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HomeMy WebLinkAbout07/17/2012 CDBG Parkway Tree Furnising and Planting Contract1 li Mount Prospect Public Works Department INTEROFFICE MEMORANDUM Director of Public Works (P. TREE CrrY USA TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FORESTRY /GROUNDS SUPERINTENDENT DATE: JULY 10, 2012 SUBJECT: BID RESULTS — CDBG PARKWAY TREE FURNISHING AND PLANTING CONTRACT ($25,000) BACKGROUND Bids were recently opened for the provision and installation of parkway trees using Community Development Block Grant (CDBG) funds. Bid prices were sought for 1 -1/2" diameter trees, to be planted in neighborhoods that qualify for these funds. Trees planted on this project will replace ash trees removed due to EAB and a few storm damage removals. We also asked bidders to quote prices for "enhanced planting sites " -- larger pits with amended backfill- -which we may order on a small number of trees being planted in very poor soil. Bid prices are good for Fall 2012 planting only. Note that, because of the funding source, this bid requires the contractor to pay federal prevailing wages as specified in the Davis -Bacon Act. BID RESULTS A mandatory pre -bid conference for this contract was held for interested contractors on June 19, 2012. Sixteen invitational bids were mailed and a notice to bidders was published in a local newspaper. Sealed bids were opened on July 9, 2012. Three bids were received; all the bidders had attended the mandatory pre -bid conference. Bid results are attached. It should be noted that no one bidder submitted the low price on all species requested. DISCUSSION At this time, we do not know the exact quantity and species we will need to order for the project. However, the average bid cost per tree is $156.52, and therefore, we expect approximately 160 trees will be planted on this program. All three bidders met our bid requirements and have successfully planted trees for us in the past. BID RECOMMENDATION There is a total of $25,000.00 in the 2012 budget for this project. Therefore, I recommend splitting the contract award among Huffman Landscape, Arthur Weiler, Inc., and KGI Landscaping Company. Total expenditures for all purchases will not exceed $25,000.00, and each tree will be ordered from the lowest bidder for that particular species. I concur: _ Sandy Clark Sean orsey C:\ Users \sdorsey \Documents \Forestry \CDBG Tree Planting 2012 \Memo -CDBG Plant Recommend 2012.doc N T O N O T 7 c a) CL u W W J ' v/ W m C) Z F— Z Q J d W W w F- m U O O CI. LO O O O CI. 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