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Mount Prospect Public Works Department <br />INTEROFFICE MEMORANDUM <br />TO: VILLAGE MANAGER MICHAEL E. JANONIS <br />FROM: VEHICLE/EQUIPMENT MAINTENANCE SUPERINTENDENT <br />DATE: APRIL 28, 2014 <br />SUBJECT: ACCEPT STATE OF ILLINOIS BID FOR THE PURCHASE OF ONE (1) <br />NEW FORD F -250 PICKUP TRUCK ($24,645.00) <br />Background <br />In the current budget, there are funds available to replace vehicle 2709. This vehicle is a 2002 <br />GMC C2500 3 �4 ton pickup truck with 2 -wheel drive. Recently, we extended the normal <br />replacement life cycle by two years for the majority of the Village fleet. This vehicle is used by <br />the Sewer Division Foreman of Public Works for transportation, hauling supplies, snow removal, <br />and towing trailers /equipment to jobsites throughout the Village. <br />Replacement Policy <br />This vehicle has been evaluated utilizing our detailed comprehensive replacement policy. This <br />policy uses a point -based criterion, which rates the following four (4) major factors to a baseline <br />when considering a unit for replacement: Age, mileage, repair & maintenance (R &M) cost, and <br />condition of the body /mechanical components. A point total equaling or exceeding eleven (11) <br />out of sixteen (16) indicates that the vehicle should be recommended for replacement. <br />This vehicle scored a total of fourteen (14) points indicating a high rating and should be placed <br />on the highest priority to be replaced. The vehicle condition evaluation form and summary <br />report have been attached as Exhibits A and B respectively. Additionally, I have included the <br />life cycle cost analysis on Exhibit C, which breaks out our total ownership cost. <br />Other Factors <br />If the service life is extended the following repairs should be performed on the vehicle: <br />➢ Replace damaged rear bumper & repair qtr. panel $1,500.00 <br />➢ Replace all brakes and tires $1,500.00 <br />➢ Replace all oil cooler lines $ 900.00 <br />➢ Replace driver's seat $ 800.00 <br />➢ Repair rusted out doors /fenders $1,200.00 <br />Total estimated repair cost: $5,900.00 <br />