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HomeMy WebLinkAbout02/17/2015 Installation of Emergency Stand-by Generator at Booster Station 11Mount Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: ACTING VILLAGE MANAGER DAVID STRAHL FROM: WATER/SEWER SUPERINTENDENT DATE: FEBRUARY 12, 2015 SUBJ: BID RESULTS FOR INSTALLATION OF EMERGENCY STAND-BY GENERATOR AT BOOSTER STATION 11 ($422,000) Background The Village Board has sanctioned a multi-year capital improvement plan to equip each of the deep well pumping stations with emergency generators to power deep wells and booster pumps in the event power from Commonwealth Edison is disrupted. Three (3) generators were previously acquired and installed at Stations 5, 16 and 17. Last year the Village Board authorized the purchase of the fourth, and final, generator which is to be installed at Booster Station 11 located on the Mount Prospect Park District Golf Course. The generator has been manufactured and is awaiting delivery to the Village. Prior to delivery, the site must be improved to accept and utilize the generator. This work includes the provision of the concrete pads for the generator and a 4,000 gallon diesel fuel tank, on-site electrical connections, utility relocation work, as well as wiring and conduit installation. The work will also include the startup of the generator and coordination with the generator vendor, Patten Power Systems of Elmhurst, Illinois to ensure the successful operation of the generator system. Staff worked with the Mount Prospect Park District to ensure that the generator installation would not adversely affect the current golf course renovation. Both projects are to be completed in the late spring of 2015. The park district asked that a line item be added to the bid which would allow the new generator to provide emergency backup power to both of the park district buildings located near the site. The existing generator is sized to handle all loads; the deep well (400 HP motor), the high service pumps (100 HP maximum) and the booster station normal electric and lighting loads. The additional load for the park district's two maintenance buildings is minimal and can be accommodated without upsizing the generator. If the Mount Prospect Park District elects to perform this work, they will reimburse the Village for the additional cost ($14,000). With the completion of this project, four (4) of the Village's five (5) water wells/booster pumping stations (Station 5, 16, 17 and this latest at Station 11) will have the capability of running Page 2 of 2 Bid Results for Installation of Emergency Stand-by Generator at Booster Station 11 ($422,000) February 12, 2015 independently of the Commonwealth Edison electrical power grid. Booster Station 4 cannot be configured with an emergency generator due to site space restrictions. Bid Results Burns & McDonnell Consulting Engineers of Downers Grove, Illinois prepared the bid specifications for the installation of the generator and diesel fuel tank. The bid was advertised in the local paper for opening on February 2, 2015. The bid opening was delayed one week due to the blizzard. There was a mandatory pre-bid meeting with five (5) local contractors in attendance. The bids were received, opened and read aloud on February 9, 2015. The following three (3) bids were received: 1. Argon Electric Co., Buffalo Grove IL $422,000 2. Courtesy Electric Inc., Chicago IL $520,500 3. Fitzgerald's Electrical Contracting, Big Rock IL $670,000 Discussion All bids received were properly submitted and include necessary bid sureties. All bid forms were properly signed. There were no discrepancies or irregularities in any of the bid documents. The two (2) addenda were acknowledged by all bidders. The apparent lowest cost bid was submitted by Argon Electric, Company of Buffalo Grove, Illinois. The Village has worked with Argon Electric previously for the 2010 Sanitary Sewer Relief Station Emergency Backup Power and the 2014 Standby Emergency Generator installation at Booster Station 17 projects. The firm was responsive, on-time and on budget with both projects. Argon Electric has performed generator work for commercial and institutional clients and their references have been very favorable. Staff is not recommending a contingency allowance for this project. It is the opinion of staff that the scope of work and bid quantities are sufficiently defined to negate the need for a contingency allowance on this project. It is staff's goal to commence work in March and reach final completion, including site restoration, prior to the mid -summer re -opening of the Mount Prospect Golf Course. Recommendation Staff recommends that the Board accept the lowest cost bid for the installation of an emergency, stand-by generator at Booster Station 11 as submitted by Argon Electric, Inc. of Buffalo Grove, Illinois in an amouni not to exceed $422,000. Sufficient funds exist in the water/sewer enterprise fund. Matt Overeem Water Superintendent I con Sea uorsey Director of Public Works CC: Director of Public Works Sean Dorsey Village Clerk Lisa Angell H:\Water\projects\2015\gen I finstallation award rev3.docx