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Prospect <br />Lm? <br />Mount Prospect Public Works Department <br />INTEROFFICE MEMORANDUM <br />TO: VILLAGE MANAGER, MICHAEL E. JANONIS <br />FROM: DIRECTOR OF PUBLIC WORKS <br />DATE: MAY 14, 2014 <br />SUBJECT: RESULTS OF WATER METER SERVICES BID ($123,860) <br />BACKGROUND <br />In order to limit water loss or unaccounted -for water consumption in the Village -owned potable water <br />distribution system, Public Works routinely performs water meter testing, replacements, and repairs on a <br />scheduled basis. <br />This work generally requires access to meters installed behind locked doors on private property. As a <br />consequence, it is necessary to schedule appointments with property owners prior to performing the work. <br />Commensurate with this work, inspections of sump pumps and storm water conveyance systems installed <br />on private property are also performed. These inspections are required by Village Code and are pursuant <br />to the Village's Long Term Maintenance Agreement with the Metropolitan Water Reclamation District of <br />Greater Chicago (MWRDGC). Sump pump inspections and meter work are performed at the same time, <br />during a single appointment, in order to reduce inconvenience for property owners. <br />The Village has awarded a water meter testing, replacement, and repair contract utilizing a competitive <br />bidding process since 1985. Sump pump inspections have been included in the scope of this contract <br />since 1999. <br />Annually, 500 -800 properties are targeted for water meter replacements and sump pump inspections <br />under this contract. Additionally, approximately 120 commercial water meters, ranging in size from 2" <br />diameter to 8" diameter, are tested each year. <br />Staff prepared a detailed set of specifications and bid documents for this proposed contract. These <br />documents stipulate that the successful bidder will maintain their pricing for the entire contract period. <br />No price increases are allowed. The current bid documents differ from prior versions as follows: <br />Each water meter replacement will include installation of a water meter and an end point <br />(module) that will be compatible with the Village's automated meter reading system (AMR). <br />Year 1 of the proposed contract (2014) will include an additional 32 water meter replacements <br />These meters are larger 3" — 8" meters that must be replaced in order to be compatible with the <br />Village's AMR system. This expense was previously presented for the Village Board's <br />consideration in a memorandum dated September 25, 2013 and discussed at the October 1, 2013 <br />Regular Meeting. Years 2 and 3 of the proposed contract return the volume of work to traditional <br />levels (500 -800 meters /inspections per year). <br />