HomeMy WebLinkAbout03/04/2014 Purchase Replacement Desktop ComputersVillage of Mount Prospect
Mount Prospect, Illinois
INTEROFFICE MEMORANDUM
TO: ASSISTANT VILLAGE MANAGER DAVE STRAHL
FROM: IT DIRECTOR
DATE: FEBRUARY 24, 2014
SUBJECT: REQUEST TO WAIVE BID PROCESS AND TO PUF
REPLACEMENT DESKTOP COMPUTERS
Staff is requesting approval to purchase 27 Dell desktop computers to replace six -year -old
computers that are slow and out of warranty. Also, staff is preparing for the end of support for
Windows XP which is scheduled for April 8, 2014. End of support means that Microsoft will no
longer provide security patches making the older systems more vulnerable.
The Village still has over one hundred Windows XP computers online. Some are currently in
the process of being upgraded, 27 will be replaced with this replacement schedule purchase,
and some special purpose PCs cannot be upgraded until the particular system's proprietary
software is supported by Windows 7. Since PC purchases were pushed back for budgetary
purposes a few years ago, there will be a need to request additional computer purchases this
fiscal year. Priority for upgrades to Windows 7 is given first to single -user computers, then to
multi -user computers, and lastly to training room PCs.
The Village has standardized on Dell computers and they provide discounted pricing to Illinois
municipalities per MHEC (Midwestern Higher Education Compact) Contract code 45ABZ. This
order will be placed through a TigerDirect, a Dell reseller, still taking advantage of the state
contract pricing. The cost is listed below.
Cost
27 OptiPlex 7010: Intel Core i5 -3770, 3.4 GHz, 6 GB RAM, 500 GB Hard Drive, 1 $28,415.90
DVD + / -RW, 23" monitor, MS Windows 7 Professional, Mouse, 4 -yr. Warranty.
$1,040.59 each plus shim)inq
I recommend that the Village accept the state bid and purchase 27 desktop computers from
TigerDirect for an amount not to exceed $28,415.90. Funds are available for this purchase.
) Middleton
IT Director
I:\VB Request Memos\2014 Desktop Requests.docx
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