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HomeMy WebLinkAbout10/21/2014 Sewer Line Spot Relays 2014Prospect Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER, MICHAEL E. JANONIS FROM: WATER/SEWER SUPERINTENDENT DATE: OCTOBER 14, 2014 SUBJ: BID RESULTS FOR 2014 SEWER LINE SPOT RELAYS ($270,050) BACKGROUND Some sewer pipe segments have significant structural defects that can only be effectively repaired by excavating and replacing segments of sewer main (spot relays). To facilitate this work in 2014, staff prepared the Sewer Line Spot Relays Project bid document. The Sewer Line Spot Relay bid package was drafted to procure the services of a sewer excavation contractor capable of replacing structurally failed pipe. This memorandum will present the results of bids for spot relay work. The locations of the work planned for the proposed Sewer Line Spot Relays award are outlined in Attachment A. This year's proposed project features seventeen (17) point repairs. BID RESULTS Prior to letting, twenty-four (24) bid packets were distributed to area contractors experienced in sewer construction. In addition, public notice was posted in a local newspaper as required. A mandatory pre-bid conference was held on October 6, 2014 to allow for questions on the plans and project. Sealed bids were received until 1:00 P.M. on Tuesday, October 14, 2014 at which time they were opened and read aloud. Six (6) bids were received. The bid results are as follows: Bidder Total Bid Suburban General Construction, La Grange Park, IL $245,500.00 Martam Construction, Elgin , IL $271.630.00 Lenny Hoffman Inc., Wilmette, IL $275,536.00 Kovilic Constructing Co. Inc., Franklin Park, IL $295,500.00 A Lamp, Schaumburg, IL $335,800.00 Maneval Construction, Ingleside, IL $346,335.00 Page 2 of 2 Bid Results for 2014 Sewer Line Spot Relays ($270,050) October 14, 2014 DISCUSSION Staff has evaluated all bids and determined that all bids received are responsive to the request. All bidders submitted the required bid bonds and appropriate references. All six (6) bidders attended the mandatory pre-bid conference. The apparent low bidder for the proposed spot relay work is Suburban General Construction of La Grange Park, IL. Suburban General has worked on numerous Village projects in the past. They have met all the bid requirements and submitted the required bid bonds. Previous work for the Village has been timely, without issue and of high quality. Staff's estimate on the cost of the repairs for the 2014 project is between $255,000 and $275,000. Staff recommends the inclusion of a 10% contingency in the award for this proposed contract due to the fact that the bid quantities are estimates and actual field measurements will vary. In this instance, staff is recommending a 10% contingency to the contract award in the amount of $24,550.00. The total recommended award will be $270,050.00 ($245,500 base award plus a 10% contingency of $24,550). RECOMMENDATION I recommend that the Village Board award a contract for the 2014 Sewer Line Spot Relays to Suburban General Construction, Inc of La Grange Park, IL in an amount not to exceed $270,050.00. Sufficient funds for this proposed contract exist in the current budget. Matt Overeem Superintendent Water & Sewer I concur. -,an-P. Dorsey irector of Public Works H:\Water\projects\2014\Spot Repair Project 2014\Spot Relays Board Report 2014.doc CC: Village Clerk Lisa Angell Deputy Director of Public Works Jason Leib Administrative Superintendent Kristina Jakupovic File ATTACHMENT A October 2014 Printed by JJP/PW F:1Projects\CASEY12014\SPOT REPAIRS12014SPOTREPAIRS.mxd