HomeMy WebLinkAbout03/19/2019 Bid Result - Concrete Flatwork
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Agenda Item Details
MeetingMar 19, 2019 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD - 7:00 p.m.
Category8. VILLAGE MANAGER'S REPORT
Subject8.1 Motion to accept bid results for concrete flatwork in an amount not to exceed $160,000.
AccessPublic
TypeAction
Preferred DateMar 19, 2019
Absolute DateMar 19, 2019
Fiscal ImpactYes
Dollar Amount160,000.00
BudgetedYes
Budget SourceGeneral Fund and Motor Fuel Tax Fund
Recommended ActionAward three (3) year contract with two (2) one (1) year optional extensions for concrete flatwork to the lowest
responsible bidder, Schroeder & Schroeder, Inc of Skokie, IL in an amount not to exceed $160,00 in 2019.
Expenditures in subsequent years will be limited funds appropriated in the budget.
Public Content
Information
This proposed contract provides for concrete flatwork services following emergency repairs of underground utilities including water main and
sewer repairs. It also includes concrete flatwork generated by the Shared Cost Sidewalk Program.
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The Shared Cost Sidewalk Program is a public/private initiative in which the village and private property owners both participate in the cost of
sidewalk replacement. Participants in this year's program can have sidewalk replaced at the rate of $65/square. Additional information about this
program is available on the village website.
Staff has determined that the Municipal Partnering Initiative (MPI) joint bid for concrete flatwork provides the most competitive and cost effective
means to procure these services. MPI is a regional collective of municipalities that jointly procures a range of commodities, services, and projects
to better leverage economies of scale.
The MPI joint bid includes nearly $700,000 of concrete work in 2019. The Village of Mount Prospect is administering the bid and the Villages of
Arlington Heights, Glenview, Northfield, Wilmette and the City of Rolling Meadows are participants.
Participation in the MPI joint bid satisfies the village's public bidding requirements.
The contract is for a three (3) year agreement. There is also an option to extend the contract for two (2) additional annual extensions for 2022
and 2023. Prices throughout 2019 remain fixed. For subsequent years, unit prices escalate on an annual basis equal to the average monthly
percentage change of the Chicago CPI-U for the previous twelve-month period with two percent (2%) minimum and four percent (4%) maximum.
The following four (4) bids were publicly opened on March 4, 2019 at 1:00PM. The bid prices in the below table represent the quantities in this bid
that are applicable to the Village of Mount Prospect for concrete flatwork services and the Shared Cost Sidewalk Program sought for 2019 from
each bidder as follows:
Bid Price for VOMP Total
Bidder
Quantities 2019
Schroeder & Schroeder, Inc. Skokie, IL$130,115.00
A Lamp Concrete Contractors, Inc.
$156,187.50
Schaumburg, IL
D' Land Construction, LLC Bensenville, IL$178,225.00
Sumit Construction Co., Inc. Chicago, IL$229,830.00
The lowest cost bidder is Schroeder & Schroeder, Incorporated of Skokie, Illinois.
Schroeder & Schroeder has performed concrete flatwork for the Village of Mount Prospect in the past including concrete restoration work and
shared cost program work. All of their work has been acceptable.
In addition, reference checks indicate that they have successfully completed work of this scale and scope in an acceptable manner.
The 2019 budget allocation for this project is $160,000. Staff recommends that the contract be awarded in an amount up to the available budget
to facilitate additional concrete restoration and to allow for contingencies in the contract quantities.
Alternatives
1. Accept the lowest cost bid for 2019 Concrete Flatwork.
2. Action at discretion of Village Board.
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Staff Recommendation
Staff recommends accepting the bid results for concrete flatwork and award a three (3) year contract with two (2) annual extensions for concrete
flatwork to Schroeder & Schroeder, Inc. of Skokie, Illinois in an amount not to exceed $160,000 in 2019. Sufficient funds exist in the current 2019
budget for this project. Expenditures in subsequent years will be at the contract rates, but limited to funds appropriated in the budget.
Schroeder & Schroeder.pdf (168 KB)2019 Concrete Flatwork Bid Specs.pdf (7,179 KB)
Administrative Content
Executive Content
Motion & Voting
Motion to approve the Consent Agenda as presented.
Motion by Paul Hoefert, second by Richard Rogers.
Final Resolution: Motion Carries
Yea: William Grossi, Eleni Hatzis, Paul Hoefert, Richard Rogers, Colleen Saccotelli, Michael Zadel