HomeMy WebLinkAbout10/07/2014 Purchase of Super Mix Anti-Icing FluidMount
Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: SUPERINTENDENT OF STREETS & BUILDINGS PAUL BURES
DATE: SEPTEMBER 24, 2014
SUBJECT: ACCEPT BID FOR THE PURCHASE OF SUPER MIX ANTI -ICING FLUID
AWARD ($44,200)
BACKGROUND
Pre -wetting agents are used as accelerants to make rock salt work faster, extend the effectiveness of salt
at lower temperatures, and stick to the road surface longer. The current product we use is known in the
industry as super mix, which is a proprietary blend of organic polymers, salt brine, and calcium chloride.
In addition to pre -wetting salt, super mix is used as an anti -icing agent applied directly to pavement. The
anti -icing program involves applying super mix directly to the pavement before it snows to prevent the
snow from bonding with the pavement. Pre -treating the pavement is especially important during rush
hour when it is difficult to salt the roads thereby buying us time. During minimal snows it actually saves
us from going back and salting the roads thus reducing our salt usage.
Staff prepared a detailed set of bid documents necessary to effect the procurement and delivery of pre -
wetting agents for a 1 -year term concluding at the end of 2015, with a possibility of extending the contract
for two (2) one year extensions based on performance and price agreement.
BID RESULTS
Sealed bids were opened at 1:00 PM on September 22, 2014 for the proposed pre -wetting agents
contract. Seven invitational bids were mailed, and a bid notice was placed in the local paper. Three bids
and one NO BID call were received with results as follows:
Super Mix
Bidder
Price/Gal
Tanker Price
SNI Solutions Inc.
$.68
Industrial Systems, LTD
$.73
The Klink Group of
$1.09
Companies
Page two
Accept bid for the purchase of super mix anti -icing fluid ($44,200)
September 24, 2018
DISCUSSION
SNI Solutions Inc. meets the specification requirements and was the low responsive bidder. SNI
Solutions Inc. provided super mix to the Village between 2007 and 2009 performing satisfactorily with
product performance and timely deliveries of the product. The current bid price is $.11 lower per gallon
representing a 14% decrease from last year's price of $.794 per gal.
Staff expects an anticipated order volume of 65,000 gallons. The estimated annual expenditure for pre -
wetting agents is $44,200 ($0.68/gallon X 65,000 gallons = $44,200).
RECOMMENDATION
I recommend acceptance of the lowest qualified bid of $.68/gal as submitted by SNI Solutions Inc. for the
procurement of super mix anti -icing fluid in an amount of $44,200. Sufficient funds are available in the
current budget to facilitate this contract.
(
Paul Bures
Superintendent of Streets & Buildings
I concur:
Sean P. Dorsey
Director of Public Works
PB
c: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
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