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HomeMy WebLinkAbout10/21/2014 Kensington Business Center Jogging Path & Lighting ImprovementsMount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VILLAGE ENGINEER DATE: OCTOBER 15, 2014 SUBJECT: KENSINGTON BUSINESS CENTER JOGGING PATH AND LIGHTING IMPROVEMENTS DESIGN AND CONSTRUCTION ENGINEERING RECOMMENDATION NOT TO EXCEED $91,139.86 Background As part of the Kensington Business Center development in the 1980's, the annexation agreement requires the Village to maintain certain amenities within the Business Park, including the jogging path and the jogging path lighting system. The jogging path pavement is deteriorating and in need of repair. The lighting system is experiencing numerous wiring failures and because of the age of the system, needed lamp and fixture replacement is becoming more difficult. The jogging path spans across the business park from east to west and has fingers to the north and south to provide connectivity to the entire business park. The existing lighting system is not continuous but provides lighting at critical locations along the path. To facilitate the design and construction of the improvements, the path improvements have been split into 3 phases: Phase 1 — west of Feehanville Drive, Phase 2 — between Feehanville Drive and Business Center Drive, and Phase 3 — east of Business Center Drive. Attached is an exhibit depicting the 3 phases. It is the Village's intent to have the entire project, all three phases, designed at this time, as three separate sets of plans and bidding documents, and construct Phases 1 and 2 in 2015. To accomplish this, staff is seeking at this time to enter into a contract for Design Engineering for Phases 1, 2 and 3 and for Construction Engineering for Phases 1 and 2. Discussion As permitted by the Qualification Based Selection process, the Village solicited Statements of Qualifications from 4 qualified engineering consulting firms for design engineering services for the jogging path pavement and the jogging path lighting system and for construction engineering services for the jogging path pavement and the jogging path lighting system. Each firm was asked to submit as part of their proposal the following information: 1. Resumes of key personal and related experience on similar type projects. 2. A summary of the firms approach to the project. 3. A staff hour estimate for major phases of work. 4. A project schedule. Tasks that were identified to be performed included: 1. Topographic survey 2. Preliminary design 3. Final plan preparation 4. Bidding assistance 2014 Kensington Business Center Jogging Path and Lighting Improvements October 15, 2014 5. Attending meetings 6. Obtaining all necessary permits from other agencies. 7. Construction engineering layout and inspection. 8. Any additional tasks that the consultant recommends. The consulting firms' statement of qualifications were reviewed on the basis of their understanding of our goals and their methodology of the design and construction process. They were rated (with a maximum score of 18 points) according to these specific categories: relevant experience, project objectives, project design, understanding of necessary permits, project construction, and projected work hours to complete tasks. The rankings are: Gewalt Hamilton Associates, Inc. 15 points Christopher B. Burke Engineering, Ltd. 14 points Ciorba group, Inc. 13 points Baxter and Woodman, Inc. 11 points Discussions were entered into with the top two ranking consultants and Gewalt Hamilton Associates, Inc. demonstrated a clear understanding of our project goals and brought to our attention two additional considerations to our attention. They suggested that an alternate design consider widening the jogging path pavement to 8' to meet current minimum standard width and that the condition of the bridges be assessed and include any repairs or replacement of the bridges if necessary. Because of their insight into the project, staff requested a cost proposal from Gewalt Hamilton, Inc. to perform the tasks as identified including potential for widening the path and bridge inspections. They submitted a not to exceed cost of $91,139.86 based on 822 hours to complete the project. This averages out to a rate of $110/hour. It is the opinion of staff that the work hours allotted are reasonable and the rate is competitive and comparable to rates of recent projects. Gewalt Hamilton has satisfactorily provided engineering services for a number of projects for the Village of Mount Prospect, most recently the Kensington Road Reconstruction Project. Recommendation It is my recommendation that the Village Board accept the proposal from Gewalt Hamilton Associates, Inc. for Design Engineering of Phases 1, 2 and 3 and Construction Engineering of Phases 1 and 2 of the Kensington Business Center Jogging Path and Jogging Path Lighting Improvements for a not to exceed amount of $91,139.86. There are funds appropriated in the 2014 Budget for this proposed expenditure. Please include these items on the October 21St Village Board Meeting Agenda. u Becker 1 concur with the aJyve reco mendation. Sean P. Dc1r*,1,,Dire&or of Public Works H:\Engineering\Lighting\KBC\Lighting and Jogging Path Improvements\Design Recommendation Mm.docx 2 z