HomeMy WebLinkAbout3. Centennial Commission Update Discussion 04/14/2015
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO:MAYOR AND VILLAGE BOARD OF TRUSTEES
FROM:ACTING VILLAGE MANAGER
DATE:APRIL 8, 2015
SUBJECT:COMMITTEE OF THE WHOLE DISCUSSION –APRIL 14, 2015:
CENTENNIAL COMMISSION UPDATE
The Village Centennial Commission has already been meeting for several months and
well into the planning stages of preparing for numerous events between now through
the balance of 2017. This group is led by Jean Murphy and Leo Floros and with 11 very
dynamic and energized members thereis no shortage of ideas forthis once in a lifetime
celebration, as you know you only turn 100 once.
Co-Chair Jean Murphy will lead a presentation outlining the activities planned over the
next several years and the estimated expenses and projected revenues anticipated
from the sponsorships. This commission is well on their way to a number of events and
as the events come closer to reality the publicity for the events will start showing up in
the near future.
DAVID STRAHL
H:\\VILM\\Cow\\2015\\VB Memo COW 4082015.docx
Village of Mount Prospect
Mount Prospect, Illinois
MEMORANDUM
TO:MAYOR AND VILLAGE BOARD OF TRUSTEES
FROM:CENTENNIAL COMMISSION CO-CHAIR JEAN MURPHY
DATE:APRIL 8, 2015
SUBJECT:OVERVIEW OF CENTENNIAL COMMISSION ACTIVITIES
For those who don’t know me, I am Jean Murphy, co-chairman of the Centennial
Commission with Leo Floros. Many of my fellow Commission members are here
tonight. Could all of you please stand?
As you all know, the Village will officially turn 100 on February 3, 2017.
The 11-member Commission, assembled by Mayor Arlene Juracek and charged with
planning this celebration, sees its role as creating a framework for the Village-wide
celebration by providing diverse ways of communicating with all ages and segments of
our population and business community and then planning a few key, one-time-only
events. These will include a re-enactment of the signing of Mount Prospect’s papers of
incorporation in the restored Central Schoolhouse in February, 2017; the dedication of a
lasting memorial to the founding families during the 2017 Oktoberfest celebration; and
holding a fire hydrant painting event during the fall of 2016.
Last October we unveiled the logo for the year-long celebration, designed by a graphic
arts student from Harper College, and we also held a meeting with representatives of
every local organization, club and church we could find, as well as representatives of
the parks districts, school districts and library.
I also appeared before this Board around that time to outline our plans and to request
seed money for our initiatives. The Board generously allocated us $50,000 at that time
and we have been investing it wisely ever since.
Since last October, we have signed a contract with Ravenswood Events to develop the
mechanics of a Centennial website and host and maintain it. And just after the first of
this year, we hired a part-time person to develop the content for the website. For that
task we enlisted Lindsay Rice, executive director of the Mount Prospect Historical
Society. We felt that no one was better qualified, considering that she has access to all
of Mount Prospect’s historical files and is also amazingly talented when it comes to
Re: OVERVIEW OF CENTENNIAL COMMISSION ACTIVITIES
April 8, 2015
Page 2
website design.
Once developed, the website, which we plan to launch next January, will be linked to
the Village site, Historical Society site, library site and potentially others. It will include a
comprehensive Centennial calendar of events, video capabilities and constantly
changing historical tidbits about the Village. We will also be seeking sponsors whose
logos will be prominently featured on the site. In fact, we already have one Diamond
sponsor. Randhurst Village has generously purchased our inaugural sponsorship for
$10,000.
We also plan to have a Facebook page for the celebration and possibly a Twitter
account. And for those who still prefer traditional media, we hope to have a glossy
commemorative guide printed which will be paid for through advertising and will tell the
story of the anniversary events and will also give some historical tidbits about the
Village. Periodic postcards listing events will also be sent to residents and there will be
light post banners hanging around town. Businesses will also receive small window
“clings” to post in their windows when they renew their business licenses for 2017.
We are trying not to miss a trick!
Once you get beyond the marketing and publicity part of the celebration, the
Commission will primarily be adding special elements to existing events which are
hosted annually by other local groups and by the Village’s Special Events Commission.
For instance, we hope that the Downtown Merchants Association will specially brand
their Cruise Nights thatyear to coordinate with the anniversary. We also hope that the
Special Events Commission will theme their holiday tree lighting to the anniversary and
that the Mount Prospect Historical Society will plan an especially unique Housewalk that
year. We alsoexpect that the Celestial Celebration will become a grand birthday party
in the Village. In the tradition of Mount Prospect, we want everyone to pitch in and play
a part in the celebrating of Mount Prospect’s Centennial. This isn’t the Commission’s
celebration. It is everyone’s celebration.
Members of the Centennial Commission have also been in discussions with the Mt.
Prospect Park District about a potential celebration week during the summer in which
their regularly-scheduled Monday and Thursday night concerts will be jointly promoted
with a River Trails concert and a Village Green concert and a Randhurst Village concert
and maybe a Capannari’s movie night to make an entire week of activities. This is in the
very early stages.
Two of our members are also working on ideas for how the young people of Mount
Prospect can become involved, beyond encouraging teachers to bring their students to
the Central School, which we hope will be fully restored by then.
Re: OVERVIEW OF CENTENNIAL COMMISSION ACTIVITIES
April 8, 2015
Page 3
The Centennial Commission has also suggested some one-time-only special events
that various groups might want to take on, ranging from planting purple and white flower
bulbs all over town in the fall of 2016 to the ringing of church bells at midnight when we
usher in the anniversary year.
Mount Prospect has long been a mosaic in which many people and institutions have
come together to form the fabric of a cohesive, active community. We see the
Centennial celebration as a year-long event which should follow in this tradition.
The Centennial Commission plans to raise funds for all of this through a variety of
means.
Former Mayor Skip Farley and Former Village Trustee Leo Floroshave graciously
agreed to lead the effort to solicit sponsorships from local businesses. We also plan to
sell items like t-shirts and commemorative posters; allow residents to purchase “$10
shares” in the Centennial, similar to those sold by the Green Bay Packers; and even
allow residents and businesspeople to pay for the privilege of decorating a working
Village fire hydrant which will remain painted for at least 18 months.
Through these diverse fund-raisers, we hope to generate sufficient funds to defray the
costs of creating, maintaining and constantly updating the new website; shooting
fireworks off of the Village parking garage roof on our actual anniversary; adding special
bands and floats to the annual Fourth of July parade in 2017; creating a lasting
memorial to the Village’s founders; and more.
It is our plan and fervent hope that the residents and businesspeople of Mount Prospect
will actively support our efforts by purchasing sponsorships and buying commemorative
items like the residents and businesspeople of Arlington Heights did during their recent
Sesquicentennial celebration. By the conclusion of 2017, we would then be able to
repay the funds granted to this celebration by the Village.
I want to particularly thank Acting Village Manager Dave Strahl, Finance Director Dave
Erb, Public Works Director Sean Dorsey, and Public Information Officer Marianthi
Thanopoulos for their valuable advice and assistance with this mammoth undertaking.
We literally could not pull this off without them!
JEAN MURPHY
H:\\VILM\\Centennial Commission\\VB COW Memo Presentation Jean Murphy.docx
2017 Mount Prospect Centennial Celebration
Sponsorship Opportunities DRAFT
Centennial Celebration Partners — Beginning with launch of Website in early 2016 through 2017
❑ Diamond $10,000 & up — company name and logo prominently promoted (top billing) throughout Centennial celebration.
❑ Platinum $5,000 - $9,999 — company name and logo prominently promoted throughout Centennial celebration.
❑ Gold $2,500 - $2,499 - company name and logo promoted throughout Centennial celebration.
❑ Silver $1,000 - $2,499 - company name promoted throughout Centennial celebration.
❑ Bronze $500 - $999 — company name promoted throughout Centennial celebration.
❑ Family $100 & up - Family name recognized as a Centennial Partner on website and in relevant print media
Individual Events:
Time Capsule Unearthing—July 2016 Block Party
❑ Premier Sponsor $1,000 - banner and event signage provided, company name and logo promotion; press release,
social media, and website (limit 1 Premier Sponsor)
❑ Event Sponsor $250 - company name on print and electronic media promotions
Village -Wide Hydrant Decorating — Fall 2016
❑ Signage Sponsor (company/logo on sign in front of each participating hydrant): $2,000 (limited to one)
(NOTE: Hydrant Decoration available via separate application/fee)
Centennial Home Markers — Fall 2016
❑ Signage Sponsor $2,000 — company/logo on sign in front of each participating 100 -year -plus home (limited to one)
Streetlight Banner — Periodically throughout 2017
❑ $250 - per banner to include company name; displayed on rotation in 2017 and available for retention by
sponsor in 2018 (ordinary wear & tear to be expected)
Incorporation Re -Enactment & Celebration — February 2017
❑ Entertainment (fireworks) Sponsor $6,000 (could be group) — your banner displayed, press release, print media,
social media, table tents, and website
❑ Sponsor $500 — your banner onsite (Commission determines location), social media, table tents, and website
❑ Sponsor $250 — company name listed on table tents
Celestial Celebration Centennial Special Sponsor — February 2017
❑ $3,000 (could be group) — Centennial Gift for each guest — company name/logo included on tag/gift identification.
❑ $3,000 — Centennial Video Tribute — video to be shown at celebration with web -link available after event.
Time Capsule Burial & Memorial Dedication — Oktoberfest 2017
❑ Premier Sponsor $1,000 — banner and event signage provided, company name and logo promotion; press release,
social media, and website (limit 1 Premier Sponsor)
❑ Event Sponsor $250 — company name on print and electronic media promotions
Housewalk Centennial Trolley Sponsor — December 2017
❑ $2,500 (could be group) — company/logo on trolley and promotional material for event
OTHER OPPORTUNITIES:
�, •
During the course of the planning process for the Celebration, additional opportunities may be offered.
Company Name:
Contact Name:
Address:
Email:
Phone:
Please visit www.mountprosl)ect100.org regularly for information about Centennial Celebration events and sponsorship
opportunities. Like our Facebook page for news: www.facebook.com and search for: Mount Prospect 100`" Anniversary
Please make checks payable to Village of Mount Prospect • Note "Centennial Sponsorship" on memo line
Mount Prospect Centennial Commission • PO Box 256 • Mount Prospect IL 60056
Revised 418115
MOUNT PROSPECT CENTENNIAL BUDGET updated 8 -Apr -05
Meeting at Village Hall
COST Per
EXPENSES BY YEAR
QTY Item TOTAL
2014 1 2015
2016
2017
TOTAL
Sponsor
EXPENSES
Fund Raising
Items
banners -big 60 127.5 7,650
7,650
7,650
Late 2016 thru 2017; existing schedule for "Experience MP"
hydrants -signs 100 10 1,000
1,000
1,000
hydrants - maps 0
0
0
make available on website; staff will tag
*
posters 0
0
0
Murphy will get price
silver coins 62 15
costfor box & 10D[h momento; Juracek will investigate.
stock certificates 1,000 554
554
554
2 color inks. Back will be Village history sell @ MPHS
t shirts 1,000 3.75 3,750
3,750
3,750
should a good qua havelogo; sold at Lhamber;
Murphy& J uracek to design wi 11 sel l@MPHS
Sub Total 12,954
0 554
12,400
0
12,954
Promo
Items
*
entrance signsto village
4points of entry
postcards (village newsletters) 8,400
2,800
5,600
8,4001
1 in 2016; 2 in 2017 - no summer cost
*
water tower shrink wrap
0
0
Logo in BI & white+1 color in 2 spots. Strahl will obtain price.
website & event calendar 10,000
2,500 7,500
10,000
outside vendor to design & set up website
website(hist society consultant) 30,000
12,000
12,000
6,000
30,000
content provider; regular updates
window clings 900 284
284
284
wine glasses for Celestial 2,500
2,500
2,500
yard signs for old Bldgs 700
700
700
Sub Total 51,884
2,500 19,500
15,784
14,100
51,884
Entertainment/
Events / Services
fireworks -parking deck 3,000
3,000
3,000
yes
parade- foundingfamily floats
0
0
Contact Sean for flat beds.
parade - Xtra bands 1 1500 1500
1500
1,500
no Hersey HS Band Reserved
trolleys (2) -house walk 2,000
2000
2,000
yes
video presentation at Celestial
0
0
yes no more than 10 min at banquet. Pictures. Videos.
video (hist society staff) 1200
1200
1,200
no Isomeone has to write script.
subtotal 7,700
0 0
1,200
6,500
7,700
Memorials
(HOW MUCH OF THIS CATEGORY SHOULD BE VILLAGE?)
la rge vil centennia l sign
1
2,000
2,000
2,000
2,000
4 fou nding fa mily signs
4
2,000
8,000
8,000
8,000
families may conribute.
video block party 2016
0
0
4 hrs
video re-enactment signing
0
0
0
3 Feb 2017. MPTV as part of duties. VOMPto Produce.
sub total10,000
0 0
0
10,000
10,000
TOTAL
82,538
2,500 20,054
29,384
30,600
82,538
1 oft Centennial Budget4082015 (2).xlsx
2 oft Centennial Budget4082015 (2).xlsx
COST Per
EXPENSES BY YEAR
QTY
Item
TOTAL
2014
2015
2016
2017
TOTAL
Sponsor
FIGURES USED FROM VILLAGE BUDGET
=
10,000
25,000
Seed Money committed $50,000
REVENUE
REVENUE BY YEAR
QTY
Item
TOTAL
2014
2015
2016
2017
TOTAL
Sponsor
Fund
Raising Items
banners -big
60
250
15,000
15,000
15,000
yes
60 businesses
hydrants -contest
100
100
10,000
10,000
10,000
yes
2270 VOMP hydrants
hydrants - maps
I Web Site
posters
25
0
0
o
ino
silver coins
62
75
4,650
1,500
1,500
1,650
4,650
no
stock certificates
1000
10
10,000
10,000
10,000
no
4% of 25K households
t shirts
1000
10
10,000
10,000
10,000
no
45% of 25K households; 2% of residents
sub total
49,650
0
11,500
36,500
1,650
49,650
0
Promo
items
entrance signs to village
no
postcards (village newsletters)
Unkn
0
0
0
no
water tower sh rink wrap
no
website 8, event calendar
Unkn
0
0
no
Received $10K from Randhurst Village
website (hist society consultant)
no
window clings
no
wine glasses for Celestial
3,000
3,000
3,000
yes
yard signs for old bldgs
2,000
2,000
2,000
yes
sub total
5,000
0
0
2,000
3,000
5,000
0
Entertainment / Events / Services
fireworks - parking deck
6000
6,000
6,000
yes
parade - founding family floats
0
0
o
Ino
Martam?
parade - Xtra bands
0
0
0
no
trolleys (2) - house walk
2500
2500
2,500
yes
vldo presentation at Celestial
3000
3000
3,000
yes
video (hist society staff)
no
sub total
11,500
0
0
0
11,500
11,500
0
Memorials (HOW MUCH OF THIS CATEGORY SHOULD
BE
VILLAGE.)
large vil centennial sign
2,000
2,000
2,000
4 founding family signs
4
2,000
8,000
8,000
8,000
video block parties 2015, 2016, 2017
0
0
0
0
video re-enactment signing
0
0
0
video world fest
0
0
0
sub total
10,000
0
0
0
10,000
10,000
0
Village budget
10,000
2,500
10,000
15,000
2,500
30,000
Seed Money of $50,000 from VOMP
TOTAL REVENUE
86,150
2,500
21,500
53,500
28,650
106,150
0
TOTAL EXPENSES
82,538
2,500
20,054
29,384
30,600
82,538
Delta (Income over expenses)
3,612
-
1,446
24,116
(1,950)
23,612
0
2 oft Centennial Budget4082015 (2).xlsx
Additional Items of Unknown Contingent Expense
Celestrial Celebration 2017 extra entertainment
Additional Items of Unknown Contingent Revenue
* 2016 Time Capsule unearthing sponsorships - $1500
* 2017 Incorporation re-enactment sponsorships - $1000
* 2017 Time capsule burial and memorial dedication sponsorships - $1500