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Home My WebLink About04/03/2019 Bid Result - 2019 Central Road Crosswalk Project 4/18/2019 BoardDocs®Pro v „u lr, s77 Agenda Item Details Meeting Apr 03, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m. - REVISED Category 5. CONSENT AGENDA Subject 5.5 Motion to accept proposal from Gewalt Hamilton Associates, Inc for 2019 Central Road Crosswalk Project Design and Construction Engineering in an amount not to exceed $83,764. Access Public Type Action (Consent) Preferred Date Apr 03, 2019 Absolute Date Apr 03, 2019 Fiscal Impact Yes Dollar Amount 83,764.00 Budgeted Yes Recommended Action Accept the proposal from Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois to provide design and construction engineering services for the 2019 Central Road Crosswalk Project in an amount not to exceed $83,764. Public Content Information A key component of the Village's Strategic Plan is to create a complete pedestrian infrastructure network that promotes multi-modal transportation options. Also, supporting safe and effective active transportation (bike and pedestrian) is a goal of the Greenest Region Compact, 'Collaborating for Sustainable Communities', which the Village is a signatory. This project looks to enhance safety for pedestrians crossing at uncontrolled intersections under the jurisdiction of the Illinois Department of Transportation (IDOT). The project scope includes work at two intersections and is described below: Central Road &Pine Street Central Road is a four-lane arterial road that has an average daily traffic (ADT) of 17,700 vehicles in the segment that includes the Pine Street intersection per 2014 IDOT traffic counts. Pine Street is a local road with an ADT of less than 1,000 vehicles. The intersection is controlled with STOP signs on Pine Street and has crosswalks across the north and south legs only. The Village's 2017 Central Road Pedestrian Crossing Study recommends a new crossing at this intersection. Design will include evaluating a refuge island and associated road work, pavement markings, signage, lighting, sidewalk ramps, and adjustments to existing infrastructure. Estimated construction cost for this work is $175,000. Central Road &Cathy Lane Central Road is a four-lane arterial road that has an ADT of 21,300 vehicles in the segment that includes the Cathy Lane intersection per 2014 IDOT traffic counts. Cathy Lane is a local road with an ADT of less than 1,500 vehicles. The intersection is controlled with STOP signs on Cathy Lane and has crosswalks across the north, south and west legs. The existing crosswalk across Central Road has pedestrian push buttons to active flashing yellow beacons in advance of the crossing. The objective per the Village's 2017 Central Road Pedestrian Crossing Study is to replace the crosswalk across Central Road including removing the yellow flashing beacons. Design will include evaluating a refuge island and associated road work, pavement markings, signage, lighting, https://www.boarddocs.com/il/vomp/Board.nsf/Public 1/3 4/18/2019 BoardDocs®Pro sidewalk ramps, and adjustments to existing infrastructure. Estimated construction cost for this work is $125,000. Staff is seeking at this time to enter into a contract with a consulting firm for design and construction engineering to facilitate construction of the crosswalk improvements at these two intersections. Preliminary concepts for both crossings were included in the Village's Central Road Pedestrian Crossing Study (attached); note these designs are preliminary and subject to change as a result of this proposed construction engineering work. All work will require review and approval from IDOT. Request for Proposals (RFP). Proposals were solicited from three (3) consulting engineering firms. Three (3) submittals were received. Each firm was asked to submit the following information: 1. Resumes of key personnel and related experience on similar type projects 2. Summary of the firm's approach to the project 3. Staff hour estimate and cost proposal for major phases of work 4. Project schedule Tasks required in the scope of work include: 1. Design Engineering • Perform field and topographic survey • Prepare construction plans, specifications, and cost estimates • Comply with IDOT and ADA design requirements • Present at Transportation Safety Commission Meeting • Provide bidding assistance 2. Construction Engineering • Provide construction layout • Provide construction inspection and supervision • Attend construction meetings • Prepare pay estimates, punch-list, and as-built drawings The proposals were reviewed on the basis of their understanding of our goals and their approach to the design process. They were rated (with a maximum score of 100 points) according to these specific categories: background of firm, capacity to perform work, understanding of the project, related experience, project schedule, and work effort. Table 1 below summarizes this analysis; Table 2 details the cost proposals: Table 1: Technical Proposals Gewalt Patrick Category Max Points Hamilton V3 Companies Engineering Associates Background 20 19 19 19 Experience 20 20 19 18 Scope 25 24 23 23 Schedule 15 15 15 15 Work effort 10 10 8 9 Content 10 10 9 8 Total 100 98 93 92 Table 2: Cost Proposals Firm Hours Total Cost Cost / Hour* https://www.boarddocs.com/il/vomp/Board.nsf/Public 2/3 4/18/2019 BoardDocs®Pro Gewalt Hamilton Associates 683 $83,764.00 $106 V3 Companies 878 $106,820.00 $120 Patrick Engineering 694 $92,936.00 $119 * excludes direct costs Discussion Gewalt Hamilton Associates of Vernon Hills, Illinois (GHA) has put together a very strong project team with experience in the design of numerous municipal transportation projects. They are currently working on crosswalk projects for the Village at Central Road & Emerson Street as well as Main Street (IL Route 83) & Busse Avenue. The firm also served as the Village's consultant on the Kensington Road Project in 2011. Similar to the proposed 2019 Central Road Crosswalk Project, all of these past projects required extensive coordination with the Illinois Department of Transportation (IDOT). GHA has an experienced, professional engineering staff with a thorough understanding of the project coordination, communication and documentation necessary to successfully complete the project within the proposed schedule. In addition, the firm also submitted the lowest cost proposal. Alternatives 1. Accept proposal for 2019 Central Road Crosswalks Project design and construction engineering. 2. Action at discretion of Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal from Gewalt Hamilton Associates, Inc. of Vernon Hills, Illinois to provide design and construction engineering services for the 2019 Central Road Crosswalk Project in an amount not to exceed $83,764. location map.pdf (425 KB) GHA Cost Proposal2.pdf (3,120 KB) GHA Technical Proposal.pdf (8,106 KB) RFRpdf (830 KB) Central Road Crossings Concepts.pdf (233 KB) Administrative Content Executive Content All items under Consent Agenda are considered routine by the Village Board and will be enacted by one motion. There will be no separate discussion of those items unless a Board member or member from the audience so requests, in which the item will be removed from the Consent Agenda and considered in its sequence on the agenda. Motion &Voting Accept the monthly financial report for February 2019 Motion by Colleen Saccotelli, second by William Grossi. Final Resolution: Motion Carries Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel https://www.boarddocs.com/il/vomp/Board.nsf/Public 3/3