HomeMy WebLinkAbout0121_001COMMITTEE OF THE WHOLE
A G E N D A
Meeting Location: Meeting Date and Time:
Senior Citizens, Center Tuesday, January 24, 1989
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Il. ACCEPTANCE OF MINUTES OF JANUARY 10, 1989
Ill. CITIZENS TO BE HEARD
IV. BUSINESS LICENSES
During the summer, staff recommended that we consider changing the time in which
we collect Business License fees so that we could spread out the workload in the
Finance Department. It was recommended that we consider having Business Licenses
due on a calendar year basis.
We are recommending that the Business Licenses that are sent out for May I of this
year be good until the end of this calendar year. Since this is two-thirds of a year,
the fee be for two-thirds of the amount we would normally charge. The businesses
would then be billed for Business Licenses at the end of the calendar year for the
full amount of a full year from January, 1990 to December, 1990.
I am asking for the Board's concurrence to change the deadlines for Business Licenses
to calendar year with this year's fee being two-thirds (May 1, 1989 to December 31,
1989).
V. BENEFITS FOR PART-TIME EMPLOYEES
Presently, we do not grant any benefits to our part-time employees who provide vital
services to the Village. I am recommending that the Village grant Holiday Pay for
those days in which the employee is precluded from working because the Village
offices are closed as long as it is a normal scheduled work day for the part-time
employee. Secondly, I am recommending that Vacation Pay be granted after one year
successful service with the Village equivalent to one week's pay and after three
years, two weeks pay and that two Personal Days be granted to employees in a
part-time capacity.
VI. GARAGE SALE PERMITS
During the Budget review for fiscal year 1990, the Village Manager reviewed the time
spent for different requirements in the Inspection Services area. One of the areas
that we appear to be spending a lot of employee time on is Garage Sale Permits.
This fiscal year, through the end of December, we issued 672 Permits. These are all
,issued without a fee. It is estimated that there are approximately 10-15 minutes
spent working with the applicant. At 15 minutes per Permit, one employee spends
approximately one month of their time dealing with Garage Sale Permits.
I am recommending that we delete the requirement for Permits by deleting
Section 23.1902 of Article XIX of the Municipal Code. This would only eliminate the
required Permit. It would leave in place Limit on Length and Frequency of Sales as
well as the rest of the Ordinance. I believe we have sufficient methods to enforce
the occasional person who abuses garage sales by having them on a weekly basis. It
would be much more cost-effective to eliminate the Permit itself.
VIII.MANAGERIS REPORT
IX. ANY OTHER BUSINESS
X. ADJOURNMENT
DEFERRED ITEMS
Street Improvements - Cost Sharing
Ten Year Road Improvement Program
Sidewalk Policy on Major Roadways
Village of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: MAYOR CAROLYN H. KRAUSE AND BOARD OF TRUSTEES
FROM: VILLAGE MANAGER
DATE: JANUARY 18, 1989
SUBJECT: BENEFITS FOR PART-TIME EMPLOYEES
A few years ago, the Village eliminated all benefits for part-time employees.
Since that time, we have had significant turnover of part-time employees because
of a lack of some benefits and I suggest that we institute some benefits for
part-time employees for a number of reasons; morale, being fair to our part-time
employees that we depend on to provide vital services and to keep pace with what
other businesses are doing. There are three benefits which I feel we should provide
to our part-time people and only three: Holiday Pay, Vacation Pay and Personal
Days.
I am suggesting that Holiday Pay be provided to any part-time. employee who is
scheduled to work but is precluded from working because the Village offices are
closed that day. If the part-time employee is not normally scheduled to work that
day, they will not receive Holiday Pay. For example, a part-time employee
scheduled to work Tuesday and Thursday would not receive Holiday Pay if the
Village were closed on Monday. However, an employee who is scheduled to work
Monday, Wednesday and Friday would receive pay for working that day because the
Village officers were closed. If they are not scheduled to work, they will not
receive Holiday Pay.
The Village has granted Personal Days to full-time employees instead of designating
Holidays throughout the year. I think it would be beneficial to the Village as well
as the part-time employee to grant them two Personal Days which is one-half what
the full-time employees receive. These days could be used in case emergencies
come up closing on a home, illness or whatever. They would be paid for the
normal hours they would have worked with prior approval of the Department
Director and the immediate supervisor.
The third benefit I feel we should grant to our part-time employees is Vacation
Pay. After a part-time employee has worked with us successfully for one complete
year, I would recommend that they be eligible for a one-week vacation which could
be used with the concurrence of their immediate supervisor and Department
Director. I am recommending they would accrue the equivalent amount of hours as
they would normally work in a one-week period of time. I further propose that at
the end of three years of part-time work with the Village, they would start
accruing the equivalent of two weeks' Vacation Pay and that they will remain at
two weeks and not have it increased any further.
I am not proposing nor would l concur with any additional benefits, particularly
medical o, sick leave.
If this meets with the Board's approval, I propose to put this in place for next
fiscal year beginning May 1' The total cost for this cndn, package would be less
than $10,000 Village -wide. l believe it in important that the Village grant some
benefits to our part-time help, hmwcvcr. I du not think it is necessary to include
all benefits that are available to full-time ennp1oycco,
JOHN FULTON DIXON