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HomeMy WebLinkAbout1. COW Agenda 05/12/2015 COMMITTEE OF THE WHOLE A G E N D A Meeting Location:Meeting Date and Time: Mount Prospect Village Hall Tuesday,May 12,2015 50 S. Emerson7:00 p.m. I.CALL TO ORDER -ROLL CALL Mayor Arlene A. Juracek Trustee Paul HoefertTrustee Richard Rogers Trustee John MatuszakTrustee Colleen Saccotelli Trustee Steven PolitTrustee Michael Zadel II.APPROVAL OF MINUTES OF THE COMMITTEE OF THE WHOLE FOR APRIL14, 2015 APPROVAL OF MINUTES OF THE FINANCIAL PLANNING WORKSHOPFOR APRIL 28, 2015 III.CITIZENS TO BE HEARD IV.MOUNT PROSPECT YOUTH GROUP DISCUSSION The VillageYouth Commission was put on hiatus in 2014. At the time of hiatus there was direction from the Village Board to review the Teen Advisory Committee at the Mount Prospect Public Libraryto determine if any of that model is applicable to a re- constituted Youth Commission. Staff also reviewed similar commissions in other area communities to determine if other models could have any benefit to a re-constituted commission. Staff has found that other communities’ Youth Commissions may be defined as successful if there areongoing youth activities coordinated through other taxing bodies and a direct oversight by adult advisors who provide a leadership role in organizing activities. However, it is unclear as to a mission andpurpose of what the group value offers to the municipality in terms of providing input regarding youth issues through such activities or field trips. Staff is presenting its research regarding other area youth commissions that couldto be considered at a time when the Village Board wants to bring the commission back from hiatus status. Staff isnotrecommending removing the Youth Commission from hiatus status at this time. Strategic Plan: Cultural Climate-Community Life: Ensure Village policies and practices honor and advance our character as a diverse, family-friendly and connected community. Cultural Climate-Engagement: Invite and engage citizens to enhance community ownership and to enrich all aspects of community life. V.VILLAGE CODE DISCUSSION The Village Board has requested staff review the Village Code to determine if there are sections of the code that are eligible for sunset or might be considered unenforceable. The revisions that should be undertaken regarding the Village Code consist of administrative modifications to correctthe code to reflect existing operations. Another set of revisions can be categorized as outdated regulations that no longer apply due to pre- emption or applicability. In order to re-codify the entire Village Code would require significant staff and legal time of up to two years to complete. To achieve such a project there would need to be a substantial budget commitment in addition to the legal and staff time. The staff time required would need to focusa majority of their time on this singleproject. Staff would recommend reviewing thechapters and articles in whole so all items within those chapters or articles can be revised at one timewith the most obvious chapters prioritized. However, there will be an expense related to codification as each page is modified. Codificationcan occur as funds become available, butasthe corrections are madethe electronic version will be up-to-date, available for reference and used until the pages are actually codified. Strategic Plan Governance-Quality Service: Provide high-value, relevant municipal services Governance-leadership: Ensure policies are responsive to changing local and regional dynamics. VI.MANAGER’S REPORT Status VII.ANY OTHER BUSINESS VIII.ADJOURNMENT NOTE:ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A DISABILITY NEEDS SOME ACCOMMODATION TO PARTICIPATE, SHOULD CONTACT THE VILLAGE MANAGER'S OFFICE AT 50 SOUTH EMERSON, MOUNT PROSPECT, ILLINOIS 60056, 847/392-6000, EXTENSION 5327 2