HomeMy WebLinkAbout03/19/2019 Bid Result - Street Resurfacing Program
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Agenda Item Details
MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.3 Motion to accept bid for Street Resurfacing Program in an amount not to exceed $4,390,952.
AccessPublic
TypeAction
Preferred DateMar 19, 2019
Absolute DateMar 19, 2019
Fiscal ImpactYes
Dollar Amount4,390,952.00
Budget SourceStreet Improvement Cosntruction Fund and Motor Fuel Tax Fund
Recommended ActionAward the contract for the 2019 Street Resurfacing Program to the lowest cost, responsive bidder, Arrow Road
Construction Company of Mount Prospect, Illinois in an amount not to exceed $4,390,952.
Public Content
Information
The purpose of the Village’s Street Resurfacing Program is to maintain all Village streets on an average 20-year service life cycle. To meet this
goal, at least 6.84 miles of Village streets must be resurfaced on an annual basis. The 2019 Street Resurfacing Program includes 7.29 miles of
streets and is being funded through the Street Improvement Construction Fund and a portion of the Motor Fuel Tax (MFT) Fund. A map denoting
streets targeted in this year's program is attached.
Bid Results
A notice to bidders was posted on the Demandstar by Onvia website on February 27, 2019 and in the IDOT Contractors Bulletin on March 1, 2019.
Eight (8) general contractors obtained the bid documents. A copy of the bid document is attached.
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On March 11, 2019 at 1:00 PM, sealed bids for the 2019 Street Resurfacing Program were publicly opened and read aloud. Five contractors
submitted bids for this project. The bids ranged from a low of $43,991,774.88 by Arrow Road Construction Company, to a high of $4,783,200.00
by Johnson Paving Company
Below is a summary of the bids:
BiddersTotal Bid
Arrow Road Construction Company$3,991,774.88
Builder’s Asphalt$4,398,000.00
Schroeder Asphalt Services, Inc.$4,500,454.79
A. Lamp Concrete Contractors, Inc.$4,596,998.39
Johnson Paving Company$4,783,200.00
Engineer’s Estimate$4,296,650.40
Discsussion
All bid submittals were checked for accuracy. All bidders submitted Bid Bonds in the amount of 5% of their total bids, as required. All bidders
correctly signed their bids and bid bonds.
Not considering the specialty construction items in this year’s bid, which include concrete pavement patching of Wolf Road and full depth
resurfacing and storm sewer replacement of recently annexed Malmo Drive, the comparative bid prices this year for typical street resurfacing
items represent a 0.4% increase in cost compared to the 2018 bid. The cost to resurface one mile of village streets is $511,052, compared to
$509,000 in 2018 and $497,000 in 2017.
The low bidder, Arrow Road Construction Co. has previously completed street improvements for the Village, including the 2015, 2016, 2017, and
2018 Street Resurfacing Programs. The work from Arrow Road Construction Co. has been acceptable. For reference, a copy of Arrow Road's bid
submittal is attached.
Staff recommends including a 10% contingency in the project award to allow for quantity variances and unanticipated construction conflicts. In
this instance, a 10% contingency added to the lowest cost bid would result in a total contract award of $4,390,952.00 (Base Bid: $3,991,774.88
+ 10% Contingency: $399,177.12 = Total Recommended Award: $4,390,952.00).
Alternatives
1. Accept lowest cost, responsive bid for the 2019 Street Resurfacing Program.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the lowest cost, responsive bidder, Arrow Road Construction Company of Mount Prospect, Illinois be awarded the contract
for the 2019 Street Resurfacing Program in the amount not to exceed $4,390,952.
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Project Map-2.pdf (92 KB)2019 Resurfacing (Arrow Road Bid).pdf (1,687 KB)Bid Document.pdf (6,546 KB)
Administrative Content
Executive Content
Motion & Voting
Award the contract for the 2019 Street Resurfacing Program to the lowest cost, responsive bidder, Arrow Road Construction Company of Mount
Prospect, Illinois in an amount not to exceed $4,390,952.
Motion by Michael Zadel, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel