HomeMy WebLinkAbout08/05/2014 High-Service Pump RehabilitationMount
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: WATER & SEWER SUPERINTENDENT
DATE: JULY 31, 2014
SUBJ: BID RESULTS FOR HIGH - SERVICE PUMP REHABILITATION
(NOT TO EXCEED $86,687.00)
Background
The Village of Mount Prospect operates a water distribution system that uses high -
service booster pumps to circulate water through the distribution system to and from the
various water reservoirs to the customer. Each year, staff performs testing and
preventive maintenance on these high - service pumps and motors. As part of this
annual check -up, certain pumps and motor assemblies are identified as needing further
rehabilitation.
This year, three (3) pumps were identified as needing further work. The three (3) pump
and motor assemblies needing work include a 75HP pump #1 at Booster Station 5, a
75HP pump #2 at Booster Station 16 and a 100 HP pump #3 at Booster Station 17.
Staff prepared a bid specification for the repair of the pumps and the replacement of the
electric motors for these assemblies.
Bid Results
Bid documents were sent to seventeen (17) area firms and a bid notice was published
in a local paper. Bids were received on June 30, 2014, opened and read aloud as
required. The following two (2) firms submitted bids:
BIDDER
PUMP #3 AT
STA. 17
PUMP #2
AT STA. 16
PUMP #1
AT STA. 5
TOTAL
BID
Peerless Midwest,
Mishawaka, IN
$27,795.00
$26,655.00
$27,337.00
$81,687.00
Industrial Water Services,
New Carlisle, IN
$29,702.00
$29,702.00
$29,702.00
$89,106.00
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Bid Results for 2014 High - Service Pump Rehabilitation (Not to exceed $86,687.00)
July 31, 2014
Discussion
All bids were checked to ensure that the supplier was providing the necessary
equipment in accordance with the specifications. Both bidders submitted properly
completed bid forms, bid security or bid bonds and appropriately signed bid documents.
The lowest responsible bidder for the items is Peerless Midwest Inc. of Mishawaka,
Indiana. The firm has performed pump and motor repairs for the Village on numerous
occasions over the past ten (10) years. All of their work has been acceptable.
The bids also included a $5,000 allowance for any piping, flange or fitting replacements
that may be needed. These repairs will not become visible until the pump and motor
are removed from service then staff can identify any deficiencies with the piping,
flanges, or other fittings. If no work is needed, the money will not be spent.
Staff's total award recommendation is $86,687.00 ($81,687 plus the $5,000 piping
allowance). Sufficient funds are available to perform this work.
Recommendation:
I recommend that the Village Board accept the lowest, responsible bid for the
rehabilitation of three (3) pump and motor assemblies as submitted by Peerless
Midwest Inc. of Mishawaka, Indiana in an amount not to exceed $86,687.00. Sufficient
funds for this work exist in the current budget.
Matt Overeem, Superintendent
cc: Director of Public Works Sean P. Dorsey
Deputy Director of Public Works Jason Leib
File
H:IWater1projects120141high service pumpslBID RECOMMENDATION_ FINAL (SPDj.docx
Sean P. Dorsey
Director of Public Works