HomeMy WebLinkAbout2. VB Minutes 06/02/2015
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
June 2, 2015
CALL TO ORDER
Mayor Juracek called the meeting to order at 7:05 p.m.
ROLL CALL
Present: Mayor Arlene Juracek
Trustee Paul Hoefert
Trustee Matuszak
Trustee Steven Polit
Trustee Richard Rogers
Trustee Colleen Saccotelli
Trustee Michael Zadel
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Hoefert
INVOCATION
Trustee Zadel gave the Invocation.
MINUTES
Trustee Hoefert, seconded by Trustee Zadel, moved to approve the minutes as corrected of the regular
Village Board meeting held May 19, 2015.
Upon roll call: Ayes: Hoefert, Polit, Rogers, Saccotelli, Zadel
Nays: None
Abstain: Matuszak
Motion carried.
MONTHLY FINANCIAL REPORT AND APPROVE BILLS
Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and
unless there was a request to remove an item(s), all items further listed in that manner would be
considered with one (1) vote as business item "IX. CONSENT AGENDA.”
MAYOR’S REPORT
Mayor Juracek welcomed Boy Scout Sean Mellin, Troop 155; Mr. Mellin is working on his Citizenship in
the Community merit badge.
A. ACCOLADES
A. Fire Department Appointment
Brian Lambel as Deputy Fire Chief
Fire Chief John Malcolm introduced Battalion Chief Brian Lambel who after establishing a distinguished
career with the Mount Prospect Fire Department would be sworn in as Deputy Fire Chief. Battalion Chief
Lambel introduced his wife and grandson who were in attendance.
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Village Clerk Lisa Angell administered the Oath of Office to Deputy Chief Lambel.
Mayor Juracek and the Village Board extended their congratulations to Deputy Chief Lambel.
Mayor Juracek called for a brief recess at 7:15 pm; Mayor Juracek resumed the June 2, 2015 Village
Board meeting at 7:19 pm.
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B. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code.
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Mayor Juracek presented for a first (1) reading an Ordinance Amending Chapter 13 (Alcoholic Liquors)
of the Village Code. This ordinance decreases the number of Class “F-3” liquor licenses by one (1) South
Main Street, LLC d/b/a BB BBQ, 34 South Main Street
Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Polit, seconded by Trustee Rogers, moved for approval of Ordinance No. 6196:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF
THE VILLAGE CODE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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C. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code.
Mayor Juracek presented for a first (1st) reading an Ordinance Amending Chapter 13 (Alcoholic Liquors)
of the Village Code. This ordinance decreases the number of Class “F-3” liquor licenses by one (1) Old
Village Korean Restaurant, Inc. d/b/a Dae Jang Kum, 1747 West Golf Road.
Trustee Hoefert, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Hoefert, seconded by Trustee Rogers, moved for approval of Ordinance No. 6197:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF
THE VILLAGE CODE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code.
D. 1
Mayor Juracek presented for a first (1st) reading an Ordinance Amending Chapter 13 (Alcoholic Liquors)
of the Village Code. This ordinance increases the number of Class “F-3” liquor licenses by one (1)
Barbeque Integrated, Inc. d/b/a Smokey Bones Bar and Fire Grill, 164 Randhurst Village Drive.
Acting Village Manager Dave Strahl provided background information stating the applicants have met
Village requirements and submitted all required documentation. The restaurant will be located at the old
Billy Goat location; 60 seats with an outdoor patio. Corporate and local representatives from Smokey
Bones Bar and Fire Grill met with staff to review the Village’s rules and regulations, including the Village’s
particular sensitivity to the sale of alcohol to minors and clearly intoxicated individuals.
Ms. Christy Pruett, General Manager and an attorney for Smokey Bones Bar and Fire Grill were in
attendance to provide additional information and respond to questions from the Village Board. Ms. Pruett
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stated the Smokey Bones Bar and Fire Grill at Randhurst will be the first (1) restaurant opening in Illinois
in eight (8) years. The owners and staff are very excited to be in the community and look forward to the
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anticipated opening date of July 13.
On behalf of the Village Board, Mayor Juracek welcomed and thanked Smokey Bones for choosing
Mount Prospect. The Village shares in the excitement of the new restaurant; a great addition to the
expanding selection of restaurants at Randhurst.
Trustee Zadel, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Matuszak, moved for approval of Ordinance No. 6198:
AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE
MOUNT PROSPECT VILLAGE CODE
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD
Mr. Louis Goodman
310 North School
No issues but noted the name plates identifying the Mayor and Board were not in place.
Mr. Fred Steinmiller
232 Cathy Lane
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Mr. Steinmiller requested the waiving of Village fees for the 77th Annual Mount Prospect Lions Club
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– 5 at Melas Park. The festival features carnival rides, food court and beer garden, daily
Festival, July 1
raffles and musical entertainment. Mr. Steinmiller stated there will be two (2) nights of fireworks and a
Polish Heritage Day. Festival information including musical entertainment schedule is available on the
Lions Club web site; www.mtprospectlions.com
Trustee Matuszak thanked the Lions Club for their fundraising activities; festival is the biggest event.
Mr. Steinmiller stated the Lions typically raise about $30,000.
Trustee Zadel, seconded by Trustee Polit, moved to approve request to waive Village fees associated
with the Lions Club Festival to be held at Melas Park, July 1-5, 2015.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Mr. Jeff Mars
324 South Mount Prospect Road
Mr. Mars stated he had received a ticket for failure to purchase a vehicle sticker. He didn’t know why the
ticket was issued; he purchased and displayed the vehicle sticker within the required time period.
Mayor Juracek indicated a mistake may have been made; if the ticket was issued in error, the Village
would take the appropriate steps to make sure he was not held responsible. Mayor Juracek asked Mr.
Mars to present the ticket as well as his proof of purchase to the Finance Department.
CONSENT AGENDA
Trustee Hoefert, seconded by Trustee Polit, moved to approve the following business items:
1. Bills dated May 14 – May 27, 2015
2. Motion to accept proposal for design and construction services for Public Works administrative
roof replacement in an amount not to exceed $52,273.
(VBA 30-15)
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
OLD BUSINESS
A. PZ-38-07, 309-317 West Prospect Avenue, Paul Swanson Associates
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reading of An Ordinance Amending Ordinance No. 5692, as Amended by Ordinance No. 6077,
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Granting a Conditional Use Permit and Variations for Property Located at 309-317 West Prospect
Avenue, to Approve Extension of the Effective Date of the Conditional Use Permit and Variations.
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Mayor Juracek presented for a first (1) reading An Ordinance Amending Ordinance No. 5692, as
Amended by Ordinance No. 6077, Granting a Conditional Use Permit and Variations for Property Located
at 309-317 West Prospect Avenue, to Approve Extension of the Effective Date of the Conditional Use
Permit and Variations. \[At the request of the Petitioner, the Village Board approved deferral of this item
from the May 19, 2015 Village Board meeting until the June 2, 2015 Village Board meeting.\]
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Community Development Director Bill Cooney presented background information stating the Petitioner
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) extension of the zoning approvals granted by the Village in 2008 for a
has requested a fourth (4
Conditional Use Permit and Variations to construct a three-unit rowhome development. Due to the
economic downturn the Petitioner has yet to construct the development during the one (1) year extension
granted in June of 2013. The Petitioner believes the residential market has regained enough momentum
and he will begin construction later this year.
Mr. Cooney stated the Petitioner, Mr. Paul Swanson was in attendance to provide additional information
and respond to questions from the Village Board.
In response to questions from the Village Board, Mr. Swanson provided the following information:
Some interior design changes have been made; exterior remains the same.
Will develop property as planned no intention of selling property as undeveloped
Trustee Zadel, seconded by Trustee Hoefert, moved to waive the rule requiring two (2) readings of an
ordinance:
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
Trustee Zadel, seconded by Trustee Polit, moved for approval of Ordinance No. 6199:
AN ORDINANCE AMENDING ORDINANCE NO. 5692, AS AMENDED BY ORDINANCE NO. 6077,
GRANTING A CONDITIONAL USE PERMIT AND VARIATIONS FOR PROPERTY LOCATED AT
309-317 WEST PROSPECT AVENUE, TO APPROVE EXTENSION OF THE EFFECTIVE DATE OF
THE CONDITIONAL USE PERMIT AND VARIATION.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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B. 2 reading of An Ordinance Pertaining to a Determination of the Prevailing Wage Rates.
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) An Ordinance Pertaining to a Determination of the Prevailing
Mayor Juracek presented for a second (2
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) of this ordinance was held at the May 19, 2015 Village Board meeting.
Wage Rates. The first (1
Acting Village Manager stated failure to approve the ordinance could put the Village at risk of losing
shared public funds from the state.
Mayor Juracek indicated the Village did not pass the ordinance in 2014, however, given the tenuous
political nature in Springfield, the Village may want to think twice about adopting the ordinance in 2015.
Village Board Comments
Need to open up discussion in Springfield; need for rational discussion and revisions.
Prevailing wage out of control; incorporating more services such as landscaping into prevailing wage.
Driving up municipal costs; private sector not required to comply with prevailing wage.
Prevailing wage – public projects; municipalities have no choice.
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Comparison of federal vs state prevailing wage for landscape work; federal rate - $28 and state rate
$38 per hour.
Don’t agree with direction prevailing wage has taken; purpose was good but no rationale to inflated
rates.
Regardless of Village vote – Village still complies with prevailing wage rates.
Prevailing wage requirements force the Village to pay for public projects that skilled volunteers are
willing to do; example Mount Prospect Historical Society projects.
NO vote – send a message to Springfield
State is even taking ability from Home Rule municipalities in this decision – potential loss of shared
revenue forcing municipalities to adopt ordinance.
Trustee Matuszak and Trustee Zadel each stated, for the record, their objection to the Prevailing wage
ordinance but also stated they would vote yes; do not want to risk loss of shard revenue and would like to
open discussion for revisions to the prevailing wage. Trustee Saccotelli stated she did not agree with the
ordinance but in consideration of the political dynamics she too would vote yes.
Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Ordinance No. 6200:
AN ORDINANCE PERTAINING TO A DETERMINATION OF THE PREVAILING WAGE RATE
Upon roll call: Ayes: Matuszak, Saccotelli, Zadel, Juracek
Nays: Hoefert, Polit, Rogers
Motion carried.
NEW BUSINESS
A. A Resolution Authorizing the Village of Mount Prospect to Enter a License Agreement with the
Lake Briarwood Homeowners Association
Mayor Juracek presented a Resolution Authorizing the Village of Mount Prospect to Enter a License
Agreement with the Lake Briarwood Homeowners Association.
Acting Village Manager Dave Strahl provided background information stating the license agreement
between the Village and the Lake Briarwood Homeowners Association allows the Association to make
landscape improvements within the Village right-of-way at the entrance of the subdivision. The
agreement has been reviewed and determined acceptable by the Village Attorney and Public Works
administration. Staff recommend approval of the license agreement.
In response to questions from the Village Board, Public Works Director Sean Dorsey provided the
following:
Landscape plan consists of low bushes and shrubs.
Do not anticipate landscaping will interfere with snow plow operations
Trustee Hoefert suggested the Village consider attaching the agreement to each of the properties; a
practice consistent with another development.
Mr. Dorsey responded that the development Trustee Hoefert was referring to was unique because it
included access to the public water system.
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Village Board Comments
Lake Briarwood Homeowners Association, well-structured association.
Complimented Association for wanting to do work.
Costly to record attachment to property; agreement is for limited period and for landscaping
improvements.
Trustee Zadel, seconded by Trustee Polit, moved for approval of Resolution No. 21-15:
A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER
A LICENSE AGREEMENT WITH THE LAKE BRIARWOOD HOMEOWNERS ASSOCIATION
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
B. A Resolution in Support of Kensington Business Center Drive Holdings -1LLC, 1050 Business
Center Drive, Mount Prospect, Illinois Making Application for Cook County 6B Tax Abatement
Mayor Juracek presented a Resolution in Support of Kensington Business Center Drive Holdings -1LLC,
1050 Business Center Drive, Mount Prospect, Illinois Making Application for Cook County 6B Tax
Abatement
Community Development Director Bill Cooney provided background information stating Kensington
Business Center Drive Holdings is the current owner of the property, and subject to approval of the 6b
incentive will lease the facility to Novomatic Americas Sales LLC (Novomatic). Novomatic is the
worldwide leader in manufacturing and distributing gaming equipment; anticipate generating over
$100,000 annually in sales tax at this location. Kensington Business Center Drive Holdings -1LLC, is
requesting the Class 6b abatement to reduce their property taxes to approximately $1.30 per square foot;
without the abatement their tax bill would be approximately $3.40 per square foot. Similar properties in
Lake and DuPage Counties range from $1 to $1.50 per square foot. The Village has granted several
Cook County Class 6b tax incentives to attract and retain business.
Mr. Cooney stated the Petitioner was in attendance to provide additional information and respond to
questions from the Village Board.
Village Board Comments
Residents need to know how important Class 6b incentive is to Village; business brings money and
vitality to community.
Building was vacant for a year – new occupant will eventually employ 100 people.
Commend effort of business to hire Mount Prospect residents.
Jobs improve economy.
Economic Development Committee members– affiliated with businesses at KBC
Village does what it can to facilitate business growth at KBC.
The President/CEO of Novomatic responded to questions from the Village Board:
Austrian company – plans to manufacture equipment in US; designed in Austria.
Company licensed in Illinois – five (5) year plan includes licensing across North America.
Three (3) year lease – future plan includes purchase of building; facility large enough to do
manufacturing.
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In response to questions from the Village Board, Mr. Cooney provided the following:
KBC – each business markets own site.
Village and KBC – joint effort to market vacant buildings
Community Development markets vacancies throughout the Village on web site; active relationship
with brokers.
Village maintains right-of-way and other areas of KBC including ponds and walking path; good
relationship with KBC.
Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Resolution No. 22-15:
A RESOLUTION IN SUPPORT OF KENSINGTON BUSINESS CENTER DRIVE HOLDINGS -1LLC,
1050 BUSINESS CENTER DRIVE, MOUNT PROSPECT, ILLINOIS MAKING APPLICATION FOR
COOK COUNTY 6B TAX ABATEMENT
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
C. Motion to approve request for Façade Rebate Reimbursement in the amount of $12,893 for Emerson
Ale House, 158 South Emerson Street.
Mayor Juracek presented a request for Façade Rebate Reimbursement in the amount of $12,893 for
Emerson Ale House, 158 South Emerson Street.
Community Development Director Bill Cooney provided background information stating the Village’s
Façade Rebate Program in the downtown Tax Increment Financing District offers matching grants to
businesses that make improvements to storefronts in the downtown district.
Emerson Ale House is requesting reimbursement for costs associated with installing a new front door and
sliding windows at the restaurant located at 159 South Emerson Street. Total project cost is estimated at
$25,786 and Emerson Ale House is seeking reimbursement for $12,893 of eligible expenses. The owner
has completed the application and submitted the required documentation. \[Mr. Cooney noted the
reimbursement amount reflected in the memo was incorrect; $12,893 was the correct amount.\]
Mr. Cooney stated the owner, Mr. George Tselos was in attendance to provide additional information and
respond to questions from the Village Board.
Village Board Comments
Questioned amount of tax listed on bid; appears amount of the tax was incorrectly transcribed. Total
amount written correctly.
Great restaurant
Open windows – great concept
Mr. Tselos provided the following:
Improvements will modernize/update exterior of building; make inviting to community
Appreciates Village support; likes Mount Prospect
On behalf of the Village Board, Mayor Juracek thanked Mr. Tselos for investing in the restaurant and
community and wished him continued success.
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Trustee Hoefert, seconded by Polit, moved to approve request for Façade Rebate Reimbursement in the
amount of $12,893 for Emerson Ale House, 158 South Emerson Street.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
(VBA 26-15)
Motion carried.
D. A Resolution Authorizing Village Board Approval of Revised Board of Fire and Police Commission
(BOFPC) Rules and Regulations
Mayor Juracek presented a Resolution Authorizing Village Board Approval of Revised Board of Fire and
Police Commission Rules and Regulations. This resolution authorizes adoption of the amended Board of
Fire and Police Commission Rules and Regulations approved by the Board of Fire and Police
Commission on May 18, 2015.
Board of Fire and Police Commission member and Acting Chair, Mr. Jim Powers and Police Chief Tim
Janowick presented background information on the proposed changes and responded to questions from
the Village Board. Mr. Powers stated he was presenting the recommendations of the BOFPC as Ms.
Michaele Skowron, Chair was unable to attend. Earlier this year Police Chief Janowick and staff
completed a review of the current BOFPC Rules and Regulations pertaining to the recruit police officers
applicant testing process. During this process staff identified a number of clerical errors, missing
applicant requirements and process descriptions requiring inclusion or correction in the Rules and
Regulations prior to initiating the next police officer recruit applications process in the summer of 2015.
Mr. Powers referenced and highlighted the red-lined revisions provided to the Village Board.
The proposed clerical amendments were thoroughly reviewed and discussed with the commissioners as
well as BOFPC attorney, Everett Hill. By a 4-0 vote, the Board of Fire and Police Commissioners
approved the clerical amendments to the police recruit testing process at the May 18, 2015 BOFPC
meeting.
In response to questions from the Village Board Mr. Powers and Chief Janowick provided the following:
Military age requirement in state law but had not been incorporated into BOFPC Rules and
Regulations.
State of Illinois requires eligibility list expire after two (2) years.
Village Board Comments
Good to have military age amended.
Appreciate the amount of time and effort expended by BOFPC and staff.
BOFPC an important commission. Citizen run commission – conduct interview; no political hiring.
Trustee Zadel, seconded by Trustee Rogers, moved for approval of Resolution No. 23-15:
A RESOLUTION AUTHORIZING VILLAGE BOARD APPROVAL OF REVISED BOARD
OF FIRE AND POLICE COMMISISION RULES AND REGULATIONS
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
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On behalf of the Village Board, Mayor Juracek recognized and thanked the members of the BOFPC for
their commitment and contributions to the community.
E. A Resolution Urging Protection of Local Government Revenues
Mayor Juracek presented a Resolution Urging Protection of Local Government Revenues. This resolution
supports the Northwest Municipal Conference and member municipalities efforts to protect local
government revenues.
Mayor Juracek and each of the Trustees commented on the need to protect state collected local
government revenues to ensure the Village has sufficient resources to provide quality public services that
protect the health, safety and welfare of residents and businesses.
Village penalized for doing a good job of balancing budget and long-term financial needs on behalf of
residents.
Issue residents can become involved in; write letter to state representatives; local revenue funds not
the State’s money, taxpayer’s money.
State Representative David Harris voted No against budget proposal to reduce LGDF to
municipalities.
This resolution keeps pressure to protect local government revenues.
State has failed to take action for a balanced budget; now wants to put the burden on municipalities.
Revenue generated by Mount Prospect residents; money dedicated to provide programs and services
for residents.
Cuts in local government revenues would mean personnel cuts at local level; impact to service
delivery and programs.
Bankruptcy is not a solution for municipalities with outstanding pension obligations.
Recognize state is in serious financial trouble and needs to take steps to turn it around but those
measures should not be done through local budget cuts.
Trustee Zadel, seconded by Trustee Hoefert, moved for approval of Resolution No. 24-15:
A RESOLUTION URGING PROTECTION OF LOCAL GOVERNMENT REVENUES
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
VILLAGE MANAGER’S REPORT
Acting Village Manager Dave Strahl stated Public Works Director Sean Dorsey had several requests for
Village Board approval.
Public Works Bids
A.(1) Motion to accept bid for Prospect Meadows Drainage Project in an amount not to exceed $334,120.
Public Works Director Sean Dorsey presented background information including project details, bid
process, bid results and staff recommendation.
The Prospect Meadows subdivision does not have storm sewers and relies on ditches for storm water
drainage. Inconsistencies in the flow lines of several of the ditches has created local summits; reducing
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the capacity of the ditches and low areas long after the rain has ended. The Prospect Meadows Drainage
Project reestablishes a consistent flow line along Bob-O-Link Road and sections of Prospect Manor
Avenue to improve ditch drainage.
Eight (8) bids were submitted; low bid of $303,745 was submitted by Canyon Contracting, Inc. The
engineer’s estimate was $362,050. Canyon has not completed any prior work for the Village but is a
contractor for the Levee 37 project; references from other municipalities and the U.S. Army Corps of
Engineers were favorable.
Staff recommend the contract be awarded to the low bidder Canyon Contracting, Inc. in an amount not to
exceed $334,120; includes 10% contingency ($30,375) to allow for quantity variances and unanticipated
underground conflicts.
Mr. Dorsey provided the following in response to questions from the Village Board:
Public Works routinely inspects ditches to ensure proper drainage.
Ditches are all within public right-of-way.
Work will be done this summer – 45-60 day project; ground restoration will be done in the fall.
Trustee Hoefert, seconded by Trustee Polit, moved for approval of request to award contract for Prospect
Meadows Drainage Project in an amount not to exceed $334,120.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
(VBA 27-15)
A.(2) Motion to accept proposal for Levee 37 Tributary Area Drainage Study in an amount not to exceed
$117,000.
Public Works Director Sean Dorsey provided background information, study proposal and staff
recommendation.
Levee 37, along with Pump Stations #1 and #2 were constructed in 2011. The Levee was constructed to
prevent Des Plaines River flood waters from reaching properties in Mount Prospect and Prospect
Heights. The pump stations function as the release of the storm water from the affected subdivisions
when high river levels restrict the normal gravity discharge of the storm sewer system. Unfortunately, on
dozens of occasions, properties west of River Road have experienced significant flooding due to the
inability of the gravity discharge and pump stations to release water to the Des Plaines River at a
sufficient rate.
At this time the Village of Mount Prospect, City of Prospect Heights and the Army Corps of Engineers are
considering several options to increase the capacity of the existing pump stations. As part of this process
staff is seeking to enter into a contract for an analysis of the existing drainage systems tributary to the
pump stations, analysis of the pump stations capabilities and proposed capacity improvements and
recommendations for improvements which could prevent the described flooding.
The Village solicited Statements of Qualifications from five (5) qualified engineering consulting firms. The
consulting firms’ statement of qualifications were reviewed on the basis of their understanding of the
Village’s goals and their methodology of the design and construction process. Based on their
demonstrated experience and ability to perform the work, staff requested a cost proposal from
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Christopher B. Burke Engineering, Ltd. to perform the project. Christopher B. Burke Engineering
submitted a not to exceed cost of $117,000. Staff believe the work hours allotted are reasonable and the
rate is competitive and comparable to rates of recent projects. Staff recommend the Village Board accept
the proposal from Christopher B. Burke Engineering, Ltd. for the Levee 37 Tributary Area Drainage study
in an amount not to exceed $117,000.
In response to questions from the Village Board, Mr. Dorsey provided the following:
Village is looking for funding opportunities including grants to help defray cost.
Government will waive rules for disposal of water into Des Plaines River.
Study is first step in determining improvements to existing drainage system; Levee 37 and pump
stations 1 and 2 and reduce flooding risk to properties.
Unsure of what costs Army Corps will be willing to share in; may assist with cost to fix Levee.
Village Board Comments
Possible solution – more and smaller pumps
Study will help Village understand water flow
Timing of water flow very important; pumps were undersized.
Measures need to be taken to correct flooding.
Current conditions; water prevented from getting to Des Plaines River
Discuss with legislators; make sure Village has available resources for improvements.
Heritage Park (storm water storage basin) now complete; grateful the Village of Wheeling stepped up.
State increased flood stage levels.
Trustee Rogers, seconded by Trustee Matuszak, moved to accept proposal from Christopher B. Burke
Engineering, Ltd. for Levee 37 Tributary Area Drainage Study in an amount not to exceed $117,000.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
(VBA 28-15)
A. (3) Stump removal contract
3.a. Motion to cancel 2015 stump removal contract with Alpine Tree Service in the amount of $100,000.
Public Works Director Sean Dorsey presented background information and staff recommendation to
terminate the contract with Alpine Tree Service.
In March of this year, the Village’s 2015 parkway tree stump removal contract was awarded to Alpine
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Tree Service in the amount of $100,000. Before completion of the first (1) stump removal list, Alpine
notified the Village that the company would not be proceeding with the contract. Although the owner was
unclear as to the reason, staff believe the logistics of working out-of-state seemed to be problematic;
Alpine is located in Michigan. The Village notified Alpine in writing that the Parkway Stump Removal
contract would be terminated on June 1, 2015 if the work was not completed or an alternate schedule to
complete
the work was not submitted.
Staff recommend cancellation of the existing 2015 stump removal contract with Alpine Tree Service.
In response to questions from the Village Board, Mr. Dorsey provided the following:
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The Village has not and will not pay any money to Alpine.
Penalty for failure to perform/complete work is cancellation of the contract and no payment for work
performed.
No performance bond required – fewer bids when performance bond required.
Contract written so contractor has to complete all required work satisfactorily to be paid.
Work can be completed as schedule under new contract.
Trustee Zadel, seconded by Trustee Rogers, moved to approve request to cancel 2015 stump removal
contract with Alpine Tree Service in the amount of $100,000.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
3.b. Motion to waive bid process and accept proposal from Fleck’s Landscaping to complete the scope
of work in the 2015 sump removal contract in an amount not to exceed $100,000.
To complete the 2015 stump removal contract, Mr. Dorsey presented a request to hire a new contractor;
nd
Fleck’s Landscaping. Fleck’s Landscaping, the second (2) low bidder, is willing to resume and complete
the contract at their (Fleck’s) bid prices. Mr. Dorsey reviewed the bid prices from the February 9, 2015
bid opening; Fleck’s submitted a bid in an amount not to exceed $98,400. He stated Fleck’s has worked
satisfactorily for the Village in the past and held the Village’s 2012-2014 turf mowing contract
Staff requested Village Board approval to waive bid process and accept proposal from Fleck’s
Landscaping to complete the scope of work in the 2015 stump removal contract in an amount not to
exceed $100,000. Staff also recommend the Village Board authorize staff to execute up to two (2) one
year contract extensions provided the work performed is satisfactory and the contractors agree to hold
prices.
Trustee Zadel, seconded by Trustee Polit, moved to waive bid process and accept proposal from Fleck’s
Landscaping to complete the scope of work in the 2015 sump removal contract in an amount not to
exceed $100,000; with option for two (2) one year contract extensions.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
(VBA 29-15)
A.(4) Motion to accept proposal for design and construction services for Public Works administrative roof
replacement in an amount not to exceed $22,500.
(Approved under the Consent Agenda – VBA 30-15)
B. Motion to accept request to waive bid process and accept proposal for doubled faced electronic
message sign in an amount not to exceed $52,273.
Acting Village Manager Dave Strahl provided background information and staff recommendation for the
purchase of doubled faced electronic message sign. The Civic event sign is an essential component of
the overall media options to communicate with the public. The existing White Way Sign operates with a
proprietary hardware unit inside the monument that has embedded Windows XP built into it.
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When the Village’s conversion to Windows 7, compatibility issues with the signs embedded Windows XP
have become increasingly problematic. For several months personnel from the IT Division, Public Works
and White Way signs were able to work through the issues on a temporary basis. However, since the
Village lost support of the White Way technician and subsequent bankruptcy of White Way the Village has
relied solely on the technical support of the IT division to keep the sign running. While the modifications
to the sign allow it to function, there remain two (2) major deficits: 1) the sign software and parts are
proprietary to the now bankrupt White Way Signs and 2) the civic event sign goes dark until the software
updates the messages to the sign.
Staff researched and conferred with a number of municipalities who operate electronic message boards;
the overall recommendation was for Watchfire. The new software offered by Watchfire is intuitive,
Windows based and features a user friendly interface to the sign. Based on this information, staff
requested proposals from five (5) sign companies recommended by both Watchfire and municipal
contacts. Staff did a comparative analysis of the two (2) proposals submitted; Signet Sign Company
($52,273) and Doyle Signs ($54,980). Mr. Howard Kleinstein, TV Services Production Coordinator,
provided an overview of the proposals including details of sign options and responded to technical
questions from the Village Board. Mr. Kleinstein stated there is a high probability the sign will fail
completely and emergency replacement costs may be significantly higher. Staff recommend the Village
Board waive the bid process and accept the proposal from Signet Sign in an amount not to exceed
$52,273.
Trustee Hoefert, seconded by Trustee Polit, moved to approve request to waive bid process and accept
proposal for doubled faced electronic message sign in an amount not to exceed $52,273.
Upon roll call: Ayes: Hoefert, Matuszak, Polit, Rogers, Saccotelli, Zadel
Nays: None
Motion carried.
(VBA 31-15)
Acting Village Manager announced the following:
th
– First concert on the Green
June 5
st
Farmers Market – started May 31
Cruise Night – Saturday nights
ANY OTHER BUSINESS
In reference to the Village Board’s earlier approval of the proposal for design and construction services
for Public Works roof replacement, Trustee Hoefert asked Public Works Director Sean Dorsey if there is
any benefit to do joint bids when there are similar projects, such as the roofing project.
Mr. Dorsey stated when there is an opportunity to bring projects under one (1) bid, Public Works does so;
HVAC projects have been done in this manner.
ADJOURNMENT
There being no further business to discuss Mayor Juracek asked for a motion to adjourn.
Trustee Hoefert, seconded by Trustee Rogers, moved to adjourn the meeting.
By unanimous vote the June 2, 2015 Village Board meeting adjourned at 10:00 p.m.
M. Lisa Angell
Village Clerk
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