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Home My WebLink About05/20/2014 Fire Engine Purchasent Prospcct 1 li Village of Mount Prospect Fire Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E FROM: FIRE CHIEF DATE: APRIL 22, 2014 JANONIS - 0(14 SUBJECT: FIRE ENGINE PURCHASE — WAIVER OF BID Background The Fire Department is scheduled to replace a 1999 Pierce Quantum fire engine in 2014. This apparatus has over 78,000 miles and its condition and service history indicate replacement is warranted. This vehicle has been kept in reserve status anticipating its replacement this year. Fire engines are generally kept for 15 years; ten for frontline and five for reserve status. This apparatus has met its useful life expectancy and several repairs will be needed if the service life is extended any longer, based on condition and mileage. The transmission has shown signs of needing a major overhaul, which could exceed $15,000 to repair properly. As there were numerous fire departments considering the purchase of apparatus, a committee was formed through the Northwest Municipal Conference for a joint purchase. General Bid Information The Northwest Municipal Conference Joint Purchasing Advisory Committee organized the request for proposal. The committee was comprised of representatives from fire service agencies in the Northeastern Illinois region. Request for proposals were sent to over twenty manufacturers of fire apparatus. On July 9, 2013, the Northwest Municipal Conference opened bids for fire apparatus from all vendors. The lowest responsive bidder was Global Emergency Products, Inc. (Pierce). The Fire Department Apparatus Committee reviewed the awarded bid and found a new stipulation which prevents a municipality from choosing a different chassis. In the past, the local municipality was allowed to change chassis from the manufacturer that was awarded the bid. As this is not the case this year, Global Emergency Products offered an option of purchasing a stock unit. Fire Engine Purchase — Waiver of Bid April 22, 2014 Page 2 Stock units become demonstration models if not purchased while on the production line. The stock engine in this case meets or exceeds all of our needs and is the same chassis as the other three engines currently in the fleet. We currently own three Pierce engines and have been extremely satisfied with their performance and reliability over the years. This purchase will allow us to maintain three essentially identical vehicles that will make it easier when training our staff and maintenance personnel. Also, this purchase will streamline our parts inventory since the vehicles are the same type and manufacturer. Budqet Authorization Funding for this replacement is provided in the 2014 Budget in the Capital Improvement Section on pages 327 and 329. The account number is 061.80.86.00.1.000.660.005. The budgeted amount is $575,000. The resale amount of the current engine is estimated at $25,000 to $50,000. Recommendation Based on the above information, I recommend the Village Board waive the bidding process and award a contract to Global Emergency Vehicles, Wonder Lake, in an amount not to exceed $555,022. Pierce offers a 100 percent prepayment discount of $16,747 which will bring the cost down to $538,275. After discussing this option with the Finance Director, he recommended that we take advantage of this discount. John J. Malcolm JM /hd H:Wdministration \Vehicles \Vehicle ReplacementUM -2014 Fire Engine Purchase - Village Manager.docx The Pierce Quantum is the truck of choice for departments that demand the absolute best and nothing less. You'll get the exact truck to meet your unique needs, loaded with the options that are vital to your success. Olinntrmrri Uean lot Indiistry Pprforrsianre ctarivfqrds The Quantum was designed to set the fire industry's standard for performance and technology. It exceeded expectations. In fact, it's the truck that all others have been measured against for the past decade. A recent redesign has enhanced safety, improved performance and elevated this truck to legendary status. Not only does the Quantum boast the most robust chassis in the industry, it's also expertly engineered with features you'll appreciate every time you get in the truck. From an ergonomic wraparound dash, to a 180 view from the 4,100- square -inch windshield, to an overall spacious interior, the Quantum is designed to meet your demands. In addition to structural superiority, the Quantum has safety features unmatched by anyone in the industry: air - actuated steps; Electronic Stability Control (ESC); exclusive Command Zone'" advanced technology that links key vehicle systems to one another so they work together safely, effectively, and efficiently; TAK -V Independent Front Suspension for improved ride quality and shorter stopping distances; a Side Roll Protection system that senses the exact moment of a side roll and provides instant protection; and, as another industry first, frontal air bags. At Pierce, leadership means building safety into every apparatus we build. R;3 -,p Your PoOnrjinnr", Cxnf'.!' ±??tine Air - actuated steps. A 515 - horsepower engine. As impressive as the individual details are, they're meaningless to you without outstanding performance as a unit. The Quantum performs like the world's most technically advanced fire apparatus. Because it is. r. Engine Horsepower 455 -515 hp Transmission Allison EVS4000 Alternator Up to 400 amp GVW Ratings Front: Up to 24,000 Rear: Up to 58,000 Frame Rails Size /RBM 13'/," /33.66cm Cab Length 67.25" - 73.757 170.8cm - 187.3cm Cab Raised 12" or 22"/ 30.5cm - 55.9cm Seating Capacity Up to 10 TAK -4® � Standard Cramp Angle 45- degree max. Brake Size 17" rotor w/TAK -4 Rear Axle Leaf or air Suspension Single or tandem Water Tank Capacity Up to 3,000 gal/ 11356.235 liters Command Zone'" Yes • Pantograph wipers deliver excellent coverage • Air - actuated steps fold out automatically providing a large, low first step at 16" from the ground that makes cab entry or exit easier • Hook -up ports throughout cab for cell phones and other electronics • Easy in -cab maintenance access for fluids • Upper windows above doors for better visibility and brighter interior light • High angle of approach to handle obstacles with confidence • TAK -4® Independent Front Suspension for shorter braking distances, better ride quality and increased FAWR to 24,000 lbs. Command Zone" Provides critical information — right now! When you need to know what's happening with your rig right now, you need the exclusive Command Zone advanced electronics and control system from Pierce - Command Zone delivers real -time data profiles of apparatus performance, including details of vehicle operation and diagnostics. 4,100 Sq. In. Windshield Gives You Unmatched Visibility. At more than 4,100 square inches, it's nearly the area of a 484 sheet of plywood. Coupled with the outstanding seating positions for the driver and officer, that means unmatched visibility Plus, tinted safety glass cuts both solar load and heat, while vertical (pantograph) wiper blades clear a maximum amount of glass area. The ergonomically designed wraparound dash puts you in complete command of any situation - Similar to a jet fighter cockpit, the dash panel is designed to keep controls at the fingertips of the operator. The instrument panel has room for up to 80 switches in the overhead and dash positions. The Quantum has one of the roomiest cabs in the industry - over 150" - and we've increased the space between the driver's knees and the engine tunnel, increasing comfort- Frontal air bag protection • Side Roll Protection system for enhanced firefighter safety • Frontal air bag protection • Tandem rear axle (up to 58,000) available for heavier GVWR • 42- degree cab tilt for easy engine / power train access • Massive 13 IN' 120 ksi steel frame rails for superior handling and reduced frame deflection • 45- degree cramp angle for maximum maneuverability • Electronic Stability Control (ESC) • 36" flat work surface officer side Side Roll Protection system Air bags /curtains in front & rear Air - Actuated Steps Make Access Easy. Easy in. Easy out. Speed and safety go hand in hand with the Quantum's exclusive air - actuated steps. Each pneumatically operated step folds out automatically when the door is opened, providing a large, low, first step at 16 inches from the ground that makes cab entry or exit easier, especially when suited up and carrying gear. !iT, is ,�ralL.ilrLJ a ;vide ramie W eating on'iiµa ufons bu uli iu IU iilr3iiyiir,;i; Some features listed are options. PROTECTION FROM EVERY aso• ANGLE_ At Pierce, leadership means building safety into every apparatus we make 360 Protection From Every Angle is a bumper -to- bumper focus on firelighter safety. To, from and at the scene..