HomeMy WebLinkAbout05/06/2014 Sewer Catch Basin & Inlet Repair Contract 2014 & 2015N / Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: SUPERINTENDENT OF STREETS & BUILDINGS
DATE: APRIL 29, 2014
SUBJECT: SEALED BID RESULTS FOR THE 2014 & 2015 SEWER CATCH BASIN
& INLET REPAIR CONTRACT ($83,254)
BACKGROUND
Annually a contract is let to repair storm sewer catch basins and inlets. Many of our older
structures are made of brick and, with time, the mortar or brick deteriorate requiring patching,
reconstructing, or total replacement. The repairs are usually made with concrete adjustment
rings or precast cones to minimize future deterioration of the mortar joints. This work is usually
completed by late August to make sure all structures are in good repair for the fall rainy season
and to minimize any possible winter failures. The proposed agreement is for a 2 -year term
concluding at the end of 2015, with a possible one year extension based on performance. Prices
are to remain firm (no increases) throughout the 2 -year term. If an extension is granted, prices
will remain unchanged through the extended term as well.
BID RESULTS
Sealed bids were opened at 1:00 P.M. on April 28, 2014 for proposed sewer catch basin and inlet
repairs. Bid prices were based on estimated quantities of structures per year to be adjusted,
reconstructed or replaced. Invitational bids were mailed to ten (10) companies and a bid notice
was placed in the local paper.
Five bids were received, and bid results are as follows:
Bidder
MAXX Contractors, Corp.
Suburban General
Concrete Etc., Inc.
Lifco Construction
A Lamp Concrete Cont.
Bid Price
$ 83,254.00
$ 96,150.00
$ 98,850.00
$ 99,400.00
$107,075.00
SEALED BID RESULTS FOR THE 2014 & 2015 SEWER CATCH BASIN & INLET REPAIR CONTRACT ($83,254)
April 29, 2014
Page 2OF2
DISCUSSION
Staff reviewed the bid submittals and finds that the bidders satisfy the bid requirements and all
are qualified to perform the work.
Director of Public Works
The apparent low bidder, MARX Contractors, Corp., has worked for the village on several
projects of similar scope. All work has been completed satisfactorily. MAXX Contractors also
supplied four additional references. All references were verified and satisfactory.
Staff finds MAXX Contractors; Corp. of Des Plaines, Illinois is the lowest responsible bidder.
RECOMMENDATION
Sufficient funds exist in the 2014 budget for catch basin and inlet repairs. I recommend award of
a two (2) year contract to the lowest qualified bidder, MAXX Contractors Corp. Year one (1)
will be in an amount not to exceed $83,254. Year two (2) will be in an amount not to exceed the
appropriated budget in 2015.
Staff also requests authority to extend the contract by one (1) year if performance is satisfactory
and the contractor agrees to maintain pricing. Any expenditure during an extended term will also
be limited to approved budgeted amounts in 2016.
Paul Bures
Superintendent of Streets & Buildings
I concur:
Sean 4sey
PB /pb
c: Director of Public Works Sean P. Dorsey
File
\H:\Administration\BIDS\ RESULTS \catchbasin.repair.201 LREC.doc