The URL can be used to link to this page

Home My WebLink About02/18/2014 CDBG Parkway Tree Furnishing & Plantinggo1unt Prospect Mount Prospect Public Works Department m 'TREE CITY USA INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY /GROUNDS SUPERINTENDENT DATE: FEBRUARY 12, 2014 SUBJECT: BID RESULTS — CDBG PARKWAY TREE FURNISHING AND PLANTING -- $25,000 BACKGROUND Bids were recently opened for the provision and installation of parkway trees using Community Development Block Grant (CDBG) funds. Bid prices were sought for a wide variety of 1 -1/2" diameter trees, to be planted in neighborhoods that qualify for these funds. Trees planted on this project will replace ash trees removed due to EAB and a few storm damage removals. We also asked bidders to quote prices for "enhanced planting sites " -- larger pits with amended backfill- -which we may order on a small number of trees being planted in very poor soil. Bid prices are good for Spring and Fall 2014 planting seasons only. Note that, because of the funding source, this bid requires the contractor to pay federal prevailing wages as specified in the Davis -Bacon Act. BID RESULTS Eighteen invitational bids were mailed and a notice to bidders was published in a local newspaper. A mandatory pre - bid conference was held for interested contractors on January 17, 2014. Sealed bids were opened on January 27, 2014. Two bids were received; both of these bidders had attended the mandatory pre -bid conference. Bid results are attached. It should be noted that Huffman Landscape submitted the low bid price on 51 tree varieties while KGI Landscaping submitted the low bid price on only 3 varieties. DISCUSSION Both bidders have successfully planted trees for us on many occasions in the past. At this time, we do not know the exact quantity and species we will need to order for the project. However, the average bid cost per tree is roughly $166.00; therefore, we expect approximately 150 trees will be planted on this project. Although the specifications allow us to split this contract amongst various bidders, we do not need to plant the three varieties for which KGI submitted the low price. Due to the various federal requirements that govern contracts using CDBG funds, it will be far simpler for us to issue only one CDBG contract this year, to Huffman Landscape. We would restrict our order to the 51 varieties for which Huffman submitted the low price. BID RECOMMENDA There is a total of $25,000.00 in the 2014 b � dget for this project. Therefore, I recommend awarding this contract to Huffman Landscape. Total expenditures for all purchases will not exceed $25,000.00, and we will order only the 51 varieties for which Huffman Landscape sub itted the low price. Sandy Clark I concur: ' Sean P or�ey - Director of Public Works H: \Forestry \WORD\2014\PLANT \Memo - CDBG Plant Recommend 2014.doc Bid Results -- Parkway Tree CDBG Furnishing and Planting- January 27, 2014 Species DBH Bid Price Avail. Qtv. Bid Price Avail. Q . Green Mountain Sugar Maple 1.5" Huffman Landscape KGI Landsca in Hedge Maple Legacy Sugar Maple 1.5" 1.5" Autumn Blaze, Marmo or Celebration Freeman Maple Black Alder 1.5" ��$170.00 50 1.5" $155 00 `: 100 Paperbark Maple 1.5" kiikbb 50 $249.00 50 Miyabe Maple 1.5" 5165 00` v 100 Greencolumn Black Maple 1.5" Crimson King Norway Maple 1.5" $184.00; 25 Emerald Queen or Emerald Luster Norway Maple Columnar Norway Maple 1.5" Globe Norway Maple Green Mountain Sugar Maple 1.5" $970 00: 100 Legacy Sugar Maple 1.5" Black Alder 1.5" ��$170.00 50 Forest Prince or Autumn Brillance Serviceberry 1.5" 'Spring Flurry' Serviceberry 1.5" American Hornbeam (Musclewood) 1.5" $175.00 " 50 'Chicagoland', 'Windy City' or Common Hackberry 1.5" „ $155 00 50 $250.00 50 Katsura Tree 1 5" Eastern Redbud 1.5" $27U : 50 Turkish Filbert 1.5' '= _$17&06 `: 30 "Golden Glory' dogwood (tree form) 1.5' 5.66"!! 50 $245.00 50 American Yellowwood' 1.5' , 25 Thornless Cockspur Hawthorn 1.5" Riversii Purple Beech 1.5" Autumn Gold Ginkgo 1.5' $1 J0 00 ;`' 30 $295.00 20 Princeton Sentry Ginkgo 1.5' $190.0b ° -` 30 $290.00 100 Skyline, Shademaster or Sunburst Honeylocust 1.5'$145.00 100 Kentucky Coffeetree 1.5' $16500 `i 100 $274.00 20 JC McDaniels or Espresso Kentucky Coffeetree 1.5' $175.00' = - 50 $220.00 50 Tuliptree 1.5' „$'165 00 '. 100 Summertime' Amur Maackia 1.5 $f85.00 20 Sentinel Crabapple 1.5" White Angel, Donald Wyman, or Ormiston Roy 1.5 $1.35 00 30 $184.00 20 Jackii Crabapple 1.5" Adams Crabapple 'Cardinal' Crabapple 1.5 '13 30 'Firebird' Crabapple 1.5 " 30 $199.00 50 Prairifire Crabapple 1.5" � ', ${7UO3 10 Purple Prince Crabapple Harvest Gold Crabapple Royal Raindrops Crabapple Sugar Tyme Crabapple i H:\ Forestry\EXCEL \2014 \PLANT\BID -RESUL t - SHEE I - uubu nignugncs smau unry.xisx Bid Results -- Parkway Tree CDBG Furnishing and Planting- January 27, 2014 Species DBH Bid Price Avail. Q Bid Price I Avail. Ci Huffman Landscape KGI Landscapin Dawn Redwood 1.5" $176.00 30 Blackgum 1.5" $200 00 '" -' 50 Ironwood (Hophornbeam) 1.5" $195 00 `- 50 Persian Ironwood 'Vanessa' 1.5" Macho Amur Corktree Bloodgood, Ovation or Exclamation London Planetree 1.5" $165.00 100 $220.00 100 Schubert Chokecherry (tree form)° 1.5" $145 00 . 100 $160.00 20 Bradford or Autumn Blaze Callery Pear 1.5" 616500' "= 30 $220.00 30 Redspire Callery Pear ✓ 10 Chanticleer or Cleveland Select Callery Pear � 1.5" 30 Sawtooth Oak White Oak 1.5" ' $200"00 100 $210.00 100 Northern Red Oaks 15" 70.00 100 Shingle Oak` 1.5" $170 00 .i 50 Bur Oak 1.5" $190 00 -' 50 Chinkapin Oak 1.5" $180.00 50 English Oak 1.5" Heritage 'Clemons' Oak 1.5" Regal Prince'Long' Oak 1.5" $1$000 :, 100 $220.00 100 Bur /Swamp White Oak Hybrid 1.5' $180. 00, .i 20 $220.00 25 Chicago Blues' Black Locust 1.5" Common Sassafras 1.5" Ivory Silk Tree Lilac 1.5' ` . $165.00." * = 100 China Snow or Summer Charm Tree Lilac - a 1.5' $165 00 .'a 100 Bald Cypress 1.5' $16500 50 Greenspire or Glenleven Littleleaf Linden 1.5" Summer Sprite Linden 1.5" Redmond Linden 1.5" 70 Sterling Silver Linden 50 Douglas' or'American Sentry' American Linden 1.5'$1 u5 00:`.' 50 Accolade American Elm 1.5' $155 00 50 Triumph American Elm 1.5 50 'Valley Forge' American Elm 'r 50 Homestead Elm Princeton' American Elm 1.5" 100 Frontier Elm 1.5' $165.00: 25 $174.00 25 Lacebark Elm Commendation Elm 1.5" Patriot Elm 1.5' �. 30 Danada Charm Elm 'Regal' Elm 1.5" Additional Cost Per Tree for Enhanced Planting Sites 1 -1 /2" tree $30 00 $40.00 H:\ Forestry\ EXCEL \2014 \PLANT\BID - RESULT - SHEET -CDBG- highlights small only.xlsx