Loading...
HomeMy WebLinkAbout02/15/2011 Fire Audio_Visual Systems for EOCVillage of Mount Prospect Fire Department INTEROFFICE MEMORANDUM TO: VILLAGE MANAGER MICHAEL E. JANONIS FROM: FIRE CHIEF DATE: FEBRUARY 3, 2011 SUBJECT: AUDIOVISUAL SYSTEMS FOR THE EMERGENCY OPERATIONS CENTER — BID RESULTS The Fire Department is requesting Village Board approval to award a contract for the furnishing, delivery, and installation of audio /visual systems for the Emergency Operations Center (EOC) in an amount not to exceed $95,153. Background In 2010, the Fire Department hired an audio /visual systems consultant to prepare bid specifications and drawings for the audio /visual systems at the Emergency Operations Center (EOC). The audio /visual systems are a vital component of the EOC, providing staff with the necessary tools to effectively manage and oversee any local emergency situation. The audio /visual system is one of the last large purchases needed to make the EOC fully functional for the Village. The audio /visual systems will operate equipment in three rooms of the EOC including the Command Room, Multi- Purpose Room, and Break Out Room. Some of the important features and /or functionality of the systems are as follows: • Projector in the Command Room (will project onto existing screen on south wall) • Work Station in the Command Room where systems controls will be located • Ability to control the media /images displayed on all of the LCD monitors in the Command Room, Multi- Purpose Room, and Break Out Room • Ceiling speakers in the Command Room and Multi- Purpose Room • DVD players in both the Command Room and Multi- Purpose Room For a comprehensive list of all of the system components see Attachment 1 — Emergency Operations Center (EOC) Audio/Visual Equipment List. Audio /Visual Systems for the Emergency Operations Center — Bid Results February 3, 2011 Page 2 Bid Results The bid documents were sent to twelve (12) audio /visual vendors for review and the bid notice and bid specifications were posted both on the Village's website and in a local newspaper. Eight (8) bids were received on January 25, 2011 and the results are as follows Advanced Communications Inc. $ 95,153.00 Interstate Electronics Company $ 95,950.00 Frostline Inc. $ 99,085.65 Sound Incorporated $107,379.00 Sensory Technologies $109,243.00 Midwest Computer Products Inc. $110,591.00 United Visual, Inc. $111,454.00 Pentegra Systems LLC $137,955.00 Staff reviewed all of the bids received and determined that Advanced Communications Inc. is the lowest responsible bidder for the audio /visual systems project. Advanced Communications has completed numerous municipal projects in the Chicago area including: Hoffman Estates, Elk Grove, Glenview, Orland Park, Highland Park and Streamwood. Recommendation I recommend Village Board approval of a contract for the audio /visual systems for the Emergency Operations Center (EOC) to Advanced Communications Inc. of Michigan City, Indiana in an amount not to exceed $95,153. There are sufficient funds in the Phase I Project accounts for this purchase. John J. Malcolm JM /cl Attachment M: \1 Archives \01 January\EOC AV System VB Memo - CL (2- 3- 11).docx ATTACHMENT 1 AUDIO, VIDEO, & CONTROL SYSTEMS EMERGENCY OPERATIONS CENTER (EOC) AUDIO /VISUAL EQUIPMENT LIST 2.1 COMMAND ROOM —SOUND REINFORCEMENT SYSTEM A. Digital Signal Processor: 1. Biamp AudiaFLEX (1 unit) a. Provide with input and output cards as required b. VOIP -2 Voice Card (1 unit) C. PA2 amplifier card (1 unit) d. IP2 mic /Line cards (6 units) e. OP2e mic /line output cards (4 units) B. Power Amplifiers: 1. Crown CTs 600 power amplifier (2 units) C. Loudspeakers: 1. Directional Speakers a. James Loudspeakers 62CA8 (program sources) (2 units) i. Angled ceiling speaker ii. 6.5" low frequency driver 2. Ceiling Speakers a. James Loudspeakers 62CS (4 units) i. Flush mount ceiling loudspeaker ii. 6.5" low frequency driver 3. Install ceiling speakers in recessed enclosures unless otherwise noted 4. Provide with tile support brackets as needed 5. Color as per Architect D. Input /Output Panel Wall Mounted (replace existing 3 -gang plate): 1. Provide wall panel connector plates with connectivity as shown on drawings 2. Custom plates by ProCo, Whirlwind, or Panel Crafters. 3. Plate to be laser etched aluminum 4. Utilize FSR CI -5BWPA active VGA amplifier for all panel mounted HD -15 and 3.5mm audio connections a. Built in cable equalization b. Balanced audio output. 5. Plate color as per Owner's request 6. Provide detail of all custom plates with submittals E. Equipment Rack (located in MDF room): 1. MAP ERK -3525 or approved equal. (qty as required) a. Vented top. b. LACE cable lacer strips i. Cables are not to be laced to rack rails or equipment C. Locking rear door vented at bottom only. d. All equipment racks to adhere to appropriate methods of thermal management i. Provide blank and /or vented rack panels as necessary ii. Provide magnetic vent blockers as necessary Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 AUDIO, VIDEO, & CONTROL SYSTEMS F. Power Sequencing: Middle Atlantic Modular Power System. 1. MPR -SEQ Sequencing Controller (1 unit) 2. RLM -20 -1C stand alone power module (1 unit) 3. Use existing power strip on site (as required) G. EMI /RFI Surge Protection 1. Provide New Frontier Electronics Surge -X unit(s) for DSP protection. 2. Provide EFI Electronics surge protection for amplifiers. H. Source Devices: 1. Flash Drive Recorder a. Denon PMD -580 (1 unit) b. Provide with 8GB Flash Card (1 unit) 2. Convert stereo output to mono output via RDL TX -LC2 series audio combiner 3. Provide signal attenuation (pad) as necessary to achieve desired signal level. Wireless Microphones 1. Shure UHF -R Series a. Shure UR -4 Series Receiver (1 unit) i. Diversity Receiver ii. Includes power supply and antenna distribution b. Shure UR -1 (1 unit) C. Shure Body Pack Transmitter (1 unit) i. Standard Beltpack transmitter d. Countryman B6 lavalier microphone (lunit) e. Countryman E6i Earset microphone (lunit) i. Provide with (1) Countryman EarClip per unit 2. Antennas to be remotely mounted as per drawings 3. Provide antenna amplification as necessary 4. Operating frequencies shall be selected so as to avoid interference. Tuning & Training 1. Provide minimum of four (4) hours of formal instruction to Owner. Training blocks to be min. of 1 hour in length. K. Cable 1. Provide the following cable as specified on the drawings and in this specification 2. Provide Plenum rated cable where required 3. Loudspeaker cable a. West Penn 227 (12 -2 unshielded) plenum if required 4. Mic /Line cable a. West Penn 452 (22 -2 shielded) plenum if required Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 2.2 COMMAND ROOM —VIDEO SYSTEMS A. Projector AUDIO, VIDEO, & CONTROL SYSTEMS 1. Christie Digital DHD -800 Video /Data Projector (1 unit) a. 8000 lumen 16:10 aspect ratio b. Provide with long throw lens as required (1 unit) C. Provide with wired remote control system. d. Provide with Peerless ceiling mount and extension column for fixed installation. B. Projection Screen: 1. Installed by Owner 2. Provide with wired low voltage controller for motorized screen C. Signal Routing & Transport 1. Crestron DM- MD16X16 Digital Media Matrix (1 unit) 2. DMC- CAT -DSP DM CAT input card (2 units) 3. DMC -HD -DSP HDMI Input card (2 units) 4. DMCO -22 DM CAT output card (2 units) 5. DM -RMC -100 -1 DM room controller and receiver (1 unit) 6. DM- RXI -1G DM wall plate receiver (6 units) 7. DM -TX- 200 -2G DM wall plate transmitter — HDMI & VGA (1 unit) 8. DM -TX- 400 -3G DM wall plate transmitter— HDMI, VGA, and video (1 unit) 9. Provide break out and adaptor cables as necessary 10. Installer must be Crestron DMC -E certified at time of bid. D. Source Devices 1. Blu -Ray Player a. Pioneer BCP -V6000 (1 unit) 2. Digital Tuner a. Contemporary Research 232 -ATSC+ HDTV Tuner (1 unit) E. Broadband Video System 1. Provide Blonder Tongue signal amplification, splitters, and taps as required 2. Drawings detailing device locations, cable types, cable lengths, tap settings, amplifier settings, etc. to be included with submittal drawings. F. Flat Panel Displays 1. LG Commercial 55LD520C 55" LCD TV's (6 units) 2. Provide with Peerless ST -660 series tilt wall mount (6 units) 3. Cable TV's as per drawings 4. LCD TV's provided and installed by owner G. Miscellaneous Equipment: 1. Interconnect cables as required H. Training 1. Provide minimum of four (4) hours of formal instruction to Owner. Training blocks to be min. of 1 hour in length. Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 AUDIO, VIDEO, & CONTROL SYSTEMS Cable 1. Provide the following cabling for video distribution as per drawings a. Belden 1695A Coax b. Crestron DM -CBL Digital Media Cable C. Serial data cable stranded shielded pair cable, as necessary according to good engineering practice. d. Verify cable type to be adequate for length of signal run 2. Provide plenum rated cable as required. 2.3 COMMAND ROOM —CONTROL SYSTEM A. Control System Processor 1. Crestron PR02 Control processor a. Card frame 2. Provide processor with all accessories for required interconnection a. 1/0 cards, frames, internet connectivity, external power supply b. Provide connectivity as shown on drawings. B. User Interface 1. Crestron TPS -6X a. 6" wireless touch screen LCD b. Provide with desktop docking station 2. Provide with CEN- HPRFGVV wall mounted wireless access point (lunit) (2 units) C. Programming: 1. Contractor to provide system programming by a Crestron certified CAIP 2. Control menus are to be laid out as per architect and approved by consultant. 3. Control system to interface with and control all components as laid out on the drawings. D. Devices to Control - Audio DSP - All Playback Devices - Projector - Projector Screen - Lighting (if required) - Recording Device - All Displays - Video Matrix Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 AUDIO, VIDEO, & CONTROL SYSTEMS 2.4 MULTI - PURPOSE ROOM —AUDIO SYSTEM A. Input /Output Panel 1. Provide wall panel connector plates with connectivity as shown on drawings 2. Custom plates by ProCo, Whirlwind, or Panel Crafters. 3. All plates to be laser etched aluminum 4. Utilize FSR CI -5BWPA active VGA amplifier for all panel mounted HD -15 and 3.5mm audio connections a. Built in cable equalization b. Balanced audio output. 5. Plate color as per architect 6. Provide detail of all custom plates with submittals B. Equipment Racks 1. MAP SRSR -2 -12 rail rack to be mounted in existing cabinet. (qty as required) a. LACE cable lacer strips i. Cables are not to be laced to rack rails or equipment b. Provide blank and /or vented rack panels as necessary C. Power Sequencing: Middle Atlantic Modular Power System. 1. MPR -SEQ Sequencing Controller (1 unit) 2. RLM -20 -1C Stand alone power module (1 unit) 3. Use existing power strip on site (as required) D. EMI /RFI Surge Protection 1. Provide New Frontier Electronics Surge -X unit(s) for DSP protection. 2. Provide EFI Electronics surge protection for amplifiers. E. Tuning & Training 1. Provide minimum of two (2) hours of formal instruction to Owner. Training blocks to be min. of 1 hour in length. 2.5 MULTI - PURPOSE ROOM — VIDEO SYSTEM A. Signal Routing & Transport 1. Crestron DM -MD8x8 Digital Media Matrix (1 unit) 2. DMC- CAT -DSP DM CAT input card (3 units) 3. DMC -HD -DSP HDMI Input card (2 units) 4. DMCO -20 DM CAT output card (1 units) 5. DM -RMC -100 -1 DM room controller and receiver (2 units) 6. DM- RXI -1G DM wall plate receiver (6 units) 7. DM -TX- 200 -2G DM wall plate transmitter — HDMI & VGA (1 unit) 8. DM -TX- 400 -3G DM wall plate transmitter— HDMI, VGA, and video (1 unit) 9. Provide break out and adaptor cables as necessary 10. Installer must be Crestron DMC -E certified at time of bid. Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 B. Source Devices 1. Blu -Ray Player a. Pioneer BCP -V6000 2. Digital Tuner a. Contemporary Research 232 -ATSC+ HDTV Tuner C. Flat Panel Displays 1. LG 60PS60C 60" Plasma with RS232 control 2. Provide with Peerless ST -670 series tilt wall mount 3. LCD TV's provided and installed by owner D. Miscellaneous Equipment: 1. Interconnect cables as required (1 unit) (1 unit) (2 units) (2 units) E. Training 1. Provide minimum of two (2) hours of formal instruction to Owner. Training blocks to be min. of 1 hour in length. F. Cable 1. Provide the following cabling for video distribution as per drawings a. Belden 1695A Coax b. Crestron DM -CBL Digital Media Cable C. Serial data cable stranded shielded pair cable, as necessary according to good engineering practice. d. Verify cable type to be adequate for length of signal run 2. Provide plenum rated cable as required. 2.6 MULTI - PURPOSE ROOM — CONTROL SYSTEM A. Control System Processor 1. Crestron PR02 Control processor a. Card frame 2. Provide processor with all accessories for required interconnection a. 1/0 cards, frames, internet connectivity, external power supply b. Provide connectivity as shown on drawings. B. User Interface: 1. Crestron TPS -6X a. 6" wireless touch screen LCD b. Provide with desktop docking station 2. Provide with CEN- HPRFGVV wall mounted wireless access point (lunit) (1 unit) C. Programming: 1. Contractor to provide system programming by a Crestron certified CAIP 2. Control menus are to be laid out as per architect and approved by consultant. 3. Control system to interface with and control all components as laid out on the drawings. AUDIO, VIDEO, & CONTROL SYSTEMS Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130 ATTACHMENT 1 D. Devices to Control - TV Displays - DVD Player - Video Matrix Switching 2.7 BREAK OUT ROOM —VIDEO SYSTEM A. Flat Panel Displays 1. LG 47LD450C 47" Commercial LCD display 2. Provide with Peerless ST -670 series tilt wall mount 3. LCD TV's provided and installed by owner 2.8 SLEEP /CHANGING ROOMS —VIDEO SYSTEM A. Flat Panel Displays 1. LG 32CH300C 32" LCD display 2. Provide with Peerless ST -635 series tilt wall mount 3. LCD TV's provided and installed by owner 2.9 COMMON WORKSTATION DESK AUDIO, VIDEO, & CONTROL SYSTEMS (1 unit) (1 unit) (2 units) (2 units) A. Marshall Furniture MDGR -55 1. Portable Custom Work Station 2. Wood finish by Owner 3. Heavy duty casters, keyboard drawer, equipment rack space, wire access & black work surface 4. Refer to drawing detail Mount Prospect Emergency Operations Center Audio, Video, & Control Systems Rev. 12/29/2010 Div. 11130