HomeMy WebLinkAbout03/04/2014 Street Resurfacing Contract 2014Mount
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Mount Prospect Public Works Department
INTEROFFICE MEMORANDUM
TO: VILLAGE MANAGER MICHAEL E. JANONIS
FROM: PROJECT ENGINEER
DATE: FEBRUARY 27, 2014
SUBJECT: 2014 STREET RESURFACING CONTRACT AWARD - $8,961,280
Background
The goal of the Village's Street Resurfacing Program is to maintain an average 20 -year life for
all Village streets. This requires that 6.8 miles of Village streets are resurfaced on a yearly basis.
In addition to the 6.8 mile criteria, this year's program also includes 12.0 miles of streets that are
considered `backlog' because of reduced funding in recent years. The reduced funding was a
result of a decline in street improvement funds and MFT funds. This year's program is being
funded through the street improvement fund and supplemented by a bond issue. Due to the size
of this year's program it was to our advantage to delay the use of the MFT funds until next year
so that the time necessary for the required IDOT review, approval, and necessary paperwork
associated with the use of MFT funds could be eliminated and the plan and specification
preparation could be streamlined to meet our project schedules.
Bids Results
A notice to bidders was published in a local newspaper.
On February 24th, at 1:00 PM. sealed bids for the 2014 Street Resurfacing Program were
publicly opened and read aloud.
Five general contractors picked up the bid documents and three contractors submitted bids. The
bids ranged from a low of $8,393,393.41 by Arrow Road Construction Company, to a high of
$10,479,028.00 by Johnson Paving. The Engineer's estimate for the project is $9,292,817.00.
Below is a summary of the bids.
Bidders Total Bid
Arrow Road Construction Co. $ 8,393,393.41
A Lamp Concrete Contractors, Inc $ 9,500,000.00
Johnson Paving Co. $10,479,028.00
Engineer's Estimate $ 9, 292, 817.00
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2014 STREET RESURFACING CONTRACT AWARD
FEBRUARY 27, 2014
Discussion
All bidders submitted Bid Bonds in the amount of 5% of their total bids as required by the Bid
Documents. All bids were checked for accuracy. All bidders correctly signed their bids and bid
bonds. The low bidder, Arrow Road Construction Co. has previously completed street
improvements for the Village which included the 2012 and 2013 Street Resurfacing Programs.
Arrow Road's work was acceptable.
The Village budget limit for this project is $9,705,280.00. From this amount, $744,000.00 has
been set aside for streets to be resurfaced as part of the Isabella Storm Drainage Improvement
Project which leaves $8,961,280.00 as the available budget amount for streets remaining for this
project. I recommend that the contract be awarded in an amount up to the available budget to
allow for contingency in the contract quantities.
Recommendation
I recommend that the low bidder, Arrow Road Construction Co. be awarded the contract for the
2014 Street Resurfacing Program in the amount not to exceed $8,961,280.00. There are
sufficient funds in the 2014 Budget to cover this proposed contract.
Joel Michalik