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HomeMy WebLinkAbout2. VBoard Minutes 07/07/ 2015MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT July 7, 2015 CALL TO ORDER Mayor Juracek called the meeting to order at 7:02 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Colleen Saccotelli Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Saccotelli INVOCATION Trustee Matuszak gave the Invocation. MINUTES Trustee Polit, seconded by Trustee Hoefert, moved to approve the minutes of the regular Village Board meeting held June 16, 2015. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli Nays: None Abstain: Zadel Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA." MAYOR'S REPORT A. ACCOLADES None. B. 1 st reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code. Mayor Juracek presented for a first (1st) reading an Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code. This ordinance increases the number of Class "S-1" liquor licenses by one (1) Sagamore Randhurst, LLC d/b/a Hampton Inn & Suites, One Randhurst Village Drive. Acting Village Manager Dave Strahl provided background information stating the new owner purchased the hotel in March 2015 and is seeking to increase the hospitality marketing options by offering the service of alcoholic beverages at private events along with individual sales at the front desk kiosk; there will be no room service for alcoholic beverages. page 1 of 8 Village Board Meeting Minutes July 7, 2015 The applicant has submitted all required documentation and fees and met with staff to discuss the Village Code and policies relative to the service of alcoholic beverages. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Polit, moved for approval of Ordinance No. 6203: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes Nays: Motion carried. APPOINTMENTS None. Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel None COMMUNICATIONS AND PETITIONS — CITIZENS TO BE HEARD Charolette O'Donnell 1200 Northwest Highway Ms. O'Donnell requested enforcement of the Village Code prohibiting vehicles parked on Village streets between the hours of 2 a.m. and 6 a.m. She indicated trucks routinely violate the Village ordinance by parking on Northwest Highway. Police Chief Janowick responded he will address this matter with appropriate police personnel; night shift patrol officers and staff answering the non -emergency number. This is a village wide ordinance that is to be uniformly enforced. Ernie Lasse 805 S. Elm Mr. Lasse asked about the ordinance amending Chapter 4, "Appointive Village Officers" of the Village Code, he indicated he did not see it on the Agenda. Mayor Juracek stated the item was on the Agenda under Old Business; Item B. CONSENT AGENDA Trustee Hoefert, seconded by Trustee Rogers, moved to approve the following business items: 1. Bills dated June 11 -June 30, 2015 2. Resolution Authorizing the Village of Mount Prospect to Enter Into An Intergovernmental Agreement with the Illinois Department of Transportation. (RES 25-15) 3. A Resolution Abrogating a Portion of Certain Watermain and Sanitary Sewer Easements Located at Randhurst Village, 999 North Elmhurst Road, Mount Prospect, Illinois. (RES 26-15) page 2 of 8 Village Board Meeting Minutes July 7, 2015 4. An Ordinance Amending Ordinance No. 6148 Granting a Conditional Use Permit for a Final Planned Unit Development, for Property Located at 990-1145 Mount Prospect Plaza, 940-950 East Rand Road and 1200-1220 East Central Road. (ORD 6205) 5. Motion to accept bid for 2015 CDBG sidewalk program in an amount not to exceed $200,000. (VBA 33-15) 6. Motion to accept bid for 2015 high -service pump rehabilitation in an amount not exceed $55,286. (VBA 34-15) 7. Motion to reject all bids for Lincoln Street Bridge Rehabilitation; all bids received exceeded available funds. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. OLD BUSINESS PZ -12-15 101 and 103 South Busse Road and 1420 and 1421 West Central Road, Mount Prospect School District 57. 2nd reading of An Ordinance Approving a Map Amendment (Rezoning) to the Village of Mount Prospect Zoning Code for the Property Located at 101 and 103 South Busse Road and 1420 and 1421 West Central Road. Mayor Juracek presented for a second (2nd) reading An Ordinance Approving a Map Amendment (Rezoning) to the Village of Mount Prospect Zoning Code for the Property Located at 101 and 103 South Busse Road and 1420 and 1421 West Central Road. This ordinance rezones 101 and 103 South Busse Road from RX Single -Family Residence to R-1 Single -Family Residence and 1420 and 1421 West Central Road from CR Conservation Recreation to R-1 Single -Family Residence. The Planning and Zoning Commission recommended approval of this request by a vote of 7-0. Mr. Cooney provided a brief summary of the petitioner's request with the following updated information: ■ Public Works staff have completed their review of the proposed parking lot, storm water detention and Central Road access drive and approved as proposed. ■ IDOT permit for curb cut has not been issued; IDOT has requested additional information from the School District before making final determination. ■ As a compromise to allow their request for rezoning of CR to R-1 Single -Family Residence the school district has proposed entering into an Intergovernmental Agreement (IGA) with the Village and Mt. Prospect Park District granting both entities the right of first refusal to purchase the property if the school district decides to sell off the property in the future. ■ The school district wants to consolidate all of their properties into one (1) lot to give them the flexibility to pursue future improvements to the school on their property. In response to questions from the Village Board, Mr. Cooney provided the following: ■ Elementary school not permitted in CR — if school wanted to expand would need to be rezoned. ■ If CR is rezoned to R-1 Residence, school could sell off. ■ IGA would need to be executed before approval of rezoning if Village were to consider. ■ Construction of access road can be done without permit from IDOT - school district is aware IDOT may not approve permit. Mr. Kevin Horton, Attorney for School District 57 and Ms. Elaine Aumiller, School District 57 Superintendent were in attendance to provide additional information and respond to questions. page 3 of 8 Village Board Meeting Minutes July 7, 2015 ■ School District has no record of notification, documentation or institutional knowledge regarding the rezoning of the subject property from R-1 to CR in 1993. ■ Both staff and the Planning Commission were in support of the school district's request for rezoning from CR to R-1 Residence. ■ Rezoning of the property was initiated by Village staff not the school district. ■ Would like property rezoned to R-1; allow expansion of the existing building if needed in the future. ■ No intention to sell at this time but would enter into IGA with Mt. Prospect Park District and Village. ■ Road and access to Central Road — to enhance safety related issues at Westbrook. ■ To date — do not have approval from IDOT; believe permit will be issued. Village Board Comments ■ Important to preserve green space. ■ Does not support rezoning — zoning should remain CR; allows Village Board to ensure appropriate use of property. ■ Support rezoning of CR to R-1 with IGA. ■ Rezoning is not a requirement for project. ■ If school district needs rezoning for building expansion can come back to Village Board at that time. Mayor Juracek presented the ordinance allowing for separate votes on the rezoning requests. Trustee Zadel, seconded by Trustee Polit, moved to approve rezoning of 101 and 103 South Busse Road from RX Single -Family Residence to R-1 Single -Family Residence. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Zadel, moved to approve rezoning of 1420 and 1421 West Central Road from CR Conservation Recreation to R-1 Single -Family Residence. Upon roll call: Ayes: None Nays: Hoefert, Polit, Rogers, Saccotelli, Zadel Abstain: Matuszak, Motion failed. LOW 9 ► MAN ► Lai =10• . /. - .1I ►t t AN ORDINANCE APPROVING A MAP AMENDMENT (REZONING) TO THE VILLAGE OF MOUNT PROSPECT ZONING ORDINANCE LOCATED AT 101 AND 103 SOUTH BUSSE ROAD, MOUNT PROSPECT, ILLINOIS B. 2nd reading of An Ordinance Amending Chapter 4 "Appointive Village Officers" This ordinance was presented for the Village Board's consideration, as a first (1) reading, at the June 16, 2015 Village Board meeting. The proposed modifications to Chapter 4 would allow permanent residents to be appointed to the position of sworn police officer. Since the June 16th Village Board meeting staff requested withdrawal of the request to amend Chapter 4, "Appointive Village Officers," of the Village Code of Mount Prospect. Mayor Juracek provided background information including; the proposed modifications; public discussion of the proposed modifications; staff's request for withdrawal and procedural requirements in response to staff's request. page 4 of 8 Village Board Meeting Minutes July 7, 2015 At the June 16th Village Board meeting there was discussion and concern expressed regarding the amendment to Chapter 4; this item was also a matter of public discussion at numerous meetings of the Board of Fire and Police Commissioners, and a Village Board Committee of the Whole meeting on June 9th. Recognizing a need for further engagement with residents on the subject, the Police Department has requested a withdrawal of the proposed ordinance. It has stated that it will "continue to monitor the status of police recruitment and the changing composition of the community to assess how a decline in applicants is affecting the Department and the community and to determine future courses of action regarding the hiring requirements for police officers." The Village Board recognizes the proposed amendment is a serious question that requires a mature and thoughtful discussion. Since our last meeting, the village board has received quite a bit of input from residents on both sides of the issue. It is clear we need to give the discussion time to unfold and develop. Mayor Juracek presented the three (3) options for the village board's consideration. 1. Motion to approve the ordinance change. If there is no motion or no one seconds such a motion, the request to amend the Village Code fails for lack of a motion. (Item is considered defeated as if there was a negative majority vote.) 2. Table the request to amend Chapter 4. The item would automatically be tabled indefinitely unless the Village Board stipulates a date for which the item would come back for consideration. (This action would require a motion and a second to table the item.) 3. A motion to approve the ordinance could be made and seconded and a vote taken. A negative vote would clear the item from the agenda. If it were to return it would have to come back through the standard process including COW discussion before moving forward for Village Board consideration; if so directed. It is important to note, the timing of any change must be considered in conjunction with the police hiring cycle. Without approval of the proposal at this time, and with a new recruitment and testing cycle scheduled to begin this summer, the action item becomes moot as a practical matter for at least two years. The hiring lists generated by each cycle are good for two years, and may be extended for a third. Mayor Juracek recognized the members of the audience thanking them for their input from previous meetings, as well as those individuals who communicated with the Village Board on this matter. Noting that while the subject was clouded by misinformation, the Village Board appreciated the public comments. Mayor Juracek asked for a motion to approve the ordinance Amending Chapter 4, "Appointive Village Officers," of the Village Code of Mount Prospect. As there was no motion made, Mayor Juracek stated the ordinance to amend Chapter 4 failed for lack of a motion. With final action taken on this item Mayor Juracek moved to Item C. on the Agenda. However, as a number of comments were vocalized by unidentified members of the audience as well as comments directed to members of the audience and the Village Board by the following identified individuals, the item did not move forward until after the meeting recess. Mr. Ernie Lasse 805 S. Elm Street page 5 of 8 Village Board Meeting Minutes July 7, 2015 Ms. Jackie Hinaber Board of Fire and Police Commission Mayor Juracek called for a recess of the July 7, 2015 Village Board meeting at 7:59 pm. Mayor Juracek resumed the July 7, 2015 Village Board meeting at 8:20 p.m. C. Motion to accept proposal for website hosting, re -design, development and implementation from Vision Internet in an amount not to exceed $70,265. (By a vote of 5-0 this item was deferred from the June 16, 2015 to the July 7, 2015 Village Board meeting. Acting Village Manager Village Dave Strahl provided a brief summary of the proposal for website hosting, re -design, development and implementation. At the June 16th meeting, the Village Board requested additional information specific to the two qualified vendors; CivicLive and Vision Internet. In response to the questions, Acting Village Manager Strahl provided the following: ■ Cost proposals; 1 - CivicLive will hold pricing for 120 days from April 30, 2015 and 2 — Vision Internet will hold pricing for 180 days from April 30, 2015 ■ References — references from both vendors reflected strong customer service and good product management. ■ Distinctions between vendors — distinctions were more related to ease of use, social media packages, staff (upload) time savings and long terms costs all favoring Internet Visions. Staff believe remote hosting is critical for security purposes and the concerns and limitations that have been identified would be corrected with the redesign. Staff is recommending acceptance of the proposal from Vision Internet for web hosting and re -design in an amount not to exceed $70,265. Acting Village Manager Strahl provided the following in response to questions from the Village Board: ■ In the long-term CivicLive would be more expensive. ■ Current website in place since 2008; revamp every five years. ■ New software packages have mobile capability ■ Re -design will provide enhanced search engine capabilities Village Board Comments ■ Website hosting provides enhanced security. ■ Biggest issue is staff time; ability to reduce staff time. ■ Web re -design will make search functions much easier. ■ May be beneficial to have Beta testing group Public Comment Howard Baskophy Mr. Baskophy stated he was able to search the Village's website and review tonight's meeting agenda. Trustee Zadel, seconded by Trustee Rogers, moved to accept proposal for website hosting, re -design, development and implementation from Vision Internet in an amount not to exceed $70,265. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. (VBA 32-15) page 6 of 8 Village Board Meeting Minutes July 7, 2015 NEW BUSINESS A. A Resolution Authorizing the Village of Mount Prospect to Enter Into An Intergovernmental Agreement with the Illinois Department of Transportation. (Approved under the Consent Agenda — RES 25-15) B. A Resolution Abrogating a Portion of Certain Watermain and Sanitary Sewer Easements Located at Randhurst Village, 999 North Elmhurst Road, Mount Prospect, Illinois. (Approved under the Consent Agenda — RES 26-15) C. An Ordinance Amending Ordinance No. 6148 Granting a Conditional Use Permit for a Final Planned Unit Development, for Property Located at 990-1145 Mount Prospect Plaza, 940-950 East Rand Road and 1200-1220 East Central Road. (Approved under the Consent Agenda — ORD 6205) D. 1St reading of An Ordinance Amending Chapter 4, "Appointive Village Officers" and Chapter 15, "Subdivision, Development and Site Improvement Procedures" of the Village Code of Mount Prospect. Mayor Juracek presented for a first (1St) reading, An Ordinance Amending Chapter 4, "Appointive Village Officers" and Chapter 15, "Subdivision, Development and Site Improvement Procedures" of the Village Code of Mount Prospect. This ordinance Amends Chapter 4 "Appointive Village Officers" and Chapter 15 "Subdivision, Development and Site Improvement Procedures" of the Village Code specific to the waiver of fees and permits for non-profit and governmental agencies. Mayor Juracek stated the draft ordinance had been revised to include the word "Ilu..ulillu Ilio°uu"" in Section 3 of the ordinance. The word was inadvertently omitted and the statement now reads; The assessed IbulilUJ n permit fees shall not exceed $250. Acting Village Manager Strahl provided background information stating this item was presented for discussion and recommendation at the March 24, 2015 Village Board meeting. At that time the Village Board concurred with staff recommendations to amend the ordinance to allow for the waiver of potential fees and permits for non-profit and governmental agencies, upon request. Specifically, the fees related to nuisance and performance guarantees would be eligible for waiver; the parameters of the waivers for the fees and permits as outlined in the ordinance were noted. Acting Village Manager Strahl stated eligible organizations would still need to apply to the Village Manager for waiver of fees/permits. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None Motion carried. Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6206: AN ORDINANCE AMENDING CHAPTER 4, "APPOINTIVE VILLAGE OFFICERS" AND CHAPTER 15, "SUBDIVISION, DEVELOPMENT AND SITE IMPROVEMENT PROCEDURES" OF THE VILLAGE CODE OF MOUNT PROSPECT. Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel Nays: None page 7 of 8 Village Board Meeting Minutes July 7, 2015 Motion carried. VILLAGE MANAGER'S REPORT A. Motion to accept bid for 2015 CDBG sidewalk program in an amount not to exceed $200,000. (Approved under the Consent Agenda VBA 33-15) B. Motion to accept bid for 2015 high -service pump rehabilitation in an amount not exceed $55,286. (Approved under the Consent Agenda VBA 34-15) C Motion to reject all bids for Lincoln Street Bridge Rehabilitation; all bids received exceeded available funds. (Approved under the Consent Agenda) D. Status Acting Village Manager Strahl announced the following: Coffee with Council — July 11 th, 9-11 am Village Hall Community Room ANY OTHER BUSINESS Trustee Rogers asked if the new owner of Randhurst Village is responsible for putting in the required street lighting. Mayor Juracek stated, yes, the lighting has been transferred to the new owner's punch list. Trustee Hoefert asked what revenue was received from the recent sale of Randhurst Village; real estate transfer tax. Acting Village Manager Strahl indicated approximately $300,000. Trustee Hoefert noted the two (2) homeowners adjacent to Westbrook School were still in attendance. As the homeowners had not spoken when the case was presented, Trustee Hoefert requested they be given an opportunity to speak if they wanted to address the Village Board. The residents had no specific comments for the Village Board. ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Zadel, moved to adjourn the meeting. By unanimous vote the July 7, 2015 Village Board meeting adjourned at 8:50 p.m. M. Lisa Angell Village Clerk page 8 of 8 Village Board Meeting Minutes July 7, 2015