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HomeMy WebLinkAbout07/01/2014 Shared Cost Sidewalk Program 2014Mount 1 1 "� Mount Prospect Public Works Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: VILLAGE ENGINEER DATE: JUNE 25, 2014 SUBJECT: 2014 SHARED COST SIDEWALK PROGRAM (CONTRACT AWARD NOT TO EXCEED $70,000.00) Background The Shared Cost Sidewalk Program is a cooperative effort between the residents and the Village to share in the cost of replacing eligible public sidewalk throughout the Village. Information about the Shared Cost Program was published in the village newsletter, giving residents an opportunity to have sidewalk replaced at a discounted cost. This year's cost to the resident is $62.50 per sidewalk square, approximately half of the total cost of one square. This program is dependent upon resident participation. Bid Results A Notice to Bidders was published in a local newspaper as required and invitations were sent to contractors familiar with this program. On June 23, 2014 at 1:30 P.M. sealed bids were publicly opened and read. Five (5) contractors submitted bids for this project. The bids ranged from a low of $66,336.00 by Mondi Construction, Inc. to a high of $137,850.00 by ALamp Concrete Contractors, Inc. The engineer's estimate for the project was $69,590.00 All but one of the bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid proposal packet. Copenhaver Construction, Inc. submitted a bid bond in the amount of 5% of the total bid. All bids were checked for their accuracy. No errors were found. All bidders correctly signed their bids and bid bonds. Below is a summary of the bids: Bidders Total Bid Mondi Construction, Inc. $ 66,336.00 Schroeder and Schroeder, Inc. $ 87,180.00 Globe Construction, Inc. $112,575.00 Copenhaver Construction, Inc. $135,780.00 ALamp Concrete Contractors, Inc. $137,850.00 Engineer's Estimate $ 69,590.00 Discussion The low bidder, Mondi Construction, Inc., is prequalified by the Illinois Department of Transportation for concrete construction projects and meets the requirements of the contract documents. Mondi Page 2 of 2 2014 Shared Cost Sidewalk Program June 25, 2014 Construction, Inc. was awarded the 2013 Shared Cost Sidewalk Program and their work was completed to the satisfaction of the Village. The 2014 Shared Cost Sidewalk budget amount is $85,000.00. This year, $15,000.00 will be set aside for reimbursements to residents for the Village's share for work completed by their own contractors replacing public sidewalk in front of their homes in conjunction with driveway replacements. This leaves $70,000.00 as the available budget amount for the project. I recommend the contract be awarded to the available budget amount to allow for contingency in the contract quantities. Recommendation I recommend the low bidder, Mondi Construction, Inc., of West Chicago, IL, be awarded the contract for the 2014 Shared Cost Sidewalk Program in the amount not to exceed $70,000.00. There are sufficient fiends in the 2014 Budget to cover this proposed contract. Please include this item on the July 1st Village Board Meeting Agenda. 'g !' P.E. I concur with the above Director of Pub6�ks Sean P. Dorsey cc: Village Clerk Lisa Angell H:\ Engineering \Sidewalk\2014 \Shared CosArecommend memo.docx