to call or email me.
Regards,
Paul Lundberg,
President/ CEO
SPECIALISTS IN EMERGENCY VEHICLE SOLUTIONS SINCE 1978 • DESIGN, MANUFACTURING, DISTRIBUTION & INSTALLATION
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Village of Mount Prospect
Community Development Department
MEMORANDUM
TO: DAVID J. STRAHL, ACTING VILLAGE MANAGER
FROM: NELLIE S. BECKNER, SENIOR PLANNER
DATE: AUGUST 11, 2015
SUBJECT: BUSSE AVENUE PEDESTRIAN CROSSING FEASIBILITY STUDY —
CONSULTANT SELECTION
BACKGROUND
Various stakeholders have inquired about the possibility of constructing a pedestrian crossing at the
intersection of Busse Avenue and Main Street/Route 83 to improve the safety of this movement. A
concept design for a crossing in this location is included in the 2013 Downtown Implementation Plan.
The Community Development Department has reserved $200,000 in the TIF budget for the research,
design, and potential installation of a crossing. With assistance from the Department of Public Works,
the Community Development Department distributed a Request for Qualifications (RFQ) to qualified
engineering consulting firms to conduct a feasibility study to understand if a crossing is appropriate at
this location, and if so, which design should be installed.
REQUEST FOR QUALIFICATIONS
The Department of Public Works invited six firms to respond to the RFQ to provide engineering
services for potential crosswalk improvements across Route 83 at Busse Avenue. Three firms were
interviewed on July 16 - 17, 2015, with Gewalt Hamilton Associates presenting the strongest response.
The Village negotiated the cost to $34,933.71 that includes the following scope of work:
• Gather vehicle and pedestrian counts at Busse Ave/Route 83 and nearby intersections,
including turning movements.
• Gather origin/destination data of vehicles turning left from southbound Route 83 onto
eastbound Busse Avenue.
• Perform a topographic and right-of-way survey of the Busse/Route 83 intersection.
• Develop a three conceptual pedestrian crossing designs, based upon data analyses and taking
into account current and potential use of the triangle site.
• Coordinate and present to IDOT the alternate crossing designs for initial feedback.
• Provide 12 copies of the final report, which includes crossing designs, findings and
recommendations, articulating the pros and cons of each concept supported by quantitative
data.
PROJECT TIMELINE
The process will last approximately ten weeks:
• September, 2015 will entail traffic counts, origin/destination data collection and field surveys.
• Concept plans for the crossing will be completed by early October, 2015.
• Draft report with preliminary analyses and recommendations will be presented to staff by the
end of October, 2015
• Final Report completed by mid-November, 2015.
Busse Avenue Crossing Feasibility Study
August 11, 2015
Page 2
CONCLUSION
Gewalt Hamilton Associates, Inc. addressed all of the Village's requested elements in the Statement for
Qualifications, and provided the most thorough response to data collection and analyses. Staff
recommends retaining Gewalt Hamilton Associates to complete the Busse Avenue Crossing Feasibility
Study. Sufficient funds are available in the TIF account 022.40.90.00.0.710.636.029 on page 313 of the
Budget.
Please forward this memorandum and attachments to the Village Board for their review and
consideration at their August 18th meeting. Staff will be present to answer any questions related to this
matter.
I concur with the above recommendation.
William J. Cooney, Jr.,;AICP
Director of Communit Development
Professional Engineering Services
IL Route 83 — Busse Avenue
Crosswalk Improvements
GHA Proposal No. 20153082
i f 1
CONSULTI NG ENGINEERS
625 forest Edge I)rive, Vernon Hills, IL 60061
TEt. 847.478.9700 ■ FAx 847.478,9701
svNvw. gha-en gi to eers.co n1
Village of Mount Prospect (Client), 50 S. Emerson Street, Mount Prospect, IL 60056, and Gewalt Hamilton Associates,
Inc. (GHA), 625 Forest Edge Drive, Vernon Hills, IL 60061, agree and contract as follows:
Project Understanding
The Village wishes to engage a consultant to prepare a study of potential improvements to pedestrian access and
operations at the IL Rte. 83 at Busse Avenue intersection. The following scope of services was based on the outline
presented in the Village's Request for Qualifications and is recommended for completion of conceptual design. The
scope includes evaluation of up to three (3) alternate improvement options, along with preliminary cost estimates for
each concept.
A.
Basic Scope of Services: Phase I - Preliminary Engineering
Project Coordination & Preliminary Data Collection
The GHA project team will observe operations in the study area and collection whatever background
information may be available and be prepared to meet with the City Staff to discuss their views and
perspectives on the project. The proximity to Village Hall would suggest a "field trip" may be appropriate for
the project team to truly experience what the various Village department members see on a daily basis. GHA
will also request five (5) years of recent crash data from the IDOT Bureau of Safety in Springfield,
1. Meet with Village staff from various Departments to understand current issues, learn from different
perspectives, and refine the goals as necessary.
Utilizing Miovision Video Collection Units (VCU), GHA will collect vehicle and pedestrian data simultaneously
and inconspicuously. The Miovision equipment will provide vehicle volume and class data, as well as provide
the additional critical pedestrian and bicycle data by direction for each approach to the intersection, We
anticipate deploying the Miovision equipment at up to 6 intersections surrounding the key IL Rte. 83 at Busse
Avenue intersection.
GHA recommends focusing on the typical weekday morning (6-9 am) and evening (3-7pm) peak periods as
well as a weekend midday (11 am-2pm) (Saturday or Sunday) for data collection.
2. Gather pedestrian counts at the intersections during peak times of the day and days of the week.
a. Observe non -intersection pedestrian crossings of IL Rte. 83 between Busse Avenue and Central
Street during key periods.
3. Gather vehicle counts, including turning movements, at the intersection.
4. Gather vehicle counts at surrounding roadways/intersections as necessary.
By utilizing a specialized camera and alternate mounting method, the VCUs can be utilized to collect vehicle
license plate data. This would be deployed by GHA to collect the requested origin / destination data. This
methodology does require a single camera for each lane, so careful coordination with the Village would be
necessary prior to commencing the origin / destination portion of the data collection effort to ensure the
3600 1-70 Drive SE, Suite E, Columbia, x140 65201 ■ TEL 573.397.6900 ■ FAx 573397.6901
The Monadnock Building, 53 W. Jackson Blvd., Suite 924, Chicago, IL 60604 ■ TEL 312.329,0577 a FAx 312.329,1942
Crosswalk Improvements
IL Rte 83 at Busse Avenue
Mount Prospect, Illinois
proper areas and travel lanes are selected. Our proposed scope and cost include observation of 5 individual
lanes for 12 hours.
Lanes as noted,
• EB RT and WB LT from Central to Main
• SB at Main from north of Central
• SB Main left at Busse
• EB Busse east of Main
5. Gather origin -destination data (minimum two block radius) of vehicles turning left from southbound IL
Rte. 83 onto eastbound Busse Avenue.
B, Topographic & ROW Survey
GHA will conduct a topographic and Right of Way survey at the subject intersection, with appropriate limits
along the roadway and overlap onto adjacent parcels to ensure the preliminary plans consider the
surroundings. While vertical data will be collected, the initial reduction of the data will be limited to the
pedestrian crossing areas. The purpose of this approach is to both minimize the cost to the Village, as well as
provide the necessary information to the designer to address ADA requirements and considerations. Limits of
the topographic survey are anticipated to be between 75-200 feet in each direction along IL Rte. 83 and
Busse Avenue,
6. Perform a survey of the intersection gathering above -ground features and two-dimensional
measurements.
C. Preliminary Plans
Building from the concepts and background information provided, as well as our own experiences, GHA will
develop three preliminary concept plans (sketch level detail) and present them to the Village in draft format.
Upon a single revision in response to Village comments, and to ensure the concepts are consistent with the
preliminary planning session, GHA will formalize the concepts into a CAD file.
7. Develop three (3) conceptual drawings for Village consideration taking into account both existing
conditions and future redevelopment near the intersection.
D. Alternate Evaluation
We anticipate the development of a decision matrix for the three alternates developed. The matrix will include
both qualitative and quantitative evaluations of the alternates, including estimated reassignment of traffic
volumes (assuming left turns are limited as mentioned in the RFQ), Level of Service for both vehicles and
other modes utilizing the most recent versions of the Highway Capacity Software (HCS), preliminary grading
plans, and associated preliminary cost opinions. These and other components will be summarized in the
matrix to provide the Village with a simple rating system for the alternates.
8. Analyze the impact on the intersection and surrounding area with each concept.
9. Identify potential issues related to meeting ADA and PROWAG requirements.
10. Articulate the pros and cons of each concept supported with quantitative data.
11. Develop preliminary cost estimates for each concept.
.........................
August 11, 2015 GHA Proposal No. 20153082 Page 2 of 5
Crosswalk Improvements
IL Rte 83 at Busse Avenue
Mount Prospect, Illinois
E. IDOT Coordination
As the Village is aware, IL Rte. 83 is under the jurisdiction of IDOT. We anticipate that coordination with IDOT
will consist of a presentation submittal of the various alternates and possibly the decision matrix, with the
request for a meeting with to the Programming Section to receive their initial feedback. A key component of
the IDOT coordination will be to enforce that the Village is only requesting preliminary feedback and has not
yet requested a permit for construction.
12. Coordinate analysis with IDOT and summarize their opinions.
F, Presentation, Final Documentation & Deliverables
Once initial feedback is received from IDOT, GHA will compile all of the project data, methodology, and
findings (both preliminary and final) into a concise technical report with appropriate exhibits and figures.
Traffic and pedestrian volumes as well as the origin / destination data and support documentation will be
provided as appendices. Included in the final documentation will be a summary review of potential Federal
programs that the Village may apply for to help offset design and construction costs.
13. Identify potential funding sources for construction.
14. Present analysis and recommendations to Village staff.
15. Provide 12 bound copies and . pdf of the final report to the Village.
III. Project Timeline
GHA is prepared to proceed immediately upon receipt of a written authorization from the Village. We anticipate a
kickoff meeting with Village staff within 1-2 weeks of authorization. Traffic Data Collection can typically commence
within 7-10 business days; however, given the anticipated award date, it may make sense to defer traffic data
collection until after school has resumed in late August.
Project Milestone Dates:
Anticipated Contract Award ..........................................
Kickoff Meeting with Village Staff .................................
Complete Traffic / pedestrian Data Collection
Complete Origin / Destination Data Collection
Complete Field Survey and Office Reduction
Concept Plans completed ..............................
.................August 18, 2015
.................August 24, 2015
.......... September 10, 2015
.......... September 15, 2015
.......... September 15, 2015
................. October 9, 2015
Draft Report / Preliminary Analyses and Recommendations......... October 28, 2015
Final Report.............................................................................. November 13, 2015
GHA will make every reasonable effort to meet the above referenced dates and milestones, but cannot be responsible
for delays caused by reviewing agencies.
IV. Key Personnel
Mr. Daniel Brinkman, P.E., PTOE will serve as the Project Manager and will be the primary point of contact for the
duration of the project. Mr. Jonathan Past, PLS, will oversee the field survey data collection and office reduction /
development of base plans. Ms. Lynn Means will provide additional technical assistance for the analyses of potential
... ......... ......_.. ... —
August 11, 2015 GHA Proposal No. 20153082 Page 3 of 5
Crosswalk Improvements
IL Rte 83 at Busse Avenue
Mount Prospect, Illinois
traffic pattern changes and adjustments as part of the alternate development. Additional professional and technical
staff will provide support as needed.
V. Compensation for Services
GHA proposes to complete the above work scope on a time -and -materials (T&M) basis using a Cost Plus Fixed Fee
calculation in accordance with our most current IDOT prequalification. Detailed man-hours and costs are tabulated in
Exhibit B — Manhours and Fee Estimate and summarized below:
Service
Costs
A. Coordination &�_._...
Preliminary Data Collection
$8,357.10
B. Topographic & ROW Survey
$4,631.96
C. Preliminary Plans
$5,997.11
D. Alternate Evaluation
$6,321.52
E. IDOT Coordination
$908.47
F. Presentation, Final Documentation & Deliverables
$5,082.54
Labor Cost Subtotal
$31,298.71
Estimated Reimbursable Expenses
$3,635.00
Total Project Budget
$34,933.71
Reimbursable expenses, including items such as photos, postage, messenger services, video count data processing,
printing, etc., will be billed directly to the Client without markup. Anticipated reimbursable expenses are identified in
Exhibit C — Estimated Reimbursable Expenses.
Should the scope of work need to be expanded, additional services requested and authorized by the Client will be
billed in accordance with the rates identified in Exhibit B — Manhours and Fee Estimate:
Invoices will be submitted on a monthly basis and will detail charges made against the project and services performed.
This allows the Client to review the status of the work in progress and the charges made. Please see Attachment A,
which is attached hereto and is incorporated herein, for the General Provision of this Agreement.
VI. Services Not Included
GHA is a full service Engineering, Surveying and environmental planning firm and will be pleased to provide proposals
and assistance for any of the following services. However, the following are not included in the Basic Scope of
Services:
1. Topographic and or Boundary surveys of individual parcels;
2. Right -of -Way and/or easement acquisition or sub -contracting a negotiation service;
3. Preparation of Plat of Highways of any easements or dedication documents;
4. Tree condition surveys;
5. Wetland delineations, permitting and wetland mitigation;
6. Preparation of construction documents;
7. Preparation of Project Plans, Specifications or Estimates;
8. Submittal to IDOT for permitting;
August 11, 2015 GHA Proposal No. 2015.T082 Page 4 of 5
Crosswalk Improvements
IL Rte 83 at Busse Avenue
Mount Prospect, Illinois
9, Permit fees and review fees;
10. Attendance at or preparation for meetings or public hearings beyond those identified in the scope of
services;
11. Plan revisions made necessary due to the discovery of environmental issues;
12. Gas, electric, telephone, or other public utility service design;
13. Landscape design or site lighting design;
14. Retaining wall design or other design requiring the services of a structural engineer;
15. Appraisal and negotiation services; or
16. Construction phase services, including staking and construction inspection.
VII. General Conditions of this Agreement
The delineated services provided by Gewalt Hamilton Associates, Inc., (GHA) under this Agreement will be performed
as reasonably required in accordance with the generally accepted standards for civil engineering and surveying
services as reflected in the contract for this project at the time when and the place where the services are performed.
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third
party against either the Client or GHA, GHA's services under this Agreement are being performed solely for the
Client's benefit, and no other party or entity shall have any claim against GHA because of this Agreement or the
performance or nonperformance of services hereunder. In no event shall GHA be liable for any loss of profit or any
consequential damages.
The Client and GHA agree that all disputes between them arising out of or relating to this Agreement or the Project
shall be submitted to nonbinding mediation in Chicago, Illinois unless the parties mutually agree otherwise.
This Agreement, including all subparts and Attachment A, which is attached hereto and incorporated herein as the
General Provisions of this Agreement, constitute the entire integrated agreement between the parties which may not
be modified without all parties consenting thereto in writing.
By signing below you indicate your acceptance of this Agreement in its entirety.
Gewalt Hamilton Associates, Inc..
d I
L-7D��
Daniel f , Brinkman,PE��..
PTOE
Associate / Senior Transportation Engineer
Encl.: Attachment A
Exhibit B — Manhour and Fee Estimate
Exhibit C — Estimated Reimbursable Expenses
Village of Mount Prospect
William J. Cooney, Jr.
Director of Community Development
Date
August 11, 2015 GHA Proposal No. 20153082 Page 5 of 5