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HomeMy WebLinkAbout1b. Joint Workshop Agenda 08/11/2015JOINT WORKSHOP AGENDA Meeting Location: Mount Prospect Village Hall Village Board Room 50 South Emerson Street Mount Prospect, Illinois 60056 CALL TO ORDER Meeting Date and Time: Tuesday, August 11, 2015 6:30 P.M. IL. ROLL CALL VILLAGE BOARD Mayor Arlene A. Juracek Trustee Paul Wm. Hoefert Trustee Richard F. Rogers Trustee John J. Matuszak Trustee Colleen E. Saccotelli Trustee Steven S. Polit Trustee Michael A. Zadel ROLL CALL FINANCE COMMISSION Chair Vincent Grochocinski Commissioner Pam Bazan Commissioner Don Ocwieja Commissioner Trisha Chokshi Commissioner Thomas Pekras Commissioner John Kellerhals Commissioner Mary Rath CITIZENS TO BE HEARD IV. 2014-2015 COMBINED SEWER SYSTEM EVALUATION STUDY On August 5, 2014, the Village Board awarded a sewer televising contract to Visu-Sewer Illinois, LLC of Bridgeview, Illinois in the amount of $404,706.67. The purpose of this project was to gather closed-circuit television camera observations necessary to assess the current condition of unimproved combined sewers. Televising work included 190,600 lineal feet of unlined combined sewers that were initially evaluated as fair to very good condition during the Village's last comprehensive assessment in 2004. The work also included a quality control examination of approximately 10% of the combined sanitary sewer segments that have been rehabilitated since 2006. On October 7, 2014, the Village Board also awarded an engineering contract to Baxter & Woodman (consulting engineers) of Crystal Lake, Illinois to re -assess the condition of sewers televised by Visu-Sewer. This award was in a not -to -exceed amount of $112,400. Baxter & Woodman's final report on the condition of the Village's combined sewers has identified $15,460,000 worth of repairs. Generally, about one-third of the sewers previously categorized fair to good condition in the original combined sewer study have degraded to poor or very poor condition during the last decade. Appropriate staff, along with a representative from Baxter & Woodman, will present the report's findings and facilitate discussion. A complete copy of the report can be found on the Village's website. V. 2015 MID -YEAR BUDGET REVIEW AND 2016 PRE BUDGET WORKSHOP Each year the Village Board engages in a mid -year review of the current budget as a means of monitoring the revenue and expenditure levels and to develop a response to any significant deviations, as needed. In addition, the Village Board also holds a pre- budget workshop specifically designed to look forward to the upcoming budget year with the idea of setting fiscal parameters and giving staff direction for preparation of the following year's budget. With the close of June's monthly financial activity, staff is in position to present mid -year financial data for 2015. Current projections for 2015 show a surplus at year-end of $1.3 million. Higher than expected growth or activity levels were found in three separate line items that accounted for the projected surplus. Overall, revenues in the General Fund for 2015 are projected to come in above the amended budget amount. We now expect total General Fund revenues for 2015 to come in at $48.3 million, a positive variance of $1.4 million from the amended budget. Total expenditures for 2015 are estimated at $46.9 million, an increase of $100,000 from the amended budget. In addition to the current projections for 2015, staff will provide a review of the 2016 forecast budget. Due to the continued uncertainty caused by the State of Illinois fiscal woes, staff has completed its initial 2016 budget submittal a full month earlier than normal allowing a solid baseline for which to begin a budget dialogue. The revised 2016 budget forecast for the General Fund shows a deficit of $517,319 on revenues of $49,375,220 and expenditures totaling $49,892,539. The preliminary 2015 property tax levy and discussion on the long-term impacts of the fire staffing SAFER grant (Staffing for Adequate Fire and Emergency Response) will also be discussed during the meeting. Staff has prepared a comprehensive memorandum detailing the Village's financial condition for both the balance of 2015 and forecast of 2016. Staff will also share its current budget preparation strategy and look to the Village Board for direction regarding the upcoming budget. Appropriate staff will be on hand to answer questions and facilitate discussion. VI. MANAGER'S REPORT VII. ANY OTHER BUSINESS VIII. ADJOURNMENT NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327.