HomeMy WebLinkAbout10/21/2014 Kensington Road Reconstruction ProjectMount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: VILLAGE ENGINEER
DATE: OCTOBER 13, 2014
SUBJECT: KENSINGTON ROAD RECONSTRUCTION PROJECT
CONSTRUCTION ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION
SUPPLEMENT #1 (45,907.39)
BACKGROUND
The Village of Mount Prospect and the Illinois Department of Transportation (IDOT)
entered into an Intergovernmental Agreement (IGA) in 2011 to accomplish the
reconstruction of Kensington Road between Elmhurst Road and Prospect High School
based on federal funding the Village received for participation in the cost of design and
construction engineering and for the construction cost of the project. Per the terms of
the IGA, the Village Board approved a Construction Engineering Services Agreement for
Federal Participation and awarded a contract to Gewalt Hamilton Associates, Inc. to
perform construction engineering duties. The IGA stipulated that the full cost for
construction engineering services were to be covered by federal and state participation.
While the Village pays the construction engineering costs, they are reimbursed 100% by
federal and state funds. There is no local, or Village, share required. Unfortunately
project delays have caused increased construction engineering costs. Thus the Village is
being requested to approve Construction Engineering Services Agreement for Federal
Participation Supplement #1.
DISCUSSION
Project delays caused by IDOT and project subcontractors have increased the time and
documentation required to fulfill the requirements of the construction engineering duties.
Delays during IDOT's approval of the disposal of site material caused increased time and
documentation. Delays caused by failure of some project subcontractors to timely
complete their construction activities also resulted in an increase in the construction
engineering time and documentation. This Supplement #1 will provide the additional
funding to pay for the construction costs that will be needed to complete the project.
While the Village is required to approve this supplement for additional funding, the costs
are 100% reimbursable by federal and State funds. There will be no Village cost
associated with this Supplement. The project is nearing completion with only punch list
items remaining, mostly landscaping issues to replace new trees that did not survive.
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Kensington Road Reconstruction Project
October 13, 2014
RECOMMENDATION
It is my recommendation that the Village Board approve the Kensington Road
Reconstruction Construction Engineering Services Agreement for Federal Participation
Supplement #1 in an amount not to succeed $45,907.39 at the October 21, 2014 Village
Board Meeting.
1,effey A. Wulbecker
y
1 concur with the above recommendation.
Sean P. Dorse hector of Public Works
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