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HomeMy WebLinkAbout12/02/2014 VB Minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 2, 2014 CALL TO ORDER Mayor Juracek called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Arlene Juracek Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steven Polit Trustee Richard Rogers Trustee Michael Zadel PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Polit. INVOCATION Trustee Zadel gave the Invocation. MINUTES Trustee Hoefert, seconded by Trustee Polit, moved to approve the minutes of the regular Village Board meeting held November 18, 2014. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers Nays: None Abstain: Zadel Motion carried. APPROVE BILLS Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” MAYOR’S REPORT A. ACCOLADES Resolution: A Resolution for The Holiday Season Mayor Juracek presented a Resolution for the Holiday Season. Trustee Matuszak, seconded by Trustee Korn, moved to approve Resolution No. 41-14: “A RESOLUTION FOR THE HOLIDAY SEASON” Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel, Juracek Nays: None 1 page of 14 Village Board Meeting Minutes December 2, 2014 Proclamation: “A Proclamation Acknowledging the Contributions of Thomas J. Nowak to the Village Mount Prospect” Mayor Juracek presented the Proclamation to Officer Nowak; Officer Nowak was accompanied by his wife Laura. On behalf of the Village Board and community Mayor Juracek recognized and thanked Officer Nowak for his thirty-seven (37) years of dedicated service (1977 – 2014). Office Nowak thanked the Mayor and Village Board for the opportunity to serve the community. He stated it has been his honor to work with the men and women of the Mount Prospect Police Department. Proclamation: “National Drunk and Drugged Driving (3D) Prevention Month, December 2014 Mayor Juracek presented the “National Drunk and Drugged Driving (3D) Prevention Month,” proclamation to Police Chief Tim Janowick. Chief Janowick thanked the Village Board for their support in addressing this important and all too often tragic safety concern. He stated the apprehension and conviction of impaired drivers is a priority; drivers were reminded that driving while impaired is never acceptable. st B. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code of Mount Prospect Mayor Juracek presented for a first (1st) reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class “F-1” liquor licenses by one (1), Fellini Inc., d/b/a Fellini Restaurant, 1729 West Golf Road. Mayor Juracek stated a liquor license was issued to the new owner of Fellini at the November 5, 2014 Village Board meeting. This ordinance decreases the liquor license issued to the previous owner of Fellini’s. Trustee Hoefert, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved for approval of Ordinance No. 6163: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. 2 page of 14 Village Board Meeting Minutes December 2, 2014 st C. 1 reading of An Ordinance Amending Chapter 13 (Alcoholic Liquors) of the Village Code of Mount Prospect Mayor Juracek presented for a first (1st) reading an ordinance amending Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends the Village Code by decreasing the number of Class “F-5” liquor licenses by one (1), Victoria Group, d/b/a Victoria in the Park, 1700 South Elmhurst Road. Mayor Juracek stated this is a housekeeping ordinance to delete the liquor license issued to Victoria in the Park, which is no longer operating as a business in Mount Prospect. Trustee Korn, seconded by Trustee Zadel, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. Trustee Rogers, seconded by Trustee Zadel, moved for approval of Ordinance No. 6164: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC LIQUORS) OF THE MOUNT PROSPECT VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. D. APPOINTMENTS No appointments. COMMUNICATIONS AND PETITIONS – CITIZENS TO BE HEARD None. CONSENT AGENDA Mayor Juracek stated the next item on the agenda, “APPROVE BILLS” was noted by an asterisk and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote as business item "IX. CONSENT AGENDA.” Trustee Matuszak, seconded by Trustee Korn, moved to approve the following business items: 1. Bills dated November 13 – November 26, 2014 2. A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14230) (Resolution 43-14) 3. A RESOLUTION AUTHORIZING THE PAYMENT TO THE MOUNT PROSPECT PUBLIC LIBRARY UNDER THE TERMS OF A GROUND LEASE AGREEMENT (Resolution 44-14) 4. A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE FOREST RIVER FIRE PROTECTION DISTRICT AND THE VILLAGE OF (Resolution 45-14) MOUNT PROSPECT 3 page of 14 Village Board Meeting Minutes December 2, 2014 5. Request Village Board approval to accept Public and Private Improvements for United Airlines-Blue Sky Data Center at 1540 West Algonquin Road. Public and private improvements for United Airlines-Blue Sky Data have been satisfactorily completed and staff recommend approval of this project. 6. Request Village Board approval to accept Public and Private Improvements for Mount Prospect Horizon, 1703 East Kensington Road. Public and private improvements for Mount Prospect Horizon have been satisfactorily completed and staff recommend approval of this project. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. OLD BUSINESS None NEW BUSINESS PZ 31-14, 102 East Central Road, Grund & Riesterer Architects A. st 1 reading of An Ordinance for Variations to Building and Parking Lot Setbacks and Overall Lot Coverage Mayor Juracek presented for a first (1st) reading An Ordinance for Variations to Building and Parking Lot Setbacks and Overall Lot Coverage for property located at 1020 East Central Road. The Planning and Zoning Commission recommended approval of the variations by a vote of 5-0. Community Development Director Bill Cooney provided background information stating the Petitioner is proposing to demolish the existing gas station and construct a one-story retail building with related improvements on the west end of the property along Mt. Prospect Road. A parking lot consisting of sixteen (16) parking spaces would be located to the east. The proposed development would reduce the number of access drives serving the site from four (two on Rand Road and two on Central Road) to two (one on Rand Road and one on Central Road). The Petitioner seeks 1) Variation to allow a five foot (5’) rear yard setback along the west lot line; 2) Variation to allow ten foot (10’) exterior side yard building setbacks along the north and south lot lines; 3) Variation to allow a two foot (2’) parking lot setback along the north and east lot lines; 4) Variation to allow an overall lot coverage of 10,485 square foot (75.9%). Mr. Cooney stated a representative from the Petitioner, Grund & Riesterer Architects, Inc. was in attendance to provide additional information and respond to questions. In response to questions from the Village Board, Mr. Cooney provided the following: Rand Road Corridor study – does not anticipate recommendations would include widening of Rand Road but Mt Prospect Road could be modified. Rand Road Corridor study expected to be complete early 2016 Portion of Mt. Prospect Road in question- Village owned If Mt. Prospect Road widened there would be some compensation to property owner. 4 page of 14 Village Board Meeting Minutes December 2, 2014 Unique parcel – meets all hardship standards. Village Board Comments Proposal seems like an improvement and far better use of property Would like to see completed corridor study/recommendations before reshaping the area. Rand/Central/Mt. Prospect Road needs improvement – don’t know solution but petitioner has brought a reasonable development. To restrict petitioner’s plan on a “what if” doesn’t seem fair. Village ownership of certain portion of Mt. Prospect Road gives Village control in decision process of road reconfiguration. Subject property has historically been a difficult site for retail success Mr. Chuck Riesterer, AIA Grund & Riesterer Architects, Inc. Mr. Riesterer stated he has worked extensively with the Village to reach an agreement on the proposed site plan. Mr. Riesterer stated the sale of the property would move forward after Village Board approval of the proposed variations. If approved, construction would begin in March of 2015. In response to comments/questions from the Village Board, Mr. Riesterer provided the following: Buyer is very happy with location. IDOT approval required for any closing or adding of curb cuts on Rand Road and Central Road. The retail building will be a mattress store- low volume of customers and traffic Seller of property is responsible for costs associated with removal of underground storage tanks and related environmental requirements. Public Comment Louis Goodman 310 N School Street Jerry Boldt 300 N School Street Mr. Boldt and Mr. Goodman addressed the Village Board regarding the proposed variations to 1020 East Central Road. The following is a list of their collective comments. Removal of gas station would allow widening of Mt. Prospect Road; relieve the heavy traffic flow in the area. If widening of road is not an option - better to have a business there to remain on the tax roll. Increased traffic flow will force widening of Mt. Prospect Road; subject property will be impacted. Mayor Juracek stated the study of the Rand Road corridor will take approximately one (1) year. Until that time we will not know recommendations/solutions or whether the subject property could be impacted. 5 page of 14 Village Board Meeting Minutes December 2, 2014 Trustee Zadel, seconded by Trustee Matuszak, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Korn, Matuszak, Rogers, Zadel Nays: Hoefert, Polit Trustee Zadel, seconded by Trustee Korn, moved for approval of Ordinance No. 6165: AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 1020 EAST CENTRAL ROAD, MOUNT PROSPECT, ILLINOIS Upon roll call: Ayes: Hoefert, Korn, Zadel, Juracek Nays: Matuszak, Polit, Rogers Motion carried. PZ 35-14, 900 Business Center Drive, The Ball Park B. st 1 reading of An Ordinance for Conditional Use Permit for Sports Training and Teaching Establishment st ) reading An Ordinance for Conditional Use Permit for Sports Mayor Juracek presented for a first (1 Training and Teaching Establishment for property located at 900 Business Center Drive. The Planning and Zoning Commission recommended approval of the request by a 5-0 vote. Community Development Director Bill Cooney provided background information stating the Petitioner currently operates a sports training and teaching establishment at 604 West Central Road and would like nd to open a second (2) location at 900 Business Center Drive. The Petitioner proposes to remodel the east 13,231 square feet of the existing building to operate a sports training and teaching establishment that would offer baseball and softball training to athletes of all ages. The floor plan indicates nine (9) batting cages, restrooms and a viewing room would be provided. Mr. Cooney stated Mr. Ken Strickland and Mr. Ron Caccini were in attendance to provide additional information and respond to questions. In response to questions from the Village Board the Petitioners provided the following: Attribute success of Central Road location to great instructors and extensive coaching curriculum. Need for additional space- growing sport including travel teams – additional teams being generated; Patrons coming from other communities. Petitioner’s do not own Central Road property; would like to utilize rear of property but owner currently uses for outdoor storage. Greatly appreciate the support of Village Board and community. Village Board Comments Conditional Use request in line with expanding use in Kensington Business Center. Asset to the community – do a great job with young athletes. Noted the number of parents and athletes who go to the facility. Appreciate petitioners wanted to open second location in Mount Prospect. Trustee Polit, seconded by Trustee Rogers, moved to waive the rule requiring two (2) readings of an ordinance: 6 page of 14 Village Board Meeting Minutes December 2, 2014 Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried Trustee Hoefert, seconded by Trustee Zadel, moved for approval of Ordinance No. 6166: AN ORDINANCE FOR CONDITIONAL USE PERMIT FOR SPORTS TRAINING AND TEACHING ESTABLISMENT FOR PROPERTY LOCATED AT 900 BUSINESS CENTER DRIVE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. PUBLIC HEARING This public hearing, called pursuant to proper legal notice having been published in the Daily Herald on November 24, 2014, is for the purpose of presenting the proposed tax levy for the fiscal year beginning January 1, 2014 and ending December 31, 2014. Mayor Juracek opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 – December 31, 2014 at 8:03 pm. Mayor Juracek recognized Mount Prospect Library Trustee Dale Draznin who was in attendance. Finance Director David Erb prefaced his presentation by stating that to comply with the legal requirements of the public hearing notice, the tax levy in the public notice reflected the proposed tax levy prior to the tax levy proposed at the November 11, 2014 Committee of the Whole meeting. Mr. Erb stated that by law the Village could lower the published tax levy but not increase it. Finance Director David Erb provided a summary of the proposed 2014 tax levy which included staff’s recommendation of a net Village tax levy of $17,730,921; a 2.48% increase from the 2013 tax levy. The Mount Prospect Library Board approved their tax levy request of $10,534,637, a 2% increase over the 2013 levy. Mr. Erb stated there are three (3) ordinances related to the 2014 tax levy. Two (2) of the ordinances establish the initial levy of the Village (including the Library) and the Village’s special service area. The third (3rd) is an abatement ordinance that reduces a portion of the Series 2009C debt service tax levy established by its bond ordinance. Ordinances presented for first (1st) reading: C. An Ordinance Authorizing the Levy and Collection of Taxes for the Corporate and Municipal Purposes of the Village of Mount Prospect including the Library for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014. The Village’s 2014 tax rate is estimated at $1.306, compared to the 2013 rate of $1.275. The Library’s 2014 tax rate is estimated at $0.776 compared to the 2013 rate of $0.761. 7 page of 14 Village Board Meeting Minutes December 2, 2014 To illustrate the tax rate, Mr. Erb stated a home with an EAV of $93,174 (market value of approximately $350,000) in 2014 will pay $1,138 in taxes to the Village of Mount Prospect and $676 to the Library; a $27 increase in the Village levy and a $13 increase in the Library levy from the levy extended in 2013. These amounts will vary based on eligible tax reductions for homeowners or senior exemptions or senior assessment freezes. To assist residents in understanding how their property taxes are allocated Mr. Erb provided an overview of where taxes; 11.9% of property taxes collected go to the Village of Mount Prospect. The greatest portion goes to education – 62.4%. Mr. Erb provided an overview of where property taxes go; D. An Ordinance Authorizing the Levy and Collection of Taxes for the Municipal Purposes of Special Service Area No. 5 of the Village of Mount Prospect, Illinois for the Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014. Special Area No. 5 helps fund the delivery of Lake Michigan water to the Village’s water system. Staff recommend the 2014 tax levy remain the same as the 2013 levy ($1,545,773). Created in the mid- eighties the Special Service Area No. 5 levy is expected to end in 2016. E.An Ordinance to Abate Part of the Taxes Levied for Corporate and Municipal Purposes of the Village of Mount Prospect for Fiscal Year Beginning January 1, 2014 and Ending December 31, 2014. The abatement ordinance reduces a portion of the Series 2009C and Series 2013 debt service tax levies established by its bond ordinance. The abatement of the 2009C levy is the result of issuing these bonds as Build America Bonds (BAB). The BAB’s provide a federal subsidy of 35% of the interest paid on the bonds to the issuer which lowers the overall cost of borrowing. The BAB subsidy for 2015 is $42,766. Funds to abate the Series 2013 levy will come from the home rule sales tax dedicated to support flood control projects. In response to questions from the Village Board Mr. Erb provided the following: Village is funding pensions in an amount greater than the state requires. Reduction in levy – not as much going to pension funds. Staff originally recommended tax levy of 4.42%. Lower levy of 2.4%- no impact to Village operations. Multiplier – no changes in assessed. Village Board Comments Funding to ARC could have been lower – still meeting state requirement. Tax levy has a ripple effect – impact decision making of following year’s budget. Consequences of tax levy should be addressed at Committee of the Whole meetings; always a cost down the road. Everyone’s taxes are different average is best we can provide. Village needs to keep tax levy as low as possible – if no impact to services and reserves maintained, tax should be no more than 1%. Village fees raised last year – the 2014 tax levy should be 1%. To minimize future impact to budgets – supports 4.42% tax levy as originally recommended by staff. 8 page of 14 Village Board Meeting Minutes December 2, 2014 Public Comment Mr. Jerry Boldt 300 North School Mr. Louis Goodman 310 North School Mr. Boldt and Mr. Goodman addressed the Village Board regarding the proposed tax levy and other related costs impacting the residents of Mount Prospect. The following is a list of their collective comments. Questioned support of the 4.42% tax levy. Residents need help from Village – many remain financially challenged by economy. Need to keep tax levy too lowest amount. Surprised more residents not in attendance to address Village Board regarding proposed tax levy. Have also addressed local school boards and park districts regarding allocation of taxes to support their organizations; to date no results. Questioned passage of the library budget. Village Board Response to Public Comments Acknowledged financial challenges residents face including those on fixed incomes. Issue isn’t just local issue; need to address at state and county levels as well. Agree – Village should seek lowest levy possible. Fees raised last year had not been raised since 1996; fees subsidize taxes. Village Board focus – what is best for community. Supports recommended tax levy of 2.48% – if too low may force bigger increase the following year. Encouraged residents to view video of the November 11, 2014 COW meeting; discussion of tax levy. Mount Prospect Public Library Trustee Dale Draznin stated the library had an open discussion of their proposed library and budget. The Mount Prospect Public Library also encourages resident participation in the decision process. nd ) Mayor Juracek stated the three (3) ordinances presented by Mr. Erb would be held for a second (2 reading at the December 16, 2014 Village Board meeting. Mayor Juracek closed the public hearing at 8:46 p.m. F. An Ordinance Adopting an Annual Budget for the Village of Mount Prospect, Illinois for Fiscal Year Commencing January 1, 2015 and Ending December 31, 2015 in Lieu of Passage of an Appropriation Ordinance. Mayor Juracek presented for a first (1st) reading an ordinance to adopt the Village’s 2015 annual budget. . A Public Hearing for the 2015 Budget will be held at the December 16, 2014 Village Board meeting Finance Director Dave Erb provided a summary of the 2015 budget; a more detailed overview will be provided at the December 16, 2014 Public Hearing. Village total budget $115,597,856; 3.6% decrease from amended 2014 budget. Village operating budget $64,589052; 3.6% increase over amended 2014 budget. Library total budget $10,858,776; 4.3% increase over 2014 budget 9 page of 14 Village Board Meeting Minutes December 2, 2014 The General Fund budget as presented is balanced. The proposed budget provides for a 2.48% increase in the property tax levy and a 9.0% water rate increase. Mr. Erb stated the water rate increase takes into account the significant water rate increase (15%) imposed by the City of Chicago. Village Board Comments Discussion about levy in no way casts doubt on the way the budget was put together. Budget is very responsible. nd Mayor Juracek stated this ordinance would be held for a second (2) reading at the December 16, 2014 Village Board Public Hearing. G. A RESOLUTION AUTHORIZING THE APPOINTMENT OF AN ACTING VILLAGE MANAGER Mayor Juracek presented a Resolution Authorizing the Appointment of an Acting Village Manager. Mayor Juracek stated Village Manager Mike Janonis was taking an eligible leave of absence in accordance with the Family and Medical Leave. In the Interim, the Village Board has voted to designate Assistant Village Manager David Strahl to assume the duties and responsibilities for the Village Manager in Mr. Janonis’ absence. Trustee Hoefert, seconded by Trustee Zadel, moved for the approval of Resolution No. 42-14: A RESOLUTION AUTHORIZING THE APPOINTMENT OF AN ACTING VILLAGE MANAGER Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. H. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14230) (Approved under the Consent Agenda) I. A Resolution Authorizing the Payment to the Mount Prospect Public Library under the Terms of a Ground Lease Agreement (Approved under the Consent Agenda) J. A Resolution Authorizing the Execution of an Agreement Between the Forest River Fire Protection District and the Village of Mount Prospect (Approved under the Consent Agenda) K. Request Village Board approval to accept Public and Private Improvements for United Airlines-Blue Sky Data Center at 1540 West Algonquin Road. Public and private improvements for United Airlines-Blue Sky Data have been satisfactorily completed and staff recommend approval of this project. (Approved under the Consent Agenda) L. Request Village Board approval to accept Public and Private Improvements for Mount Prospect Horizon, 1703 East Kensington Road. Public and private improvements for Mount Prospect Horizon have been satisfactorily completed and staff recommend approval of this project. (Approved under the Consent Agenda) 10 page of 14 Village Board Meeting Minutes December 2, 2014 VILLAGE MANAGER’S REPORT Acting Village Manager Dave Strahl stated Public Works had three (3) items to present. Public Works Facility HVAC Replacement Motion to accept bid for in an amount not to exceed $412,500. Public Works Director Sean Dorsey presented background information including work to be performed, bid results and staff recommendation. The Public Works facility currently has one (1) 30-ton roof top air conditioning unit serving the administrative area; unit was installed in 1988. The supply fan motor and pressure controls are failing and the unit has had a number of costly breakdowns. In addition, four (4) of the nine (9) heat-only roof top units servicing the main garage, vehicle maintenance area and divisional shops are experiencing significant degradation in performance; these units were also installed in 1988. The Village’s consultant CS2 Design recommended replacing the 30-ton roof top unit and the four (4) failing heat-only units. Eight (8) bids for the replacement project were received; qualified low bid was submitted by MG Mechanical of Woodstock, Illinois in the amount of $412,500. CS2 Design reviewed the bid and determined the MG Mechanical response included all required HVAC and roofing work and has a good understanding of the project. The bid also included the required $30,000 contingency to address unanticipated issues. In response to questions from the Village Board Mr. Dorsey provided the following: 6-8 week lead time needed for equipment Work to begin in February or March Trustee Zadel, seconded by Trustee Polit, moved to approve request to accept bid for Public Works Facility HVAC Replacement in an amount not to exceed $412,500. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 54-14) See Gwun Avenue Traffic Calming Project Motion to accept bid for in an amount not to exceed $86,172. Traffic Engineer Matt Lawrie presented background information including the history of the traffic calming speed humps, the alternative traffic calming plan, bid process/results and staff recommendation. In April 2014, the Engineering Division presented an alternative traffic calming plan for See Gwun Avenue. Supported by the Village Board of Trustees, the plan included removing the four (4) remaining speed humps north of Weller Creek and installing a series of colored/textured pavement sections and speed feedback signs between Golf Road and Lincoln Street. The plan also includes replacing the roll curb along the 700 block of See Gwun Avenue with a barrier curb. The first phase will involve installing three (3) colored/textured pavement sections and two (2) speed feedback signs between Lonnquist Boulevard and Golf Road. The second phase will involve work between Lonnquist Boulevard and Lincoln Street. All four (4) blocks will be resurfaced with new asphalt; the roll curb along the 700 block will be replaced with barrier curb and four colored/textured pavement sections and two (2) speed feedback signs will be installed. All work is to be completed in 2015. Mr. Lawrie noted the plan was not implemented this year because of the Mt. Prospect golf course construction project. 11 page of 14 Village Board Meeting Minutes December 2, 2014 The colored/textured pavement sections will be installed by a specialized contractor; a product called Traffic Print will be used. Each area will span the width of the street and 20’ long. Vehicles will be able to drive over and park on the Traffic Print material which will add a decorative element to the street and provide a visual queue for vehicles to slow down. Traffic was selected based on its look, low cost maintenance and longevity. One bid (1) for installation of the colored/textured pavement sections using Traffic Print was submitted by J & R Asphalt, Inc., Hickory Hills in the amount of $86,172; the engineer’s estimate is $80,400. Staff contacted both a nearby community and shopping center who have worked with J & R Asphalt on previous projects involving Traffic Print; both indicated their workmanship was acceptable. The engineer’s estimate was based on limited outside data as the Traffic Print material has never been installed in the Village. Staff believe the proposed unit cost of the material is still within an acceptable cost range and that rebidding the project will not result in additional bidders or lower prices. Staff recommend, J & R Asphalt, Inc. be awarded the See Gwun Avenue Traffic Calming Project in an amount not to exceed $86,172. In response to questions from the Village Board, Mr. Lawrie provided the following: Traffic calming plan was not implemented this year because; 1) heavy truck traffic on See Gwun Avenue related to golf course and 2) no response to earlier bid requests. Material color – red brick color with tan border. Mixed response from neighborhood; some wanted speed humps to remain. Traffic calming sections are not rumble strips. Village Board Comments Traffic calming sections – responsive alternative to speed humps Allows for parking of cars on the street. Trustee Zadel, seconded by Trustee Polit, moved to approve request to accept bid for See Gwun Avenue Traffic Calming Project in an amount not to exceed $86,172. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 55-14) Booster Pumping Station No. 5 Roof Removal and Replacement Motion to accept bid forin an amount not to exceed $59,959. Public Works Director Sean Dorsey presented background information including work to be performed, bid results and staff recommendation. The Village operates water distribution system that uses booster pumping stations located throughout the community. Inspections/evaluations of the various pump station roofs were conducted in 2010. The roof at Booster Pumping Station 5 was assessed to be in poor condition. The roof is over twenty-five (25) years old and replacement of the entire roof was recommended. Seven (7) bids were received and except for the apparent low-bidder Glenbrook Group of Northbrook were deemed responsive. 12 page of 14 Village Board Meeting Minutes December 2, 2014 The second-lowest bidder, L. Marshall Roofing of Glenview submitted a bid in the amount of $54,479. Staff recommends a 10% contingency ($5,480) be added to the project award to cover any unforeseen repairs that may be found after the existing roof is removed. Staff recommend the Village Board reject the bid from Glenbrook Roofing as non-responsive, and accept the next lowest, responsible qualified bid for the removal and replacement of the roof at Booster Pumping Station No. 5 as submitted by L. Marshall Roofing in an amount not to exceed $59,959. Mr. Dorsey provided the following in response to questions from the Village Board. Booster station 5 is located at Highland and Maple. Irregularities with documents submitted by lowest bidder including bid bond not properly sealed. Public Works made several attempts to reach bidder; no response. Village Board Comments Contract awards not just about dollars; look beyond to ensure compliance with bid requirements. Second lowest bid – under engineer’s estimate. Trustee Hoefert, seconded by Trustee Matuszak, moved to approve request to accept bid for Booster Pumping Station No. 5 Roof Removal and Replacement in an amount not to exceed $59,959. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Rogers, Zadel Nays: None Motion carried. (VBA 56-14) Acting Village Manager Strahl announced the following: Committee of the Whole and Village Board meetings – December 9 – cancelled December 23 – cancelled December 16 – Village Board meeting – Budget hearing th Tuesday, no Village Board meeting December 30 – 5 OTHER BUSINESS Mayor Juracek and the Village Board thanked those individuals who were in attendance and participating in the tax levy and budget discussions. Greater resident participation and feedback is always encouraged, several opportunities and communication methods available for residents to comment and discuss with the Village Board. Residents were reminded there are two (2) weeks before the 2015 Village Budget will be presented for final approval. Mayor Juracek stated several holiday events were scheduled for the weekend. th Mount Prospect Historical Society House Walk December 5 – 27 December 6 – Mount Prospect Historical Society – Christmas Open House December 6 – Library Teddy Bear Walk th Mayor Juracek provided highlights of the Village’s tree lighting event held November 26. 13 page of 14 Village Board Meeting Minutes December 2, 2014 ADJOURNMENT There being no further business to discuss Mayor Juracek asked for a motion to adjourn. Trustee Rogers, seconded by Trustee Polit, moved to adjourn the meeting. By unanimous vote the Village Board meeting adjourned at 9:24 p.m. M. Lisa Angell Village Clerk 14 page of 14 Village Board Meeting Minutes December 2, 2014