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Mount Prospect Public Works Department <br />INTEROFFICE MEMORANDUM <br />9. <br />TREE CM USA <br />TO: VILLAGE MANAGER MICHAEL E. JANONIS <br />FROM: FORESTRY /GROUNDS SUPERINTENDENT <br />DATE: FEBRUARY 12, 2014 <br />SUBJECT: BID RESULTS — TURF MOWING — $66,300.00 <br />BACKGROUND <br />Sealed bids for turf mowing were opened on January 27, 2014. This contract is for the mowing <br />of publicly owned sites during the calendar years 2014 through 2016. <br />BID RESULTS <br />Twenty invitational bids were mailed and a notice was published in a local newspaper. Six bids <br />and one "no bid" letter were received. Bid results to mow 80 sites totaling an estimated <br />2,128,673 square feet are shown below. <br />Contractor <br />2014 Total <br />2014 -2016 Total Cost <br />Gambino Landscaping <br />$61,353.00 <br />$184,059.00 <br />Flecks Landscaping <br />$65,100.00 <br />$195,300.00 <br />Herrera Landscape, Inc. <br />$65,949.00 <br />$203,698.80 <br />Milieu Design Inc. <br />$66,013.80 <br />$202,330.50 <br />KGI Landscaping <br />$76,352.10 <br />$229,056.30 <br />Moore Landscapes, Inc. <br />$190,682.40 <br />$590,844.30 <br />Grounds Keeper <br />No Bid Letter <br />DISCUSSION <br />The bid totals above are based on an expected 30 weekly mowings per year, but we have the <br />ability to add or subtract mowing as determined by turf growth. We also have the ability to <br />remove sites from the contractor's assignment list if we wish. <br />The apparent low bidder was Gambino Landscaping, but Gambino failed to submit with their bid <br />the required 10% bid bond. For this reason, Gambino's bid must be considered to be non- <br />responsive. <br />The next lowest bidder, Fleck's Landscaping, submitted four satisfied references for municipal <br />or school district mowing contracts. In addition, Fleck's has mowed satisfactorily for us in the <br />past, taking over our mowing contract when they bought out Lundstrom's Nursery in the summer <br />